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hr operation admin representative

Binzagr Company

<div>
 
 
 JOB PURPOSE:
 
 
 
 Provide a variety of services necessary for the employees related to leave,
 
 
 medical insurance, recruitment, selection, assignment, motivation, training, and
 
 
 development of qualified employees for a large company. Span more than one
 
 
 area of functional specialization within the human resources function, such as
 
 
 compensation, benefits, labor relations, etc
 
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 
 
 
 
 
 Policies and Procedures Development
 
 
 
 Contribute to the development, testing, and maintenance of procedures and
 
 
 guidelines to support the organization in the implementation of, and compliance
 
 
 with, internal policies and/or external regulations.
 
 
 
 HR Data Management
 
 
 
 Verify the completeness of HR data provided, and enter the data into HR
 
 
 information systems, following defined procedures.
 
 
 
 HR Data Analytics and Insights
 
 
 
 Support in delivering analyses of HR data and identifying trends to contribute to
 
 
 the creation of HR insights that enable the diagnosis of business issues,
 
 
 enhancement of employee engagement, and/or improvement of business
 
 
 performance.
 
 
 
 Operational Compliance
 
 
 
 Follow a range of mandatory procedures to ensure that work is carried out to the
 
 
 required quality standards and/or to ensure adherence to external regulatory
 
 
 
 Employee Onboarding and Offboarding
 
 
 
 Carry out a range of onboarding and/or offboarding procedures (for example,
 
 
 obtaining references, conducting background checks, and other basic vetting
 
 
 procedures) to ensure accurate, efficient, and timely completion.
 
 
 
 Employee Relations Case Management
 
 
 
 Provide first-line advice to managers and employees and resolve basic
 
 
 employee relations issues; refer complex issues, and cases that require
 
 
 investigation, to senior colleagues.
 
 
 
 Continuous Improvement
 
 
 
 Contribute to reviewing existing operations in own area of work, and generate
 
 
 new ideas to assist in identifying continuous improvements.
 
 
 
 Stakeholder Engagement
 
 
 
 Assist with stakeholder engagement by arranging actions, meetings, events, and
 
 
 supporting materials to promote stakeholder understanding and commitment.
 
 
 
 Personal Capability Building
 
 
 
 Develop own capabilities by participating in assessment and development
 
 
 planning activities as well as formal and informal training and coaching; gain or
 
 
 maintain external professional accreditation, where relevant, to improve
 
 
 performance and fulfill personal potential. Maintain an understanding of relevant
 
 
 technology, external regulation, and industry best practices through ongoing
 
 
 education, attending conferences, and reading specialist media.
 
 
 
</div>

HR Operation & Admin Representative

Namma Int'l Digitec FZ LLC

&middot; Assisting with day to day operations of the HR and Admin functions and duties&middot; Providing clerical and administrative support to HR and Admin&middot; Compiling and updating employee records&middot; Deal with employee requests regarding human resources issues&middot; Assist in payroll preparation by providing relevant data.&middot; Communicate with public services when necessary&middot; Properly handle complaints and grievance procedures&middot; Coordinate and communicate with candidates and schedule interviews&middot; Process employees&rsquo; requests and provide relevant information&middot; Assisting and preparing documents of employee for employment, residence, renewal, amendment and cancellation process&middot; Handling utility services but not limited to application/ cancellationHR &amp; Admin Assistant Skills &amp; Qualifications&middot; Reporting Skills&middot; Maintaining Employee Files&middot; Dependability&middot; Organization&middot; Scheduling&middot; Confidentiality&middot; Independence&middot; Verbal Communication&middot; Teamwork&middot; Microsoft Office Skills&middot; Research skills&middot; Detail attentionJob Type: Full-timePay: &#65020;3,000.00 - &#65020;5,000.00 per month

HR Secretary

Land Laboratories

We are looking for a reliable HR and Admin Assistant to support our HR operations in Saudi Arabia. The ideal candidate should be well-organized, fast in follow-up, and confident in using Saudi HR portals.Key Responsibilities<ul><li>Manage all Saudi HR portals such as Qiwa, Mudad, GOSI, Muqeem and Labour Office systems</li><li>Handle employee onboarding and offboarding</li><li>Prepare and maintain employee files and documents</li><li>Support visa processing, contract preparation and renewals</li><li>Update employee data and ensure accuracy in all systems</li><li>Manage attendance, leaves and daily HR transactions</li><li>Assist with general administration tasks and office coordination</li><li>Coordinate with internal teams and external government offices when required</li></ul>Skills<ul><li>Bachelor&rsquo;s degree in HR, Business or related field</li><li>Minimum 3-5 years of experience in HR or admin roles</li><li>Strong working knowledge of Saudi HR portals (Qiwa, Mudad, GOSI, Muqeem)</li><li>Good communication skills in English</li><li>Attention to detail and strong follow-up</li><li>Ability to work independently and handle confidential information</li></ul>Job Type: Full-time

HR and Admin Officer – KSA, Riyadh (Saudi National)

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

Medcloud

Key Responsibilities<ul><li>Handle day-to-day administrative tasks, office coordination, filing, and document management.</li><li>Support HR operations including recruitment coordination, onboarding, employee records, leave tracking, and HR documentation.</li><li>Assist in preparing HR reports, letters, memos, and internal communications.</li><li>Coordinate employee requests, follow up on tasks, and ensure timely completion.</li><li>Manage calendars, schedule meetings, and arrange travel or logistics when needed.</li><li>Liaise with government platforms (Mudad, Qiwa, GOSI, Absher) when required.</li><li>Ensure compliance with company policies and procedures.</li><li>Provide general administrative support to management and project teams.</li></ul>Requirements<ul><li>Female, Saudi National (Mandatory)</li><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>2-4 years of experience in Admin and/or HR roles (Oil &amp; Gas experience is a plus).</li><li>Strong communication skills in Arabic &amp; English.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to handle sensitive information with confidentiality.</li><li>Organized, reliable, and able to work in a fast-paced environment.</li></ul>What We Offer<ul><li>Competitive salary and benefits package</li><li>Supportive and professional work environment</li><li>Career development opportunities within TAQA</li><li>Exposure to HR &amp; administrative operations in the energy sector</li></ul>Job Type: Full-timePay: &#65020;10,000.00 - &#65020;12,000.00 per month

Admin & HR Specialist (Female – Saudi National Only)

Soar Software Development Company

<div>1. Onboarding &amp; Off boarding Support
. Coordinate with the HR team in Cairo to prepare onboarding schedules, required documents, and system access for new hires.
. Welcome new joiners at the KSA office, conduct the on-site onboarding orientation, and ensure a smooth first-day experience.
. Prepare and manage laptop handover, collect signatures on custody forms, and record all assets in the system.
. Ensure new employees have access to policies, tools, and office resources from day one.
. Facilitate exit procedures including collecting company assets, closing access, and supporting off boarding documentation.
2. Office Operations &amp; Experience
. Act as the primary HR and office operations contact in the KSA office.
. Maintain a positive and organized office environment, ensuring it is presentable, functional, and aligned with company standards.
. Support in managing office supplies and general office upkeep.
. Coordinate with vendors (cleaning, maintenance, deliveries, etc.) when required.
. Support travel logistics for employees when needed, in coordination with HR and Procurement.
3. Employee Relations &amp; People Experience
. Communicate HR policies, guidelines, and updates clearly to KSA employees.
. Serve as a trusted on-ground HR representative, escalating issues as necessary.
. Support people engagement activities including events, celebrations, team-building, and culture initiatives.
. Gather employee feedback and insights to help improve the KSA office experience.
4. HR Administration
. Maintain accurate employee records, ensure proper filing of documents, and support compliance requirements in KSA.
. Assist with attendance follow-up, leave coordination, and documentation when needed.
. Manage and track all company assets distributed to employees in the KSA office (laptops, monitors, etc.).
. Prepare simple reports and updates for the HR Director in Cairo on office activities, employee needs, and onboarding status.
5. Coordination With Cairo HR Team
. Ensure seamless communication with HR, IT, and Procurement in Cairo.
. Support special HR projects, audits, or policy rollouts as assigned by the HR Director.
. Provide regular updates on workforce status, challenges, and office operational requirements.
Requirements<h3 class="jobSectionHeader">
Education &amp; Background</h3><ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
</li><li>2&ndash;5 years of experience in HR operations, HR generalist work, office management, or people experience roles.
</li><li>Experience working in a fast-paced environment (fintech, startups, or tech companies preferred).
</li></ul><h3 class="jobSectionHeader">Technical Skills</h3>
. Knowledge of onboarding and off boarding processes, including documentation and compliance.
. Familiarity with HR policies, custody forms, employee records, and basic HR administration.
. Ability to manage office operations, vendors, supplies, and logistics.
. Hands-on experience with HRIS, Google Workspace, or similar tools is a plus.
. Basic understanding of IT asset handover, coordinating with IT for laptop access, credentials, etc.
. Excellent communication skills in English and Arabic.
. Able to explain company policies and procedures clearly.
. Strong interpersonal skills; able to interact confidently with employees at all levels.
. High attention to detail, especially with documentation, tracking assets, and reporting.
. Strong organizational skills with the ability to manage multiple tasks at once.
. Proactive, solution-oriented, and able to work with minimal supervision.
. A &ldquo;people-first&rdquo; mindset and genuine interest in improving workplace experience.
. Professional, reliable, and capable of maintaining confidentiality.
. Comfortable working as the only HR representative on-site, reporting remotely to the HR Director in Cairo.
. Flexible, adaptable, and eager to contribute in a dynamic, growing company.
. Candidate must be based in KSA.
. Willingness to handle occasional travel between offices (if needed).</div>

People Co-ordinator KSA

Keeta

<div>
 
 
 What You'll Do
 
 
 
 We are looking for a Senior HR Operations professional with strong generalist and hands-on operational experience to manage the entire employee lifecycle. You will lead onboarding, offboarding, transfers, mobility, immigration support, and daily HR operations to ensure a seamless and compliant employee experience across all stages.
 
 
 
 
 
 【Employee Lifecycle Operations】
 
 
 &middot;Own and manage the full employee lifecycle, including onboarding, offboarding, internal transfers, promotions, and mobility processes.
 
 
 &middot;Lead end-to-end onboarding operations: pre-boarding, document collection, system creation, orientation coordination, and first-day readiness.
 
 
 &middot;Manage offboarding: clearance, documentation, exit processing, system deactivation, and compliance requirements.
 
 
 &middot;Ensure all lifecycle processes are standardized, documented, and executed consistently across business units.
 
 
 &middot;Maintain accurate employee records, contracts, and HR data with a high level of confidentiality and accuracy.
 
 
 &middot;Partner closely with Talent Acquisition, HRBPs, Payroll, IT and Admin to ensure smooth transitions during employee movements.
 
 
 
 
 
 【HR Policy Enablement &amp; Governance】
 
 
 &middot;Develop, implement, and maintain comprehensive HR operations policies and SOPs that align with business goals and compliance requirements.
 
 
 &middot;Ensure HR policies are consistently applied across all business units.
 
 
 &middot;Regularly review work with relevant department and update HR policies to reflect changes in employment laws and best practices.
 
 
 
 
 
 【HR Process Standardization &amp; Optimization】
 
 
 &middot;Design, document, and continuously improve HR processes to enhance efficiency and compliance.
 
 
 &middot;Collaborate with cross-functional teams to ensure HR processes are well-integrated and operationally sound.
 
 
 &middot;Establish clear workflows and guidelines for employee lifecycle processes, including onboarding, offboarding, probation and internal mobility, etc..
 
 
 
 
 
 【Quality Controal &amp; Employee Experience】
 
 
 &middot;Ensure seamless execution of HR policies to improve employee experience and operational efficiency.
 
 
 &middot;Provide training and communication on policy updates and process changes to HR teams and managers.
 
 
 &middot;Conduct periodic audits to verify adherence to HR policies and recommend corrective actions where needed.
 
 
 &middot;Implement a quality audit framework to regularly assess HR operations, identify gaps, and drive continuous improvements.
 
 
 
 
 
 
 What We Need From You
 
 
 
 &middot;Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.
 
 
 &middot; 4+ years of hands-on HR Operations experience in a fast-scaling or international environment.
 
 
 &middot;Strong understanding of end-to-end employee lifecycle processes.
 
 
 &middot;Practical experience in onboarding, offboarding, internal mobility, and immigration support.
 
 
 &middot;Detail-oriented with strong documentation and process execution skills.
 
 
 &middot;Excellent communication and stakeholder management abilities.
 
 
 &middot;Ability to work independently (IC role) with strong ownership and problem-solving mindset.
 
 
 &middot;Proven ability to manage multiple cases and priorities in a fast-paced environment
 
</div>

HR Operations (Senior) Specialist

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