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The Pink Tribe Recruitment Co.

The Fleet Coordinator is responsible for overseeing the organization&rsquo;s vehicle fleet operations to ensure efficiency, compliance, safety, and cost-effectiveness. This role manages vehicle maintenance, driver coordination, regulatory compliance, fuel usage, and reporting while supporting operational needs.Key ResponsibilitiesFleet Operations Management<ul><li>Coordinate daily fleet activities, including vehicle scheduling and dispatching</li><li>Monitor vehicle availability and utilization</li><li>Ensure vehicles are properly allocated to meet operational requirements</li></ul>Maintenance &amp; Repairs<ul><li>Schedule preventive maintenance and inspections</li><li>Coordinate repairs and service appointments</li><li>Maintain accurate maintenance records</li><li>Monitor vehicle downtime and implement improvement measures</li></ul>Compliance &amp; Safety<ul><li>Ensure fleet compliance with local, state, and federal regulations</li><li>Monitor driver licenses, certifications, and insurance requirements</li><li>Support driver safety programs and accident investigations</li><li>Maintain registration, permits, and inspection documentation</li></ul>Cost &amp; Fuel Management<ul><li>Track fuel consumption and expenses</li><li>Monitor fleet-related costs (maintenance, insurance, leasing, etc.)</li><li>Identify cost-saving opportunities</li><li>Prepare budget reports and expense summaries</li></ul>Vendor &amp; Supplier Coordination<ul><li>Liaise with service providers, leasing companies, and fuel vendors</li><li>Negotiate service agreements when applicable</li><li>Evaluate vendor performance</li></ul>Reporting &amp; Documentation<ul><li>Maintain accurate fleet management records</li><li>Generate reports on vehicle usage, maintenance, and costs</li><li>Track KPIs such as fuel efficiency, downtime, and accident rates</li></ul>QualificationsExperience<ul><li>2+ years of experience in fleet management, logistics, transportation, or related field</li><li>Experience with fleet management software preferred</li></ul>Skills<ul><li>Must be fluent in Hindi/Urdu.</li><li>Strong organizational and multitasking skills</li><li>Knowledge of vehicle maintenance principles</li><li>Understanding of transportation regulations and compliance</li><li>Proficiency in Microsoft Office and fleet management systems</li><li>Excellent communication and problem-solving skills</li><li>Must have driving license, better 2 wheeler also</li></ul>Work Environment<ul><li>Office-based with regular visits to vehicle yard or service locations</li><li>May require occasional after-hours availability for emergencies</li></ul>Job Type: Full-timePay: AED2,400.00 - AED2,500.00 per monthLicense/Certification:<ul><li>license (Preferred)</li></ul>

Fleet Coordinator

Xoom Delivery Services

Now Hiring: Fleet Coordinator &ndash; Careem ProjectXoom Delivery Services LLC is seeking a qualified and experienced Fleet Coordinator to manage operations for our Careem Project.Position Overview: The Fleet Coordinator will be responsible for overseeing rider performance, daily operational activities, and coordination between field teams and management to ensure service excellence for the Careem account.Key Responsibilities:<ul><li>Manage and monitor rider and driver operations</li><li>Ensure compliance with Careem and company SOPs</li><li>Coordinate daily movement, attendance, and performance</li><li>Act as a link between riders, HR, and Operations</li><li>Support recruitment, onboarding, and training as required</li></ul>Requirements:<ul><li>Minimum 2+ years of experience in fleet, logistics, or last-mile delivery operations</li><li>Prior experience with Careem or similar platforms is an advantage</li><li>Strong communication, coordination, and reporting skills</li><li>Professional attitude with a results-driven mindset</li></ul>Please Note: If you don't have relevant experience than please skip. We are hiring only people working in Delivery Industry.We Offer:<ul><li>Competitive salary package</li><li>Professional growth and development opportunities</li><li>Exposure to leading delivery platforms such as Careem</li><li>Supportive and structured work environment</li></ul>Location: Dubai Apply with CV: Kailash@xoom.aeJob Type: Full-time

Now Hiring: Fleet Coordinator &ndash; Careem ProjectXoom Delivery Services LLC is seeking a qualified and experienced Fleet Coordinator to manage operations for our Careem Project.Position Overview: The Fleet Coordinator will be responsible for overseeing rider performance, daily operational activities, and coordination between field teams and management to ensure service excellence for the Careem account.Key Responsibilities:<ul><li>Manage and monitor rider and driver operations</li><li>Ensure compliance with Careem and company SOPs</li><li>Coordinate daily movement, attendance, and performance</li><li>Act as a link between riders, HR, and Operations</li><li>Support recruitment, onboarding, and training as required</li></ul>Requirements:<ul><li>Minimum 2+ years of experience in fleet handling or last-mile delivery operations</li><li>Prior experience with Careem or similar platforms is mandatory.</li><li>Strong communication, coordination, and reporting skills</li><li>Professional attitude with a results-driven mindset</li></ul>We Offer:<ul><li>Competitive salary package</li><li>Professional growth and development opportunities</li><li>Exposure to leading delivery platforms such as Careem</li><li>Supportive and structured work environment</li></ul>P.S. Please do not apply if you don't have relevant experience. We need someone who has already handled Projects Like Noon Food, Noon Mins, Talabat, etc. Location: Dubai Apply with CV: Kailash@xoom.aeJob Type: Full-time

Dollar Car Rental - AAA Group

Role Overview: The Agency Service Coordinator is responsible for coordinating all repair, service, and accident related activities for branded vehicles handled by authorized external agencies. The role ensures smooth vehicle movement between locations, timely repair completion, cost control, accurate documentation, and system updates, while working closely with internal teams and external service partners to minimize vehicle downtime and support business operations.Key Responsibilities: <ul><li>Coordinate the daily drop-off and pick-up of out-of-service vehicles to and from authorized service agencies.</li></ul><ul><li>Liaise with external agencies for vehicle servicing, mechanical repairs, bodywork, and accident repairs, ensuring timely completion and release of vehicles.</li></ul><ul><li>Follow up closely with agencies to reduce turnaround time and ensure vehicles are returned to service as scheduled.</li></ul><ul><li>Prepare, submit, and track all documentation required for agency warranty and service claims.</li></ul><ul><li>Negotiate repair costs, estimates, and timelines with agencies to achieve cost efficiency while maintaining quality standards.</li></ul><ul><li>Update internal systems accurately when vehicles are sent to agencies and upon release back to operations.</li></ul><ul><li>Coordinate internally with the workshop, fleet, operations, and procurement teams to align repair decisions and priorities.</li></ul><ul><li>Monitor repair progress and escalate delays, cost discrepancies, or quality concerns when necessary.</li></ul><ul><li>Maintain proper records of agency repairs, costs, warranties, and service history.</li></ul>Skills and Qualifications: <ul><li>Diploma or Bachelor&rsquo;s degree in Automotive Technology, Mechanical Engineering, Business Administration, or a related field.</li></ul><ul><li>Atleast 3&ndash;5 years of relevant experience in fleet operations, automotive service coordination, workshop operations, or agency/vendor management (rental or automotive industry preferred).</li></ul><ul><li>Strong understanding of vehicle repairs, servicing processes, warranty claims, and accident repairs.</li></ul><ul><li>Experience coordinating with authorized dealers or branded service agencies (e.g., BMW, Audi, Mercedes-Benz, Lexus, Porsche, Toyota, Nissan, etc.) is a strong advantage.</li></ul><ul><li>Good coordination, negotiation, and follow-up skills.</li></ul><ul><li>Strong organizational skills with the ability to manage multiple vehicles and agencies simultaneously.</li></ul><ul><li>Proficiency in system updates, ERP/fleet management systems, and basic reporting.</li></ul><ul><li>Ability to work under pressure and meet tight operational deadlines.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Branded Vehicle Service Coordinator

XAD Technologies

We are seeking a responsible and detail-oriented Traffic Fines Coordinator to manage and monitor traffic fines for company vehicles and support fleet coordination activities. The role requires maintaining accurate records, ensuring compliance with UAE traffic regulations, and providing timely reports to management.Key Responsibilities:Traffic Fines Management:<ul><li>Monitor and record all traffic fines for company vehicles</li><li>Follow up with authorities for payments, disputes, and appeals</li><li>Maintain accurate and up-to-date records of fines, notices, and resolutions</li><li>Ensure compliance with UAE traffic laws and company policies</li><li>Generate regular reports on fines, trends, and pending cases</li></ul>Fleet Coordination:<ul><li>Coordinate with project teams to ensure proper vehicle usage</li><li>Act as the point of contact for drivers regarding traffic fines and compliance</li><li>Assist in resolving fleet-related operational and compliance issues</li></ul>Documentation &amp; Reporting:<ul><li>Maintain complete documentation for all company vehicles, including fines history</li><li>Prepare weekly and monthly reports on traffic fines and fleet compliance</li><li>Ensure all records are properly organized and accessible</li></ul>Requirements:<ul><li>Knowledge of UAE traffic rules and regulations</li><li>Strong organizational and record-keeping skills</li><li>Proficiency in Microsoft Excel and basic reporting tools</li><li>Good communication and coordination skills</li><li>Ability to work independently and meet deadlines</li></ul>Preferred Qualifications:<ul><li>Previous experience in fleet coordination, traffic fines handling, or administration</li><li>Experience working with transport or logistics companies is an advantage</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Are you familiar with UAE traffic rules and fine management systems (Dubai Police, Abu Dhabi Police, MOI)</li><li>Do you have experience handling more than 500 vehicles in the UAE?</li></ul>Experience:<ul><li>Fleet : 2 years (Required)</li></ul>

Sixt UAE

<div>
 
 
 
 Job Overview
 
 
 
 
 
 
 
 The Operations Manager is responsible for the
 
 end-to-end operational performance
 
 of SIXT Rent A Car, ensuring efficient branch operations, optimal fleet utilization and management, and high-quality customer service. The role focuses on
 
 operational excellence, cost control, service delivery, compliance, and continuous improvement
 
 across all locations and operational functions.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 Branch Operations Oversight
 
 
 <ul>
 <li>
 Oversee day-to-day operations across all rental branches to ensure excellence in consistency, efficiency, and compliance with company standards.
 </li>
 <li>
 Ensure branches meet revenue targets, utilization goals, and service-level KPIs.
 </li>
 <li>
 Standardize operating procedures across locations and ensure adherence to policies.
 </li>
 <li>
 Monitor branch staffing levels, scheduling, productivity, and performance.
 </li>
 <li>
 Conduct regular site visits, audits, and performance reviews of branch operations.
 </li>
 <li>
 Support branch managers in problem resolution, peak-demand planning, and local market execution.
 </li>
 <li>
 Develop and manage operational policies, procedures, and standards aligned with regulatory and industry best practices.
 </li>
 <li>
 Supervise operational teams and ensure high staff morale, ongoing training, and strong performance across all functions.
 </li>
 </ul>
 
 
 Fleet Operations Management
 
 
 <ul>
 <li>
 Oversee the entire vehicle fleet lifecycle, including acquisition, allocation, utilization, maintenance, rotation, and disposal.
 </li>
 <li>
 Ensure optimal fleet availability to meet demand while minimizing downtime and operating costs.
 </li>
 <li>
 Monitor fleet utilization rates, turnaround times, damage levels, and maintenance expenses.
 </li>
 <li>
 Collaborate with procurement and finance on fleet purchasing, leasing, and replacement strategies.
 </li>
 <li>
 Ensure compliance with safety standards, regulatory requirements, insurance, and licensing.
 </li>
 <li>
 Implement systems and processes to track fleet performance, condition, and profitability.
 </li>
 </ul>
 
 
 Customer Service Excellence
 
 
 <ul>
 <li>
 Lead customer service operations across branches and contact centers to deliver a consistent, high-quality customer experience.
 </li>
 <li>
 Establish and monitor service-level agreements (SLAs), response times, and customer satisfaction metrics (e.g., NPS, CSAT).
 </li>
 <li>
 Address escalated customer complaints and ensure timely, fair resolution.
 </li>
 <li>
 Drive service improvement initiatives based on customer feedback and performance data.
 </li>
 <li>
 Ensure frontline teams are trained in service standards, conflict resolution, and brand values.
 </li>
 </ul>
 
 
 Financial, Performance and Risk Management
 
 
 <ul>
 <li>
 Develop and manage operational budgets, including labour, fleet costs, maintenance, and overheads.
 </li>
 <li>
 Track and analyse KPIs such as revenue per car, fleet utilization, cost per rental, damage rates, and customer satisfaction.
 </li>
 <li>
 Identify cost-saving opportunities and efficiency improvements without compromising service quality.
 </li>
 <li>
 Prepare regular operational performance reports for senior management.
 </li>
 <li>
 Support pricing, yield management, and demand planning initiatives in collaboration with Sales &amp; Operations teams.
 </li>
 <li>
 Develop and manage budgets for events, and operational expenditures, ensuring cost-efficiency and ROI.
 </li>
 <li>
 Identify and mitigate risks related to operations, reputation, and financial sustainability.
 </li>
 <li>
 Ensure all operations comply with local laws, licensing, insurance, and regulatory requirements.
 </li>
 <li>
 Manage operational risks related to fleet safety, customer liability, and fraud.
 </li>
 <li>
 Oversee health and safety practices across branches and fleet operations.
 </li>
 <li>
 Ensure incident reporting, investigations, and corrective actions are in place and completed effectively.
 </li>
 </ul>
 
 
 Process Improvement &amp; Systems
 
 
 <ul>
 <li>
 Design, implement, and continuously improve operational processes and workflows.
 </li>
 <li>
 Ensure effective use of rental management systems, fleet management tools, and CRM platforms.
 </li>
 <li>
 Lead process optimization initiatives to improve speed, accuracy, and customer experience.
 </li>
 <li>
 Support the rollout of new systems, technologies, or operational models.
 </li>
 </ul>
 
 
 People Leadership &amp; Development
 
 
 <ul>
 <li>
 Lead, coach, and develop managers and teams across branch, fleet, and customer service functions.
 </li>
 <li>
 Set clear performance expectations and conduct regular reviews.
 </li>
 <li>
 Identify training needs and support skills development programs.
 </li>
 <li>
 Foster a culture of accountability, teamwork, safety, and customer focus.
 </li>
 <li>
 Ensure compliance with HR policies, health and safety standards, and labor regulations.
 </li>
 </ul>
 
 
 General
 
 
 <ul>
 <li>
 Uphold company values throughout business practices and utilise sound judgment in decision making.
 </li>
 <li>
 Any other additional duties as may be required by management based on needs of the business.
 </li>
 </ul>
 
 
 
 
 
 
 Position Requirements
 
 
 
 
 
 
 
 Minimum Experience
 
 <ul>
 <li>
 A minimum of 8&ndash;10 years&rsquo; experience in operations management, preferably within car rental, automotive, or logistics sectors.
 </li>
 <li>
 Demonstrated experience managing multi-site operations and cross-functional teams.
 </li>
 <li>
 Experience with fleet management and customer service operations is preferrable.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Operations Management, Logistics, or related field.
 </li>
 </ul>
</div>

Operations Manager

Budget Rent a Car, UAE

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Assistant Manager &ndash; Fleet Administration is responsible for managing and overseeing the administrative backbone of fleet operations with a strong focus on insurance management, fuel control, fines management, accident estimation, PDI &amp; registration of new units, supplier coordination, and GPS tracking operations. This role ensures full compliance, cost control, accurate documentation, and operational continuity across the entire fleet.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 
 
 
 
 
 PRO &amp; Government Transactions
 
 
 <ul>
 <li>
 Coordinate with government entities (RTA, Police, Traffic Departments, Insurance Authorities).
 </li>
 <li>
 Handle vehicle registration, renewal, permit processing, and all regulatory documentation.
 </li>
 <li>
 Resolve traffic violations, black points, and legal/administrative requirements.
 </li>
 <li>
 Preparing the Letters for Hayaza.
 </li>
 <li>
 Contracting the customers to clear the block fines.
 </li>
 <li>
 Releasing the impounded vehicles.
 </li>
 <li>
 Following up with all the government entities.
 </li>
 <li>
 Writing all the NOC and the Arabic Letters upon request.
 </li>
 </ul>
 
 
 Insurance Management
 
 
 <ul>
 <li>
 Manage and renew fleet insurance policies (comprehensive/third-party).
 </li>
 <li>
 Handle insurance claims for accidents, damages, and total-loss cases.
 </li>
 <li>
 Coordinate assessments with insurance surveyors and ensure fast claim settlement.
 </li>
 <li>
 Maintain insurance logs, policy validity trackers, and claim cost reports.
 </li>
 </ul>
 
 
 Fuel Control &amp; Consumption Monitoring
 
 
 <ul>
 <li>
 Monitor and control fuel station / Cards, fuel authorizations, and consumption patterns.
 </li>
 <li>
 Identify misuse, abnormal usage, or operational inefficiencies.
 </li>
 <li>
 Preparing the reconciliation and reordering the fuel.
 </li>
 <li>
 Generate monthly cost-per-km and fuel consumption reports.
 </li>
 <li>
 Coordinate with fuel providers for card issuance, blocking, replacement, and reconciliation.
 </li>
 </ul>
 
 
 Fines &amp; Block Fine Management
 
 
 <ul>
 <li>
 Monitor and manage all fleet fines across traffic systems (RTA, SALIK, police, municipalities).
 </li>
 <li>
 Track outstanding fines and handle clearance and payment approvals.
 </li>
 <li>
 Investigate repeated violations and escalate high-risk driver behavior.
 </li>
 <li>
 Maintain fine logs and compliance reporting.
 </li>
 </ul>
 
 
 Accident &amp; Damage Estimation
 
 
 <ul>
 <li>
 Conduct or coordinate physical inspections for accident/damage cases.
 </li>
 <li>
 Prepare repair estimates and assess cost against insurance/driver liability.
 </li>
 <li>
 Verify workshop quotations and ensure accurate job card documentation.
 </li>
 <li>
 Follow up until repair completion and vehicle return to service.
 </li>
 <li>
 Prepare the damage estimation to be charged to the customers.
 </li>
 </ul>
 
 
 New Vehicle PDI, Preparation &amp; Registration
 
 
 <ul>
 <li>
 Oversee pre-delivery inspection (PDI) with dealers to ensure vehicle readiness.
 </li>
 <li>
 Verify accessories installation, branding, fleet specifications, and operational requirements.
 </li>
 <li>
 Manage registration/plate issuance and ensure new vehicles enter the fleet system correctly.
 </li>
 <li>
 Coordinate with workshop for internal preparation and asset tagging.
 </li>
 </ul>
 
 
 Dealer &amp; Supplier Coordination
 
 
 <ul>
 <li>
 Maintain daily communication with vehicle dealers, spare parts suppliers, tyre vendors, GPS providers, and workshop contractors.
 </li>
 <li>
 Ensure timely delivery of parts, vehicles, and services according to SLAs.
 </li>
 <li>
 Evaluate supplier performance and support procurement in negotiation processes.
 </li>
 <li>
 Maintain contract documents, LPO follow-ups, and service quality control.
 </li>
 </ul>
 
 
 GPS Tracking &amp; Telematics Management
 
 
 <ul>
 <li>
 Oversee installation, activation, and maintenance of GPS/IVMS units.
 </li>
 <li>
 Monitor live tracking, route deviations, idling, harsh driving events, and asset utilization.
 </li>
 <li>
 Work with the GPS vendor to resolve system issues and ensure full fleet visibility.
 </li>
 <li>
 Generate telematics reports for management, safety team, and operations.
 </li>
 </ul>
 
 
 Reporting &amp; Administration
 
 
 <ul>
 <li>
 Maintain updated fleet records: registration, insurance, fuel, telematics, fines, and cost summaries.
 </li>
 <li>
 Prepare weekly/monthly reports including accident logs, PDI status, new vehicle onboarding, and fuel KPI sheets.
 </li>
 <li>
 Support audits, compliance checks, and data verification processes.
 </li>
 </ul>
 
 
 Vehicles Renewal Across the Fleet (Registration Management)
 
 
 <ul>
 <li>
 Manage and track the renewal schedule of all fleet vehicles, ensuring zero expiry or downtime due to registration delays.
 </li>
 <li>
 Monitor upcoming expiry dates for registration cards, plates, permits, and commercial vehicle licenses.
 </li>
 <li>
 Coordinate with RTA, Traffic Departments, and Tasjeel/ other test centers for timely inspection and renewal.
 </li>
 <li>
 Organize vehicle movement to testing centers and ensure all documents (insurance, ID, fleet records) are ready.
 </li>
 <li>
 Ensure all renewal fees, inspection charges, and document uploads are processed on time.
 </li>
 <li>
 Maintain a fully updated renewal tracker with status (due, in-process, completed).
 </li>
 <li>
 Communicate with drivers, operations, and workshop teams to ensure vehicles are available for renewal inspections.
 </li>
 <li>
 Resolve any renewal rejections, technical issues, or compliance violations flagged during testing.
 </li>
 <li>
 Upload new registration cards into the fleet system and archive documentation for audit readiness.
 </li>
 <li>
 Prepare monthly reports on renewal performance, overdue units, and operational risks caused by renewal delays.
 </li>
 </ul>
 
 
 
 
 
 Education Qualification and Experience:
 
 
 
 
 
 <ul>
 <li>
 Diploma or bachelor&rsquo;s in business, Automotive, Logistics, or similar.
 </li>
 <li>
 Proficiency in MS Excel, fleet management software, and telematics platforms.
 </li>
 <li>
 Strong knowledge of RTA regulations, insurance processes, and fleet systems.
 </li>
 <li>
 5&ndash;10 years of experience in fleet administration experience in car rental industry.
 </li>
 <li>
 Local (UAE or GCC) experience is must; international exposure is a plus, especially in similar operational roles
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Please note that only shortlisted candidates will be contacted. Thank you for your interest in joining .
 
 
</div>

Assistant Manager – Fleet Administration

Explore 1389+ Fleet service manager in Dubai this February. Find roles across top companies and apply now to boost your career.

1389 fleet service manager jobs In Dubai

Fleet Coordinator

Fleet Coordinator

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Operations Manager

Assistant Manager – Fleet Administration