co-founder & ceo - ai benefits & insuretech

co-founder & ceo - ai for aec project proposals

co-founder & ceo - ai for credit and finance

commercial dock & door service technician

software engineer

co-founder & ceo - ai benefits & insuretech Jobs in Seattle

co-founder & ceo - ai customer success Jobs in Seattle

co-founder & ceo - ai customer success

co-founder & ceo - ai for aec project proposals Jobs in Seattle

co-founder & ceo - ai for credit and finance Jobs in Seattle

founder and chief technical officer

FutureSight

<div>FutureSight is seeking an experienced, visionary Founding CEO to lead the launch of a new AI-native platform that transforms how architecture, engineering, and construction (AEC) firms win project pursuits and proposals.
AEC firms are drowning in complexity. Proposal and marketing teams juggle chasing technical experts, searching through outdated project experience and content, and manually tracking requirements across RFQs, RFPs, and qualification packages &mdash; coordinating across business development, technical leaders, and executives under tight deadlines.
The result: slower submissions, inconsistent win rates, and significant operational strain in a process directly tied to firm growth and backlog visibility.
We&rsquo;re building BidOps &ndash; an AI-native proposal platform for AEC firms that automates requirement and compliance tracking, intelligently reuses institutional knowledge and proposal content, and streamlines coordination across technical experts.
Firms move faster, reduce submission risk, and pursue more opportunities with the same teams.
As Founding CEO, you will<ul><li>
Win customers &mdash; Run pilots, shape pricing, and validate retention + expansion.</li><li>
Build the product &mdash; Work with FutureSight&rsquo;s product/engineering pod to launch V1.</li><li>
Raise capital &mdash; Lead the seed round with our initial investment.</li><li>
Build your team &mdash; Hire your founding team and set the cultural foundation.</li></ul>
About FutureSight
FutureSight is a venture studio that co-creates and invests in B2B SaaS and Vertical AI startups alongside exceptional entrepreneurs. We give founders an unfair advantage &mdash; pairing hands-on studio support with early capital, thereby reducing risk and increasing the odds of success by 10x.
We&rsquo;re led by a cross-functional team of builders and investors. Kevin Nguyen and Alan Smith lead venture design and product strategy. Prathna Ramesh applies her experience as a venture investor with capital strategy in every new business. Dennis Ensing mentors our ventures with operational and strategic expertise, Krista LaRiviere brings years of entrepreneurial and marketing experience as a multi-time exited founder, and Anupama Joshi drives founder excellence. John Carbrey (San Francisco), a successful software entrepreneur and people leader, adds deep insight into scaling startups from 0 to 1, having built and exited multiple prior SaaS ventures.
What We Bring<ul><li>
Validated problem &mdash; You will enter a venture with a proven market need and strong momentum toward building and scaling.</li><li>
Studio bench strength &mdash; Designers, engineers, growth marketers, and fundraising pros are embedded from Day 1.</li><li>
Capital commitment &mdash; Initial pre-seed funding for early hires and building the MVP with potential for follow-on funding, and access to our investor and advisor network.</li></ul>
What You Bring<ul><li>
Founder-level drive &mdash; You&rsquo;re motivated to co-found a new venture as the CEO. With or without us, this is your calling.</li><li>
Startup scrappiness &mdash; You know what you&rsquo;re signing up for. You&rsquo;re familiar with the scrappiness of owning something from start to finish.</li><li>
Previous founding experience &mdash; You have co-founded a product company or B2B SaaS venture, or have been at a venture-backed company.</li><li>
Risk appetite and capacity &mdash; Read more on our post on the Entrepreneurial Risk Profile.</li><li>
GTM chops &mdash; Proven success in B2B SaaS sales, marketing, and customer engagement.</li><li>
Fundraising fluency &mdash; Able to craft investor narratives and close capital; well-networked in fintech and early-stage communities.</li><li>
People leadership &mdash; Magnet for top talent; coach and culture carrier.</li><li>
Industry experience &mdash; Background in government contracting, proposal management, or B2B SaaS for professional services.</li></ul>
What You Can Expect<ul><li>
Daily active engagement with our team to: launch initial product, achieve initial market traction and prepare for seed fundraise.</li><li>
Full P/L ownership of the new entity.</li><li>
A significant equity stake in the business.</li><li>
This is a full-time role; we are seeking someone to dedicate themselves full-time and exclusively to building and owning a new SaaS venture.</li></ul>
Ready to build? 
If this is the perfect opportunity for you, we want to hear from you!
Submit your Resume and LinkedIn profile and tell us more about why you think we should chat!
FutureSight is committed to diversity, equity, and inclusion. We welcome applicants of all backgrounds and experiences.</div>

Co-Founder & CEO - AI for AEC Project Proposals

<div>FutureSight is seeking an experienced and visionary Founding CEO to lead the launch of a new AI-native loan covenant monitoring and compliance platform for mid-market borrowers.
CFOs and controllers are stuck managing covenant compliance through brittle spreadsheets and manual reporting, translating real-time ERP data into rigid bank formats under constant risk of technical default. At the same time, banks and credit funds waste enormous analyst time chasing data and validating calculations instead of managing risk.
We&rsquo;re building a borrower-first compliance layer that sits between accounting systems and loan agreements. The platform automatically translates ERP data into lender-specific covenant logic, generates bank-ready compliance certificates, and surfaces early breach risk &mdash; without changing bank systems.
This is an opportunity to build a category-defining AI platform in a $2B+ market, redefining how mid-market borrowers manage credit compliance.
As Founding CEO, you will<ul><li>
Win customers &mdash; Run pilots, shape pricing, and validate retention + expansion.</li><li>
Build the product &mdash; Work with FutureSight&rsquo;s product/engineering pod to launch V1.</li><li>
Raise capital &mdash; Lead the seed round with our initial investment.</li><li>
Build your team &mdash; Hire your founding team and set the cultural foundation.</li></ul>
About FutureSight
FutureSight is a venture studio that co-creates and invests in B2B SaaS and Vertical AI startups alongside exceptional entrepreneurs. We give founders an unfair advantage &mdash; pairing hands-on studio support with early capital, thereby reducing risk and increasing the odds of success by 10x.
We&rsquo;re led by a cross-functional team of builders and investors. Kevin Nguyen and Alan Smith lead venture design and product strategy. Prathna Ramesh applies her experience as a venture investor with capital strategy in every new business. Dennis Ensing mentors our ventures with operational and strategic expertise, Krista LaRiviere brings years of entrepreneurial and marketing experience as a multi-time exited founder, and Anupama Joshi drives founder excellence. John Carbrey (San Francisco), a successful software entrepreneur and people leader, adds deep insight into scaling startups from 0 to 1, having built and exited multiple prior SaaS ventures.
What We Bring<ul><li>
Validated problem &mdash; You will enter a venture with a proven market need and strong momentum toward building and scaling.</li><li>
Studio bench strength &mdash; Designers, engineers, growth marketers, and fundraising pros are embedded from Day 1.</li><li>
Capital commitment &mdash; Initial pre-seed funding for early hires and building the MVP with potential for follow-on funding, and access to our investor and advisor network.</li></ul>
What You Bring<ul><li>
Founder-level drive &mdash; You&rsquo;re motivated to co-found a new venture as the CEO. With or without us, this is your calling.</li><li>
Startup scrappiness &mdash; You know what you&rsquo;re signing up for. You&rsquo;re familiar with the scrappiness of owning something from start to finish.</li><li>
Previous founding experience &mdash; You have co-founded a product company or B2B SaaS venture, or have been at a venture-backed company.</li><li>
Risk appetite and capacity &mdash; Read more on our post on the Entrepreneurial Risk Profile.</li><li>
GTM chops &mdash; Proven success in B2B SaaS sales, marketing, and customer engagement.</li><li>
Fundraising fluency &mdash; Able to craft investor narratives and close capital; well-networked in fintech and early-stage communities.</li><li>
People leadership &mdash; Magnet for top talent; coach and culture carrier.</li><li>
Industry experience &mdash; Experience in lending, credit, finance, or CFO B2B SaaS, with hands-on exposure to financial reporting, compliance workflows, or risk management.</li></ul>
What You Can Expect<ul><li>
Daily active engagement with our team to: launch initial product, achieve initial market traction and prepare for seed fundraise.</li><li>
Full P/L ownership of the new entity.</li><li>
A significant equity stake in the business.</li><li>
This is a full-time role; we are seeking someone to dedicate themselves full-time and exclusively to building and owning a new SaaS venture.</li></ul>
Ready to build? 
If this is the perfect opportunity for you, we want to hear from you!
Submit your Resume and LinkedIn profile and tell us more about why you think we should chat!
FutureSight is committed to diversity, equity, and inclusion. We welcome applicants of all backgrounds and experiences.</div>

Co-Founder & CEO - AI for Credit and Finance

<div>FutureSight is seeking an experienced and visionary Founding CEO to lead the launch of a new AI data infrastructure venture serving the $20B+ employee benefits ecosystem across brokers, MGAs, and mid-market employers.
Today, brokers and HR teams struggle to make data-driven decisions because benefits data is often locked in carrier portals, PDFs, and spreadsheets, leading to opaque renewals, manual reporting, and poor cost control.
Our venture is building an AI-powered data platform that automatically extracts and standardizes benefits data from carriers and brokers, producing instant renewal models, benchmarking insights, and compliance-ready dashboards. The result: faster renewals, clearer cost transparency, and smarter plan design.
As Founding CEO, you will<ul><li>
Win customers &mdash; Run pilots, shape pricing, and validate retention + expansion.</li><li>
Build the product &mdash; Work with FutureSight&rsquo;s product/engineering pod to launch V1.</li><li>
Raise capital &mdash; Lead the seed round with our initial investment.</li><li>
Build your team &mdash; Hire your founding team and set the cultural foundation.</li></ul>
About FutureSight
FutureSight is a venture studio that co-creates and invests in B2B SaaS and Vertical AI startups alongside exceptional entrepreneurs. We give founders an unfair advantage &mdash; pairing hands-on studio support with early capital, thereby reducing risk and increasing the odds of success by 10x.
We&rsquo;re led by a cross-functional team of builders and investors. Kevin Nguyen and Alan Smith lead venture design and product strategy. Prathna Ramesh applies her experience as a venture investor with capital strategy in every new business. Dennis Ensing mentors our ventures with operational and strategic expertise, Krista LaRiviere brings years of entrepreneurial and marketing experience as a multi-time exited founder, and Anupama Joshi drives founder excellence. John Carbrey (San Francisco), a successful software entrepreneur and people leader, adds deep insight into scaling startups from 0 to 1, having built and exited multiple prior SaaS ventures.
What We Bring<ul><li>
Validated problem &mdash; You will enter a venture with a proven market need and strong momentum toward building and scaling.</li><li>
Studio bench strength &mdash; Designers, engineers, growth marketers, and fundraising pros are embedded from Day 1.</li><li>
Capital commitment &mdash; Initial pre-seed funding for early hires and building the MVP with potential for follow-on funding, and access to our investor and advisor network.</li></ul>
What You Bring<ul><li>
Founder-level drive &mdash; You&rsquo;re motivated to co-found a new venture as the CEO. With or without us, this is your calling.</li><li>
Startup scrappiness &mdash; You know what you&rsquo;re signing up for. You&rsquo;re familiar with the scrappiness of owning something from start to finish.</li><li>
Previous founding experience &mdash; You have co-founded a product company or B2B SaaS venture or have been at a venture-backed company.</li><li>
Risk appetite and capacity &mdash; Read more on our post on the Entrepreneurial Risk Profile.</li><li>
GTM chops &mdash; Proven success in B2B SaaS sales, marketing, and customer engagement.</li><li>
Fundraising fluency &mdash; Able to craft investor narratives and close capital; well-networked in fintech and early-stage communities.</li><li>
People leadership &mdash; Magnet for top talent; coach and culture carrier.</li><li>
Industry experience &mdash; Background in employee benefits, brokerage, or insurtech / HR data products.</li></ul>
What You Can Expect<ul><li>
Daily active engagement with our team to: launch initial product, achieve initial market traction and prepare for seed fundraise.</li><li>
Full P/L ownership of the new entity.</li><li>
A significant equity stake in the business.</li><li>
This is a full-time role; we are looking for someone to commit full-time and exclusively to building and owning a new SaaS venture.</li></ul>
Ready to build? 
If this is the perfect opportunity for you, we want to hear from you!
Submit your Resume and LinkedIn profile and tell us more about why you think we should chat!
FutureSight is committed to diversity, equity, and inclusion. We welcome applicants of all backgrounds and experiences.</div>

Co-Founder & CEO - AI Benefits & InsureTech

<div>FutureSight is seeking an experienced, visionary Founding CEO to lead our AI Customer Success opportunity.
We are building the next evolution of Customer Success Management where every account gets proactive, intelligent engagement without relying on manual effort. Our platform analyzes product usage signals in real time, recommends the next best actions, and generates highly personalized outreach for CSM teams. The result? Higher revenue retention, predictable expansion, and clear insights leadership can actually act on.
As Founding CEO, you will:<ul><li>
Win customers &mdash; Run pilots, shape pricing, and validate retention + expansion</li><li>
Build the product &mdash; Work with FutureSight&rsquo;s product/engineering pod to launch V1
</li><li>Raise capital &mdash; Lead the seed raise with our initial cheque</li><li>
Build your team &mdash; Hire your founding team and set the cultural foundation</li></ul>
About FutureSight
FutureSight is a venture studio that co-creates and invests in B2B SaaS and Vertical AI startups alongside exceptional entrepreneurs. We give founders an unfair advantage &mdash; pairing hands-on studio support with early capital to reduce risk and increase the odds of success by 10x.
We&rsquo;re led by a cross-functional team of builders and investors. Kevin Nguyen and Alan Smith lead venture design and product strategy. Prathna Ramesh applies her experience as a venture investor with capital strategy in every new business. Dennis Ensing mentors our ventures with operational and strategic expertise, Krista LaRiviere brings years of entrepreneurial and marketing experience as a multi-time-exited founder, and Anupama Joshi drives founder excellence. John Carbrey (San Francisco), a successful software entrepreneur and people leader, adds deep insight into scaling startups from 0 to 1, having built and exited multiple prior SaaS ventures.
What We Bring
<ul><li>Validated problem &mdash; You will enter a venture with a proven market need and strong momentum toward building and scaling.</li><li>
Studio bench strength &mdash; Designers, engineers, growth marketers, and fundraising pros are embedded from Day 1</li><li>
Capital commitment &mdash; Initial pre-seed funding for early hires and building the MVP with potential for follow-on funding, and access to our investor and advisor network</li></ul>
What You Bring
<ul><li>Founder-level drive &mdash; You&rsquo;re motivated to co-found a new venture as the CEO. With or without us, this is your calling.</li><li>
Startup scrappiness &mdash; You&rsquo;re familiar with the scrappiness of owning something from start to finish</li><li>
Previous founding experience &mdash; You have co-founded a product company or B2B SaaS venture or have been at a venture-backed company.</li><li>
Risk appetite and capacity &mdash; Read more on our post on the Entrepreneurial Risk Profile</li><li>
GTM chops &mdash; Proven success in B2B SaaS sales, marketing, and customer engagement</li><li>
Fundraising fluency &mdash; Able to craft investor narratives and close capital; well-networked in fintech and early-stage communities.</li><li>
People leadership &mdash; Magnet for top talent; coach and culture carrier</li><li>
Bonus: Exposure to accounting/finance tools and processes or AI agents/LLMs 
</li></ul>What You Can Expect<ul><li>
Daily active engagement with our team to: launch initial product, achieve initial market traction and prepare for seed fundraise</li></ul><ul><li>
Full P/L ownership of the new entity</li><li>
A significant equity stake in the business</li><li>
This is a full-time role; we are looking for someone to commit full-time and exclusively to building and owning a new SaaS venture.</li></ul></div>

Co-Founder & CEO - AI Customer Success

<div>FutureSight is seeking an experienced and visionary Founding CEO to lead the launch of a new AI-native reverse logistics orchestration platform. Reverse logistics &mdash; everything that happens after a sale &mdash; has become one of the largest and least controlled cost centers in modern commerce. Returns, warranties, exchanges, and recoveries are unavoidable, high-volume workflows, yet they are still managed through fragmented tools, spreadsheets, and manual judgment.
Operations, finance, and customer teams spend enormous effort enforcing policy, chasing evidence, routing returns, and reconciling outcomes &mdash; often with little visibility into where value is lost or when cash will actually be recovered. The result is margin leakage, long cycle times, and growing operational drag in a workflow that continues to scale.
We are building an AI-first orchestration layer that sits between customers, fulfillment networks, and finance systems. The platform enforces policy at intake, captures evidence at the source, determines the optimal path for each return, and tracks outcomes through to financial closure &mdash; without replacing existing ERPs, WMSs, or commerce platforms.
This is an opportunity to build c infrastructure in a $700B+ global market, shaping how modern organizations control cost, risk, and recovered value after the sale.
As Founding CEO, you will<ul><li>
Win customers &mdash; Run pilots, shape pricing, and validate retention + expansion.</li><li>
Build the product &mdash; Work with FutureSight&rsquo;s product/engineering pod to launch V1.</li><li>
Raise capital &mdash; Lead the seed round with our initial investment.</li><li>
Build your team &mdash; Hire your founding team and set the cultural foundation.</li></ul>
About FutureSight
FutureSight is a venture studio that co-creates and invests in B2B SaaS and Vertical AI startups alongside exceptional entrepreneurs. We give founders an unfair advantage &mdash; pairing hands-on studio support with early capital, thereby reducing risk and increasing the odds of success by 10x.
We&rsquo;re led by a cross-functional team of builders and investors. Kevin Nguyen and Alan Smith lead venture design and product strategy. Prathna Ramesh applies her experience as a venture investor with capital strategy in every new business. Dennis Ensing mentors our ventures with operational and strategic expertise, Krista LaRiviere brings years of entrepreneurial and marketing experience as a multi-time exited founder, and Anupama Joshi drives founder excellence. John Carbrey (San Francisco), a successful software entrepreneur and people leader, adds deep insight into scaling startups from 0 to 1, having built and exited multiple prior SaaS ventures.
What We Bring<ul><li>
Validated problem &mdash; You will enter a venture with a proven market need and strong momentum toward building and scaling.</li><li>
Studio bench strength &mdash; Designers, engineers, growth marketers, and fundraising pros are embedded from Day 1.</li><li>
Capital commitment &mdash; Initial pre-seed funding for early hires and building the MVP with potential for follow-on funding, and access to our investor and advisor network.</li></ul>
What You Bring<ul><li>
Founder-level drive &mdash; You&rsquo;re motivated to co-found a new venture as the CEO. With or without us, this is your calling.</li><li>
Startup scrappiness &mdash; You know what you&rsquo;re signing up for. You&rsquo;re familiar with the scrappiness of owning something from start to finish.</li><li>
Previous founding experience &mdash; You have co-founded a product company or B2B SaaS venture, or have been at a venture-backed company.</li><li>
Risk appetite and capacity &mdash; Read more on our post on the Entrepreneurial Risk Profile.</li><li>
GTM chops &mdash; Proven success in B2B SaaS sales, marketing, and customer engagement.</li><li>
Fundraising fluency &mdash; Able to craft investor narratives and close capital; well-networked in fintech and early-stage communities.</li><li>
People leadership &mdash; Magnet for top talent; coach and culture carrier.</li><li>
Industry experience &mdash; Experience in operations-heavy commerce, supply chain, or logistics environments, with hands-on exposure to returns, warranty, fulfillment, or post-sale workflows.</li></ul>
What You Can Expect<ul><li>
Daily active engagement with our team to: launch initial product, achieve initial market traction and prepare for seed fundraise.</li><li>
Full P/L ownership of the new entity.</li><li>
A significant equity stake in the business.</li><li>
This is a full-time role; we are seeking someone to dedicate themselves full-time and exclusively to building and owning a new SaaS venture.</li></ul>
Ready to build? 
If this is the perfect opportunity for you, we want to hear from you!
Submit your Resume and LinkedIn profile and tell us more about why you think we should chat!
FutureSight is committed to diversity, equity, and inclusion. We welcome applicants of all backgrounds and experiences.</div>

Co-Founder & CEO - AI Reverse Logistics

Sound Transit

<div>Salary range is $81k to $144k with a midpoint of $98k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:
<ul>
<li>Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.</li>
<li>Long-Term Disability and Life Insurance.</li>
<li>Employee Assistance Program.</li>
<li>Retirement Plans: 401a &ndash; 10% of employee contribution with a 12% match by Sound Transit; 457b &ndash; up to IRS maximum (employee only contribution).</li>
<li>Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.</li>
<li>Parental Leave: 12 weeks of parental leave for new parents.</li>
<li>Pet Insurance.</li>
<li>ORCA Card: All full-time employees will receive an ORCA card at no cost.</li>
<li>Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.</li>
<li>Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you&rsquo;ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.</li></ul> 


GENERAL PURPOSE:

Under general supervision, this position provides a full range of comprehensive administrative office support work to the Agency Deputy Chief Executive Officer requiring the application of specialized administrative knowledge, customer focus, organization and attention to detail, initiative, and independent judgment. It is the highest level within the administrative support series and is distinguished from all other administrative support classifications in that the major duties performed require independent judgment and prioritization, tracking, and communication on behalf of the senior-most executives within Sound Transit&rsquo;s structure. Secretarial/clerical duties may still be required but are performed less frequently with notable independence and accountability for the work results. This position serves as liaison with regard to programs, policies, procedures, and assigned functions for the department; acts as a liaison with other departments/divisions; coordinates executive schedules and meeting calendars; coordinates their principals&rsquo; process flow; handles travel arrangements and logistics; makes process improvement decisions, and coordinates communications with other Agency departments, divisions, and outside agencies on behalf of the Agency Deputy Chief Executive Officer and the department.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
<ul>
<li>Provides direct administrative support to the Agency Deputy Chief Executive Officer in order for them to complete their duties and ensures department administrative functions run smoothly.</li>
<li>Supports the Administrative Manager with the preparation of the Agency Deputy Chief Executive Officer's daily schedule.</li>
<li>Meets with the Administrative Manager and COS regularly to understand scheduling and issue priorities and execute short-term and long-term planning to ensure the maximization of the Agency Deputy Chief Executive Officer's time.</li>
<li>Schedules meetings and manages meeting calendars and appointments on behalf of the Agency Deputy Chief Executive Officer, interacting directly with executive leadership, elected officials, Board members, partner agency staff, and other external stakeholders as needed. Plans, coordinates and ensures the Agency Deputy Chief Executive Officer's schedule is followed and respected.</li>
<li>Provides &ldquo;gatekeeper&rdquo; and &ldquo;gateway&rdquo; role, creating win-win situations for direct access to the Agency Deputy Chief Executive Officer's time and office.</li>
<li>Ensures the maximization of the Agency Deputy Chief Executive Officer's time and prepares them for meetings by ensuring they have support materials needed for each meeting.</li>
<li>Serves as a point of contact between the Office of the CEO and external entities; receives, analyzes, and triages incoming inquiries and complaints from a variety of sources, and ensures information is routed to the appropriate staff members for response.</li>
<li>Greets visitors; ensures they have proper directions and up-to-date communication should there be changes to the Agency Deputy Chief Executive Officer's schedule.</li>
<li>Responds to time-sensitive requests for information and assistance regarding the Office of the CEO.</li>
<li>Operates a variety of office equipment; acts as contact for all business machine issues; utilizes various computer applications and software packages; oversees the ordering of special-order office supplies.</li>
<li>Ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations established by the Agency and the Office of the CEO.</li>
<li>Provides calendar printout/email summary of daily meeting schedule.</li>
<li>Coordinates all meeting logistics, including staff support, car reservations, directions, room reservations, equipment, beverages and meals, in compliance with ST policies.</li>
<li>As requested, takes and transcribes detailed minutes for executive meetings, and tracks action items for the Agency Deputy Chief Executive Officer.</li>
<li>Coordinates official travel for the Agency Deputy Chief Executive Officer, including completion of travel preauthorization form, travel expense claim and travel card reconciliation, and ensures compliance with Sound Transit travel policy.</li>
<li>Processes event registrations, special office supply requests, and other routine expenditures, and reconciles and justifies expenses in accordance to Sound Transit procurement card policy.</li>
<li>Handles sensitive personnel and business information on behalf of the Agency Deputy Chief Executive Officer with utmost discretion and care.</li>
<li>As needed, assists with onboarding for new department or division employees, which may include: handling confidential employee information, ensuring new employees have the equipment, software, supplies and basic information needed to work at Sound Transit; and providing basic training to new administrative support staff.</li>
<li>As needed, coordinates with Human Resources to schedule interviews and distribute sensitive personnel documents such as resumes.</li>
<li>Prepares reports and supporting documentation on issues external to the department or issues having a high impact on the department and Agency.</li>
<li>Collects and compiles statistical, financial and other information for a variety of reports.</li>
<li>Receives, sorts, prioritizes and tracks the Agency Deputy Chief Executive Officer's correspondence, and tees up those that require approval or response.</li>
<li>Gathers information and prepares letters, reports or memoranda as directed.</li>
<li>Reviews and checks documents and records for accuracy, completeness, and conformance with the Agency Deputy Chief Executive Officer's initial guidance, as well as applicable rules and regulations.</li>
<li>Prepares and/or assists in the preparation of agendas, notices, minutes, announcements, applications, resolutions and other documents.</li>
<li>Manages the Agency Deputy Chief Executive Officer's office organization and filing, which includes highly sensitive files.</li>
<li>Ensures compliance with records management policies and procedures.</li>
<li>Monitors effectiveness of current office procedures and determines the need to change procedures to meet department goals/needs.</li>
<li>Coordinates and monitors defined projects and activities within department and recommends actions and modifications as appropriate.</li>
<li>Manages project deadlines, files and information.</li>
<li>Coordinates with team members within the Office of the CEO on defined projects and activities within the purview of the CEO&rsquo;s Office.</li>
<li>Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.</li>
<li>Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit&rsquo;s Equity &amp; Inclusion Policy.</li>
<li>It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.</li>
<li>It is the responsibility of all employees to integrate sustainability into everyday business practices.</li>
<li>Other duties as assigned.</li>
</ul>
MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor&rsquo;s degree in Business Administration or closely related field. Four years of experience, providing full-time administrative support functions, such as schedule management, travel coordination, budget/procurement, and special projects, to one or more executive leaders (C-suite) in a complex organization with a large budget; Or an equivalent combination of education and experience.

Required Knowledge and Skills:
<ul>
<li>Strong scheduling experience: capable of managing multiple calendars and adjusting schedules as needed in a fast-paced environment</li>
<li>Demonstrating a positive customer service orientation with both internal and external clients.</li>
<li>Performing responsible and difficult administrative support duties involving the use of independent judgment and personal initiative and resourcefulness.</li>
<li>Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, boards of directors, high level stakeholders, community groups and the general public.</li>
<li>Working with high-level executives.</li>
<li>Organization and strong attention to detail.</li>
<li>Problem solving and next-step thinking with the ability to anticipate needs and identify, improve and implement process.</li>
<li>Operational characteristics, services, and activities of assigned functions, programs, and departmental operations.</li>
<li>Work organization and office management principles and practices.</li>
<li>Time and meeting management systems and practices, focusing preparation and follow-up on action items.</li>
<li>Processes, procedures, and practices of budget preparation and administration.</li>
<li>Principles and practices of fiscal, statistical, and administrative research and report preparation.</li>
<li>Customer service methods and techniques.</li>
<li>Pertinent federal, state, and local laws, codes, and regulations.</li>
<li>Principles and practices used in establishing and maintaining files and information retrieval systems.</li>
<li>Direct and tactful communication skills and strategies to respond to and route incoming inquiries to the appropriate staff member, collaborate with team members, and elicit requested information from staff.</li>
<li>Administrative practices for office management.</li>
<li>Methods and techniques of proper phone etiquette.</li>
<li>Principles for writing, editing and formatting various business communication, including formal letters, emails, memoranda, and reports.</li>
<li>English usage, spelling, grammar, and punctuation.</li>
<li>Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.</li>
<li>Work with boards of directors, high level stakeholders and the general public is strongly preferred.</li>
<li>Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.</li>
<li>Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.</li>
<li>Understanding the organization and operation of the Agency and of outside agencies as necessary to assume assigned responsibilities.</li>
<li>Implementing and maintaining a file system from beginning to end.</li>
<li>Researching, compiling, analyzing, and interpreting data.</li>
<li>Preparing clear, concise reports, correspondence and memoranda.</li>
<li>Typing and entering data, taking and transcribing dictation at a speed necessary for successful job performance.</li>
<li>Planning and organizing work to meet changing priorities and deadlines.</li>
<li>Applying appropriate oral and written communication techniques to various individuals.</li>
<li>Working cooperatively with other departments, Agency officials, and outside agencies.</li>
<li>Interpreting and applying applicable federal, state, and local policies, laws, and regulations as it pertains to assigned area.</li>
</ul>
Preferred Knowledge and Skills:
<ul>
<li>Advanced computer literacy skills: Microsoft Word, Excel, Outlook, PowerPoint and Publisher.</li>
<li>Work with boards of directors, high level stakeholders and the general public.</li>
</ul>
Physical Demands / Work Environment:
<ul><li>Work is performed in an office environment.</li>
<li>The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.</li></ul> 


Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.</div>

Senior Executive Assistant - Cabinet

MacDonald-Miller Facility Solutions

<div>
 At
 
 MacDonald-Miller Facility Solutions ("MacMiller")
 
 , we are the Northwest's leading mechanical contracting firm, designing, delivering, and servicing HVAC, plumbing, and automation system solutions for commercial buildings. With over
 
 1,600 employees across 13 offices
 
 , there is a breadth and variety of work to keep you engaged and inspired.
 
 
 We have a well-respected history of exceeding our customers' expectations and executing with distinction. Our clients trust their toughest projects to our integrated teams, including:
 
 
 <ul>
 <li>
 New Construction - Engineering, fabrication, and installation of mechanical systems for new projects following lean construction practices.
 </li>
 <li>
 Special Projects - Retrofits and mechanical repairs for existing buildings to create new efficiencies.
 </li>
 <li>
 Service - Scheduled preventative maintenance ensuring tenant comfort and 24/7 emergency response.
 </li>
 <li>
 Building Performance - Control systems, fault detection, energy services, and remote monitoring.
 </li>
 <li>
 Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients.
 
 
 </li>
 </ul>
 People love to work at
 
 MacDonald-Miller
 
 , and it's because we all share the same
 
 Core Culture Values:
 
 
 
 
 Collaboration
 
 - Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our shared vision.
 
 
 
 Dedication
 
 - We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
 
 
 
 Safety
 
 - Everyone deserves a safe workplace. Safety is more than hardhats and boots; it's an attitude and the environment we create. Every day, everyone goes home to their families.
 
 
 
 Community
 
 - We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together, we create an environment that is welcoming, caring, and trusting.
 
 
 
 Innovation
 
 - We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
 
 
 
 Fun!
 
 - Take the work seriously, but never take ourselves too seriously. It's possible to be both serious professionals and good-natured people you enjoy working with &mdash; we strive to be both.
 
 
 
 Requirements
 
 
 
 
 Executive Assistant:
 
 
 This is where you come in.
 
 
 
 We're seeking an Executive Assistant (EA) to partner closely with the
 
 Chief Financial Officer (CFO)
 
 and
 
 Chief Administrative Officer (CAO)
 
 , delivering proactive, high-level support that enhances their ability to lead, make decisions, and drive the business forward. This includes managing complex calendars and competing priorities, preparing executive briefings and presentations, coordinating financial and administrative workflows, and ensuring both leaders have the information, structure, and support they need to operate at their highest level.
 
 
 In this role, you will serve as the
 
 central coordination hub
 
 for both the Finance and Administration functions&mdash;overseeing the flow of information, aligning schedules and commitments, and tracking progress on key initiatives such as annual budgeting, quarterly business reviews, Board reporting, operational planning, internal communications, and major cross-functional projects. You will help streamline processes, improve communication rhythms, and maintain visibility into deadlines, deliverables, and decision points.
 
 
 You will also partner closely with both executives to support
 
 internal communications
 
 , including drafting messaging, coordinating announcements, preparing leadership updates, and ensuring clear, timely communication across the organization.
 
 
 The ideal candidate is a highly organized, detail-driven operator who anticipates needs, solves problems before they escalate, and thrives in a fast-paced, high-stakes environment where precision, discretion, and follow-through are essential.
 
 
 
 Top 5 Priorities to Deliver in Your First Year to Be a Hero
 
 
 
 <ul>
 <li>
 Executive Scheduling &amp; Calendar Management
 </li>
 <li>
 Own and manage complex, rapidly changing calendars with precision and foresight
 </li>
 <li>
 Anticipate conflicts and resolve them before they impact the executives' time or priorities
 </li>
 <li>
 Keep both executives focused, prepared, and optimized for high-value leadership engagements
 </li>
 <li>
 Communication &amp; Information Flow
 </li>
 <li>
 Draft, refine, and manage executive-level communications with accuracy, professionalism, and strategic tone
 </li>
 <li>
 Support internal messaging by coordinating announcements, updates, and company-wide communications
 </li>
 <li>
 Act as a trusted liaison between executive leadership and internal/external stakeholders&mdash;ensuring confidentiality, clarity, and timely follow-through
 </li>
 <li>
 Meeting &amp; Event Coordination
 </li>
 <li>
 Plan, prepare, and support executive and leadership meetings with excellence and attention to detail
 </li>
 <li>
 Coordinate logistics for internal and external meetings, company events, and leadership offsites
 </li>
 <li>
 Ensure meetings are productive: agendas prepared, materials organized, minutes captured, and action items tracked to completion
 </li>
 <li>
 Project &amp; Task Management
 </li>
 <li>
 Manage high-priority tasks and recurring workflows while supporting special projects from concept through follow-through
 </li>
 <li>
 Conduct research, gather information, and prepare briefing materials to support executive decision-making
 </li>
 <li>
 Collaborate cross-functionally to drive execution of strategic initiatives and maintain visibility into progress and risks.
 </li>
 <li>
 Operational Support Excellence
 </li>
 <li>
 Maintain and continually improve administrative systems, document management, and executive deliverables
 </li>
 <li>
 Create, refine, and enhance presentations, reports, and briefing documents with a high standard of accuracy and polish.
 
 
 </li>
 </ul>
 
 Your Background:
 
 
 What Kind of Person Will Thrive in This Role?
 
 
 
 <ul>
 <li>
 Education: Bachelor's degree preferred; equivalent relevant experience considered
 </li>
 <li>
 Experience: 5-8 years providing senior-level executive support with a strong track record of administrative and operational excellence
 </li>
 <li>
 Executive Support Expertise: Demonstrated success partnering with C-suite leaders in dynamic, fast-moving environments
 </li>
 <li>
 Communication Skills: Exceptional written and verbal communication abilities with excellent attention to detail, nuance, and tone
 </li>
 <li>
 Technical Proficiency: Advanced skills in Microsoft Office Suite, Microsoft Teams, and collaboration platforms
 </li>
 <li>
 Valued Experience: Experience supporting Board-level communications and contributing to internal communication initiatives
 
 
 </li>
 </ul>
 
 And everyone you work with should describe you as...
 
 
 
 <ul>
 <li>
 Exceptionally organized with outstanding prioritization and problem-solving skills
 </li>
 <li>
 Calm, accurate, and effective when juggling multiple priorities in a fast-paced, constantly shifting environment
 </li>
 <li>
 Discreet, professional, and deeply trustworthy - especially when handling confidential or sensitive information.
 
 
 </li>
 </ul>
 
 And you should be motivated by...
 
 
 
 <ul>
 <li>
 Taking ownership of your work and your growth - resourceful, self-directed, and comfortable figuring things out independently
 </li>
 <li>
 Thriving in a lean, results-driven environment where you are encouraged to take on more, deliver more, and continually raise the bar
 </li>
 <li>
 Being part of a transparent, collaborative, and fun culture that values innovation, fresh ideas, and people who genuinely enjoy what they do
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Compensation:
 
 
 $97,000 to $126,000 Annually
 
 
 
 MacDonald-Miller Facility Solutions presently provides employee coverage for:
 
 
 <ul>
 <li>
 Medical, dental, vision for employees (coverage available for dependents for shared premium).
 </li>
 <li>
 401k retirement plan including Company matching.
 </li>
 <li>
 Vacation and Sick Compensation (PTO), and Holiday Pay!
 </li>
 <li>
 Disability income protection including short term and long-term disability.
 </li>
 <li>
 Employee and dependent life insurance.
 </li>
 <li>
 Wellness Program.
 </li>
 <li>
 Employee Assistance Program.
 
 
 </li>
 </ul>
 
 Where you will work
 
 
 
 Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access. This role has flexibility at times, but requires a consistent four days of work in the office a week.
 
 
 Interested in learning more?
 
 
 If you're ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!
 
 
 
 MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran
 
</div>

Executive Assistant

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