office administrator

administrative assistant Jobs in Abu Dhabi

administrative assistant

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operations assistant

admin and hr

hr admin assistant

Key Way Markets LTD

Ready to leave your mark on the future of finance? Join an innovative team that is changing the financial industry by creating new solutions for millions of people around the world. At NAGA, we are revolutionizing finance by making trading and investing accessible to everyone with advanced tools that give power to all.At NAGA you are joining more than just a fintech company. You become part of a vibrant, diverse community of visionaries and problem-solvers fueled by curiosity and collaboration. Here, your influence goes beyond existing products - you are actively shaping the future of finance. We have a start-up DNA and a corporate mindset. This means we are fast and flexible, like a start-up, but we are also committed to helping our people develop and thrive within our company. Thus, if you love a challenge, are passionate about making an impact and ready to grow alongside a dynamic, forward-thinking team, this is where you belong.Challenge yourself. Challenge the future. Join NAGA!We are currently seeking a HR &amp; Admin Assistant to join our talented team. Here, you will find the perfect environment to thrive, excel, and contribute to reshaping the financial landscape.Location: Abu Dhabi, UAE.Role purpose: The HR &amp; Admin Assistant provides administrative and operational support across the Human Resources and Administration functions, ensuring the efficient delivery of HR processes and smooth day-to-day office operations. The role supports recruitment, onboarding, employee records management, payroll administration, visa and work permit coordination, office administration, and employee engagement while maintaining compliance with ADGM regulations and company policies.Key Responsibilities:Human Resources<ul><li>Ensure compliance with ADGM employment regulations and internal policies.</li><li>Ensure confidentiality of employee information and company records</li><li>Support end-to-end recruitment, including interview scheduling and candidate coordination.</li><li>Assist with employee onboarding and offboarding processes.</li><li>Prepare employment contracts, HR letters, and other employee documentation.</li><li>Maintain accurate employee records and personnel files.</li><li>Coordinate employment visa and ADGM work permit applications.</li><li>Support medical insurance enrolment and renewals.</li><li>Assist with monthly payroll preparation by providing attendance, leave, and employee information.</li><li>Monitor employee attendance, leave records, and HR documentation.</li><li>Support employee engagement initiatives, team events, and HR projects.</li></ul>Administration<ul><li>Welcome visitors and manage reception duties when required.</li><li>Coordinate meetings, courier services, and office correspondence.</li><li>Maintain office supplies, pantry items, and stationery inventory.</li><li>Support day-to-day office administration and facility coordination.</li><li>Arrange office access cards and visitor access requests.</li><li>Coordinate office purchases and liaise with vendors and service providers.</li><li>Assist with company renewals, office documentation, and general administrative tasks.</li><li>Maintain organized filing systems for both electronic and physical records.</li><li>Work closely with Finance, Compliance, IT, Legal, and other departments on administrative and HR-related matters.</li></ul>Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field, or a recognized HR certification (e.g., CIPD, SHRM, HRCI, CHRP, or CHRM) with relevant professional experience.</li><li>1&ndash;2 years of experience in Human Resources and Administration.</li><li>Knowledge of UAE Labour Law (ADGM Employment Regulations is an advantage).</li><li>Experience in recruitment, onboarding, employee records management, and HR administration.</li><li>Knowledge of UAE employment visa and work permit processes.</li><li>Excellent verbal and written communication skills in English; Arabic is an advantage.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Experience using HRIS or HR management systems is an advantage.</li><li>Strong organizational and time management skills with excellent attention to detail.</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Proactive, self-motivated, and able to work independently as well as collaboratively within a team.</li><li>Strong multitasking and problem-solving skills with the ability to prioritize tasks in a fast-paced environment.</li><li>Excellent interpersonal skills and the ability to build positive working relationships across departments.</li></ul>Benefits: <ul><li>Global Career Evolution: Ready to grow fast and achieve your dreams? At our company, your passion and curiosity are the keys to unlocking exciting opportunities. Dive into a dynamic, international environment where innovative ideas and diverse perspectives drive success. Here, every project is a chance to create meaningful impact, expand your horizons, and shape the future. With the support of a global team, your hard work will propel you to new heights.</li><li>Skill Hyper-Growth: If you are eager to stay ahead and challenge the future, NAGA is the right place for you. With top-tier training, certifications, and cross-functional projects, you will gain the skills to lead and innovate. Our culture of continuous learning means you will never stop growing, and you will have endless opportunities to collaborate and share knowledge with others. Together, we turn bold ideas into realities that make a difference.</li><li>Connection &amp; Belonging: Belonging to a supportive, vibrant team makes all the difference. We believe that when people feel connected, they perform at their best. That is why we offer endless opportunities to build genuine relationships through exciting activities and shared experiences. With us, you are not just joining a team - you are becoming part of a diverse, empowering community where everyone lifts each other up and celebrates success together.</li><li>Reward &amp; Recognition: In a world that is always changing, we ensure you feel secure and appreciated. Along with a competitive salary that reflects your expertise, we offer performance bonuses to reward your accomplishments. Your dedication doesn&rsquo;t go unnoticed here - we celebrate your wins, big and small, and make sure you are always recognized for the value you bring to the team.</li></ul>Don&rsquo;t miss your chance to be part of something extraordinary. Let&rsquo;s meet and challenge the future together!Pay: AED4,000.00 per monthApplication Question(s):<ul><li>Do you have at least 1&ndash;2 years of experience in HR and administrative support?</li><li>Do you have experience with UAE Labour Law or ADGM Employment Regulations?</li><li>Do you have experience in payroll preparation or payroll administration?</li><li>What is your current notice period?</li><li>What are your salary expectations (AED/month)?</li></ul>Work Location: In person

HR & Admin Assistant

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

BURAQ AIRCONDITION CONT. & GEN. MAINT LLC

We are seeking a reliable and well‑organized HR cum Admin Executive ( Male) to support HR operations and administrative functions. The role requires strong coordination skills, attention to detail, and the ability to manage multiple tasks efficiently. UAE Driving License is preferred.Key HR Responsibilities<ul><li>HR Operations &mdash; Manage day‑to‑day HR activities and ensure compliance with UAE labour regulations.</li><li>Interview Scheduling &mdash; Arrange interview slots and coordinate with candidates and hiring teams.</li><li>Conduct Interviews &mdash; Support initial HR screening and document interview outcomes.</li><li>Onboarding &amp; Offboarding &mdash; Prepare joining formalities, induction, and exit procedures.</li><li>Employee Relations &mdash; Maintain positive workplace communication and support employee welfare.</li><li>Leave Management &mdash; Process leave requests, update records, and ensure accurate attendance tracking.</li><li>Payroll Assistance &mdash; Support monthly payroll preparation, timesheet verification, and salary documentation.</li><li>Employee Welfare &mdash; Assist in welfare initiatives and engagement activities.</li></ul>Key Admin Responsibilities<ul><li>Document Control &mdash; Maintain company documents, records, and filing systems.</li><li>Administrative Support &mdash; Handle office coordination, logistics, and general administrative duties.</li><li>Support to HR Manager / BDS &mdash; Assist in HR and business support tasks as required.</li><li>Office Logistics &mdash; Manage office supplies, procurement, and vendor coordination.</li><li>Travel &amp; Vehicle Coordination &mdash; Assist with travel bookings, vehicle movements, and related documentation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>2&ndash;4 years of HR/Admin experience in UAE.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>UAE Driving Licence preferred.</li><li>Ability to maintain confidentiality and handle multiple tasks professionally.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

HR cum Admin (Male)

TIC LLC

We are seeking an experienced and proactive HR &amp; Admin Manager to lead and oversee all Human Resources and Administrative functions across our group of companies. The ideal candidate will have a strong background in the construction industry and proven experience managing HR operations for multiple business entities.Work Location: In person

HR & Admin Manager

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

Worley

<div>About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.
 
 
Job Purpose &amp; Scope:
<ul><li>Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
</li><li>Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
</li><li>To provide Cost and Estimating management, leadership and support for all Project activities.
</li><li>Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
</li><li>Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
</li></ul>Principal Accountabilities:
<ul><li>Support office administration and facilities management
</li><li>Provide Personnel Administration &amp; Mobilization Support
</li><li>Arrange air tickets, hotel bookings, site accommodation, and transportation.
</li><li>Coordinate staff movements between HQ, site, and home country.
</li><li>Manage vehicle allocation, driver coordination, and transport schedules.
</li><li>Support emergency travel and mobilization requirements.
</li><li>Control logistics costs in line with approved budgets
</li><li>Maintain administrative records, correspondence logs, and filing systems.
</li><li>Support document controllers with transmittals, courier handling, and archiving.
</li><li>Manage incoming/outgoing letters, packages, and official communications.
</li><li>Ensure proper confidentiality and controlled access to sensitive documents.
</li><li>Maintain attendance, timesheets, and leave records for PMC personnel.
</li><li>Coordinate with project controls / HR for timesheet validation and payroll inputs.
</li><li>Track annual leave balances and support leave utilization planning.
</li><li>Issue reminders on contract end dates and leave encashment policies.
</li><li>Manage admin-related vendors (transport, catering, cleaning, accommodation).
</li><li>Support procurement with quotations, LPO follow-ups, and service contracts.
</li><li>Monitor vendor performance and service-level compliance.
</li><li>Process invoices related to admin services for finance verification.
</li><li>Support cost tracking for admin and logistics budgets.
</li><li>Verify invoices, receipts, and supporting documents before finance submission.
</li><li>Maintain petty cash records (if applicable).
</li><li>Act as focal point for administrative coordination with Client and contractors.
</li><li>Support Client audits, meetings, and visits (logistics and arrangements).
</li><li>Ensure alignment with Client administrative procedures and site rules.
</li><li>Ensure compliance with Company, Client, and regulatory requirements.
</li><li>Support internal and external audits (HR, HSE, ISO, Client audits).
</li><li>Maintain updated administrative procedures and trackers.
</li><li>Provide regular admin status reports to PMC management.
</li></ul><ul><li>A bachelor&rsquo;s degree in any discipline or equivalent from an accredited university with a minimum of 10+ years of relevant experience as administrator or similar role in Oil &amp; Gas or Petrochemical Projects including minimum five (5) years in GCC region.
</li><li>ADNOC Project Experience is require.
</li><li>Offshore project experience is required.
</li></ul>Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.
<div>And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div>

Senior Office Administrator

K F Group

Kids First Group (KFG) is the leading group in Dubai, Abu Dhabi, and Doha for providing premium early years education and childcare. Founded in 2011, we have 36 nursery schools. We stand unique from other group nurseries, as each of our Kids First Group nurseries specializes in and is passionate about their own exclusive curriculum and pedagogical approach: spanning a choice from the Early Years Foundation Stage (British EYFS), Montessori Method, and Reggio Emilia Approach, to name a few.Kids First Group is currently seeking for an outstanding Admin Manager, to join our growing family for an immediate start.The Opportunity:We are looking to recruit experienced &amp; dynamic Admin Manager to join one of our nurseries located in Dubai.Roles and Responsibilities include:&middot; To support nursery function, including general administration duties as directed by the Nursery Manager.&middot; To provide admission information including relevant documents when requested by prospective parent, &amp; status of available places.&middot; Assist Nursery managers on arranging tours.&middot; To process applications and maintain waiting lists.&middot; Manage and being well versed in Handling Sales Force (adding new leads, updating current leads...)&middot; Updating nursery bubbles &amp; gate attendance sheets weekly&middot; Scan and fill excel forms for Cash Advance and reimbursements.&middot; Monthly maintenance quotations.&middot; Coordinating with Head office, such as HR team, Finance, marketing, and sales team on any support required.&middot; Keeping proper employee documentations and coordinating with the HR &amp; PRO for employee company documents.&middot; To provide outstanding administrative support for the Nursery, ensuring it operates efficiently and effectively.&middot; To act as an integral part of the Nursery team, to be a welcoming point of contact for parents and children both face to face and remotely.Qualification:&middot; Must have a University Degree, Preferably Bachelors in business administration.Experience:&middot; Must have at least 3 years relevant experience in a similar setting.&middot; Excellent communication skills.&middot; Ability to effectively communicate information and ideas both written and verbally.&middot; Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.&middot; Team Spirited &amp; make a positive contribution to children&rsquo;s learning and well-being within a happy and caring environment.What we offer:&middot; Excellent remuneration package.&middot; Annual Air-Ticket and paid vacations.&middot; Medical insurance for self as per company policy.&middot; Working within a team of highly driven and supportive colleagues.&middot; Training will be provided in line with KFG Requirements.&middot; A fantastic work environment with plenty of support, mentoring and direction.If you truly want to work in a great environment and have got all the above, we would like to hear from you! share your cv at careers@kidsfirstgroup.comWork Location: In person

Administration Manager - Abu Dhabi

Explore 81+ Hr admin assistant in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.