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document controller- operations coordinator

it project coordinator

Ultra Max General Contracting

We are looking for Project Coordinator for a Contracting Company with min. +05 years experience in GCC.Salary :- NegotiableJob Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Project Coordinator

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a valid family book.
We are seeking a highly organized and efficient Project Coordinator to join our dynamic project management team in Al AIn United Arab Emirates. As a key member of our organization, you will play a crucial role in ensuring the smooth execution of various projects by providing administrative and coordination support to project managers and team members.<ul><li>
Assist in developing project plans, timelines, and budgets in collaboration with project managers</li><li>
Coordinate project activities, resources, equipment, and information</li><li>
Schedule and organize meetings, conference calls, and other project-related events</li><li>
Create and maintain comprehensive project documentation, reports, and presentations</li><li>
Monitor project progress and report status updates to stakeholders</li><li>
Manage and update project management software to track project milestones and deadlines</li><li>
Facilitate communication between team members, clients, and other stakeholders</li><li>
Identify and resolve issues and risks that may impact project success</li><li>
Support the procurement process for project-related materials and services</li><li>
Assist in the preparation of project deliverables and ensure quality standards are met</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Project Management, or a related field</li><li>
1 + years of experience in project coordination or a similar role</li><li>
Proficiency in project management software (e.g., Microsoft Project, Trello, Asana)</li><li>
Strong skills in Microsoft Office Suite, particularly Excel, Word, and PowerPoint</li><li>
Excellent written and verbal communication skills</li><li>
Proven ability to manage time effectively and prioritize tasks in a fast-paced environment</li><li>
Strong problem-solving and critical thinking skills</li><li>
Experience working in cross-functional teams</li><li>
Detail-oriented with a focus on accuracy and quality</li><li>
Ability to work independently and collaboratively in a team setting</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Project Coordinator - إماراتيين (خلاصة القيد)

XAD Technologies

Title: - Admin Project CoordinatorLocation: - Abu Dhabi, UAERequirementsBachelors&rsquo; degree with minimum 5 years relevant experience in Construction Company in UAE.1. Project Documentation &amp; Communication- Maintain all project files (contracts, drawings, permits, correspondence).- Prepare and circulate meeting minutes (MOM) to all concerned.- Maintain updated project contact list (client, consultants, subcontractors, suppliers).- Draft and send formal emails, memos, and letters as required.2. Progress Reporting &amp; Tracking- Collect daily progress reports from site team / subcontractors.- Compile weekly and monthly progress summaries for management.- Update project progress tracker and dashboard.- Coordinate with site engineers for daily updates.3. Material &amp; Procurement Coordination- Track material requests and deliveries to site.- Coordinate with procurement for pending material status.- Maintain material log (ordered, received, pending).- Follow up with suppliers for timely deliveries.4. Site Coordination &amp; Support- Assist in gate pass and site access arrangements.- Coordinate for mobilization/demobilization of manpower and equipment.- Maintain attendance and manpower report.- Handle petty cash and expense claims for site activities.5. Administration &amp; Compliance- Manage project correspondence filing (soft + hard copies).- Support project HR needs (ID cards, PPE issuance, etc.).- Track permit approvals and renewals.- Ensure compliance with HSE and company admin policies.6. Logistics &amp; Transport Arrangements- Coordinate transportation for materials and manpower.- Monitor vehicle and equipment allocation for project use.- Liaise with logistics team for dispatch schedules.7. Meeting Coordination- Schedule internal and external meetings.- Prepare agenda and take minutes of meetings.- Follow up on action points and deadlines.8. Project Budget &amp; Cost Control Support- Track site expenses and petty cash usage.- Support project manager in budget updates and reports.- Maintain vendor invoice record and submit to accounts.9. Issue &amp; Risk Tracking- Log all project issues and monitor resolutions.- Escalate delays, material shortages, or manpower issues to management.- Maintain a risk/issue register.10. Coordination with Management &amp; Clients- Provide project status updates to management.- Support client communication and documentation.- Share daily/weekly summaries and ensure timely response.We offer competitive salary, candidates interested to work with us in Abu Dhabi may forward their updated CV to recruitmentxtnrshj@gmail.comJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

ADMIN PROJECT COORDINATOR

Radius Interior Design

Radius Interior Design is seeking a highly organized and detail-oriented Project Coordinator to join our team in Abu Dhabi. This role is pivotal in ensuring the seamless execution of interior design projects from procurement through to completion. The ideal candidate will serve as the key liaison between our design team, suppliers, contractors, and site personnel, ensuring projects are delivered on time, within budget, and to our exacting standards.Key ResponsibilitiesProcurement &amp; Supplier Management:<ul><li>Source, evaluate, and select suppliers and vendors for furniture, fixtures, equipment, and materials</li><li>Negotiate pricing, terms, and conditions with suppliers and sub-contractors</li><li>Obtain and compare quotations to ensure cost-effectiveness and quality</li><li>Maintain and develop strong relationships with a network of reliable suppliers and vendors</li><li>Process purchase orders and track deliveries to ensure timely arrival of materials</li><li>Monitor supplier performance and resolve any quality or delivery issues</li></ul>Project Coordination &amp; Execution:<ul><li>Coordinate all aspects of project execution in collaboration with the design team</li><li>Liaise between site engineers, site supervisors, and design managers to ensure alignment</li><li>Schedule and coordinate sub-contractors and vendors for site work</li><li>Monitor project timelines and proactively address any delays or obstacles</li><li>Conduct regular site visits to oversee installation and ensure compliance with design specifications</li><li>Track project progress and provide regular updates to management</li></ul>Documentation &amp; Administration:<ul><li>Maintain comprehensive project documentation including contracts, purchase orders, and invoices</li><li>Prepare and maintain project schedules and procurement trackers</li><li>Ensure all necessary permits, approvals, and certifications are obtained</li><li>Manage project budgets and track expenditures against approved allocations</li><li>Prepare progress reports and presentations for management review</li></ul>Quality Control &amp; Compliance:<ul><li>Ensure all work meets Radius Interior Design's quality standards and client specifications</li><li>Verify that materials and installations comply with relevant regulations and building codes</li><li>Address and resolve any on-site issues or discrepancies promptly</li><li>Conduct quality inspections at various project stages</li></ul>Required Qualifications<ul><li>Bachelor's degree in Interior Design, Architecture, Project Management, or related field</li><li>Minimum 3-5 years of experience in a similar role within the interior design or fit-out industry</li><li>Proven experience in procurement, vendor management, and contract negotiation</li><li>Strong knowledge of interior design materials, finishes, furniture, and fixtures</li><li>Familiarity with Abu Dhabi and UAE construction regulations and standards</li><li>Excellent understanding of project management principles and practices</li></ul>Essential Skills<ul><li>Outstanding organizational and multitasking abilities</li><li>Strong negotiation and communication skills in English (Arabic is a plus)</li><li>Proficiency in MS Office Suite; experience with project management software preferred</li><li>Excellent problem-solving skills and ability to work under pressure</li><li>Strong attention to detail and commitment to quality</li><li>Ability to read and interpret technical drawings and specifications</li><li>Valid UAE driver's license preferred</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

DICETEK LLC

<div>The incumbent is responsible to review business requirements, liaise with Internal / External parties to find and supervise the evaluation of a suitable solution. The requirements discussion proposes enhancements to business / technical processes for better automation of respective business area, oversees project activities and ensures that implementation is as per defined standards.
1. Should be technically sound on the CIAM and IBM identity security access manager (ISAM/IBM verify) with good working knowledge to handle Customization, Development, Installation, and Configuration.
2. Work with vendor to install, configure and deploy CIAM (ISAM) solutions into dev, QA, UAT, and production environments and manage its integration with digital channels like Mobile banking, internet banking etc.
3. Raise and follow up required change requests and tickets in service manager.
4. Prepare/Review project documents related to projects and tasks for approvals.
5. Gathering requirements from business users for projects, tasks, operational requests and enhancements for technical teams.
6. Support for UAT of projects and tasks including preparation of documents and approvals.
7. Support Go-live and post Go-live activities for assigned projects and tasks
8. Support business Users to translate business requirements to Vendors (in technical steps) and vice-versa.
9. Escalate issues and suggest corrective actions. Timely follow up on assigned Projects and tasks.
10. Follow-up and track Services, Co-ordinate Vendor Support Issues, respond to service tickets in a timely fashion.
11. Track, resolve and report incidents and known errors through the approved processes.
12. Follow the mandatory and obligator/ standards set by the management in delivering the services.
13. Completion of the assigned tasks to satisfy the Users' needs and within the agreed upon time parameters.
14. Execute the ad-hoc instructions or provide flexibility within ethical and professional standards from line manager to achieve any exceptional business objectives, Internal IT Objectives related to group.
15. Support &amp; Manage &quot;go-live' and post 'go-live' activities for projects and any releases to production 
Previous experience:
<ul><li>Minimum 5&mdash;7 years of experience in IT activities of which minimum 4 years should be in a similar role
</li><li>Must have experience of IBM identity and Security management products like ISAM /IBM verify /Tivoli etc.
</li><li>Financial sector experience will be a plus point.</li></ul></div>

CIAM - Support & Maintenance Engineer

Michael Page

Michael Page Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates Join or sign in to find your next job Join to apply for the Expert - Strategy & Special Projects role at Michael PageMichael Page Abu Dhabi, Abu Dhabi Emirate, United Arab EmiratesJoin to apply for the Expert - Strategy & Special Projects role at Michael PageGet AI-powered advice on this job and more exclusive features.<ul><li>Strategic, transformation role with significant scope for impact</li><li>Must have proven strategic transformation experience with industry knowledge </li></ul><ul><li>Strategic, transformation role with significant scope for impact</li><li>Must have proven strategic transformation experience with industry knowledge </li></ul>About Our Client An organisation within Abu Dhabi with a broad, exciting scope for delivering impactful results that will play a critical role in shaping the future of Abu Dhabi. Significant transformation is underway, which has resulted in this strategic role, as well as some other crucial positions to improve the quality of high-calibre professionals across the organisation. Job Description <ul><li>Oversee special projects, including approving project scoping, project setup, project execution and project closure.</li><li>Build relationships with the Leadership Team to source strategic projects that are within Chairman's priority.</li><li>Ensure the project scope (i.e., project goals, deliverables, tasks, costs, and deadlines) is aligned with the leadership expectations.</li><li>Ensure the allocated team and selected vendors can deliver on the project scope.</li><li>Oversee the execution of the project, including but not limited to discovery workshops, current state assessment, benchmark activities, content creation and preparation for Steering Committee meetings.</li><li>Lead engagement with senior stakeholders.</li><li>Facilitate data gathering by leveraging on the relationships with the Executive Leadership Team.</li><li>Work closely with the team to develop the right narrative and identify the critical analysis to be done in collaboration with other directorates / functions.</li><li>Review final deliverables and confirm project closure. </li></ul>The Successful Applicant <ul><li>At least 8 years of professional experience in corporate strategy development, change management and strategic project management, with at least 4 years in top tier strategy consulting.</li><li>Diverse sector knowledge and exposure</li><li>Experience with organisational change, business restructuring and corporate strategy development would be highly advantageous </li></ul>What's on Offer <ul><li>Opportunity to work closely with influential leadership in an impactful role</li><li>Opportunity to lead interesting initiatives across the government of Abu Dhabi </li></ul>Contact: Areej Mahmood Quote job ref: JN-110 Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Other</li><li> Industries Staffing and Recruiting</li></ul>Referrals increase your chances of interviewing at Michael Page by 2x Sign in to set job alerts for "Expert" roles. 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Expert - Strategy & Special Projects

Infotech Electromechanical

Job Description: Civil Works Design Coordinator (with TAQA/TRANSCO Experience)1. ObjectiveTo define the role, responsibilities, qualifications, and reporting interfaces of the Civil Works Design Coordinator, ensuring effective management and coordination of all civil design activities within the Civil Works Department. This role serves as a key interface between design, engineering, project management, and construction teams for projects related to TAQA/TRANSCO standards and requirements.2. PurposeThe Civil Works Design Coordinator is responsible for managing, conducting, and coordinating the civil design activities on behalf of the Civil Works Project Manager, and in liaison with the Electrical/Mechanical (EM) Design Coordinator. The primary objectives are to:<ul><li>Deliver the civil works defined in the contract safely, on time, within budget, and with the required quality.</li><li>Ensure design compliance with TAQA/TRANSCO specifications and standards.</li><li>Optimize design solutions through value engineering and risk management.</li></ul>3. Key Responsibilities<ul><li>Manage and coordinate all civil design activities for substations, control buildings, cable trenches, equipment foundations, and other related infrastructure.</li><li>Liaise with TAQA/TRANSCO and internal stakeholders to ensure design approvals and compliance.</li><li>Prepare and review civil design drawings, specifications, and calculation reports in coordination with consultants and design teams.</li><li>Interface with other engineering disciplines (Electrical, Mechanical, HVAC, Fire Protection, Structural, and Architectural).</li><li>Ensure design documentation and revisions are properly controlled and aligned with project document management systems.</li><li>Conduct design reviews, risk assessments, and technical clarifications with clients and contractors.</li><li>Support procurement by providing technical inputs for material selection and construction methods.</li><li>Ensure compliance with HSE (Health, Safety &amp; Environment) and quality standards during design development.</li><li>Monitor design progress, manage deliverables, and report design status to the Project Manager.</li><li>Provide value engineering input to optimize cost and time without compromising on functionality or safety.</li><li>Support site teams with design clarifications and as-built documentation.</li></ul>4. Minimum RequirementsEducation:<ul><li>Bachelor&rsquo;s degree in Civil Engineering or Architecture (or equivalent).</li><li>Professional certifications (e.g., PMP, Chartered Engineer) are an advantage.</li></ul>Experience:<ul><li>7&ndash;10 years of experience in Civil Works (design and/or construction), preferably with design coordination background.</li><li>Prior experience in TAQA/TRANSCO projects is mandatory.</li><li>Proven experience in high-voltage (HV) substation civil works is highly desirable.</li><li>Experience in multidisciplinary project coordination in an international environment.</li></ul>Skills:<ul><li>Strong understanding of civil design interfaces (Structural, Architectural, HVAC, Fire Protection, Lighting, Drainage, etc.).</li><li>Proficient in design and project management software (AutoCAD, MS Project, Excel, etc.).</li><li>Familiar with international standards and TAQA/TRANSCO design guidelines.</li><li>Excellent communication, leadership, and coordination skills.</li><li>Ability to work under pressure and manage multiple priorities.</li><li>Fluency in English (oral and written); Arabic is an advantage.</li></ul>5. Reporting &amp; Interface MatrixReports to:<ul><li>Civil Works Project Manager</li></ul>Liaises with:<ul><li>Electrical/Mechanical Design Coordinators</li><li>Project Management Team</li><li>Construction &amp; Site Teams</li><li>Procurement Department</li><li>Client/Consultant (TAQA/TRANSCO) Representatives</li><li>QA/QC and HSE Departments</li></ul>6. Key Performance Indicators (KPIs)<ul><li>Timely delivery of design packages and approvals.</li><li>Compliance with TAQA/TRANSCO standards.</li><li>Number of design non-conformities and rework instances.</li><li>Cost and schedule adherence of design activities.</li><li>Stakeholder satisfaction and communication efficiency.</li><li>Effectiveness of value engineering and design optimization.</li></ul>7. Employment Type<ul><li>Full-time, Permanent/Contract (depending on project scope)</li><li>Location: UAE (TAQA/TRANSCO project locations)</li></ul>Job Type: Full-time

Civil Work Design Coordinator

Explore 1280+ It project coordinator in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

1280 it project coordinator jobs IN Abu Dhabi

Project Coordinator

Project Coordinator - إماراتيين (خلاصة القيد)

ADMIN PROJECT COORDINATOR

Project Coordinator

CIAM - Support & Maintenance Engineer

Expert - Strategy & Special Projects

Civil Work Design Coordinator