admin assistant to the general manager Jobs in Sharjah

admin assistant to the general manager

executive assistant

executive secretary & office manager Jobs in Sharjah

executive secretary & office manager

front office associate

front office executive & pro coordinator Jobs in Sharjah

front office executive & pro coordinator

front office executive pro coordinator

FABLES INTERIORS

Job Title: Front Office Executive &amp; PRO CoordinatorJob SummaryWe are looking for a well-organized and presentable Front Office Executive &amp; PRO Coordinator to manage reception duties while supporting and coordinating all company-related PRO activities. The role requires strong communication, attention to detail, and the ability to manage documentation and follow-ups efficiently.Key Responsibilities1. Front Office Management (Primary Responsibility)<ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li>Handle incoming calls, emails, and general inquiries</li><li>Maintain reception area, meeting rooms, and office coordination</li><li>Manage couriers, deliveries, and office supplies</li><li>Schedule meetings and coordinate appointments</li><li>Maintain visitor records and basic administrative logs</li></ul>2. PRO Coordination (Documentation &amp; Tracking)<ul><li>Maintain and update employee visa and document tracker</li><li>Monitor expiry of:</li><li>Visas</li><li>Emirates ID</li><li>Passports</li><li>Insurance</li><li>Coordinate visa processes (new, renewal, cancellation)</li><li>Prepare and organize required documentation for submissions</li><li>Liaise with typing centers, agents, and relevant authorities</li><li>Track application status and ensure timely follow-ups</li><li>Coordinate medical appointments and Emirates ID processes</li><li>Ensure all employee records are complete and up to date</li></ul>3. Government &amp; Company Compliance Support<ul><li>Track company-related renewals such as:</li><li>Trade license</li><li>Establishment card</li><li>Vehicle registration</li><li>Insurance</li><li>Assist in ensuring timely renewals and avoiding penalties</li><li>Maintain proper records of all company legal documents</li></ul>4. Coordination with PRO Support <ul><li>Plan and assign daily/weekly government-related tasks</li><li>Prepare documents required for external submissions</li><li>Coordinate with Primal for:</li><li>Document submission</li><li>Collection of approvals and IDs</li><li>Government visits and follow-ups</li><li>Ensure all tasks are tracked and completed on time</li></ul>5. HR &amp; Administrative Support<ul><li>Maintain employee personal files and documentation</li><li>Assist in onboarding documentation</li><li>Support preparation of letters (NOC, salary certificate, etc.)</li><li>Assist HR and accounts team with basic coordination tasks</li></ul>Skills &amp; Requirements<ul><li>Good communication skills in English (Hindi/Arabic is an advantage)</li><li>Strong organizational and time management skills</li><li>Basic knowledge of UAE visa and PRO processes preferred</li><li>Proficient in MS Office (Excel, Word, Email)</li><li>Presentable and professional demeanor</li><li>Ability to handle multiple tasks and follow up consistently</li></ul>Experience<ul><li>1&ndash;3 years of experience in front office, admin, or PRO coordination preferred</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Front Office Executive & PRO Coordinator

Precise Communications

Job Summary:The HR Coordinator will manage and support all human resources functions, with a primary focus on recruitment, on boarding, employee relations, compliance, and documentation for riders and car drivers. This role ensures smooth HR operations, supports workforce engagement, and facilitates alignment between HR processes and business objectives.Key Responsibilities:Recruitment &amp; Onboarding:<ul><li>Facilitate onboarding, orientation, and training for new drivers and riders.</li><li>Prepare and issue job offer letters and manage employee loan documentation.</li><li>Coordinate with PRO for visa, Emirates ID, and other government-related documentation.</li></ul>Employee Records &amp; Administration:<ul><li>Maintain accurate personnel files and HR databases.</li><li>Compile HR-related data and prepare the Weekly Business Report (WBR) for management.</li><li>Schedule and maintain records for Food Safety and OHC training to ensure compliance.</li><li>Coordinate with PRO and recruiters for visa updates and maintain employee data in both portal and manual databases.</li><li>Assist in payroll documentation, including loan, advance, and other outstanding sheets.</li></ul>Employee Relations:<ul><li>Act as the first point of contact for employee queries, grievances, and concerns.</li><li>Support performance evaluation processes and disciplinary actions.</li><li>Promote a positive work culture and engagement initiatives among staff.</li></ul>Compliance &amp; Reporting:<ul><li>Ensure all riders and drivers maintain valid licenses, permits, and insurance.</li><li>Maintain and update master sheet data for all riders.</li><li>Prepare HR reports for management as required.</li></ul>Training &amp; Development:<ul><li>Coordinate skill development, safety, and regulatory training sessions.</li><li>Assist in creating and updating training materials for operational staff.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum of 2 years&rsquo; experience in HR, preferably in logistics, transportation, or delivery services.</li><li>Knowledge of labor laws and HR best practices.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Proficient in MS Office.</li><li>Ability to handle sensitive information with discretion.</li></ul>Key Competencies:<ul><li>Strong coordination and multitasking skills.</li><li>Effective problem-solving and conflict resolution ability.</li><li>Attention to detail and high level of accuracy.</li><li>Ability to work in a fast-paced operational environment.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthWork Location: In person

HR Coordinator

ICS Global Consultancy

We are looking for a professional, organized, and well-spoken Secretary / Front Desk Executive to join our team. The ideal candidate should be friendly, presentable, and able to handle front-desk operations, office paperwork, and client coordination efficiently. Strong communication skills, basic administrative experience, and good computer knowledge are essential for this role.Key Responsibilities:<ul><li>Welcome and greet clients and visitors in a professional manner</li><li>Manage front desk operations and maintain a clean and organised reception area</li><li>Handle daily office paperwork, filing, and documentation</li><li>Prepare quotations, invoices, and official letters when required</li><li>Answer phone calls, WhatsApp messages, and emails professionally</li><li>Call leads and follow up with potential clients to convert inquiries into business opportunities</li><li>Schedule meetings and coordinate appointments with clients</li><li>Maintain records of incoming and outgoing documents</li><li>Support management with general administrative tasks</li><li>Follow up with clients regarding payments and deliveries when required</li></ul>Requirements:<ul><li>Good communication and interpersonal skills</li><li>Professional appearance and friendly personality</li><li>Good computer knowledge, including MS Office and email handling</li><li>Ability to manage paperwork and office records properly</li><li>Strong organizational and multitasking skills</li><li>Confidence in handling client calls and follow-ups</li></ul>Preferred Qualities:<ul><li>Previous experience in a receptionist, secretary, or front desk role</li><li>Experience in lead calling and client follow-ups is an advantage</li><li>Knowledge of preparing quotations and invoices</li><li>Ability to communicate professionally with clients and staff</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Secretary / Front Desk Executive

Metric Calibration & Testing Laboratory

IMMEDIATE JOINING!!!URGENT VANACY !!!Join Our Metric Calibration Team. FEMALE ADMIN CUM RECEPTION EXECUTIVE- EXP MUST in Calibration field !!!(Female Only Apply) Send your CV before 10 APRIL 2026Requirements : - Electrical or Instrumentation degree holder. - Experience as ADMIN CUM RECEPTIONIST in UAE Market. - Preferably Having Experience in Calibration Field. - UAE Experience is Must. - Effective Communication Skills.- Front desk handling&amp; Visitor coordination.- Coordination with Technical &amp; Lab staff.- Basic billing in zoho books, office administration &amp; scheduling support.- Salary Depending upon the experience..Note : Only Shortlisted candidates will be contacted.SEND YOUR CV : hr.metriccal@gmail.com / metricalab2021@gmail.comJob Type: Full-timePay: From AED1,500.00 per monthExperience:<ul><li>telemarketer: 1 year (Preferred)</li></ul>Work Location: In person

FEMALE ADMIN CUM RECEPTION EXECUTIVE (FEMALE ONLY)

Al Khayyal Group Trading & Investment

Job Description:We are seeking a highly experienced and professional Executive Secretary &amp; Office Manager to join our Management Office. This role combines responsibilities of an Executive Assistant, Personal Assistant, and Office Manager, providing high-level executive support while ensuring smooth and efficient office operations.The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced executive environment.Key Responsibilities<ul><li>Provide comprehensive executive and personal assistant support to C-level executives</li><li>Manage complex executive calendars, appointments, and priorities</li><li>Coordinate meetings, prepare agendas, take minutes, and manage follow-ups</li><li>Handle confidential correspondence and sensitive information with discretion</li><li>Manage office operations and administrative coordination</li><li>Arrange domestic and international travel, accommodations, and itineraries</li><li>Act as a key point of contact between executives and internal/external stakeholders</li><li>Support executive meetings, presentations, and reporting requirements</li></ul>Key Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field</li><li>Minimum 5&ndash;8 years of experience supporting C-level executives as an Executive Assistant, Personal Assistant, or Office Manager</li><li>Proven ability to manage schedules and priorities for multiple senior executives</li><li>Fluency in Arabic and English (spoken and written) &ndash; mandatory</li><li>Strong experience in executive calendar management, meeting coordination, and confidential communications</li><li>Excellent organizational, communication, and stakeholder management skills</li><li>High level of professionalism, discretion, and attention to detail</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Experience in office management, administrative coordination, and executive support</li><li>Arab nationality only</li></ul>Preferred Experience<ul><li>Experience working in large organizations, government entities, or within the UAE/GCC region</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthLanguage:<ul><li>Arabic and English (Required)</li></ul>Work Location: In person

Executive Secretary & Office Manager

Medstar Healthcare LLC

Front Desk Receptionist (UAE National)Location: Northern Emirates (Sharjah, Ras Al Khaimah, Fujairah) Job Type: Full-time Emiratization Role &ndash; Open to UAE Nationals OnlyHow to ApplyIf you are a motivated UAE National looking to start or grow your career in administration, we encourage you to apply here.About the RoleWe are looking for a professional and customer-focused UAE National to join our team as a Front Desk Administrator. This role is ideal for someone who enjoys interacting with people, managing front office operations, and ensuring a smooth day-to-day administrative workflow.Key Responsibilities<ul><li>Welcome and assist visitors, clients, and employees in a professional manner</li><li>Manage incoming calls, emails, and correspondence</li><li>Maintain front desk operations and ensure a well-organized reception area</li><li>Schedule appointments, meetings, and coordinate office activities</li><li>Handle basic administrative tasks such as filing, data entry, and document management</li><li>Support internal teams with coordination and office-related requests</li><li>Ensure adherence to company policies and procedures</li></ul>Requirements<ul><li>UAE National (Emirati) with Family Book</li><li>High school diploma or Bachelor&rsquo;s degree (preferred)</li><li>1 &ndash; 3 years of experience in front desk / receptionist / admin roles</li><li>Strong communication skills in English and Arabic</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Presentable, organized, and customer-service oriented</li><li>Ability to multitask and handle a fast-paced environment</li></ul>What We Offer<ul><li>Competitive salary and benefits</li><li>Opportunity to build a career in administration and operations</li><li>Support through Nafis (where applicable)</li><li>Friendly and professional work environment</li></ul>Job Types: Full-time, PermanentPay: Up to AED10,000.00 per monthWork Location: In person

Front Desk Receptionist (UAE National)

Citymax Hotels by Landmark Group

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 We are looking for a Front Office Associate (Arabic speaker) to be the first point of contact for our guests. The ideal candidate will have a friendly and easy-going personality while also being very perceptive and disciplined. A customer-oriented approach is essential. The goal is to make guests and visitors feel comfortable and valued while on our premises.
 
 
 
 WHAT AWAITS YOU?
 
 
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 Greet and welcome guests as soon as they arrive at the office.
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 Direct visitors to the appropriate person and office.
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 Answer, screen, and forward incoming phone calls.
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 Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
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 Provide basic and accurate information in-person and via phone/email.
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 Receive, sort, and distribute daily mail/deliveries.
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 Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
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 Order front office supplies and keep inventory of stock.
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 Doing Check In &ndash; Check out.
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 WHAT DO WE EXPECT?
 
 
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 Arabic Speaking is must.
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 Proven work experience as a Hotel Receptionist, Front Office Representative, or similar role.
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 Opera knowledge is must.
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 Professional attitude and appearance.
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 Solid written and verbal communication skills.
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 Ability to be resourceful and proactive when issues arise.
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 Excellent organizational skills.
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 Multitasking and time-management skills, with the ability to prioritize tasks.
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 Customer service attitude.
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 High school degree; additional certification in Office Management is a plus.
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 </ul>
 
 
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Front Office Associate

Explore 136+ Front office executive pro coordinator in Sharjah this April. Find roles across top companies and apply now to boost your career.