administrative assistant Jobs in North Miami Beach

administrative assistant

entry level technician Jobs in North Miami Beach

entry level technician

front desk attendant Jobs in North Miami Beach

front desk attendant

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housekeeper

State Farm

Overview Join our dynamic team as a Life Insurance Sales Representative and become a vital part of helping individuals and families secure their financial futures. In this energetic role, you'll leverage your sales expertise to connect with clients, understand their needs, and present tailored insurance solutions that provide peace of mind. Your proactive approach and excellent communication skills will drive meaningful conversations, build trust, and build lasting relationships. This paid position offers an exciting opportunity to grow your career in a fast-paced, rewarding environment dedicated to making a positive impact on people's lives.Responsibilities<ul><li>Engage with potential clients through outside sales efforts, including community events, networking, and telemarketing campaigns to generate leads and expand the customer base</li><li>Conduct thorough needs analysis to understand clients&rsquo; financial goals and recommend appropriate life insurance products</li><li>Negotiate policy terms and coverage options with clients to ensure mutual satisfaction and optimal solutions</li><li>Manage sales administration tasks such as processing applications, maintaining accurate records, and following up on policy inquiries</li><li>Collaborate with marketing teams to develop strategies that increase brand awareness and attract new customers</li><li>Provide exceptional customer service by addressing questions, explaining policy details clearly, and guiding clients through the benefits administration process</li><li>Maintain compliance with industry regulations such as HIPAA (Health Insurance Portability and Accountability Act) to protect client information</li></ul>Qualifications<ul><li>Proven experience in outside sales, retail sales, or telemarketing with a strong track record of meeting or exceeding targets</li><li>Excellent negotiation, communication, and interpersonal skills capable of engaging diverse audiences</li><li>Multilingual or bilingual abilities are highly desirable to serve a broader client base effectively</li><li>Strong analysis skills to assess client needs and recommend suitable insurance solutions</li><li>Familiarity with sales administration processes and marketing strategies within the insurance industry</li><li>Ability to work independently while managing multiple client interactions efficiently</li><li>Knowledge of benefits administration and customer service best practices is a plus</li></ul>Embark on a career that empowers you to make a difference! We value energetic professionals who thrive on building relationships, solving problems creatively, and delivering outstanding service. Join us today and help shape secure futures for countless individuals while advancing your own professional journey.Job Types: Full-time, PermanentPay: $58,299.03 - $63,827.69 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Insurance Sales Representative

KW Property Management

<div>Provide a professional and competent image in order to provide Residents with friendly and outgoing customer service. As a key employee liaison between all guests of the community and the Residents. Receiving must be familiar with using computer software to perform various tasks, must demonstrate organizational skills, excellent interpersonal skills and strong communication.

Duties and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Receives incoming packages and enters information on packing slip into resident software.</li>
<li>Sorts, counts, packages, labels, insures, unpacks, and/or logs inventory which is shipped or received.</li>
<li>Inspects shipments for damages or defects; records discrepancies or damages and notifies supervisor and/or purchasing personnel.</li>
<li>Delivers packages to Front Desk at times, and obtains authorized signatures for accepted items.</li>
<li>Traces lost shipments and/or customer claims of lost shipments; initiates proof of delivery documents.</li>
<li>May maintain department database, prepare routine reports, and file shipping/receiving records.</li>
<li>Follows established company policies, procedures, and objectives, continuous quality improvement objectives, and safety.</li>
<li>Receives and logs contractors into the system and contractor log whom will perform work or deliver items to the units.</li>
<li>Provide contractor badge along with photo to identify the individual while working inside the building.</li>
<li>Maintains communication with Front Desk when a contractor has arrived and advise which unit they will need access for.</li>
<li>Communicate with Management Office each time a contractor arrives with building materials or furniture deliveries to ensure they have provided the required elevator deposit.</li>
<li>Performs miscellaneous job-related duties as assigned.
</li></ul>Work Environment

This position will be mostly indoors. Noise level will be moderate and position requires sitting most of the day.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work

This is a non-exempt (hourly) position. This schedule will be determine by the property and may change to accommodate the business needs of the property.

Required Education and Experience

Prior experience in a related position.
<ul>
<li>Six months to one year in related experience and/or training.</li>
<li>Bi-lingual a plus; English and Spanish</li>
<li>Ability to detect auditory and/or visual emergency alarms. Noise level in the work environment is usually low to moderate.</li>
<li>Proficient use of MS Office
</li><li>Must be able to lift, carry, push, and pull at least 30 lbs.</li>
</ul>
Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div>

Receiving

<div>Employee is required for maintaining the clean and neat appearance of all assigned areas. In addition, the employee is responsible for reporting all problems to the supervisor, including problem items that may not be in the list of responsibilities. Team work is expected from every employee. This description and quantity of duties is subject to change at any time by the supervisor.

Duties and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Clean hallways, lobbies, lounges, restrooms, corridors, elevators, stairways, elevators, common rooms (party room, children&rsquo;s play room, fitness center) and other work areas so that health standards are met.</li>
<li>Clean rugs, carpets, upholstered furniture, and/or draperies, using vacuum cleaners and/or shampooers.</li>
<li>Empty wastebaskets, empty and clean ashtrays, and transport other trash and waste to disposal areas.</li>
<li>Carry toilet items, and cleaning supplies, using wheeled carts.</li>
<li>Sweep, scrub, wax, and/or polish floors, using brooms, mops, and/or powered scrubbing and waxing machines.</li>
<li>Dust and polish furniture and equipment.</li>
<li>Keep storage areas and carts well-stocked, clean, and tidy.</li>
<li>Remove debris from driveways, garages, and swimming pool areas.</li>
<li>Wash windows, walls, ceilings, doors and woodwork, waxing and polishing as necessary.</li>
<li>Report any and all maintenance items that include, but is not limited to, burned out lights, leaks, broken equipment to the Building Maintenance Department.</li>
<li>Disinfect equipment and supplies, using germicides or steam-operated sterilizers.</li>
<li>Dust window blinds.</li>
<li>Observe all State, Federal and Company safety standards/precautions while performing task in order to maintain a safe work environment.</li>
<li>Observe precautions required to protect Residents, guests and property, and report damage, theft, and found articles to supervisors.</li>
<li>Prepare rooms for meetings, and arrange decorations, and furniture for social or business functions.</li>
<li>Observe all State, Federal and Company safety standards/precautions while performing task in order to maintain a safe work environment.</li>
<li>Properly utilize new equipment and follow safety procedures prior to using this equipment.</li>
<li>Respond to emergency maintenance requests as required.</li>
</ul>
Work Environment

The housekeeper performs their work in a residential environment. While primarily responsible for the cleaning of common areas and waiting areas, they will need to have the ability to work around chemical cleaning solutions.

Position requires exposure to the outdoor climate and weather conditions.

Physical Demands
<ul>
<li>Ability to stand for extended periods of time, walk and climb stairs, climb ladders, crawl in small and tight spaces; stoop and/or kneel; lift and/or move and/or carry up to 20 pounds in the work environment.</li>
<li>Ability to push cleaning equipment up to 30 lbs.</li>
<li>Ability to handle, finger, grasp and feel objects and equipment.</li>
<li>Ability to reach with hands and arms.</li>
<li>Ability to repeat various motions with the wrists, hands and fingers.</li>
</ul>
Position Type/Expected Hours of Work

Non-exempt position (hourly) and the schedule will be determine at each property/location to suit the business needs of the community. This schedule may change to accommodate the business needs of the property.

Required Education and Experience
<ul>
<li>At least one year experience in managing and supervising a housekeeping department.</li>
<li>Knowledge of cleaning and sanitation products and how to properly use them.</li>
<li>Ability to use standard cleaning equipment within a residential building; vacuum cleaner, floor polisher, cleaning cart, etc.</li>
<li>Must have the ability to react and address all emergency situations in a timely manner.</li>
<li>Effective written and verbal communication skills.</li>
</ul>
Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div>

Housekeeper

<div>The Groundskeeper is required to maintain the clean and neat appearance of assigned areas, focusing on the exterior of the property and its grounds.
As a team member of KW PROPERTY MANAGEMENT &amp; CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting.

Duties and Essential Functions 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Empty and clean ashtrays, and transport other trash and waste to disposal areas.</li>
<li>Sweep, scrub, wax, and/or polish floors and individual building common areas, using brooms, mops, and/or power scrubbing, power washing and waxing machines.</li>
<li>Keep storage areas and carts well-stocked, clean, and tidy.</li>
<li>Complete all required forms and work orders.</li>
<li>Routinely inspect common areas to ensure they are maintained clean and in an aesthetically appealing condition by painting when necessary.</li>
<li>Maintain assigned equipment in good working condition.</li>
<li>Remove debris from driveways, garages, and swimming pool areas.</li>
<li>Wash outdoor walls, ceilings, and woodwork, waxing and polishing as necessary.</li>
<li>Report any and all maintenance items which include, but is not limited to, burned out lights, leaks, broken equipment to the Building Maintenance Department.</li>
<li>Observe precautions required to protect Residents, guests and property, and report damages, theft, and found articles to supervisors.</li>
<li>Properly utilize new equipment and follow safety procedures prior to using this equipment.</li>
<li>Position requires exposure to the outdoor climate and weather conditions. Moderate noise level.</li>
<li>Ability to work with and around chemical cleaning solutions</li>
<li>Ability to stand for extended periods of time, walk and climb stairs, climb ladders, crawl in small and tight spaces; stoop and/or kneel; lift and/or move and/or carry up to 20 pounds or more in the work environment.</li>
</ul><ul><li>Ability to handle, finger, grasp and feel objects and equipment.</li>
<li>Ability to reach with hands and arms.</li>
<li>Ability to quickly and easily navigate the property/building as required, meeting the job functions.</li>
<li>Ability to repeat various motions with the wrists, hands and fingers.</li>
</ul>
Expected Hours of Work 
Days and hours of work will be determine at the work location. This schedule may change to accommodate the business needs of the company
Job Requirements
<ul>
<li>Minimum two (2) years working in groundskeeping or janitorial.</li>
<li>Knowledge of cleaning and sanitation products.</li>
<li>Must have the ability to react and address all emergency situations in a timely manner.</li>
<li> Effective written and verbal communication skills.</li>
</ul>
Supervisor
Employee reports directly to the supervisor of the department.

Other Duties

 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div>

Groundskeeper

Castle Group

<div>Overview:

The Front Desk Attendant is responsible for the professional, effective, and efficient handling of all residents&rsquo; requests and needs upon entering the community or building.
The Front Desk Attendant provides exemplary service consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.
Responsibilities:
<div>
Essential Duties and Responsibilities</div><ul><li>
Greets residents/guests upon entry, and respond to requests, questions, and any other needs.</li><li>
Documents issues or transactions as needed.</li><li>
Develop an understanding of Association policies and requirements.</li><li>
Develop an understanding of the appropriate department/person to support when an escalation for resolution is needed.</li><li>
Develop knowledge of surrounding areas and attractions.</li><li>
Answers phones promptly, with an ability to answer questions and requests while understanding support resources when needed.</li><li>
Tracks activity logs and incident reports, records, and forms for the Property Manager&rsquo;s daily review.</li><li>
Escalates concerns and issues to the Property Manager for immediate resolution when necessary.</li><li>
Monitors Emergency Response System and responds in a timely and efficient manner.</li><li>
Monitors and controls Electronic Security Control Systems if applicable.</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Logging all packages and tracking them until pick-up by or delivery to the resident, when applicable.</li><li>
Dependent on shift, maybe required to handle overnight activities.</li></ul><ul><li>
Other duties and responsibilities as assigned.</li><li>
Must stay awake and alert for the entire shift.</li></ul>
Qualifications:
<div>
Qualifications</div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.<div>
Education and Experience</div><ul><li>
High school diploma or equivalency required.</li><li>
1+ years of administrative or hospitality experience preferred.</li></ul><div></div><div> 
Skills and Abilities</div><ul><li>
Effective written and verbal communication skills.</li><li>
Excellent customer service skills including strong conflict resolution and de-escalation techniques.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Ability to prioritize tasks.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li><li>
Multiple language fluency is desirable but not necessary.</li></ul><div></div><div> 
Physical requirements</div><div>
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</div> 
<div></div><ul><li>
Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in an upright standing position for long periods.</li><li>
Walk and climb stairs.</li><li>
Easily navigate the property/building as required to meet the job functions.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Handle, grasp, and feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Repeat various motions with wrists, hands, and fingers.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
Ability to stoop and bend.</li></ul><div></div><div> 
EQUAL EMPLOYMENT OPPORTUNITY</div><div>
Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div> 
DISCLAIMER</div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Front Desk Attendant

American Vision Group Your Eye Specialists

Overview: In this position there&rsquo;s a range of primary duties which includes preparing the patient to see Attending Physician (preliminary exam, medical history, &amp; testing), preparation of examination and treatment rooms, performing basic and routine vision screening examinations, administering eye medications, cleaning, and maintaining ophthalmic instruments and assisting physicians during surgical and laser procedures.Responsibilities: &middot; Performs complete ophthalmic history and preliminary exams, sub-specialty tests.&middot; Accurately perform: Tonometry, Visual Field Exam, Amsler&rsquo;s Grid Screening, Muscle Testing, Pupil Exams, Optical Coherence Tomography (OCT), and Fluorescein Angiograph (FA).&middot; Assists Physician with Retinal injections.&middot; Verifies patient information by interviewing patients, recording medical history, and confirming purpose of visit.&middot; Accurately records all information in EMR system according to established standards and physician requirements.&middot; Checks condition of patients' eyes by observing pupils, muscle, visual acuity, extraocular movements.&middot; Prepares patients for ophthalmology examination by dilating pupils, changes in visual acuity, elevated extraocular pressure, or blood pressure and communicating results to attending Physician.&middot; Secures patient information and maintains patient confidence by completing and safeguarding medical records, completing diagnostic and procedure coding, and keeping patient information confidential.&middot; Counsels patients by transmitting physician's orders, use of drops, contact lenses, drugs, and answer questions about surgery and specialty imaging required/ordered.&middot; Maintains a safe, secure, and healthy work environment by establishing and following standards and procedures along with complying with legal regulations.&middot; Keeps equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies, performing preventive maintenance, and promptly reporting equipment issues.&middot; Performs set standard number of patient work-ups based on established times while maintaining quality of customer service.&middot; Maintains stock in exam room in accordance with standard inventory and Physician preferences.&middot; Maintains sterilization of instruments.&middot; Sets up and prep for procedures to include setting sterile tray and maintaining sterile field.&middot; Must be able to work at alternative locations as needed.&middot; Perform other duties and assume various responsibilities as determined by the team lead and Doctor.&middot; Must be able to travel between our locations.Qualifications: &middot; Prior experience as an Ophthalmic Technician.&middot; Experience in a Medical setting (preferably in an Ophthalmology practice).&middot; Ophthalmic Certifications preferred; Certified Ophthalmic Assistant (COA), Certified Ophthalmic Technician (COT), Certified Ophthalmic Medical Technologist (COMT)&middot; Strong knowledge of medical office procedures.&middot; Proficient in computers and relevant software applications and practice management technology&middot; Knowledge of customer service principles and practices.&middot; Possession of strong problem-solving skills and sound judgment.&middot; Ability to achieve team goals while demonstrating organizational values and utilizing resources responsibly.&middot; Ability to be proactive and take initiative.&middot; Possession of strong organizational skills.&middot; Excellent verbal and written communication.&middot; Ability to collaborate across departments and build effective relationships with internal and external customers to achieve goals.&middot; Exhibit high level of quality through attention to detail and monitoring of work.&middot; Ability to work independently on assigned tasks as well as to accept direction on given assignments.&middot; Deals with confidential information and/or issues using discretion and judgment.Physical Requirements: &middot; Must be able to stand and walk for long periods of time.&middot; Must have manual dexterity to work with ophthalmic equipment and maneuver a patient if in a wheelchair.&middot; Must be able to accurately type information into EMR system.&middot; Must be able to have face to face conversations with patients and staff.&middot; Must be able to lift 25lbs.If you are a dedicated professional with a passion for eye care, we encourage you to apply for this rewarding position. Join our team of skilled professionals in providing exceptional eye care services to our patients.Job Type: Full-timePay: From $15.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Entry Level Technician

<div>As the key employee liaisons between the client and KWPM services &amp; internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills.

Duties and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.</li>
<li>Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.</li>
<li>Maintain, update, type, and coordinate account information in computer database.</li>
<li>Research any owner discrepancies regarding payment to accounts.</li>
<li>Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.</li>
<li>Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.</li>
<li>Ensure that emails are responded to within 24 hours.</li>
<li>Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.</li>
<li>Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.</li>
<li>Reservation &amp; coordination of conference room events.</li>
<li>Special projects as instructed.</li>
</ul>
Work Environment 
This position will be located indoors and in an office setting.

Physical Demands 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work 
This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property.

Required Education and Experience
<ul>
<li>Prior experience in a related position; a minimum of 1-year experience.</li>
<li>Working knowledge of computer and associated programs; MS Office Suite.</li>
<li>Ability to multi-task, set, and manage priorities.</li>
<li>Bi-lingual English/Spanish, a plus</li>
<li>Excellent communication and listening skills in order to interact with a diverse and multi-culture population.</li>
<li>Keyboarding ability with accuracy at 45-50 words per minute.</li>
<li>Must function in team organized environment.</li>
</ul>
Other Duties 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KW Property Management &amp; Consulting is a drug-free workplace. 
 
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</div>

Administrative Assistant

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