sales manager

sales coordinator

operations executive

operations manager

finance manager

fleet service manager

Budget Rent a Car, UAE

<div>
 
 The Fleet Administration Manager is a critical role responsible for the entire lifecycle of administrative and financial operations for the company's vehicle fleet. This position ensures all fleet-related documentation, licensing, registration, compliance, and financial processes are executed with maximum efficiency, accuracy, and compliance with UAE federal, emirate-specific regulations and company policies. Working closely with physical operations (Fleet Manager), the incumbent will leverage data and robust processes to control costs, mitigate risk, and support the profitability of the fleet.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 
 
 
 
 1. Fleet Documentation &amp; Lifecycle Administration:
 
 
 <ul>
 <li>
 
 End-to-End Process Ownership:
 
 Design, implement, and manage a seamless, standardized process for the administration of every vehicle from pre-delivery to final disposal. This includes creating checklists for new vehicle onboarding (e.g., confirming chassis number accuracy, coordinating initial registration) and de-fleeting (e.g., ensuring all liabilities are cleared before sale).
 </li>
 <li>
 
 Centralized Record Management:
 
 Establish and maintain a single source for all fleet documentation, including vehicle registration cards (Mulkiya), insurance certificates, purchase invoices, lease agreements, and transfer documents. Implement a digital archiving system for easy retrieval and audit readiness.
 </li>
 <li>
 
 Insurance Program Administration:
 
 Act as the primary admin lead for the fleet insurance program. Responsibilities include:
 </li>
 <li>
 Maintaining an accurate and up-to-date vehicle schedule for the insurer.
 </li>
 <li>
 Facilitating the timely processing of insurance claims by providing all required documentation to the insurer and the Finance department.
 </li>
 <li>
 Analyzing insurance-related costs and reporting on trends.
 </li>
 </ul>
 
 
 
 
 
 2. Proactive Compliance &amp; Regulatory Governance:
 
 
 <ul>
 <li>
 
 Regulatory Intelligence:
 
 Proactively monitor the official portals and communications from UAE federal and emirate-specific authorities (RTA, Dubai Police, Abu Dhabi Police, Darb, etc.) for any changes in legislation, processes, or required documentation that impacts the fleet.
 </li>
 <li>
 
 Compliance Auditing:
 
 Conduct regular internal audits of a sample of vehicles across different emirates to ensure 100% compliance in registration, insurance, and testing standards. Pre-emptively identify and rectify any discrepancies.
 </li>
 <li>
 
 Policy &amp; Procedure Development:
 
 Develop, document, and disseminate clear Standard Operating Procedures (SOPs) for all fleet administration tasks to ensure consistency and compliance across the organization.
 </li>
 </ul>
 
 
 
 
 
 3. Vehicle Maintenance &amp; Repair Billing Control:
 
 
 <ul>
 <li>
 
 Maintenance Administration Oversight:
 
 Manage the
 
 administrative
 
 framework of the preventive maintenance program. Ensure that reminders are generated, work orders are accurately logged in the system, and that all maintenance activities are fully documented for each vehicle's history.
 </li>
 <li>
 
 Billing Verification
 
 : Implement a rigorous process for reviewing, verifying, and approving all maintenance, repair, and tire-related invoices from vendors and workshops.
 </li>
 <li>
 
 Task Validation
 
 : Cross-reference invoices with work orders to ensure all billed tasks were authorized and completed.
 </li>
 <li>
 
 Parts Validation:
 
 Verify the cost and quantity of parts used against standard price lists and the vehicle's recorded mileage.
 </li>
 <li>
 
 Warranty Recovery:
 
 Ensure all repair orders are checked for potential manufacturer or part warranty coverage before payment is processed, maximizing cost recovery.
 </li>
 <li>
 
 Cost Analysis &amp; Reporting:
 
 Track and analyze maintenance spend by vehicle, vehicle type, vendor, and branch. Identify outliers, trends, and opportunities for cost savings. Report these findings to the Fleet Manager and CFO.
 </li>
 </ul>
 
 
 
 
 
 4. Financial Stewardship &amp; Cost Optimization:
 
 
 <ul>
 <li>
 
 Budgetary Control:
 
 Work with the CFO to develop the annual budget for all fleet administration costs (registration renewals, fine management, testing fees, etc.). Track actual spend against budget and provide detailed variance analyses.
 </li>
 <li>
 
 Invoice Management:
 
 Oversee the entire accounts payable process for fleet-related expenses. Validate all invoices for accuracy against services rendered (e.g., confirming registration fees are correct) before submitting for payment.
 </li>
 <li>
 
 Fine Management System:
 
 Establish a robust process for the management, validation, allocation, and dispute of traffic and parking fines. This includes:
 </li>
 <li>
 Implementing a system to quickly assign fines to the responsible rental customer or branch.
 </li>
 <li>
 Working with the Government Relations Officer to formally dispute incorrect fines through the official channels.
 </li>
 <li>
 Reporting on fine trends to the Fleet Manager to identify problematic areas or driver behaviors for targeted training.
 </li>
 </ul>
 
 
 
 
 
 5. Collaboration &amp; Government Liaison:
 
 
 <ul>
 <li>
 
 Team Leadership:
 
 Lead, mentor, and develop a high-performing admin team. Foster a culture of continuous improvement, accuracy, and exceptional internal customer service for the operations team.
 </li>
 <li>
 
 Partnership with Fleet Manager:
 
 Maintain a daily, collaborative relationship with the Fleet Manager. Ensure the administrative operations fully supports the logistical and operational work (e.g., planning registration timelines around vehicle maintenance schedules, ensuring smooth documentation flow for quick dealer transfers).
 </li>
 <li>
 
 TARS:
 
 Ensure timely opening and closing of TARS contract.
 </li>
 <li>
 
 Collaboration with Government Relations Officer:
 
 This is a critical partnership.
 </li>
 <li>
 
 Channel for Communication:
 
 Utilize the Government Relations Officer as the primary channel for all formal communications and negotiations with government entities, ensuring a consistent and professional corporate representation.
 </li>
 </ul>
 
 
 
 
 
 6. Procurement &amp; Disposal Support:
 
 
 <ul>
 <li>
 
 New Vehicle Procurement:
 
 Work closely with the Procurement team to ensure all necessary documentation (e.g., proof of purchase, conformity certificates, import documents) is accurately received from the supplier to facilitate a swift and error-free first-time registration process.
 </li>
 <li>
 
 Vehicle Disposal Support:
 
 Provide comprehensive administrative support for the end-of-life process. This includes preparing all required documentation for car auctions and private sales, ensuring the smooth transfer of ownership to the buyer, and providing the Finance team with the necessary paperwork to process the de-capitalization of the asset.
 </li>
 </ul>
 
 
 
 
 
 Qualifications/Requirements/Experience
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in business administration, Finance, Logistics, or a related field.
 </li>
 <li>
 
 Experience:
 
 Minimum of 8-10 years of experience in fleet administration, automotive logistics, or a similar role, with at least 5 years in a managerial capacity.
 </li>
 <li>
 
 Industry Background:
 
 Experience within the car rental, leasing, automotive, or logistics industry in the UAE is
 
 highly preferred
 
 .
 </li>
 <li>
 
 Technical Skills:
 
 Expert knowledge of UAE vehicle registration and traffic laws across multiple emirates. Advanced skills in MS Office (especially Excel for data analysis and reporting).
 </li>
 <li>
 
 Language:
 
 Fluency in English is essential. Proficiency in Arabic is a significant advantage.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Please note only shortlisted candidates will be contacted. Thanks for your interest in joining us!
 
 
 
 
 
</div>

Fleet Administration Manager

Speedy Delivery

Job Title: Fleet InchargeDepartment: Fleet DepartmentReports To: Business Lead and CEOJob Purpose: The Fleet Incharge will oversee the overall management and operation of the company&rsquo;s fleet department, handling up to 1,500 bikes (500 Speedy bikes and 1,000 leased bikes). This role ensures smooth day-to-day operations, compliance with legal and registration requirements, cost control, and optimal utilization of fleet assets.Key Responsibilities: Fleet Operations Management - Ensure proper allocation, utilization, and monitoring of all bikes. - Coordinate bike transfers, maintenance schedules, insurance renewals, and registration.Compliance &amp; Legal Handling - Ensure timely completion of all legal requirements including insurance, registration, and license renewals. - Manage fines, penalties, and ensure prompt settlement or dispute resolution. - Maintain up-to-date documentation for all vehicles.Financial Recordkeeping &amp; Budgeting - Work closely with the dedicated accountant to track all expenses, investments, and budgets related to fleet operations. - Provide accurate data and reports for management decisions.Vendor &amp; Lease Management - Liaise with leasing companies and external vendors for smooth coordination of leased bikes. - Monitor lease agreements and renewal timelines.Key Requirements / Qualifications: - Bachelor&rsquo;s degree in Business Administration, Logistics, or related field. - Proven experience (3&ndash;5 years) in fleet management or a similar operational role in Delivery Service Company - Strong understanding of UAE legal and regulatory requirements for vehicle registration and leasing. - Excellent organizational, communication, and negotiation skills. - Proficiency in MS Office and fleet management software is an advantage.Key Competencies: - Strong leadership and decision-making skills. - Attention to detail and accuracy. - Ability to handle high-pressure situations and multitask. - Financial awareness and cost-control orientation.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Fleet In-charge

Vista

<div>
 
 Job Profile
 
 
 
 VistaJet is the first and only global aviation company and has flown corporations, governments, and private clients to 187 countries, covering 96% of the world.
 
 
 Headquartered in Malta, VistaJet operates a fleet of over 80 silver and red business jets. Our vision is to make business aviation simple and deliver the ultimate flight experience around the globe.
 
 
 We are seeking Fleet Planning Managers to join us. This unique opportunity requires both Operational and Commercial prowess. You will be responsible for maintaining and optimizing the Vista fleet, increasing its utilization and global efficiency . Your efforts will directly influence pricing strategy and Sales output.
 
 
 
 Your Responsibilities
 
 
 
 Reporting to the Senior Vice President of Fleet Planning, you will perform an integral role to the success and growth of the VistaJet organization.
 
 
 <ul>
 <li>
 Create and maintain an optimized and balanced fleet schedule around customer bookings to maximize fleet availability opportunities.
 </li>
 <li>
 Work cross functionally with Operational and Commercial Teams.
 </li>
 <li>
 Work closely with Fleet Pricing Team to identify trends and opportunities, moving aircraft to high demand regions to maximize profitability.
 </li>
 <li>
 Collaborate with Fleet Sales Team to provide visibility on directional needs and opportunities to maximize sales.
 </li>
 <li>
 Suggest ideas to help support the operation and increase the number of aircraft delivered.
 </li>
 <li>
 Provide support in balancing/assigning VistaJet trips to other group-owned fleets.
 </li>
 <li>
 Make fleet allocation decisions that increase revenue while de-risking flights to provide more supply to customers.
 </li>
 <li>
 Make decisions to optimize flights based upon the schedule when aircraft availability is constrained.
 </li>
 <li>
 Identify low utilization flights to move onto our other group-owned fleets, or off fleet to our partner network.
 </li>
 <li>
 Collaborate with all Vista entities and manage aircraft holds during peak periods.
 </li>
 <li>
 Coordinate allocation of fleet across commercial entities.
 </li>
 <li>
 Assist building business processes to support use of Fleet Optimization Technology.
 </li>
 <li>
 Work to develop extensions of Fleet Optimization Technology to address large operational and commercial problems.
 </li>
 <li>
 Partner with the Technology team to implement Fleet Optimization Technology across fleets.
 
 
 </li>
 </ul>
 
 Required Skills, Qualifications, And Experience
 
 
 
 <ul>
 <li>
 Minimum 5+ years of Operational or commercial experience, preferably in private aviation.
 </li>
 <li>
 High school diploma or GED. University degree a plus.
 </li>
 <li>
 Creative and fast-moving individual.
 </li>
 <li>
 Ability to collaborate, build and maintain relationships with cross functional departments.
 </li>
 <li>
 Trusted, with a strong level of ownership and ability to maintain a high-performance culture.
 </li>
 <li>
 Highly analytical and detail oriented; able to make data-driven decisions.
 </li>
 <li>
 Ability to pivot in a constantly changing environment, navigating ambiguity and fast changes.
 </li>
 </ul>
</div>

Fleet Planning Manager

Holcim

<div>
 
 
 
 Role Overview
 
 
 
 
 The Fleet Supervisor will be responsible for supervising drivers, ensuring vehicle readiness, maintaining records, and supporting the overall logistics and maintenance functions. The role includes monitoring driving performance, coordinating with internal departments, and implementing continuous improvement and safety initiatives.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Health, Safety &amp; Environment
 
 
 <ul>
 <li>
 Lead by example in fostering a strong health and safety culture.
 </li>
 <li>
 Conduct toolbox talks, safety meetings, and enforce PPE and SOP compliance.
 </li>
 <li>
 Report near misses and unsafe conditions, ensuring zero personal involvement in accidents.
 </li>
 <li>
 Promote safety awareness and contribute to accident investigations and preventive measures.
 </li>
 </ul>
 
 
 Fleet Planning &amp; Coordination
 
 
 <ul>
 <li>
 Plan and schedule trucks across all branches to optimize resources.
 </li>
 <li>
 Liaise with RMG plants, maintenance, and shipping teams to ensure smooth operations.
 </li>
 <li>
 Oversee truck inspections, driver schedules, and ensure documentation and reporting accuracy.
 </li>
 <li>
 Coordinate spot hires, road permits, and ensure all vehicles meet RMG standards.
 </li>
 </ul>
 
 
 Fleet Management &amp; Maintenance
 
 
 <ul>
 <li>
 Monitor vehicle performance and maintenance records, ensuring timely servicing.
 </li>
 <li>
 Utilize GPS and other monitoring systems to improve efficiency and compliance.
 </li>
 <li>
 Support workshop coordination and ensure all fleet units meet delivery and quality standards.
 </li>
 </ul>
 
 
 Driver Management &amp; Assessment
 
 
 <ul>
 <li>
 Assess driving and equipment operating competencies every two years.
 </li>
 <li>
 Provide defensive driving training and support driver retraining when necessary.
 </li>
 <li>
 Review driver KPIs, manage appraisals, and maintain a high-performing, safety-driven team.
 </li>
 </ul>
 
 
 People Management
 
 
 <ul>
 <li>
 Supervise, coach, and develop drivers and fleet staff.
 </li>
 <li>
 Manage attendance, appraisals, leave, and performance improvement plans in coordination with HR.
 </li>
 <li>
 Foster teamwork and proactive communication across departments.
 </li>
 </ul>
 
 
 Compliance &amp; Reporting
 
 
 <ul>
 <li>
 Ensure adherence to company policies, code of conduct, and local transport laws.
 </li>
 <li>
 Maintain accurate records of fleet utilization, safety reports, and maintenance logs.
 </li>
 <li>
 Support internal control testing and suggest process improvements when required.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, Diploma, or Certificate in a relevant field.
 </li>
 <li>
 Valid UAE Heavy Vehicle (HGV) driving license (mandatory).
 </li>
 <li>
 3&ndash;4 years of supervisory experience in a
 
 Ready-Mix or transport industry
 
 .
 </li>
 <li>
 Strong knowledge of RMX fleet management and mobile concrete pump operations.
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Strong leadership and communication skills.
 </li>
 <li>
 Excellent analytical and reporting abilities.
 </li>
 <li>
 Customer-focused mindset with a results-driven approach.
 </li>
 <li>
 Knowledge of safety, compliance, and performance management systems.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 
 At RMG, we believe safety, teamwork, and efficiency drive success. Join a dynamic organization where your expertise will contribute to operational excellence and the continued growth of our fleet operations.
 
</div>

Fleet Supervisor

Jaleel Cash&Carry LLC

Must have UAE Driving LicenseJob Description :<ul><li>Coordination with garage</li><li>Coordination for vehicle passing</li><li>Spare parts procurement</li><li>Maintain the data base for the vehicles and fleet related documents</li><li>Driver's training</li><li>Vendor Visit</li><li>Vehicle Audit</li><li>Basic knowledge of vehicle repair and maintenance is good to have</li><li>Accident report and coordination (insurance claims and approvals)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLicense/Certification:<ul><li>Must have UAE Driving License (Required)</li></ul>

Elite Group Holding

<div>
 
 The Automotive Key Account Manager is responsible for managing and expanding the fleet sales segment by assisting corporate clients and businesses in purchasing new and used vehicles in bulk. This role involves understanding the unique needs of business clients, providing tailored vehicle solutions, negotiating terms, and finalizing fleet sales transactions. The consultant is expected to achieve sales targets, deliver exceptional B2B customer service, and maintain a high level of product knowledge.
 
 
 
 Duties and Responsibilities:
 
 
 
 
 Corporate Customer Interaction:
 
 
 
 Proactively reach out to potential business clients to establish relationships.
 
 
 Understand and assess the specific vehicle needs and requirements of businesses.
 
 
 Present detailed information about vehicle fleet options, specifications, and features tailored to business operations.
 
 
 
 Fleet Sales Process:
 
 
 
 Negotiate prices, terms of sale, and bulk purchase agreements with business customers.
 
 
 Prepare, present, and finalize fleet sales contracts in coordination with financial teams.
 
 
 
 Product and Market Knowledge:
 
 
 
 Maintain up-to-date knowledge of vehicle models, fleet-specific features, and technological advancements.
 
 
 Educate business clients on the technical aspects, performance, and maintenance of fleet vehicles.
 
 
 Analyze market trends and competitor strategies within the fleet sales sector.
 
 
 
 Sales Targets:
 
 
 
 Achieve monthly and annual fleet sales targets.
 
 
 Develop and implement effective sales strategies to maximize fleet sales and profitability.
 
 
 Engage in proactive follow-ups with potential and existing corporate clients.
 
 
 
 B2B Customer Service:
 
 
 
 Deliver superior customer service tailored to the needs of business clients to enhance satisfaction and foster long-term relationships.
 
 
 Address and resolve any client concerns or issues promptly and professionally.
 
 
 
 Documentation and Compliance:
 
 
 
 Ensure all fleet sales paperwork and documentation are accurately completed and processed.
 
 
 Verify business client information for financing applications.
 
 
 Adhere to all legal, regulatory, and company policies relevant to fleet sales.
 
 
 
 Product Presentation and Promotion:
 
 
 
 Collaborate in the development of marketing materials and promotional strategies targeting the fleet segment.
 
 
 
 Industry and Market Research:
 
 
 
 Keep abreast of industry developments, market trends, and emerging technologies in the fleet sector.
 
 
 Provide management with insights on customer preferences, market demands, and potential growth opportunities in fleet sales.
 
 
 
 Standards and Ethical Practices:
 
 
 
 Uphold the highest standards of integrity and professionalism in all fleet sales activities.
 
 
 Ensure compliance with industry regulations, ethical standards, and company policies in all transactions and interactions with business clients.
 
</div>

Key Account Manager

Global Mission Support Services LLC

Restaurant &amp; Hospitality Operations Manager International Contract Opportunity &ndash; Hospitality Management Country Location: Nauru (one-year relocation) Start Date: ImmediateWe are seeking a Hospitality Operations Manager to oversee the daily management of a large restaurant and catering facility within our international project in Nauru. This is a unique opportunity for an experienced professional to take on a challenging overseas role with a dynamic team.Key Responsibilities<ul><li>Manage day-to-day operations of a full-service restaurant and catering unit.</li><li>Oversee HR, scheduling, fleet management, transportation, and logistics for hospitality operations.</li><li>Handle procurement for kitchen and service teams.</li><li>Work closely with the Head Chef, Restaurant Manager, Bakery &amp; Pastry Chefs, and service staff to ensure smooth service delivery.</li></ul>Candidate Profile<ul><li>Fluency in English (minimum Level 5).</li><li>Proven experience in hospitality or restaurant operations management.</li><li>Strong background in logistics, procurement, fleet management, and personnel management.</li><li>Excellent organizational and leadership skills.</li><li>Ability to adapt to a multicultural, high-paced environment.</li></ul>How to Apply: Please submit your CV and application to talent@gmss.ltd with the subject line: Hospitality Operations Manager &ndash; Nauru.Job Type: Full-timeApplication Question(s):<ul><li>Are you willing to be relocated to Nauru once we hire you for this position?</li></ul>

Restaurant & Hospitality Operations Manager- Nauru Deployment

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Restaurant & Hospitality Operations Manager- Nauru Deployment