administrative assistant Jobs in Abu Dhabi

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junior administrative assistant

PulseMediaNL (MENA REGION)

<div>
 The
 
 Junior Virtual Assistant (Operations Support)
 
 helps ensure smooth daily operations by providing administrative and coordination support to internal teams. This role assists with organizing tasks, maintaining documentation, and supporting operational processes that help teams stay efficient and aligned.
 
 
 This position is ideal for an
 
 early-career professional who is organized, detail-oriented, and comfortable working in a remote environment
 
 . You will collaborate with different teams, assist with operational tasks, and gain exposure to how modern remote organizations manage workflows and internal processes.
 
 
 Key Responsibilities
 
 
 Administrative &amp; Operations Support
 
 
 <ul>
 <li>
 Provide general administrative assistance to internal teams
 </li>
 <li>
 Assist with scheduling meetings, calendar coordination, and reminders
 </li>
 <li>
 Support task tracking and follow-ups to ensure timely completion
 </li>
 <li>
 Help maintain organized workflows and internal documentation
 
 
 </li>
 </ul>
 Process &amp; Coordination
 
 
 <ul>
 <li>
 Manage and update shared documents, spreadsheets, and internal resources
 </li>
 <li>
 Assist with coordinating operational tasks across departments
 </li>
 <li>
 Support onboarding tasks for new team members when needed
 </li>
 <li>
 Help maintain process documentation and operational guidelines
 
 
 </li>
 </ul>
 Communication &amp; Team Collaboration
 
 
 <ul>
 <li>
 Serve as a point of contact for internal operational requests
 </li>
 <li>
 Communicate clearly with remote team members across departments
 </li>
 <li>
 Help ensure information and updates are shared accurately
 
 
 </li>
 </ul>
 Systems &amp; Data Support
 
 
 <ul>
 <li>
 Assist with updating internal systems and basic data entry tasks
 </li>
 <li>
 Maintain organized digital files and documentation
 </li>
 <li>
 Support simple reporting and operational tracking
 
 
 </li>
 </ul>
 Key Skills
 
 
 <ul>
 <li>
 Administrative Support
 </li>
 <li>
 Task &amp; Calendar Coordination
 </li>
 <li>
 Organization &amp; Time Management
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Written Communication
 </li>
 <li>
 Remote Team Collaboration
 </li>
 <li>
 Document &amp; File Management
 </li>
 <li>
 Data Entry &amp; Record Maintenance
 </li>
 <li>
 Google Workspace / Microsoft Office
 </li>
 <li>
 Basic CRM or internal systems (a plus)
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 0&ndash;2 years of experience in administrative support, virtual assistance, or similar roles (internships welcome)
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Clear written and verbal communication abilities
 </li>
 <li>
 Comfortable working independently in a remote environment
 </li>
 <li>
 Basic proficiency with productivity tools such as Google Workspace or Microsoft Office
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
 <li>
 Remote-first work environment supporting flexibility
 </li>
 <li>
 Opportunity to gain experience in operations and administrative support
 </li>
 <li>
 Collaborative team culture focused on learning and growth
 </li>
 <li>
 Competitive compensation based on experience
 </li>
 <li>
 Long-term professional development opportunities
 
 
 </li>
 </ul>
 Diversity &amp; Inclusion
 
 
 We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels respected and empowered to contribute. All qualified applicants are encouraged to apply.
</div>

Junior Virtual Assistant (Operations Support)

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

AZ Advisory Services

Company DescriptionAZ Group is a leading consultancy firm established in 2017, coinciding with the UAE's adoption of its tax system, to provide expert services in tax, accounting, financial auditing, and management consultancy. Backed by a management team with global experience from prestigious organizations, AZ Group offers tailored solutions, including financial analysis, auditing, risk assessment, and strategic planning. Operating with professionalism and integrity, the company is committed to helping clients navigate regulatory changes, optimize strategies, and achieve sustainable growth. AZ Group is recognized for its deep industry expertise and dedication to client satisfaction, establishing its reputation as a trusted partner for businesses across the UAE.Role Description: JUNIOR AUDITORAssist with planning and executing audits for corporate clients.Review financial records to ensure accuracy and compliance with statutory regulations.Identify financial and operational risks.Prepare detailed audit reports and evaluate internal controls.Support senior auditors with risk assessments, process improvements, and corporate tax compliance.Collaborate with clients and team members to deliver high-quality audit and advisory services.Qualifications &amp; SkillsProficiency in auditing processes, risk assessment, and financial analysis.Atleast 2 years hands-on experience in accounting principles, financial reporting, and corporate tax.Strong analytical skills and attention to detail for evaluating internal controls.Knowledge of UAE tax regulations and statutory compliance requirements.Effective communication, teamwork, and time management skills.Bachelor&rsquo;s degree in Accounting, Finance, or related discipline.Proficiency in MS Office and accounting software; familiarity with ODOO ERP system is a plus.Relevant certifications (e.g., ACCA, CPA) are advantageous.Prior experience in auditing, consultancy, or corporate tax is preferred Preferably with valid UAE Driver's LicenseJob Type: Full-time

Junior Auditor (Arabic and English)

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
<ul><li>
UAE National with a valid Family Book, required as part of our Emiratisation framework.</li><li>
3&ndash;5 years of experience in a similar capacity</li><li>
 Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.</li><li>
Familiar with standard concepts, practices, and procedures within a particular field.</li><li>
Relies on experience and judgment to plan and accomplish goals.</li><li>
Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.</li><li>
Works under general supervision.</li></ul> 

Qualifications 
Relevant degree qualification 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Administrative Assistant إماراتيين (خلاصة القيد)

Baker McKenzie

<div><div><div>The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents). 
 
Main Responsibilities:
<ul>
<li>Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)</li>
<li>Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)</li>
<li>Provide billing support to attorneys</li>
<li>Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings</li>
<li>Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing</li>
<li>Support client activities and is in direct contact with clients and their assistants</li>
<li>Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.</li>
<li>Utilize and review materials from Service Centers to ensure efficiency and accuracy</li>
<li>Document production for urgent jobs which are not suitable to be done by Document Services</li>
<li>Manage competing deadlines</li>
<li>Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting</li>
<li>Support junior members acting as buddy/mentor</li>
<li>Undertake specific practice group tasks and requirement</li>
</ul>
Skills and experience:
<ul>
<li>Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment</li>
<li>Proficient, through job-related training and work experience</li>
<li>Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)</li>
<li>Able to manage complex diary and calendar management activities</li>
<li>Strong document management skills</li>
<li>Able to problem solve based on standard ways of operating</li>
<li>High-level organizational skills</li>
<li>Proactively seek to upskill</li>
<li>Able to establish and maintain effective working relationships; a team player</li>
<li>Strong communication skills, both written and verbal</li>
<li>Able to provide continual attention to detail in completing assignments</li>
</ul>
Reports to: Office Manager 
Position Type: In Market 
Development Framework: Business Support</div></div></div>

Legal Secretary

<div>
 
 The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents)
 
 
 
 
 
 This role is based in Abu Dhabi exclusively.
 
 
 
 
 
 
 Main responsibilities:
 
 
 <ul>
 <li>
 Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
 </li>
 <li>
 Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
 </li>
 <li>
 Provide billing support to attorneys
 </li>
 <li>
 Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings
 </li>
 <li>
 Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing
 </li>
 <li>
 Support client activities and is in direct contact with clients and their assistants
 </li>
 <li>
 Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
 </li>
 <li>
 Utilize and review materials from Service Centers to ensure efficiency and accuracy
 </li>
 <li>
 Document production for urgent jobs which are not suitable to be done by Document Services
 </li>
 <li>
 Manage competing deadlines
 </li>
 <li>
 Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
 </li>
 <li>
 Support junior members acting as buddy/mentor
 </li>
 <li>
 Undertake specific practice group tasks and requirements
 </li>
 </ul>
 
 
 
 
 
 Skills and experience:
 
 
 <ul>
 <li>
 Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment
 </li>
 <li>
 Proficient, through job-related training and work experience
 </li>
 <li>
 Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
 </li>
 <li>
 Able to manage complex diary and calendar management activities
 </li>
 <li>
 Strong document management skills
 </li>
 <li>
 Able to problem solve based on standard ways of operating
 </li>
 <li>
 High-level organizational skills
 </li>
 <li>
 Proactively seek to upskill
 </li>
 <li>
 Able to establish and maintain effective working relationships; a team player
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 Able to provide continual attention to detail in completing assignments
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Reports to:
 
 Office Manager
 
 
 
 Position Type:
 
 In Market
 
 
 
 Development Framework:
 
 Business Support
 
</div>

Mood Makers decor works

Job Title Administrative AssistantJob DescriptionAn Administrative Assistant supports daily office operations and provides administrative support to management and staff.Key Responsibilities<ul><li>Manage office correspondence such as emails, letters, and phone calls</li><li>Prepare documents, reports, and basic records</li><li>Maintain filing systems for company documents</li><li>Schedule meetings and manage calendars</li><li>Coordinate office activities and appointments</li><li>Handle incoming and outgoing mail and deliveries</li><li>Maintain office supplies and place orders when needed</li><li>Support HR tasks such as document collection and staff records</li><li>Assist in preparing invoices, LPOs, and basic administrative forms</li><li>Coordinate with different departments for administrative support</li></ul>Requirements<ul><li>Diploma or bachelor degree in business administration or related field</li><li>Basic computer skills such as Microsoft Word, Excel, and email</li><li>Good communication and organization skills</li><li>Ability to manage multiple tasks and deadlines</li></ul>Reporting To<ul><li>Office Manager</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>ready to join immediately ? </li></ul>Experience:<ul><li>construction filed : 5 years (Required)</li></ul>

Office Administrator

Explore 373+ Junior administrative assistant in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

373 junior administrative assistant jobs In Abu Dhabi

Junior Virtual Assistant (Operations Support)

Administrative Assistant / Government Affairs (Female)

Junior Auditor (Arabic and English)

Administrative Assistant إماراتيين (خلاصة القيد)

Legal Secretary

Legal Secretary

Office Administrator