logistics officer

administrative manager

logistics manager

contracts administrator Jobs in Abu Dhabi

contracts administrator

logistics coordinator

logistics administrator

High Trust General Contracting and Transport Company

The Logistics Administrator is responsible for supporting the logistics department in General Contracting Company by preparing daily reports, monitoring ongoing logistics activities, and ensuring timely follow-up with all relevant teams. This role ensures accurate documentation, smooth coordination, and efficient execution of logistics operations, including equipment movement, material deliveries, transportation, and maintenance requests.Key Responsibilities :<ul><li>Prepare daily, weekly, and monthly logistics reports (equipment status, transport schedules, fuel consumption, maintenance updates, etc.).</li><li>Maintain updated records of equipment allocation, deliveries, transfers, and returns.</li><li>Ensure accuracy and completeness of data entered into the logistics system or spreadsheets.</li><li>Generate report summaries and highlight delays, issues, or variances for management review.</li><li>Track the movement of equipment, vehicles, and materials across project sites.</li><li>Follow up on maintenance requests and update records when tasks are completed.</li><li>Check daily equipment usage and availability to support operational planning.</li><li>Ensure all logistics activities comply with company procedures and safety standards.</li><li>Coordinate with site teams, drivers, mechanics, and store staff to gather required information and update reports.</li><li>Follow up with suppliers, rental companies, or service providers regarding pending deliveries, repairs, or returns.</li><li>Communicate delays, issues, or urgent requirements to the Logistics Manager promptly.</li><li>Assist in scheduling equipment transfers or transport jobs as required.</li><li>Maintain organized filing of logistics documents, permits, invoices, and service reports.</li><li>Assist in updating asset registers, fleet records, and equipment tracking tools.</li><li>Qualifications and Skills</li><li>Bachelor&rsquo;s degree in Logistics, Business Administration, Supply Chain, or related field.</li><li>Minimum 3 years of experience in logistics or administrative roles (construction or contracting industry preferred).</li><li>Proficient in MS Office (Excel, Word, Outlook); experience with ERP or logistics software is a plus.</li><li>Strong organizational skills with attention to detail and accuracy.</li><li>Good communication and coordination abilities.</li><li>Ability to multitask and work under tight deadlines.</li><li>Basic understanding of equipment, transport, or fleet operations is an advantage.</li></ul>*Preferred : Immediate JoiningInterested candidates can send their C.Vs to : hr@hightrustgroup.comJob Type: Full-time

Logistics Administrator

Big Fish Recruitment

The Role
 We are seeking a detail-oriented Administrator – Logistics to support day-to-day logistics operations and ensure smooth coordination between teams, vendors, and stakeholders. The role involves handling documentation, maintaining records, and ensuring compliance with internal procedures and policies. Key Responsibilities: • Coordinate and support logistics activities and daily operations. • Prepare and maintain logistics documentation, reports, and records. • Ensure compliance with internal processes and assist in audits. • Liaise with vendors, suppliers, and internal departments to ensure timely deliveries. • Manage filing systems, purchase orders, and contract documentation. • Process monthly work confirmations via ERP.
 
Requirements
 Qualifications: • Bachelor’s degree in Business Administration, Logistics, or related field. • 2–3 years of experience in logistics or administrative support. • Proficient in MS Office and familiar with ERP systems. • Experience in DocuSign (in any function or domain). Skills: • Strong organizational and communication skills. • High attention to detail and accuracy. • Ability to manage multiple tasks and meet deadlines. • Team-oriented with excellent coordination skills.
 
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

ALEC Holdings

<div>
 
 Join the backbone of our logistics operations. We&rsquo;re seeking a detail-oriented
 
 Logistics Officer
 
 to manage administrative and data functions that keep our site logistics running smoothly and efficiently across major UAE projects.
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC
 
 , part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 
 ALEC Building
 
 is our flagship business unit, delivering comprehensive construction solutions with a strong emphasis on quality, safety, and sustainability. As part of our logistics team, you will play a critical role in supporting seamless site operations through effective administration and data management.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a
 
 Logistics Officer
 
 , you will be key to maintaining accurate logistics records, coordinating with suppliers, and supporting site teams via digital tools and documentation. If you are organized, tech-savvy, and passionate about operational excellence, this is the role for you.
 
 
 About Your Team
 
 
 Reporting directly to the
 
 Logistics Manager
 
 , you will work closely with site operations, safety, commercial teams, and external suppliers to ensure smooth logistics administration and compliance across all activities.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 Logistics Officer
 
 , you will:
 
 <ul>
 <li>
 Plan and execute setup of logistics files aligned with site requirements
 </li>
 <li>
 Maintain accurate reports and forecasts on plant utilization
 </li>
 <li>
 Update storage area requests and labour histograms for planning and welfare purposes
 </li>
 <li>
 Manage digital records for plant bookings, fuel consumption, hired plant schedules, operator registers, and daily progress reports
 </li>
 <li>
 Submit monthly equipment and inspection registers to the Safety department
 </li>
 <li>
 Compile daily site reports including machinery, manpower, activities, and visitor logs for consultant submissions
 </li>
 <li>
 Raise Purchase Requests (PRs), track LPOs, and verify invoices with supporting documentation
 </li>
 <li>
 Maintain scanned backups of resource requests, timesheets, delivery notes, and breakdown logs for cost transfer and contra charging
 </li>
 <li>
 Coordinate with suppliers on plant breakdowns, servicing, deliveries, and off-hiring
 </li>
 <li>
 Manage online entry/exit pass requests and scheduling
 </li>
 <li>
 Oversee documentation for inspections, inductions, toolbox talks, permits, vendor agreements, and more
 </li>
 <li>
 Liaise with DAEP and airport authorities for landside and airside passes, material entry/exit permits, and driving licenses, tracking expiry dates for passes
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Diploma or equivalent qualification
 </li>
 <li>
 Proven experience in office administration, preferably within construction or logistics
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficient in MS Office and digital logistics tools
 </li>
 <li>
 Understanding of LEEDs/Estidama and environmental (ESG) reporting
 </li>
 <li>
 Familiarity with audit processes and basic data analytics
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Excellent time-management and multitasking skills
 </li>
 <li>
 High attention to detail and organizational ability
 </li>
 <li>
 Comfortable with technology and innovative administrative solutions
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Opportunity to contribute to some of the most iconic and challenging projects in the region
 </li>
 <li>
 A high-performing, collaborative site environment with room to grow
 </li>
 <li>
 Direct involvement in end-to-end construction operations
 </li>
 <li>
 A full-time, on-site role in the UAE, with hands-on exposure to real-world logistics challenges
 </li>
 </ul>
 
 
 
 
 
 Ready to drive construction logistics on world-class projects?
 
 
 
 If you&rsquo;re inspired by this opportunity and meet the requirements, we want to hear from you.
 
 
 Join
 
 ALEC Building
 
 and be a key force behind our on-site success and delivery excellence.
 
 
 
 
 
 
 Apply today and let&rsquo;s build something exceptional.
 
 
</div>

Logistics Officer

VINCI

<div>Omexom operates in UAE with a strong specialization in transmission and substations. They handle EPC contracts (Engineering, Procurement, and Construction) and offer advanced inspection and maintenance services to ensure high reliability and minimal downtime.
Our expertise 
We provide turnkey solutions across the entire project lifecycle, with deep specialization in:<ul>
<li>
High-voltage transmission systems</li>
<li>Substation construction and upgrades</li>
<li>Maintenance strategies to reduce outages</li>
</ul>
Backed by the strength of the VINCI Energies network and its brands Omexom delivers agile, locally adapted, and high-performance solutions, embracing a culture of sustainable innovation.
We are looking for a Logistics Officer to join our team in Abu Dhabi:
Responsabilites<ul>
<li><ul>
<li>Coordinate logistics tasks: organize transportation, track shipments,</li>
<li>Execute procurement processes in line with company policies,</li>
<li>Prepare purchase orders, supplier evaluations &amp; related documentation,</li>
<li>Monitor vendor performance &amp; delivery schedules to ensure timely fulfillment,</li>
<li>Maintain accurate records of logistics transactions &amp; procurement,</li>
<li>Provide administrative support for the office operations,</li>
<li>Manage registration, maintenance &amp; documentation of company vehicles,</li>
<li>Arrange staff hotel &amp; accommodation bookings for business travel &amp; company needs,</li>
<li>Coordinate &amp; process visa applications, renewals &amp; travel documentation for employees,</li>
<li>Ensure compliance with internal &amp; external administrative procedures,</li>
<li>Prepare periodic reports on logistics operations, procurement activity &amp; admin operations.</li>
</ul></li></ul>
Profile<ul>
<li><ul>
<li>Minimum 2 years of experience in logistics, procurement, administration roles,</li>
<li>Proved experience managing company vehicles, travel bookings &amp; visa arrangements,</li>
<li>Knowledge of UAE logistics &amp; procurement regulations,</li>
<li>Strong negotiation &amp; supplier management skills,</li>
<li>Good verbal &amp; written communication skills in Arabic &amp; English,</li>
<li>Ability to work accurately, handle confidential information &amp; meet deadlines.</li>
<li>Proficient in MS Office.</li>
</ul></li>
</ul>Why join us ?
Our DNA: Trust, Entrepreneurial Spirit, Solidarity, Autonomy, Responsibility
Joining us means becoming part of a large group while enjoying the agility and warmth of a human-sized company!
A personalized onboarding journey from day one, with tailored career follow-up
Opportunities for growth, training, and mobility within a fast-growing international group
Close and supportive management
Pride in shared achievements<ul><li>&#65039; Respect for the environment and local communities in the countries where we operate (Human Rights Guide)</li></ul>
Commitment to the health and safety of our employees
At VINCI Energies Oil &amp; Gas, CSR initiatives are deeply embedded in our activities, our ways of working, and ultimately, in our DNA</div>

Expert Advice Management Consulting L.L.C

Overview:We are seeking a dependable and detail-oriented Office Administrator to assist with the smooth running of our daily operations. The ideal candidate will be organized, able to handle multiple tasks simultaneously, and possess strong communication skills, especially in a fast-paced work environment.Key Responsibilities:<ul><li>Manage calendars, emails, and phone communications</li><li>Prepare and organize reports and documents</li><li>Coordinate meetings and manage office logistics</li><li>Provide general administrative support to the team</li></ul>Qualifications:<ul><li>Previous experience in an administrative or office support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong organizational and communication skills</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Legal Administrative

Alliance Mechanical Equipment

Alliance Group is a leading supplier of building materials in the UAE. We are currently looking for a skilled and dedicated Sales Coordinator (Male Candidates Only) to join our team and support our ongoing growth and success.Key Responsibilities:<ul><li>Provide administrative support to the sales team on a daily basis.</li><li>Process sales orders, prepare invoices, and coordinate timely deliveries.</li><li>Handle customer inquiries via phone, email, and in-person.</li><li>Maintain and update customer records and CRM databases.</li><li>Monitor sales targets and prepare regular performance reports for the Sales Manager.</li><li>Generate monthly, quarterly, and annual sales reports.</li><li>Ensure availability of product information, brochures, and promotional materials.</li><li>Assist in creating sales presentations, proposals, and quotations.</li><li>Follow up with clients to ensure satisfaction and resolve concerns promptly.</li><li>Coordinate with marketing, logistics, and finance teams for smooth operations.</li></ul>Requirements:<ul><li>Proven experience as a Sales Coordinator, Sales Administrator, or similar role.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel); experience with ERP systems such as SAP, Oracle, or similar is an advantage.</li></ul>Job Type: Full-time

Sales Coordinator

Apt Resources Pvt.Ltd.

Apt Resources is seeking a skilled and innovative Administrator with proficiency in CRM systems, Canva, and artificial intelligence technologies to join our client's dynamic team in Dubai, UAE. In this role, you will be responsible for supporting the administrative functions of the organization while leveraging your technical skills to enhance operational efficiency and improve user experience.
 
Responsibilities:: 
<ul>
<li>Manage and maintain the CRM database, ensuring data accuracy and integrity.</li>
<li>Collaborate with teams to optimize CRM functionalities to improve workflows and user engagement.</li>
<li>Create visually appealing presentations, infographics, and marketing materials using Canva.</li>
<li>Assist in developing AI-driven solutions to support various administrative tasks and reporting functions.</li>
<li>Support the organization of events, meetings, and training sessions, including logistics coordination.</li>
<li>Handle general administrative tasks such as scheduling, correspondence, and filing.</li>
<li>Interact with clients and stakeholders to provide exceptional service and support.</li>
<li>Analyze administrative processes and suggest improvements for enhanced efficiency.</li>
<li>Provide support in project management and tracking progress using CRM tools.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience in an administrative role, with background in CRM systems, and Canva Designs.</li>
<li>Familiarity with Canva for creating visual content and marketing materials.</li>
<li>Basic understanding of artificial intelligence applications in administrative tasks.</li>
<li>Bachelor’s degree in Business Administration or a related field is preferred.</li>
<li>Strong organizational skills with the ability to manage multiple tasks effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant tools.</li>
<li>A proactive approach to problem-solving and the ability to work independently.</li>
<li>Willingness to learn and adapt to new technologies and processes.</li>
<li>Must be currently residing in the UAE and able to join immediately.</li>
</ul>
Benefits: 
Salary is as per the market demand.

Office Administrator with CRM, Canva, and AI Knowledge

Explore 275+ Logistics administrator in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

275 logistics administrator jobs IN Abu Dhabi

Logistics Administrator

Logistics Administrator

Logistics Officer

Logistics Officer

Legal Administrative

Sales Coordinator

Office Administrator with CRM, Canva, and AI Knowledge