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executive admin - hr ops Jobs in Abu Dhabi

executive admin - hr ops

hr & admin assistant

human resources admin

TALENTMATE

<div>
 
 Job Description
 
 
 
 The HR &amp; Admin Executive plays a critical role in ensuring the smooth and efficient operation of human resources and administrative functions within an organization. This position requires a detail-oriented professional who can manage diverse tasks ranging from employee relations to office management. The HR &amp; Admin Executive will support the implementation of HR strategies and initiatives, administer company policies, and ensure a high-quality working environment through effective management of various administrative processes. This role not only necessitates excellent interpersonal and communication skills but also demands adeptness in multitasking and problem-solving. The successful candidate will work closely with department managers and employees, fostering an inclusive atmosphere conducive to personal and organizational growth.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 Oversee the daily administrative operations, ensuring seamless and efficient functioning.
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 Coordinate recruitment activities, including posting job ads and arranging interviews.
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 Administer employee onboarding and exit procedures, ensuring compliance with company policies.
 </li>
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 Manage employee records, ensuring data accuracy and confidentiality is maintained.
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 Develop and implement HR policies and procedures, aligning with company goals.
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 Handle employee inquiries and provide assistance on HR-related issues and concerns professionally.
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 Coordinate training sessions and professional development workshops for staff members.
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 Assist with payroll processing, ensuring correct employee compensation and benefits administration.
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 Monitor office supplies inventory and place orders to maintain adequate stock levels.
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 Organize and facilitate company events and team-building activities to enhance employee engagement.
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 Conduct regular audits of HR and administrative processes to identify improvement areas.
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 Support compliance with legal requirements by staying informed about current labor laws.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
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 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
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 Minimum of 2 years of experience in HR and administrative roles at a corporate level.
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 Proficient knowledge of Microsoft Office Suite and HR software applications.
 </li>
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 Strong organizational and multitasking abilities with attention to detail.
 </li>
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 Excellent communication and interpersonal skills to engage effectively with all stakeholders.
 </li>
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 Demonstrated ability to handle confidential information with discretion and professionalism.
 </li>
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 Knowledge of employment/labor laws and HR best practices.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: https://www.talentmate.com Job Function: Human Resources (HR) Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

HR & Admin Executive 03D25

TRACTEBEL

<div>
 
 Job Title: Executive Admin &ndash; HR Operations
 
 
 
 
 Location:
 
 UAE (Dubai)
 
 
 
 Reporting To:
 
 HR Officer &amp; Office Manager
 
 
 
 Mission
 
 
 
 <ul>
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 Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
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 Deliver HR operations support to managers and staff that is responsive and timely.
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 Assist the Admin Manager in Dubai with day-to-day administrative activities.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
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 Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
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 Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
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 Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
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 Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
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 Prepare reports as required by management.
 </li>
 <li>
 Manage new joiner announcements across the region.
 
 
 </li>
 </ul>
 
 Key Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
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 Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
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 Experience in handling ambiguity and providing quick solutions/recommendations.
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 Strong ability to maintain confidentiality regarding employee matters.
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 Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
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 Ability to handle multiple projects and meet deadlines.
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 Detail-oriented with exceptional organizational skills; accuracy is essential.
 
 
 </li>
 </ul>
 Business Unit: Tractebel
 
 
 Division: Tractebel Div2
 
 
 Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
 
 
 Professional Experience: Junior (experience &lt; 3 years)
 
 
 Education Level: Bachelor's Degree
 
 
 Company Name: Tractebel
</div>

Executive Admin - HR Ops

Safeway Facilities Management Services

HR &amp; Admin Executive &ndash; Job DescriptionCompany: Safeway Group &ndash; Safeway Interiors / Safeway Facilities Management Services Location: Abu Dhabi, UAE Department: HR &amp; Administration Reports To: Branch Manager / Management1. Job PurposeTo manage all HR and administrative functions of Safeway, ensuring smooth operations across recruitment, onboarding, employee welfare, documentation, attendance, payroll coordination, and office administration. The role supports management in maintaining compliance with UAE labour laws, company policies, and efficient day-to-day office functioning.2. Key ResponsibilitiesA. Human Resources Responsibilities1. Recruitment &amp; Hiring<ul><li>Prepare job postings, shortlist candidates, schedule interviews.</li><li>Conduct initial screening and coordinate technical interviews.</li><li>Collect necessary documents from selected candidates.</li><li>Prepare offer letters, employment contracts, and joining forms.</li></ul>2. Onboarding &amp; Employee Records<ul><li>Handle employee joining formalities (visa, medical, EID process).</li><li>Maintain accurate employee files&mdash;digital &amp; physical.</li><li>Ensure new joiners are trained on company policies &amp; procedures.</li></ul>3. Attendance &amp; Payroll Coordination<ul><li>Monitor daily attendance from biometric system.</li><li>Track leave, absence, overtime, and prepare monthly attendance sheet.</li><li>Share payroll inputs with Accounts department before deadline.</li></ul>4. HR Policies &amp; Compliance<ul><li>Ensure compliance with UAE labour laws and company HR policies.</li><li>Manage employee insurance, renewals, and related documentation.</li><li>Support in disciplinary procedures and issuing warnings when required.</li></ul>5. Employee Relations<ul><li>Act as the first point of contact for staff queries.</li><li>Handle grievances professionally and escalate where needed.</li><li>Assist in employee engagement activities and internal communication.</li></ul>6. Training &amp; Performance<ul><li>Maintain performance evaluation records.</li><li>Coordinate annual performance reviews with managers.</li><li>Track employee KPIs and update management.</li></ul>B. Administration Responsibilities1. Office Administration<ul><li>Manage daily office operations, stationery, supplies, and facility needs.</li><li>Maintain company documents such as trade license, tenancy, insurance, vehicle renewals.</li><li>Coordinate with PRO for visa, immigration and government services.</li></ul>2. Document Control<ul><li>Maintain organized filing systems for HR, accounts, procurement, and project documents.</li><li>Prepare letters, circulars, memos, and company forms when required.</li></ul>3. Travel &amp; Logistics<ul><li>Arrange staff travel, hotel bookings, transportation when needed.</li><li>Support project team with site access forms, gate passes, and authority submissions.</li></ul>4. Support to Management &amp; Departments<ul><li>Assist Sales, Procurement, Accounts, and Operations whenever documentation support is required.</li><li>Prepare weekly and monthly HR/Administration reports for management.</li></ul>3. Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or equivalent.</li><li>2&ndash;4 years experience in HR/Admin role in UAE (preferably construction/interiors/FM).</li><li>Knowledge of UAE labour law and HR best practices.</li><li>Experience with HR software and attendance systems.</li><li>Good communication skills in English (Arabic is a plus).</li></ul>4. Skills Required<ul><li>Strong organizational &amp; multitasking skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Good interpersonal &amp; communication skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>High level of confidentiality and professionalism.</li></ul>5. Working Conditions<ul><li>Based in Abu Dhabi office with occasional site visits when required.</li><li>Standard working hours with flexibility during recruitment or urgent tasks.</li></ul>Job Type: Full-time

HR & Admin Manager

Artelia Airports

Overview We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model. Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul>This role is open for UAE Nationals only.

HR and Administration executive - UAEN

Navar Engineering and Consultancy services

About Navar Engineering and Consultancy ServicesNavar Engineering and Consultancy Services is a respected name in the Abu Dhabi oil and gas sector, providing expert engineering solutions and consultancy services to a wide range of energy clients. Our commitment to technical excellence, safety, and client satisfaction has been the cornerstone of our sustained growth. We are looking for a dedicated and multi-skilled HR &amp; Administration Officer to become the backbone of our office operations.Job PurposeTo provide comprehensive and efficient support across Human Resources, General Administration, and basic Accounting functions. This role is central to the smooth operation of our office and requires a proactive, organized, and discreet professional who can manage multiple priorities in a fast-paced engineering environment.Key ResponsibilitiesHuman Resources Support:<ul><li>Assist with the full recruitment lifecycle: from posting job vacancies to screening applications, coordinating interviews, and issuing employment offers for Navar Engineering.</li><li>Manage the onboarding and induction process for new engineers and staff, ensuring a seamless integration.</li><li>Maintain meticulous and confidential employee records, including personal files, visa documentation, and training logs.</li><li>Process monthly attendance, leave, and overtime calculations accurately and in a timely manner.</li><li>Support the management in the implementation and communication of company policies and procedures.</li></ul>General Administration:<ul><li>Serve as the first point of contact for the office, managing front desk duties, welcoming clients and visitors, and handling incoming calls.</li><li>Manage office supplies inventory, place orders, and coordinate with vendors for IT, maintenance, and other administrative services.</li><li>Handle company correspondence, including drafting letters, memos, and internal communications.</li><li>Arrange travel itineraries, flights, and hotel accommodations for technical staff and consultants.</li><li>Ensure the overall tidiness, functionality, and professional appearance of the office.</li></ul>Accounts Support:<ul><li>Provide support to the finance department with basic bookkeeping and data entry.</li><li>Manage and reconcile petty cash transactions.</li><li>Assist in the preparation and issuance of client invoices and follow up on payments.</li><li>Help in compiling supporting documents for payroll processing.</li><li>Support in the preparation of monthly financial reports and account reconciliations.</li></ul>Minimum Qualifications &amp; Skills<ul><li>Education: A Bachelor's Degree in Business Administration, Human Resources, Accounting, or a related field is mandatory.</li><li>Experience: Minimum of 2 years of proven experience in an HR &amp; Administration role. Candidates with exposure to basic accounting tasks will be given strong preference.</li><li>Technical Skills:</li><li>High proficiency in MS Office Suite (especially MS Excel for data management and calculations).</li><li>Familiarity with HRIS or accounting software is an advantage.</li><li>accounting / invoicing software (any)</li><li>Personal Attributes:</li><li>Excellent command of written and spoken English.</li><li>Strong organizational and time-management skills with a keen eye for detail.</li><li>High level of professionalism, integrity, and ability to maintain confidentiality.</li><li>Presentable, with a positive attitude and strong customer-service orientation.</li><li>Ability to work independently in a consultancy-based environment.</li></ul>What We Offer<ul><li>A competitive tax-free salary package.</li><li>A secure and professional working environment within a respected engineering consultancy.</li><li>Comprehensive employment benefits as per the UAE labor law.</li><li>Opportunities for professional development.</li></ul>Interview DetailsWe are conducting direct interviews for shortlisted candidates.How to Apply: If you meet the above qualifications, you are invited to share the resume to hradmin@necs.ae or call/what's app to +971 50355 4889Required Documents for Interview: An updated CV, copies of passport, visa, educational certificates, and experience lettersJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

HR & Administration Officer

Petropipe Oil and Gas

<div>
 
 We&rsquo;re Hiring:
 
 Human Resource Administrator
 
 
 
 
 
 
 
 Location
 
 : Abu Dhabi, United Arab Emirates
 
 
 Job Type: Full-Time
 
 
 Experience: 3&ndash;4 years in HR management
 
 
 Qualification: Bachelor&rsquo;s degree
 
 
 
 
 
 
 About Petropipe
 
 
 
 
 
 
 Petropipe is a UAE-registered entity aiming to expand its reach across the supply chain for industries including Oil and Gas exploration, Refining, Mining, Cement, Fertilizer, and other local industries.
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 A candidate with 2-3 years in project planning within Oil &amp; Gas or shipping/logistics, and previous experience in managing local projects with strong coordination skills.
 
 
 
 
 
 Education: Bachelor's Degree in Human Resources or a related field (Psychology)
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Oversee employee onboarding, development, and retention initiatives.
 </li>
 <li>
 Manage employee relations and resolve workplace issues.
 </li>
 <li>
 Implement HR policies and best practices to enhance employee satisfaction.
 </li>
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 Conduct performance evaluations and support training and development programs.
 </li>
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 Collaborate with management to promote a positive workplace culture.
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 Organize and lead orientations and liaise with employees ensuring onboarding
 </li>
 <li>
 Resource and Deliverable Management:
 </li>
 <li>
 Reporting and Analysis:
 </li>
 </ul>
 
 &middot;
 
 
 
 Technical Skills:
 
 
 
 
 
 <ul>
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 Proficiency in MS Office and planning/control tools (SAP, Oracle).
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Good presentation skills and crisis communication.
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 Negotiation and diplomacy.
 </li>
 <li>
 Excellent verbal and written English proficiency, Knowledge of additional languages would be an add on benefit but not mandatory
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 
 
 
 
 
 &middot; Local Availability: Only candidates currently residing in UAE (on a residence or transferrable visa) will be considered.
 
 
 
 
 
 
 This role demands a blend of strong organizational and communication skills to effectively handle the various facets of team management.
 
 
 
 
 
 You can also apply through recruit.sadc@ppfze.com.
 
</div>

Human Resources Administrator

National Emirates for Medical Services

We are looking for a dynamic and detail-oriented HR and Admin Officer to join our Homecare team. This role combines human resources and administrative functions to support day-to-day operations, including staff recruitment, licensing, onboarding, compliance, and general office administration. Candidates with healthcare or homecare experience will be given priority.Key Responsibilities:Human Resources:<ul><li>Manage end-to-end recruitment for nurses, caregivers, and administrative staff.</li><li>Coordinate onboarding, orientation, and deployment processes.</li><li>Maintain up-to-date employee records, contracts, and licensing files.</li><li>Ensure compliance with UAE labor laws and healthcare regulations (DOH/HAAD/DHA).</li><li>Monitor staff evaluations, renewals, leaves, and disciplinary actions.</li><li>Support payroll processing through attendance and leave tracking.</li><li>Liaise with PRO and government offices for visa and licensing requirements.</li></ul>Administration:<ul><li>Oversee general office management and administrative support functions.</li><li>Maintain inventory of office and medical supplies.</li><li>Coordinate with vendors and service providers.</li><li>Organize and maintain filing systems (physical and digital).</li><li>Assist management in documentation, reports, and scheduling.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years of HR and administrative experience, preferably in a healthcare or homecare environment.</li><li>Knowledge of UAE labor law and healthcare licensing (DOH/HAAD/DHA).</li><li>Strong organizational, interpersonal, and communication skills.</li><li>Proficiency in MS Office and HR systems.</li><li>Ability to multitask and work under pressure.</li></ul>If you meet the requirements and are passionate about making a difference in the healthcare industry, we want to hear from you!Job Type: Full-timePay: From AED1.00 per monthWork Location: In person

HR AND ADMIN – HOMECARE SERVICES

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