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legal administrative assistant

Career Legal

<div>
 
 
 Legal PA
 
 
 
 
 Abu Dhabi
 
 
 
 
 23,000 AED per month
 
 
 
 
 
 
 My client, a leading Global Law Firm are looking for an experienced PA to join their team.
 
 
 
 
 
 
 Key Duties
 
 
 <ul>
 <li>
 Ensure all documents are up to date - Frameworks, ROIs, Terms of Engagement, SLAs and any other standard engagement documents
 </li>
 <li>
 Check that the information has also been updated to the client folder
 </li>
 <li>
 Apply client/matter exception rates as set out in the framework agreement/latest rate review letter via exception rates tool and check the same are reflected on the system
 </li>
 <li>
 Create a first draft of any new framework agreement/ROIs on behalf of fee earners as standard part of file opening task
 </li>
 <li>
 Run conflicts, collate KYC, submit to CCU via Intapp Intake
 </li>
 <li>
 Ensuring emails, correspondence, documents, etc. are filed to the appropriate client/matter folders
 </li>
 <li>
 Close matters when matter is concluded by liaising with Billing Assistant to ensure no outstanding WIP, no outstanding fees, all funds returned to client, etc.
 </li>
 <li>
 Preparing files for archiving.
 </li>
 <li>
 Produce PowerPoint, Excel spreadsheet and Word documents as requested
 </li>
 <li>
 Prepare and amend documents on behalf of fee earners
 </li>
 <li>
 Manage fee earners inbox whilst they are on holidays
 </li>
 <li>
 Recording business cards to InterAction on behalf of fee earners
 </li>
 <li>
 Review temporary time, obtain relevant client/matter number and close time each week
 </li>
 <li>
 Add time for fee earners' holidays onto Intapp Intake
 </li>
 <li>
 Client focussed with regular meetings with fee earners to discuss outstanding actions and priorities
 </li>
 <li>
 Photocopying, printing and scanning as and when required
 </li>
 <li>
 Providing comprehensive administrative support to fee earners; ensuring compliance with legal, firm wide and practice group specific policies and procedures
 </li>
 <li>
 Other ad hoc support as required
 </li>
 <li>
 Liaising with Billing administrator, as necessary
 </li>
 <li>
 Create matters on various client portals for billing purposes and then submit invoices on client specific portals.
 </li>
 <li>
 Receiving, checking and forwarding all third-party costs, providing the correct description and file matter numbers
 </li>
 <li>
 Liaise with billing assistants and credit controllers to ensure efficient service delivery to clients
 </li>
 <li>
 Update fee estimates on elite
 </li>
 <li>
 Support on rate review ensure rates are set at client level if in framework agreement and at matter level if different in ROI
 </li>
 <li>
 Close matters with zero balances on elite dealing with any client balances as part of the closure process
 </li>
 <li>
 Ensuring disbursement invoices have the correct/matter name on imanage
 </li>
 <li>
 Check the spreadsheet on Insite to see if any invoices are sitting with fee earners
 </li>
 <li>
 Check the unallocated monies spreadsheet to see if any sums are awaiting allocation for fee earners
 </li>
 </ul>
 
 
 
 
 
 Apply today for immediate consideration!
 
 
 
 
</div>

Personal Assistant

Barratt Galvin

The Role
 A leading US law firm with a strong presence across the Middle East is seeking an experienced Legal Secretary to join its growing Abu Dhabi office. This opportunity has arisen due to the continued expansion of the firm’s regional team and offers the chance to support high-calibre lawyers on complex, international matters. Key Responsibilities • Provide comprehensive secretarial and administrative support to a team of lawyers and paralegals. • Prepare, edit, proofread, and format a wide range of legal documents, correspondence, and presentations to a consistently high standard. • Manage busy diaries, coordinate meetings, arrange travel, and handle client communications with professionalism and discretion. • Assist with monthly billing processes, including time entry, pre-bill edits, and expense submissions. • Maintain accurate electronic and physical filing systems, ensuring compliance with firm policies and confidentiality requirements. • Liaise with clients, colleagues, and service providers across multiple jurisdictions. • Support the coordination of office projects and departmental initiatives as required.
 
Requirements
 <ul>
<li>3–5 years of experience as a Legal Secretary, ideally within an international or regional law firm environment. • Technically strong and resilient, with a proactive approach and excellent attention to detail. • Proven experience managing monthly billing processes is essential. • Highly organised, with the ability to prioritise and manage multiple tasks under pressure. • Strong communication and interpersonal skills, and the ability to foster positive working relationships. • Advanced proficiency in Microsoft Office applications, particularly Word, Outlook, and PowerPoint. • A team player who takes ownership and consistently demonstrates professionalism and client care. Qualifications • GCSE/O-Level or Secretarial Diploma (ILEX) equivalent. • Legal secretarial or administrative experience within an international law firm will be highly regarded. Apply Now! If you meet the requirements, we would love to hear from you. Due to the volume of applications, only shortlisted candidates will be contacted directly. About Barratt Galvin Barratt Galvin is a specialist legal recruitment agency based in Australia, with more than 20 years of combined experience placing professionals in law jobs in Australia, London, and the Middle East. From our Sydney base, we connect lawyers, paralegals, legal secretaries, executive assistants, HR, business development and marketing professionals, and office support staff with mid-tier, top-tier, and international law firms. Whether you are seeking your next legal job in Australia or planning an international move to London or the Middle East, our team provides trusted guidance, access to exclusive law firm opportunities, and market-leading salary insights. Partner with Barratt Galvin for your local and international legal job search — we specialise in aligning legal careers with the right opportunities across the world’s leading legal markets.</li>
</ul>
About the company
 Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal Assistant

MENA Recruit Pty Ltd

Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers.Key Responsibilities:<ul><li>Manage monthly billing cycles: input, review, edit, and close attorney time entries</li><li>Perform narrative edits and coordinate with billing specialists for transfers</li><li>Submit and track expense claims through Chrome River</li><li>Process payments and cheque requests using correct client/matter codes</li><li>Arrange complex travel itineraries through the firm's travel provider</li><li>Format documents to house style and support general secretarial tasks</li><li>Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting</li></ul>Candidate Profile:<ul><li>Minimum 4 years' experience as a Legal Secretary in an international law firm</li><li>Resilient, proactive, and dependable</li><li>Strong billing experience is essential</li><li>Excellent working knowledge of Microsoft Word, Outlook, and Windows-based tools</li><li>Familiarity with spreadsheet, database, and presentation software is a plus</li></ul>Salary: AED 25,000 - 27,000 per month Location: Abu Dhabi, UAE

Legal Secretary (Abu Dhabi)

Expert Advice Management Consulting L.L.C

Overview:We are seeking a dependable and detail-oriented Office Administrator to assist with the smooth running of our daily operations. The ideal candidate will be organized, able to handle multiple tasks simultaneously, and possess strong communication skills, especially in a fast-paced work environment.Key Responsibilities:<ul><li>Manage calendars, emails, and phone communications</li><li>Prepare and organize reports and documents</li><li>Coordinate meetings and manage office logistics</li><li>Provide general administrative support to the team</li></ul>Qualifications:<ul><li>Previous experience in an administrative or office support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong organizational and communication skills</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Legal Administrative

Legal Route - Global Legal Recruitment

Job Details Arabic Speaking Paralegal - Abu Dhabi, UAE Employer: Cleveland Clinic Abu Dhabi / M42 Group. Reporting to: Legal & Compliance Manager. About the Role We are seeking a proactive Arabic speaking Paralegal to support our legal and compliance teams in Abu Dhabi. The role involves contracts administration, regulatory support, and ensuring smooth internal governance, providing bilingual coverage for local stakeholders. Key Responsibilities <ul> <li>Draft, review, and maintain contracts and other legal documents under supervision.</li> <li>Support regulatory submissions, internal compliance audits, and governance processes.</li> <li>Liaise with internal and external stakeholders in both Arabic and English.</li> <li>Assist with research, legal reporting, and documentation management.</li> <li>Support the legal team with ad hoc projects and day to day operations.</li> </ul> Candidate Requirements <ul> <li>Fluency in Arabic and English (written and spoken).</li> <li>Previous experience as a paralegal or legal assistant in healthcare, corporate, or regulatory environments preferred.</li> <li>Strong organizational and administrative skills.</li> <li>Detail oriented, proactive, and capable of handling confidential information.</li> <li>Familiarity with UAE legal and regulatory frameworks is an advantage.</li> </ul> Package & Benefits Competitive base salary aligned with UAE market standards. Housing and schooling allowances where applicable. Standard benefits including healthcare, transport, and relocation support.

Arabic speaking / drafting paralegal

recruitme fze

The Role
 A leading global law firm is seeking a proactive Legal PA to join its Abu Dhabi office. The successful candidate will provide confidential, professional support to senior stakeholders in a fast-paced environment. Responsibilities: • Manage communication with internal and external clients, draft responses to correspondence, and assist with queries. • Organize diaries, meetings, and travel arrangements, proactively resolving scheduling conflicts. • Handle short document tasks and collaborate on larger documents, ensuring organized and accurate filing. • Prepare agendas, coordinate logistics, and ensure all necessary resources for meetings, both physical and virtual. • Oversee the end-to-end process for stakeholder requests and delegate tasks to support teams to meet deadlines. • Assist with financial administration and ensure compliance with firm policies and procedures. • Contribute to a positive team environment and provide support to colleagues as needed. • Ensure excellent client service by being responsive, flexible, and anticipating stakeholder needs. • Use firm technology tools to improve productivity, reporting, and collaboration.
 
Requirements
 <ul>
<li>Degree or ILEX educated • Previous experience in an international law firm. • Advanced Microsoft Office skills, Outlook, teams and copilot with typing speed over 40WPM • Proven ability to anticipate and exceed client expectations with exceptional service. • Strong written and verbal communication skills, with the ability to liaise with senior stakeholders. • Ability to proactively solve problems and take initiative to implement solutions. • Able to manage tasks effectively while maintaining responsibility for outcomes. • Ability to thrive in a dynamic environment and adapt to new technologies. • Collaborative approach, supporting colleagues and contributing to team success.</li>
</ul>
About the company
 RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster. Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs. What we do: Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them. We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.

Legal PA for an International Law Firm

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Administrative Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to provide administrative support to the College of Business (CoB). The Administrative Assistant ensures smooth day-to-day operations by managing correspondence, documentation, filing, and logistics. The role supports the departments, programs, and faculty of the College, while coordinating closely with the CoB Executive Assistant to facilitate effective communication, scheduling, and record management across all units.
 
 
 
 Key Responsibilities:
 
 
 
 The Administrative Assistant provides operational and administrative support to the College, departments, and programs as outlined below:
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Coordinates the process of distributing internal documents, memos, and announcements across the College.
 </li>
 <li>
 Administers schedules and messages to students as instructed by the departments or the Dean&rsquo;s Office.
 </li>
 <li>
 Delivers messages and official communication from faculty and department chairs to relevant recipients.
 </li>
 <li>
 Responds to general student, parent, or vendor inquiries, redirecting or escalating them as appropriate.
 </li>
 <li>
 Maintains proper records of incoming and outgoing correspondence (electronic and hard copy) for the College.
 </li>
 </ul>
 
 
 Departmental &amp; Faculty Support
 
 
 <ul>
 <li>
 Provides administrative assistance to department chairs, program coordinators, and faculty members in preparing documents, reports, and forms.
 </li>
 <li>
 Supports the preparation of course files, survey results, and accreditation-related documentation under the guidance of the Executive Assistant.
 </li>
 <li>
 Compiles and formats data for departmental reports and college-level submissions.
 </li>
 <li>
 Assists in scheduling departmental meetings, preparing agendas, and drafting minutes.
 </li>
 <li>
 Coordinates and follows up on BRFs, purchase requests, and logistics for departmental needs.
 </li>
 </ul>
 
 
 Student &amp; Academic Support
 
 
 <ul>
 <li>
 Handles student-facing administrative tasks including document collection, attendance sheets, and registration-related requests.
 </li>
 <li>
 Screens and organizes requests such as change of major, grade entry, or other academic forms prior to Dean&rsquo;s review.
 </li>
 <li>
 Coordinates with faculty, students, and the Registrar&rsquo;s Office to ensure proper documentation flow.
 </li>
 <li>
 Assists in generating invigilation and proctoring schedules when required.
 </li>
 <li>
 administrative
 </li>
 </ul>
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Attends to walk-in visitors and phone calls, screening and directing them appropriately.
 </li>
 <li>
 Maintains organized filing systems (electronic and paper) for departmental and college-level documents.
 </li>
 <li>
 Prepares and edits documents, letters, reports, and presentations.
 </li>
 <li>
 Arranges travel and accommodation logistics for faculty and staff as required.
 </li>
 <li>
 Follows up on action items assigned during meetings to ensure timely completion.
 </li>
 <li>
 Assists in preparing meeting minutes and tracking follow-up actions.
 </li>
 </ul>
 
 
 
 
 
 Events &amp; Logistics
 
 
 <ul>
 <li>
 Supports the organization of College and departmental events, student activities, and workshops.
 </li>
 <li>
 Assists with logistical arrangements such as room booking, materials preparation, and participant coordination.
 </li>
 <li>
 Coordinates with vendors, suppliers, and service providers as needed for College events or operational needs.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 </ul>
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 2-3 years&rsquo; Experience as Admin Assistant
 </li>
 </ul>
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 Experience as an Administrative Assistance in educational field
 </li>
 <li>
 Higher education experience highly preferred
 </li>
 </ul>
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Highly organized, detail-oriented, and committed to deadlines; strong interpersonal and communication skills; proficient in MS Word, Excel, and PowerPoint; ability to manage multiple priorities; professional demeanor and customer service orientation; capable of working under pressure in a fast-paced academic environment.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Administrative Assistant
 
</div>

Administrative Assistant

Explore 567+ Legal administrative assistant in Abu Dhabi United Arab Emirates this November. Find roles across top companies and apply now to boost your career.