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junior administrative assistant

Worley

<div>About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.
<h3 class="jobSectionHeader">Position Purpose
</h3><ul><li>The Project Admin Assistant will provide administrative, coordination and reporting support to the PMC Core Team and Project Management Team to ensure smooth day-to-day project operations.
</li><li>The role will support the team in maintaining accurate project information, coordinating meetings and actions, tracking manpower and project activities, preparing reports and dashboards, and ensuring timely follow-up with relevant stakeholders.
</li><li>The position requires a highly organized, proactive and detail-oriented individual who can manage multiple priorities and work effectively in a fast-paced PMC environment.
</li></ul><h3 class="jobSectionHeader">Key Responsibilities
</h3>1. Project Administration &amp; Coordination
<ul><li>Provide day-to-day administrative and coordination support to the PMC Project Management/Core Team.
</li><li>Maintain project trackers, registers, logs and other project administration records.
</li><li>Coordinate and follow up on routine project activities and outstanding actions.
</li><li>Support the PM/Project Management Team with preparation of presentations, reports and management information.
</li><li>Maintain organized electronic and physical project files and records.
</li><li>Ensure project information is readily available and accurately maintained.
</li></ul>2. Meetings &amp; Action Tracking
<ul><li>Coordinate project meetings, workshops and internal management meetings.
</li><li>Prepare meeting agendas and required supporting information.
</li><li>Record and issue Minutes of Meeting (MOM) and maintain action trackers.
</li><li>Follow up with responsible personnel on outstanding actions and provide status updates.
</li><li>Maintain a consolidated list of key actions, decisions, deliverables and deadlines.
</li></ul>3. Reporting &amp; Dashboards
<ul><li>Collect and consolidate information from various project disciplines and functions.
</li><li>Support preparation of weekly and monthly project reports.
</li><li>Maintain project dashboards covering key areas such as manpower, progress, actions, risks, deliverables and key performance indicators.
</li><li>Ensure reports and dashboards are updated accurately and within agreed timelines.
</li><li>Support preparation of management presentations and ad-hoc reports as required.
</li></ul>4. Manpower &amp; Resource Administration
<ul><li>Maintain updated manpower/resource trackers for the PMC team.
</li><li>Support tracking of mobilization, demobilization, transfers, leave and other personnel movements.
</li><li>Coordinate with HR/TA/Mobility and project teams on personnel-related requirements.
</li><li>Maintain manpower loading and forecast information.
</li><li>Support monitoring of planned versus actual resources and highlight discrepancies to the Project Management Team.
</li></ul>5. Timesheet &amp; Attendance Support
<ul><li>Support timely collection and checking of timesheets/attendance information.
</li><li>Follow up with personnel and discipline leads for missing or incorrect submissions.
</li><li>Maintain appropriate records and trackers.
</li><li>Coordinate with relevant functions to ensure timely submission and closure of outstanding timesheet issues.
</li></ul>6. Project Controls &amp; Commercial Support
<ul><li>Support the PM/Project Controls team with collection and consolidation of project data.
</li><li>Assist with tracking of project manhours, resources and key deliverables.
</li><li>Support preparation of information required for invoicing, forecasting and management reviews.
</li><li>Maintain trackers for scope changes, additional requirements and other project-related commercial information as required.
</li></ul>7. Document &amp; Information Management
<ul><li>Maintain structured project folders and filing systems in accordance with company and project requirements.
</li><li>Support document distribution, filing and retrieval.
</li><li>Ensure key project correspondence, reports, presentations and records are properly maintained. 
</li></ul>8. Stakeholder Coordination
<ul><li>Coordinate with external client, internal Worley functions, project disciplines and support teams.
</li><li>Support communication and information flow between the PMC Core Team, project teams and relevant stakeholders.
</li><li>Follow up on routine requests and ensure timely closure.
</li><li>Escalate delays, missing information or issues requiring management attention.
</li></ul>9. General Core Team Support
<ul><li>Support the Project Manager and PMC leadership team with ad-hoc assignments and management requests.
</li><li>Assist in preparing business/management presentations, charts and summaries.
</li><li>Support coordination of project events, workshops and team activities.
</li><li>Assist in maintaining key contact lists, organizational charts and project information.
</li><li>Maintain confidentiality of project and personnel information at all times.
</li></ul><h3 class="jobSectionHeader">Qualifications &amp; Experience
</h3><ul><li>Diploma or Bachelor's degree in Business Administration, Engineering, Project Management or a related discipline.
</li><li>2+ years of experience in project administration, project coordination or similar roles, preferably within an EPC, PMC, engineering consultancy or oil &amp; gas environment.
</li><li>Experience supporting multidisciplinary project teams is preferred.
</li><li>Previous experience in the UAE/Oil &amp; Gas industry, particularly with ADNOC-related projects, would be an advantage.
</li></ul><h3 class="jobSectionHeader">Required Skills
</h3><ul><li>Strong organizational and coordination skills.
</li><li>Excellent attention to detail and accuracy.
</li><li>Good communication and interpersonal skills.
</li><li>Ability to manage multiple priorities and work to deadlines.
</li><li>Strong follow-up and task management capability.
</li><li>Good command of written and spoken English.
</li><li>Good knowledge of MS Excel, Word, PowerPoint, Outlook and Teams .
</li><li>Experience with SharePoint, Power BI, Aconex/EDMS or similar systems is an advantage.
</li><li>Ability to prepare professional reports, presentations and management dashboards.
</li><li>Proactive approach with the ability to work independently with limited supervision.
</li></ul><h3 class="jobSectionHeader">Qualifications &amp; Experience
</h3><ul><li>Diploma or Bachelor's degree in Business Administration, Engineering, Project Management or a related discipline.
</li><li>2+ years of experience in project administration, project coordination or similar roles, preferably within an EPC, PMC, engineering consultancy or oil &amp; gas environment.
</li><li>Experience supporting multidisciplinary project teams is preferred.
</li><li>Previous experience in the UAE/Oil &amp; Gas industry, particularly with ADNOC-related projects, would be an advantage.
</li></ul><h3 class="jobSectionHeader">Required Skills
</h3><ul><li>Strong organizational and coordination skills.
</li><li>Excellent attention to detail and accuracy.
</li><li>Good communication and interpersonal skills.
</li><li>Ability to manage multiple priorities and work to deadlines.
</li><li>Strong follow-up and task management capability.
</li><li>Good command of written and spoken English.
</li><li>Good knowledge of MS Excel, Word, PowerPoint, Outlook and Teams.
</li><li>Experience with SharePoint, Power BI, Aconex/EDMS or similar systems is an advantage.
</li><li>Ability to prepare professional reports, presentations and management dashboards.
</li><li>Proactive approach with the ability to work independently with limited supervision.
</li></ul>Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.
<div>And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div>

Administrative Assistant I - Short Term

tostatto cafe

Location: Khalifa City, Abu Dhabi Job Type: Permanent / Full-Time Salary: Up to AED 3,500 per month (All-Inclusive)We are looking for an experienced Typist cum HR Assistant with strong knowledge of UAE government procedures and online portals. The candidate will be responsible for processing employee and company-related government transactions and providing administrative support to the HR Manager.Key Responsibilities<ul><li>Process employee work permits, labour contracts, visas, renewals, cancellations and status changes through relevant UAE government portals.</li><li>Handle Emirates ID, medical fitness and other employee-related government applications.</li><li>Process and follow up on Trade License renewals/amendments, Establishment Cards, employee quota applications and other company-related government transactions.</li><li>Maintain and monitor expiry dates of employee visas, Emirates IDs, labour documents, Trade Licenses, Establishment Cards and other official documents.</li><li>Ensure all government applications, employee records and company documents are accurate and updated at all times.</li><li>Follow up on pending applications and coordinate with relevant government authorities when required.</li><li>Maintain proper records of applications, approvals, receipts and government-related transactions.</li><li>Assist the HR Manager with employee documentation, onboarding/offboarding, filing, letters, reports and other HR administrative tasks.</li><li>Maintain confidentiality of all employee and company information.</li></ul>Requirements<ul><li>Minimum 2&ndash;3 years of relevant UAE experience, preferably in Abu Dhabi.</li><li>Hands-on experience with MOHRE and UAE immigration/residency procedures and government portals.</li><li>Knowledge of Trade License, Establishment Card, employee quota and company-related government procedures.</li><li>Previous experience as a Typist in a Typing Center, HR Assistant, PRO Assistant or Government Relations Assistant preferred.</li><li>Strong typing, computer, documentation and record-management skills.</li><li>Good command of English; Arabic knowledge/typing is an advantage.</li><li>Must be organized, detail-oriented and capable of handling government transactions independently.</li></ul>Candidates with practical Abu Dhabi government portal experience will be given preference.Pay: AED2,500.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Typist in a Typing Center: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Typist cum HR Assistant – Government Relations

Landship Engineering and Construction LLC

Front Office &amp; HR Assistant ( Philippines )Company: Landship Engineering &amp; Construction LLC Location: Abu Dhabi, UAE Employment Type: Full-Time Department: Administration &amp; Human Resources Position: Front Office &amp; HR AssistantJob SummaryWe are looking for a professional, organized, and responsible Front Office &amp; HR Assistant to support our daily reception, administrative, and HR activities. The ideal candidate should have good communication skills, basic knowledge of UAE HR procedures, and the ability to handle confidential employee information professionally.Key ResponsibilitiesFront Office &amp; Administration<ul><li>Manage the reception area and welcome visitors, clients, and employees professionally.</li><li>Answer and direct incoming calls and emails.</li><li>Maintain visitor records and coordinate appointments.</li><li>Handle incoming and outgoing correspondence and documents.</li><li>Maintain proper filing and documentation systems.</li><li>Assist with office supplies, stationery, and general administrative requirements.</li><li>Coordinate with management, employees, suppliers, and external parties as required.</li><li>Prepare basic letters, reports, and office documents.</li></ul>HR Responsibilities<ul><li>Assist with recruitment, interview scheduling, and candidate coordination.</li><li>Prepare and maintain employee files and HR records.</li><li>Assist with joining formalities and onboarding of new employees.</li><li>Prepare offer letters, appointment letters, salary certificates, and other HR documents.</li><li>Maintain employee attendance, leave, and timesheet records.</li><li>Assist with payroll-related documentation and salary information.</li><li>Support visa, Emirates ID, medical, insurance, and other employee documentation processes.</li><li>Maintain records of visa and document expiry dates and provide timely reminders.</li><li>Assist in preparing employee-related letters, warnings, confirmations, and other HR communications.</li><li>Coordinate with employees regarding HR policies, documents, and company procedures.</li><li>Maintain confidentiality of employee and company information.</li><li>Perform other HR and administrative duties assigned by management.</li></ul>Requirements<ul><li>Bachelor's degree</li><li>2&ndash;3 years of experience in HR, administration, front office, or a similar role.</li><li>UAE experienced.</li><li>Good knowledge of MS Office, Word, and Excel.</li><li>Good written and verbal communication skills in English.</li><li>Knowledge of UAE labour/HR procedures and visa processes is preferred.</li><li>Professional appearance and positive attitude.</li><li>Good organizational and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Strong attention to detail and confidentiality.</li></ul>Preferred Skills<ul><li>HR documentation and employee record management</li><li>Recruitment coordination</li><li>Attendance and leave management</li><li>Basic payroll coordination</li><li>UAE visa and employee documentation</li><li>Email and telephone communication</li><li>Microsoft Office / Excel</li><li>Filing and document control</li></ul>Salary &amp; BenefitsSalary: AED3000per month Benefits: As per UAE Labour Law and company policy.Key Qualities<ul><li>Professional and presentable</li><li>Responsible and punctual</li><li>Friendly and approachable</li><li>Confidential and trustworthy</li><li>Organized and detail-oriented</li><li>Good communication and interpersonal skills</li></ul>Pay: AED3,000.00 per monthWork Location: In person

FRONT OFFICE CUM HR ASSISTANT

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Assistant reporting to the Campaign Manager, Institutional Advancement.</div><div></div><div> 
The Administrative Assistant serves as a pivotal member of the Institutional Advancement (IA) team, providing critical administrative and operational support across a range of 
development activities, including fundraising, stewardship, alumni relations, and events.</div><div></div><div> 
Working closely with the Campaign Manager, Office Manager and front-line fundraisers, the role helps ensure efficient office operations, accurate donor records, successful engagement activities, and exceptional service to alumni, donors, volunteers, and university stakeholders.</div><div></div><div> 
Job Responsibilities:</div><div></div><div> 
Logistics Coordination</div><ul><li>
Manage event bookings, RSVP tracking, room setup, preparing agendas, taking meeting minutes, scheduling meetings, and catering requests for alumni and donor stewardship /cultivation events.</li></ul><div>
Operational Support</div><ul><li>
Provide on-site logistical support before, during, and after events, including registration, guest reception, room setup, vendor coordination, and issue resolution</li><li>
Assist with event management, including welcoming visitors and directing constituents. Provide general administrative oversight for the events programme</li></ul><div>
Gift Processing and Records</div><ul><li>
Support the Office Manager when required, with ensuring that all donations are accurately recorded in the relational database (BBCRM) in a timely manner</li><li>
Process gifts, pledges, and donor-related transactions, including linking gifts to appropriate proposals</li></ul><div>
Office Management</div><ul><li>
Maintain inventory of office supplies</li><li>
Oversee filing systems and ensure the successful execution of daily administrative tasks</li></ul><div>
Database Management</div><ul><li>
From time to time, provide front-line fundraisers to update donor records with contact reports and prospect plans</li></ul><div>
Donor Acknowledgment</div><ul><li>
Support the Stewardship Co-ordinator to prepare and distribute formal acknowledgment letters, and bespoke stewardship materials</li></ul><div>
Volunteer Engagement</div><ul><li>
Support board and volunteer engagement activities, including the preparation and distribution of meeting materials and follow-up communications</li></ul><div>
Team member support</div><ul><li>
Support the team in proactively maintaining electronic calendars and coordinating travel and administrative logistics</li></ul><div>
Financial Coordination</div><ul><li>
Process invoices, expense reimbursements (via Concur), and purchase requisitions</li></ul>
Qualifications:
<div>
Required Education</div><ul><li>
Bachelor's Degree or equivalent</li></ul><div>
Required Experience</div><ul><li>
1+ years of administrative experience, preferably in a fast-paced environment, working with events and general administrative functions</li><li>
Proficiency in Microsoft Office Suite (Word, PowerPoint) and Google Apps (Gmail, Calendar, Drive)</li><li>
Intermediate Microsoft Excel Skills</li><li>
Experience navigating and managing</li><li>
Excellent attention to detail and demonstrated accuracy in data entry and document preparation, and proficiency with word processing functions</li><li>
Due to the nature of the role, there will be some evening &amp; weekend work required</li></ul><div>
Preferred Education</div><ul><li>
Monday.com</li><li>
Familiarity with CRM databases</li><li>
Proficient in Microsoft Office and Google Docs (Word, Excel and PowerPoint)</li><li>
Experience with using design tools such as Canva</li><li>
Familiarity with AI tools such as Notebook LLM, Gemini and/or ChatGPT to seek efficiencies in the work that we do</li></ul><div>
Preferred Knowledge, Skills and Abilities</div><ul><li>
Strong verbal and written communication skills with the ability to draft professional correspondence</li><li>
High level of discretion and judgment when handling confidential donor information and sensitive financial data</li><li>
Ability to manage multiple priorities and meet firm deadlines in a collaborative team environment</li><li>
Strong organisational skills with exceptional attention to detail</li><li>
Adaptable and resourceful, with the ability to respond effectively to changing priorities in afast-paced environment</li><li>
General administrative support</li><li>
Experience with management of events and meetings</li><li>
Experience in managing complex projects from start to finish</li>
Willingness to work evenings and weekends in support of the wider department as required 
<li>
</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Administrative Assistant - Institutional Advancement

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

MTL HUMAN RESOURCES CONSULTANCIES

Junior Finance Associate &ndash; 30-Day ProjectCompany: Meridian Trade LinksLocation: Abu Dhabi, UAEJob Type: Temporary / Short-Term ProjectEmail: hr@meridiantradelinksuae.comContact/WhatsApp: +971 50 663 0283Must have valid UAE residence/work authorization appropriate for the engagementDuration: 30 Working DaysRemuneration: AED 3,500 for the 30-working-day project (all-inclusive)Start Date: Immediate &ndash; Monday at 9:00 AMJob SummaryMeridian Trade Links is seeking Junior Finance Associates for an immediate short-term project in Abu Dhabi.This 30-working-day opportunity is suitable for candidates with an M.Com qualification or ACCA studies, including part-qualified ACCA candidates, who are interested in gaining practical finance and accounting experience.Key Responsibilities* Assist with day-to-day finance and accounting activities.* Support financial data entry, documentation, and record maintenance.* Assist with preparing and organizing financial reports and supporting documents.* Review and organize finance-related information using spreadsheets.* Provide general support to the finance/project team.* Complete assigned project tasks accurately and within deadlines.* Maintain confidentiality of company and financial information.Candidate Requirements* M.Com qualification OR ACCA qualification/studies; ACCA part-qualified candidates may apply.* Junior-level candidates with relevant knowledge are encouraged to apply.* Must be currently available to work on-site in Abu Dhabi.* Must have valid UAE residence/work authorization appropriate for the engagement.* Must have access to a personal laptop for project-related work.* Good knowledge of Microsoft Excel and basic accounting principles is preferred.* Good communication and organizational skills.* Must be available to join immediately and commit to the project duration.CompensationAED 3,500 for the complete 30-working-day project.The remuneration is all-inclusive. No additional accommodation, transportation, or other allowances will be provided.Initial Assessment PeriodThe first 5 working days will be an initial assessment period. Continuation for the remaining project duration will be subject to satisfactory performance and confirmation.If the engagement ends before completion of the project, eligible remuneration will be calculated on a pro-rata basis for days worked, subject to applicable UAE requirements.Work LocationAbu Dhabi, UAE &ndash; On-siteThe exact work location will be provided to candidates upon successful onboarding.How to ApplyInterested candidates should submit their updated CV with the subject/reference:Junior Finance Associate &ndash; Abu DhabiEmail: hr@meridiantradelinksuae.comContact/WhatsApp: +971 50 663 0283Immediate availability is preferred.Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Junior Finance Associate

Exotic Colors by MAYSARi

<div>
 
 We are looking for an
 
 HR Assistant
 
 with a strong focus on
 
 recruitment
 
 to support hiring activities for retail, office, warehouse, and operational roles.
 
 
 
 The role will mainly handle job posting, candidate sourcing, CV screening, initial calls, interview coordination, recruitment follow-up, and maintaining recruitment records.
 
 
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Post vacancies on job portals and recruitment channels.
 
 </li>
 <li>
 Source and shortlist candidates based on job requirements.
 
 </li>
 <li>
 Conduct initial screening calls.
 
 </li>
 <li>
 Schedule interviews and coordinate with hiring managers.
 
 </li>
 <li>
 Maintain recruitment trackers and candidate records.
 
 </li>
 <li>
 Follow up with candidates during the hiring process.
 
 </li>
 <li>
 Support offer preparation, pre-joining requirements, and onboarding coordination.
 
 </li>
 <li>
 Assist with HR administrative tasks when required.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Previous recruitment experience in the UAE.
 
 </li>
 <li>
 Experience in job posting, sourcing, screening, and interview coordination.
 
 </li>
 <li>
 Experience hiring retail, sales, office, or warehouse employees is preferred.
 
 </li>
 <li>
 Basic knowledge of UAE labour law, onboarding, and visa procedures.
 
 </li>
 <li>
 Good communication, negotiation, organization, and follow-up skills.
 
 </li>
 <li>
 Good knowledge of Microsoft Office and HR/recruitment systems.
 
 </li>
 <li>
 Zoho Recruit experience is an advantage.
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 Full-time employment.
 
 </li>
 <li>
 Professional HR work environment.
 
 </li>
 <li>
 Career development opportunity.
 
 </li>
 <li>
 Salary and benefits as per company policy.
 
 </li>
 </ul>
</div>

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