administrative officer-part time | office of advancement and alumni affairs

administrative officer-part time | office of advancement and alumni affairs Jobs in Sharjah

hr assistant

accounts and admin assistant Jobs in Sharjah

accounts and admin assistant

admin & accounts assistant Jobs in Sharjah

admin & accounts assistant

admin assistant

head of hr admin

Awad Ahmad Al Jazairi Real Estate

<p><b>Preferably FEMALE (Arabic)</b></p><p><b>About the Role:</b></p><p>We are looking for a proactive and highly organized Administrative Assistant cum HR to join our team. This dual-function role is central to the smooth day-to-day running of our office and the effective management of our people processes. The ideal candidate is detail-oriented, discreet, and comfortable switching between administrative tasks and HR responsibilities.</p><p><b>Key Responsibilities:</b></p><p>Administrative Functions</p><p>The candidate will manage daily office operations, including handling correspondence, scheduling meetings, maintaining filing systems, and ensuring office supplies are adequately stocked. They will coordinate travel arrangements, prepare reports and presentations, They will also liaise with vendors, service providers, and building management to ensure a functional and welcoming office environment.</p><p>Human Resources Functions:</p><p>On the HR side, the candidate will support end-to-end recruitment activities including posting job advertisements, screening resumes, scheduling interviews, and coordinating onboarding for new hires. They will maintain and update employee records, manage leave and attendance tracking, and assist in processing payroll data. The role also involves supporting the implementation of HR policies, organizing employee engagement activities, and handling general staff inquiries on HR matters. They will assist in coordinating performance appraisal cycles and preparing HR reports as needed.</p><p><b>Requirements:</b></p><p>Minimum 1&ndash;3 years of experience in an administrative or HR support role</p><p>Experience in a similar dual-function role is an advantage</p><p>Job Type: Full-time</p><p>Pay: Up to AED4,500.00 per month</p><p>Experience:</p><ul><li>HR: 2 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul>

Head of HR/Admin

TAMIMI

<p>We are seeking a <b>competent and proactive HR &amp; Admin Assistant</b> to support our Human Resources and Administration functions. The ideal candidate should have <b>minimum 2 years of relevant UAE experience</b> and a good understanding of HR operations and office administration.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in day-to-day <b>HR and administrative operations</b></li><li>Maintain <b>employee records, documentation, and HR files</b></li><li>Support <b>recruitment processes and onboarding procedures</b></li><li>Handle <b>employee attendance, leave records, and HR coordination</b></li><li>Manage <b>office administration tasks and documentation</b></li><li>Coordinate with management for <b>HR and administrative requirements</b></li></ul><p><b>Requirements:</b></p><ul><li><b>Minimum 2 years of UAE experience</b> in HR/Admin role</li><li>Good knowledge of <b>UAE HR practices and office administration</b></li><li>Proficiency in <b>MS Office applications</b></li><li>Strong <b>organizational and communication skills</b></li><li>Ability to <b>handle confidential information professionally</b></li></ul><p><b>Preferred:</b></p><ul><li><b>Male candidates preferred</b></li><li><b>Candidates from Kerala preferred</b></li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

HR AND ADMIN ASSISTANT

Mumtaz Tents Factory. L.L.C

<p>Job description:</p><p>We are looking for a reliable and detail-oriented <b>Accounts &amp; Admin Assistant</b> to support our Accounts and administrative operations. The ideal candidate will assist in day-to-day accounting tasks, office administration, documentation control, and coordination with internal departments to ensure smooth business operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in daily accounting entries and maintain proper financial records</li><li>Support accounts payable and receivable processes</li><li>Maintain employee records and assist with HR administrative tasks</li><li>Handle office documentation, filing, and data management</li><li>Coordinate with vendors, suppliers, and internal teams</li><li>Assist in preparing reports for management</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>1&ndash;3 years of experience in accounts and administrative roles (UAE experience preferred)</li><li>Basic knowledge of accounting principles and bookkeeping</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Familiarity with accounting software is an advantage</li><li>Strong organizational and communication skills</li><li>Ability to multitask and work under deadlines</li></ul><p><b>How to Apply:</b><br/>Interested candidates can apply through Indeed or send their updated CV mentioning the position title &ldquo;Accounts &amp; Admin Assistant&rdquo; at mobeen@almumtaztents.com</p><p>Job Type: Full-time</p>

Administrative Assistant

<p>We are looking for a reliable and detail-oriented <b>Accounts &amp; Admin Assistant</b> to support our Accounts and administrative operations. The ideal candidate will assist in day-to-day accounting tasks, office administration, documentation control, and coordination with internal departments to ensure smooth business operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in daily accounting entries and maintain proper financial records</li><li>Support accounts payable and receivable processes</li><li>Maintain employee records and assist with HR administrative tasks</li><li>Handle office documentation, filing, and data management</li><li>Coordinate with vendors, suppliers, and internal teams</li><li>Assist in preparing reports for management</li></ul><p>*</p><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>1&ndash;3 years of experience in accounts and administrative roles (UAE experience preferred)</li><li>Basic knowledge of accounting principles and bookkeeping</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Familiarity with accounting software is an advantage</li><li>Strong organizational and communication skills</li><li>Ability to multitask and work under deadlines</li></ul><p><b>How to Apply:</b><br/>Interested candidates can apply through Indeed or send their updated CV mentioning the position title &ldquo;Accounts &amp; Admin Assistant&rdquo; at mobeen@almumtaztents.com</p><p>Job Type: Full-time</p>

Accounts and Admin Assistant

Team Engineering Enterprises

<p><b>Responsibilities </b></p><ul><li>Greet and welcome clients, visitors, and contractors professionally</li><li>Maintain visitor logbook and issue visitor passes if required</li><li>Ensure reception area is clean, organized, and presentable</li><li>Answer incoming calls with proper telephone etiquette</li><li>Direct calls to the appropriate staff or department</li><li>Inform staff before transferring calls</li><li>Take and relay messages accurately</li><li>Handle incoming and outgoing mail, couriers, and deliveries</li><li>Maintain filing systems and records</li><li>Assist in document preparation and administrative tasks</li><li>Coordinate meeting room bookings and schedules</li><li>Assist in arranging appointments and meetings</li><li>Communicate with engineers, site staff, and suppliers</li><li>Ensure visitors follow company policies and safety procedures</li><li>Maintain confidentiality of company information</li><li>Monitor access and report any unusual activity</li><li>Provide general support to HR and Admin departments</li><li>Perform other duties as assigned</li></ul><p>Job Type: Full-time</p>

Receptionist (UAE Nationals)

University of Sharjah

<div></div><div><div><div><div>CATEGORY </div><div>Non Faculty Vacancies</div>
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<div><div>College </div><div>Departments
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<div><div>Department </div><div>Human Resources Department</div>
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<div><div>Job Purpose
</div><div><p>As a Performance Management Specialist you are requested to supervise the Performance Management process which helps align individual employee objectives to the University of Sharjah&rsquo;s overall objectives. Help promote continuous improvement and constructive feedback between the line manager and the employee. As well as engage and win the support and confidence of employees through implementing transparent and consistent evaluation and reward methods.<br>
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<div><div>Main accountabilities &amp; expectations
</div><p></p><div><div>1. Assist the Head of Talent Management in implementing and maintaining the Performance Management processes as part of the Talent Management Framework at the University of Sharjah by integrating Performance Management with Key Human Resources Processes including Learning and Development, Reward, Succession Planning, Deployment and Transfer, Termination and Exit, and Workforce Planning.</div>
<div>2. Mange the initiation of all phases of the Performance Management Cycle (PMC) for UOS administrative staff members, ensure that each phase is announced beforehand, and completed correctly and on time, and ensure access to all the required documentation and guidelines such as Performance Management Manual, Behavioral Competencies Framework, etc.</div>
<div>3. Review the final performance management assessment results and recommendations to ensure accuracy and adherence to TM policies and procedures. As well as review and assess the performance improvement plans, which address any performance cases, make the necessary recommendations if needed and refer all plans to the concerned HR team to proceed with the necessary actions.</div>
<div>4. Handle the promotions and rewards procedures, which include promotions, acting roles, merit-based increments and financial awards, and ensure that they are aligned with UOS&rsquo;s Promotion and Reward, Succession Planning and Career Path policies and procedures.</div>
<div>5. Receive review and process promotion requests and supporting documents, and present completed requests to the Internal HR Review Committee for their review and recommendations. As well as communicate the committee&rsquo;s additional requirements/instructions to the line manager and/or employee when needed.</div>
<div>6. Submit all requests approved by the Internal HR Review Committee to the Head of Talent Acquisition to present them to the Employee Affairs Committee for their final decision. As well as assist the Head of TM in presenting the requests to the committee and answering their inquiries when needed.</div>
<div>7. Establish and manage the &ldquo;Performance Management During Probation (mobilization)&rdquo; activities for new joiners in coordination with the Learning and Development Team, by following up with the concerned line managers after the employee&rsquo;s joining date to ensure that objectives have been set and discussed with the new employee.</div>
<div>8. Train, coach, and provide technical/practical expertise to new employees in any related L&amp;D processes to ensure they acknowledge and understand their responsibilities and tasks. As well as provide support and assistance to other team members in the TM section when needed as per the head&rsquo;s instructions.</div>
<div>9. Support the Head of TM in successfully achieving the HR department&rsquo;s KPIs by gathering the necessary data, preparing progress reports and ensuring that the necessary action plans have been fulfilled successfully.</div><div><br>
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<p></p><div><div>Required Skills
</div><div><div><ul><li>Excellent oral and written communication skills and the ability to prepare professional documents, in Arabic and English.</li></ul>
<ul><li>Excellent working knowledge of personal computer applications with an emphasis on MS Office applications such as Excel, Word, and Teams.</li></ul>
<ul><li>Knowledge of ERP Systems related to HR operations would be an advantage.</li></ul>
<ul><li>Excellent understanding of KPIs-based employee appraisal systems and performance assessment tools.</li></ul>
<ul><li>Excellent conflict resolution techniques.</li></ul>
<ul><li>Excellent interpersonal skills.</li></ul>
<ul><li>Excellent problem-solving skills.</li></ul>
<ul><li>Effective planning, organizational and time management skills.</li></ul>
<ul><li>Ability to analyze and organize data.</li></ul>
<ul><li>Driven to achieve results (focuses time, effort and resources to achieve results).</li></ul>
<ul><li>Ability to meet goals with minimal supervision and good business sense are essential.</li></ul>
<ul><li>Ability to handle confidential information with discretion.</li></ul>
<ul><li>Ability to deal with stressful situations leading to resolution.</li></ul>
<ul><li>Ability to organize and prioritize multiple tasks and produce reports under strict guidelines.</li></ul>
<ul><li>Works as a competent member of the team, willingly providing backup support for co-workers when appropriate and actively supporting group goals.<br>
</li></ul></div></div></div><br>
<div><div>Desirable Requirements
</div><p></p><div><ul><li>Minimum of bachelor&rsquo;s degree in Business Administration, Human Resources or a relevant discipline.</li></ul>
<ul><li>A professional Human Resources certification (such as CIPD, SHRM, etc.) or Master&rsquo;s Degree in a related field.</li></ul>
<ul><li>6-8 years of UAE experience in a similar role preferably in higher education institutions.</li></ul>
<ul><li>Priority is to UAE Nationals.<br>
</li></ul></div></div><br>
<p></p><div><div>Job Location </div><div>University of Sharjah (Main)
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<div><div>Job Criteria
</div><div><div><div><div><div>Gender</div> <div>, Male, Female,
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<div><div>Qualifications</div> <div>Bachelor's degree/higher diploma</div>
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<div><div>Relevant Experience </div><div>6</div>
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<div><div>Living In UAE</div> <div>Open for all</div>
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<div><div>Nationality</div> <div>, United Arab Emirates,</div></div></div></div></div></div></div></div>

Performance Management Specialist

Alhulul Almustadama General Contracting

<p>Job Description: Office Assistant / Office Attendant (Admin Support)</p><p><b>Job Title:</b> Office Assistant / Office Attendant<br/><b>Department:</b> Administration / Facilities<br/><b>Location:</b> Dubai / Sharjah, UAE<br/><b>Reports To:</b> Office Manager / Admin Supervisor<br/><b>Employment Type:</b> Full-time</p><p>Job Purpose</p><p>To support daily office operations by keeping the workplace clean, organised, and well-stocked, and by assisting staff with basic office support tasks such as serving refreshments, photocopying, filing, and deliveries inside/outside the office when required.</p><p>Key Responsibilities</p><p><b>Office &amp; Pantry Support</b></p><ul><li>Maintain cleanliness and order of office areas (reception, meeting rooms, pantry, workstations, washrooms as assigned).</li><li>Prepare and serve tea/coffee/water to staff and visitors as required.</li><li>Ensure pantry supplies are available (tea, coffee, sugar, cups, tissues, etc.) and inform admin for reordering.</li><li>Clean pantry equipment (kettle, coffee machine, fridge, microwave) and dispose of waste properly.</li></ul><p><b>Meeting Room &amp; Visitor Support</b></p><ul><li>Set up meeting rooms (water, cups, stationery) before meetings.</li><li>Support reception team when needed (guiding visitors, basic assistance).</li></ul><p><b>Office Assistance</b></p><ul><li>Assist with photocopying, scanning, printing, filing, and document arrangement.</li><li>Distribute documents, parcels, and office items internally.</li><li>Support admin team with small errands (e.g., bank deposit/collection, stationery purchase) if required.</li><li>Report maintenance issues (AC, lights, plumbing) to admin/office manager promptly.</li></ul><p><b>Compliance &amp; Safety</b></p><ul><li>Follow hygiene, safety, and company policies at all times.</li><li>Handle office equipment carefully and maintain confidentiality where applicable.</li></ul><p>Requirements</p><ul><li>Minimum <b>1&ndash;2 years</b> experience in a similar role (UAE experience preferred).</li><li>Basic English communication (Arabic is a plus).</li><li>Polite attitude, presentable, and customer-service mindset.</li><li>Physically fit to stand, walk, lift light items, and perform cleaning tasks.</li><li>Ability to follow instructions, work independently, and manage time well.</li></ul><p>Skills &amp; Competencies</p><ul><li>Cleanliness and attention to detail</li><li>Reliability and punctuality</li><li>Teamwork and helpful attitude</li><li>Basic understanding of office etiquette</li></ul><p>Working Conditions</p><ul><li>6 days/week (as per company schedule).</li><li>May require shift duty during events/late meetings (if applicable).</li></ul><p>Job Type: Full-time</p>

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