executive assistant (operations • admin • marketing & communication • hr) Jobs in Sharjah

executive assistant (operations • admin • marketing & communication • hr)

office administrator

admin

admin & accounts assistant Jobs in Sharjah

admin & accounts assistant

admin and client service representative Jobs in Sharjah

admin and client service representative

hr admin executive

The Regent Group

Summary:The HR Administrator supports the Human Resources department by performing administrative tasks related to hiring, employee records, payroll processing, compliance, benefits, and day-to-day HR operations. This role is essential in ensuring the smooth functioning of HR procedures and supporting both the employees and the HR team.Key Responsibilities:<ul><li>Employee Records Management</li><li>Recruitment &amp; Onboarding</li><li>Payroll &amp; Benefits Support</li><li>Compliance &amp; Policy Support</li><li>Employee Relations</li><li>Training &amp; Development</li><li>General HR Support</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field (preferred)</li><li>1&ndash;2 years of experience in an HR support or administrative role</li><li>Familiarity with HR systems and software</li><li>Strong interpersonal and multitasking skills</li></ul>Job Type: Full-timePay: AED2,200.00 - AED2,800.00 per monthApplication Question(s):<ul><li>What is your salary expectation?</li></ul>Experience:<ul><li>Planing: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

HR & Admin Executive

Parker Connect

Role Overview The HR & Admin Director is a senior leadership position responsible for guiding the company's people strategy and managing administrative functions. As a trusted partner to senior leadership, this role ensures HR and administration are fully aligned with business priorities, supports cultural growth, and guarantees compliance with legal and regulatory standards. Responsibilities Strategic Leadership<ul><li>Define and implement HR and administration strategies aligned with organizational goals.</li><li>Advise the Managing Director and executive team on organizational structure, leadership development, and workforce planning.</li><li>Lead cultural initiatives, change management programs, and leadership capability building.</li></ul>Human Resources Management<ul><li>Oversee the entire employee lifecycle, from hiring and onboarding through development, performance, and exit.</li><li>Design competitive compensation, benefits, and recognition frameworks.</li><li>Maintain policies, systems, and processes that ensure efficiency and legal compliance.</li></ul>Talent & Development<ul><li>Drive succession planning and build talent pipelines for key roles.</li><li>Establish learning and development programs that equip employees for future business needs.</li><li>Regularly review organizational capacity to support business expansion.</li></ul>Employee Engagement & Culture<ul><li>Build a collaborative, inclusive, and performance-oriented work culture.</li><li>Resolve employee relations matters fairly and transparently.</li><li>Launch initiatives to enhance employee engagement, morale, and communication.</li></ul>Administration & Facilities<ul><li>Supervise daily office administration, facility operations, and vendor management.</li><li>Manage travel, company assets, and administrative support services.</li><li>Ensure administrative functions are cost-efficient and business-focused.</li></ul>Policy & Compliance<ul><li>Draft, review, and update HR and administrative policies.</li><li>Ensure compliance with employment laws, workplace safety, and data protection standards.</li><li>Coordinate audits and deliver accurate reporting.</li></ul>Finance & Resources<ul><li>Manage HR and administration budgets, ensuring prudent use of resources.</li><li>Identify cost optimization opportunities without impacting quality.</li></ul>Reporting & Analytics<ul><li>Develop HR metrics and dashboards to guide executive decision-making.</li><li>Share workforce insights and trends with leadership teams.</li></ul> Candidate Profile Education<ul><li>Bachelor's degree in HR, Business Administration, or related field (MBA / Master's preferred).</li></ul>Experience<ul><li>10+ years of progressive HR experience, with at least 5 years in a senior leadership role.</li></ul><img src="https://www.jobg8.com/Tracking.aspx?n5tSDoUM%2b4bC5ZR8gisuqJLUeCZNOX9rj" width="0" height="0" />

HR & Administration Director

elementmea

Job descriptionelement is hiring in SAIF Zone (Sharjah): Executive Assistant to the Director of Marketing &amp; HR&mdash;cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one. Position Summary (replace the earlier &ldquo;Role Purpose&rdquo; with this)You&rsquo;ll partner with the Director &ndash; Marketing &amp; HR to organize, strategize, action, follow up, and deliver&mdash;working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and producing visible, on-time results. Think of this as a mini&ndash;Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the &ldquo;what/why/by-when.&rdquo; Mission: &ldquo;Co-pilot to the Director&mdash;align teams, drive execution, and turn plans into measurable wins.&rdquo; KRAs<ul><li>Leadership Alignment &amp; Delivery &ndash; Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.</li><li>Marketing &amp; Communication Rhythm &ndash; Content, campaigns, and events ship to plan with consistent brand voice.</li><li>People &amp; Culture Support (HR Ops) &ndash; Hiring flow, onboarding, L&amp;D logistics, and internal comms run smoothly.</li><li>Operations &amp; Administration &ndash; SAIF Zone hygiene, vendors, and office backbone stay audit-ready.</li><li>Analytics &amp; Reporting &ndash; Weekly, decision-ready dashboards across Marketing, HR, and Ops.</li></ul>Responsibilities (insert this new block at the top of &ldquo;What you&rsquo;ll do&rdquo;)A. Leadership Alignment &amp; Cross-Functional Delivery<ul><li>Strategy &rarr; Plan: Convert the Director&rsquo;s priorities into tasks with clear owners, dates, and definitions of &ldquo;done.&rdquo;</li><li>Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.</li><li>Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.</li><li>Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.</li><li>Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context &rarr; options &rarr; ask).</li><li>Communication clarity: Keep everyone &ldquo;same page&rdquo; with simple updates: what moved, what&rsquo;s stuck, what&rsquo;s next.</li><li>Quality &amp; timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).</li></ul>Outcome: Plans don&rsquo;t just exist&mdash;they land. Leaders feel informed, teams feel supported, and the Director stays two steps ahead. Competencies<ul><li>Program orchestration: turns multi-team goals into executable, trackable work.</li><li>Executive communication: brief, structured, and decision-oriented.</li><li>Follow-up stamina: persistent, respectful, and outcomes-focused.</li><li>Systems thinker: improves the process, not just the task.</li><li>High trust: handles sensitive information with discretion and maturity.</li></ul>Work side-by-side with the Director &ndash; Marketing &amp; HR to turn strategy into momentum. You&rsquo;ll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. It&rsquo;s a rare growth seat that blends Marketing, HR, Ops, and Admin&mdash;designed to fast-track you toward Chief-of-Staff / PMO / Ops Lead paths. Desired Profile<ul><li>Experience: 3&ndash;4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).</li><li>Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).</li><li>Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).</li><li>Multitasking &amp; Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.</li><li>Interpersonal &amp; Stakeholder Skills: High EQ, diplomacy, and poise&mdash;able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.</li><li>Tools &amp; Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.</li><li>Work Ethic &amp; Style: Owner&rsquo;s mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>What is your required notice period?</li><li>What is your minimum expected salary per month?</li></ul>

Executive Assistant (Operations • Admin • Marketing & Communication • HR)

Element HR Consultancy

<div>
 
 element is hiring in SAIF Zone (Sharjah):
 
 Executive Assistant to the Director of Marketing &amp; HR&mdash;cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one.
 
 
 Position Summary (replace the earlier &ldquo;Role Purpose&rdquo; with this)
 
 
 Youll partner with the
 
 Director - Marketing &amp; HR
 
 to
 
 organize, strategize, action, follow up, and deliver
 
 &mdash;working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and
 
 producing visible, on-time results
 
 . Think of this as a mini-Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the &ldquo;what/why/by-when.&rdquo;
 
 
 
 Mission
 
 
 
 &ldquo;Co-pilot to the Director&mdash;align teams, drive execution, and turn plans into measurable wins.&rdquo;
 
 
 KRAs
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Delivery - Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.
 </li>
 <li>
 Marketing &amp; Communication Rhythm - Content, campaigns, and events ship to plan with consistent brand voice.
 </li>
 <li>
 People &amp; Culture Support (HR Ops) - Hiring flow, onboarding, L&amp;D logistics, and internal comms run smoothly.
 </li>
 <li>
 Operations &amp; Administration - SAIF Zone hygiene, vendors, and office backbone stay audit-ready.
 </li>
 <li>
 Analytics &amp; Reporting - Weekly, decision-ready dashboards across Marketing, HR, and Ops.
 
 
 </li>
 </ul>
 Responsibilities (insert this new block at the top of &ldquo;What youll do&rdquo;)
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Cross-Functional Delivery
 </li>
 <li>
 Strategy &rarr; Plan: Convert the Directors priorities into tasks with clear owners, dates, and definitions of &ldquo;done.&rdquo;
 </li>
 <li>
 Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.
 </li>
 <li>
 Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.
 </li>
 <li>
 Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.
 </li>
 <li>
 Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context &rarr; options &rarr; ask).
 </li>
 <li>
 Communication clarity: Keep everyone &ldquo;same page&rdquo; with simple updates: what moved, whats stuck, whats next.
 </li>
 <li>
 Quality &amp; timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).
 
 
 </li>
 </ul>
 
 Outcome:
 
 Plans dont just exist&mdash;they
 
 land
 
 . Leaders feel informed, teams feel supported, and the Director stays two steps ahead.
 
 
 Competencies
 
 
 <ul>
 <li>
 Program orchestration: turns multi-team goals into executable, trackable work.
 </li>
 <li>
 Executive communication: brief, structured, and decision-oriented.
 </li>
 <li>
 Follow-up stamina: persistent, respectful, and outcomes-focused.
 </li>
 <li>
 Systems thinker: improves the process, not just the task.
 </li>
 <li>
 High trust: handles sensitive information with discretion and maturity.
 
 
 </li>
 </ul>
 Work side-by-side with the
 
 Director - Marketing &amp; HR
 
 to turn strategy into momentum. Youll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. Its a rare
 
 growth seat
 
 that blends Marketing, HR, Ops, and Admin&mdash;designed to fast-track you toward
 
 Chief-of-Staff / PMO / Ops Lead
 
 paths.
 
 
 Desired Profile
 
 
 <ul>
 <li>
 Experience: 3-4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).
 </li>
 <li>
 Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).
 </li>
 <li>
 Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).
 </li>
 <li>
 Multitasking &amp; Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.
 </li>
 <li>
 Interpersonal &amp; Stakeholder Skills: High EQ, diplomacy, and poise&mdash;able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.
 </li>
 <li>
 Tools &amp; Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.
 </li>
 <li>
 Work Ethic &amp; Style: Owners mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.
 </li>
 </ul>
</div>

Business Corridor

We are looking for a competent HR admin cum secretary to help with the organization and running of the daily operations of the company. The ideal candidate will be a hard-working professional able to undertake combined functions of human resources, general administration, and secretarial support. The role requires a highly organized, detail-oriented, and discreet professional who can handle multiple tasks and responsibilities.Responsibilities<ul><li>HR basic duties</li><li>Maintaining employee files and databases, such as daily attendance and monitoring leaves.</li><li>Preparing HR-related documents like offer letters, employment contracts and salary certificates, etc.</li><li>Secretarial duties, maintaining office meeting notes and records</li><li>Organize office and assist associates in ways that optimize procedures</li><li>Schedule and plan meetings and appointments</li><li>Provide support or assistance as needed.</li></ul>Skills<ul><li>Proven experience in relevant role</li><li>Knowledge of back-office computer systems</li><li>Excellent organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office</li><li>English and Tagalog speaking</li></ul>Job Types: Full-timePay: 2500 - 4000 per MonthSchedule:<ul><li>9 am to 5:30 pm</li></ul>NO TOURIST VISA!! Applicants on tourist visas will not be called for interviews.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

FEMALE HR Admin/Secretary

Xoom Delivery Services

Hiring Now &ndash; Fleet Coordinator | Xoom Delivery Services LLC Sharjah BrAre you a proactive and organized professional with a passion for logistics and operations? We are looking for an experienced Fleet Coordinator to join our growing team at Xoom Delivery Services LLC Sharjah Br.Key Responsibilities:<ul><li>Oversee day-to-day delivery operations and rider allocation</li><li>Monitor vehicle movements, performance, and compliance</li><li>Coordinate with HR and Admin for onboarding/offboarding of riders</li><li>Ensure timely service, maintenance, and documentation of vehicles</li><li>Handle emergency replacements and breakdowns efficiently</li></ul>Requirements:<ul><li>Minimum 2 years&rsquo; experience in fleet coordination or delivery operations</li><li>Strong communication and multitasking skills</li><li>Good knowledge of UAE routes and delivery zones</li><li>Proficiency in Excel and reporting tools</li><li>Immediate joiners preferred</li><li>Strong knowledge of of Urdu language</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Growth opportunities within the company</li><li>Supportive and dynamic work environment</li></ul>Interested candidates can share their CVs at: hr@xoom.ae or Kailash@xoom.aeJob Type: Full-time

Fleet Coordinator

Bird Cafe

1. Project Management &amp; Business Setup<ul><li>Plan, coordinate, and execute all stages of new business or branch openings.</li><li>Prepare complete project timelines, budgets, and progress reports.</li><li>Handle all setup work including location preparation, layout planning, and supplier coordination.</li><li>Ensure all necessary licenses, permits, and documentation are completed before opening.</li><li>Supervise on-site work and ensure completion of all setup tasks (kitchen, furniture, IT, etc.).</li></ul>2. HR &amp; Administration,PRO work <ul><li>Handle recruitment, onboarding, and training coordination for new staff.</li><li>Prepare employment documents and ensure compliance with UAE labor laws.</li><li>Maintain staff attendance, records, and performance tracking.</li><li>Coordinate visa processing and renewal with the HR department.</li></ul>3. Design &amp; Interior Coordination<ul><li>Work with designers to finalize interior and kitchen layouts suitable for F&amp;B operations.</li><li>Select furniture, fixtures, and design materials according to brand guidelines.</li><li>Ensure the final design is functional and matches the company&rsquo;s brand identity.</li></ul>4. Accounts &amp; Financial Coordination<ul><li>Prepare cost breakdowns and monitor project budgets.</li><li>Handle supplier quotations, purchase orders, and payment coordination.</li><li>Work with the accounts team to ensure accurate financial tracking for each project.</li><li>Maintain reports for all expenses, payments, and supplier settlements.</li></ul>5. Supplier &amp; Stock Management<ul><li>Identify and communicate with suppliers for all required items, including kitchen equipment, ingredients, and packaging.</li><li>Ensure timely delivery of materials and check product quality.</li><li>Maintain records of food and beverage suppliers used across UAE branches.</li></ul>6. Food &amp; Beverage Operations<ul><li>Understand and monitor the usage of food and beverage items according to UAE market standards.</li><li>Coordinate with chefs and kitchen supervisors to ensure menu readiness and stock availability.</li><li>Maintain hygiene and safety standards during setup and operations.</li></ul>7. POS, Back Office &amp; Front Office Systems<ul><li>Set up and manage the POS system for new branches.</li><li>Add menu items, prices, and categories accurately in the system.</li><li>Train staff on POS usage, reports, and system functions.</li><li>Ensure smooth coordination between front-office and back-office operations.</li></ul>8. IT &amp; Technical Setup<ul><li>Coordinate the installation of internet, CCTV, and other IT systems.</li><li>Ensure all systems (POS, printers, Wi-Fi, displays) are fully functional before opening.</li><li>Report and resolve technical issues with IT support.</li></ul>9. Reporting &amp; Coordination<ul><li>Submit daily and weekly progress reports to management.</li><li>Coordinate with department heads to ensure timely completion of all assigned tasks.</li><li>Monitor all areas &mdash; kitchen, accounts, admin, and operations &mdash; and provide solutions for improvement.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Project Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in F&amp;B operations or project setup in UAE.</li><li>Strong knowledge of HR, administration, accounts, POS, IT, and supplier coordination.</li><li>Excellent communication, leadership, and multitasking skills.</li><li>Ability to manage multiple projects under tight deadlines.</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary (based on experience).</li><li>Employment visa and company accommodation provided.</li><li>9 hours duty with one weekly off day.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

Project & Operations Manager

Explore 121+ Hr admin executive in Sharjah this October. Find roles across top companies and apply now to boost your career.

121 hr admin executive jobs IN Sharjah

HR & Admin Executive

HR & Administration Director

Executive Assistant (Operations • Admin • Marketing & Communication • HR)

Executive Assistant (Operations • Admin • Marketing & Communication • HR)

FEMALE HR Admin/Secretary

Fleet Coordinator

Project & Operations Manager