administrative assistant

admin assistant

logistics manager

area manager

operations executive

logistics administrator

Schindler

<div><div>Location: Dubai, Dubai, United Arab Emirates 
Requisition ID: 85920
<h1 class="jobSectionHeader">Schindler stands for mobility. Mobility needs experts. 
Join our team in Dubai.</h1>

Founded in Switzerland in 1874, the Schindler Group is a leading global provider of elevators, escalators, and related services. Schindler mobility solutions move two billion people every day all over the world. Behind the company's success are over 70,000 employees in more than 100 countries.

Schindler UAE is the operating entity of the Switzerland-based Schindler Group. Schindler is one of the leading global manufacturers of elevators, escalators and moving walks. The company specializes in latest-technology engineering as well as mechanical and micro-technology products designed and rigorously tested for comfort, efficiency and reliability. Schindler products can be found in many well-known buildings throughout the United Arab Emirates, including Bluewaters, Bvlgari Hotel and, the Dubai Mall.
<h1 class="jobSectionHeader">
Logistics Administrator</h1>
<div><div><h4 class="jobSectionHeader">Mobility is the goal
</h4><div><div>Shipping Planning &amp; Execution:
<ul>
<li>Develop and manage shipping schedules for FCL, LCL, Airfreight, and Courier shipments.</li>
<li>Monitor order readiness, track shipments, and provide real-time visibility to customers.</li>
</ul>
Documentation &amp; Compliance:
<ul>
<li>Ensure accuracy and completeness of all shipping documents.</li>
<li>Dispatch shipping documents to relevant international destinations.</li>
<li>Maintain compliance with customs and government regulations, including VAT documentation.</li>
</ul>
Supplier &amp; 3PL Coordination:
<ul>
<li>Liaise with suppliers, freight forwarders, and customers to secure competitive rates and timely deliveries.</li>
<li>Source new suppliers/forwarders and obtain ad-hoc quotations.</li>
<li>Conduct RFQs for long-term agreements with freight forwarders, couriers, and local transport providers.</li>
</ul>
Cost Analysis &amp; Procurement:
<ul>
<li>Perform data analysis and compare bids from 3PLs and courier companies; recommend awards.</li>
<li>Issue purchase orders or contracts to selected suppliers.</li>
<li>Validate 3PL and courier invoices and execute customer billing.</li>
</ul>
Performance &amp; Reporting:
<ul>
<li>Manage claims related to shipping processes.</li>
<li>Report cost savings initiatives and ensure delivery of KPI targets.</li>
<li>Maintain accurate records for audit and compliance purposes.</li>
</ul>
</div></div></div><div><h4 class="jobSectionHeader">Mobility needs you
</h4><div><ul><li>Experience: Minimum of 3 years in logistics, with hands-on expertise in managing inbound/outbound shipping documents and handling import/export customs clearances.</li>
<li>Education: Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Engineering, or a related discipline.</li>
<li>Technical Skills: Proficiency in SAP and advanced Excel is essential.</li>
<li>Preferred Expertise: Background in vendor management, sourcing, shipping, procurement, and contracting.</li>
<li>Regulatory Knowledge: Strong understanding of shipping terms, customs regulations, and compliance requirements across the Middle East, Europe, and China.</li>
<li>Documentation &amp; Approvals: Experience in managing Letters of Credit, shipping documentation, TRA approvals, and liaising with authorities such as Dubai Chamber and MOFA.</li>
<li>Coordination Skills: Ability to effectively collaborate with suppliers, freight forwarders, customs brokers, and customers to ensure seamless operations.</li>
<li>Core Competencies: Detail-oriented, analytical thinker with a customer-focused and quality-driven approach.</li>
</ul></div>
</div><div><div><div><h4 class="jobSectionHeader">Do you want to move the future with us?
</h4></div><div>For questions please don&rsquo;t hesitate to ask Megann D Souza, Email : megann.d.souza@schindler.com 
www.schindler.com 

</div>At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health or disability. 

Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.</div></div></div></div></div>

Logistics Administrator

Gerald Group

About the Company Gerald Group is one of the oldest and the world's largest commodity trading companies focused purely on the merchanting of non-ferrous, ferrous, and precious metals, as well as related concentrates and raw materials. For six decades, we have distinguished ourselves as the leading market specialists in the trading of all forms of refined metals and raw materials around the world. We take pride in our well-earned reputation as a dedicated and trusted partner to top-tier miners and processors, industrial consumers, and major financial institutions. Job Summary Gerald Group, a major global commodities trader, is seeking a Traffic/Logistics Coordinator to facilitate the physical movement, custody and contractual obligations concerning the metal traded across our EMEA and Asia business. The Traffic/Logistics Coordinator will work externally across several layers of the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades, as well as liaise internally across departments as needed to adhere to reporting structures in place. Responsibilities <ul><li>Administer shipment and logistics including inspection, arrangement of containerized shipment from suppliers based across the world.</li><li>Facilitate logistical aspects of commodity contract administration via coordination with trading desks and 3rd party service providers.</li><li>Co-ordinate with operation team across group offices for cross trade shipments.</li><li>Arrange and track daily cargo movements between producers, storage facilities (may include exchange approved warehouses), ports, and consumers</li><li>Develop and maintain high quality customer service relationships with various counterparties including producers, consumers, and service providers in a manner which creates operational synergies across the supply chain</li><li>Proactively monitor contractual documentation, such as purchase/sales orders invoices, shipping and title documents to ensure contractual obligations are met and realized in an accurate, timely and cost-efficient manner</li><li>Plan and execute logistics solutions which meet the highest level of efficiency, cost effectiveness and optimal customer service including storage and freight rate negotiations</li><li>Maintain internal records, including inventory on hand, goods in transit, and various bearer documents, continuous reconciliation of inventory records for reporting to traders, Credit, and Treasury as well as various external interested parties</li><li>Maintain and distribute storage and freight cost database to facilitate timely and accurate trading decisions</li><li>Responsible for timely releases, invoicing, and other document execution to counterparties as well as subsequent coordination of payments with the Treasury Department</li><li>Liaise with other departments including Trading, Treasury, Risk, Credit, Accounting and IT</li><li>Special projects as assigned</li></ul> Requirements <ul><li>Bachelor's degree required</li><li>Prior experience in international commodity logistics is mandatory.</li><li>Prior experience in physical commodity trading operation is preferred.</li><li>Knowledge of various trade/commercial rules such as Incoterm and banking is mandatory.</li><li>Proficiency in Microsoft Office Suite software applications, especially Excel and Word</li><li>Demonstrates strong organizational and planning skills and the ability to work as a team to meet strict deadlines in a high-paced environment</li><li>Strong analytical, problem solving, and decision-making skills</li><li>Must be flexible to work additional hours as required.</li></ul>

Traffic / Logistics Contract Administrator

Modena Machinery Trading LLC

We are looking for a dynamic and detail-oriented Operation and Logistic Administrator to join our team. If you are organized, proactive, and thrive in a fast-paced environment, we want to hear from you!Location: Jaddaf Drydock, Dubai Employment Type: Full-timeResponsibilities<ul><li>Coordinate daily logistics and operational activities</li><li>Manage transportation, shipment tracking, and delivery schedules</li><li>Maintain inventory and ensure proper documentation</li><li>Communicate with suppliers, vendors, and internal teams</li><li>Ensure smooth flow of operations and resolve any logistical issues</li></ul>Requirements<ul><li>Currently on a Visit Visa</li><li>Engineering background (Bachelor&rsquo;s degree or diploma in Engineering)</li><li>Previous experience in logistics or operations (1&ndash;3 years preferred)</li><li>Strong organizational and problem-solving skills</li><li>Proficiency in MS Office and logistics software</li><li>Excellent communication skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Salary: AED 3,000 &ndash; 4,000 (based on experience)Job Type: Full-timePay: From AED3,000.00 per month

Operation and Logistic Administrator

Calo

About CaloLaunched in Bahrain in November of 2019 Calo is on a mission to make healthy easy. Were a team of dedicated people driving this mission by providing better faster and cheaper ways to access food through technology.Role overviewTo function as the Logistics Coordinator at Calo to oversee and facilitate the delivery operations of our company. You will be the one to coordinate personnel and processes to achieve the effective distribution of prepared meals.The ideal candidate has great communication and negotiation skills. They are also wellversed in logistics management principles and practices. The goal is to ensure the smooth operations of a variety of channels aiming for maximum efficiency.Main Responsibilities<ul><li>Route daily deliveries using technology to ensure deliveries reach customers ontime and within the delivery window</li><li>Ensure deliveries are picked up on time by having drivers arrive on time and in different time slots</li><li>Create delivery zones and assign drivers with a continuous focus on expanding the delivery coverage within the region.</li><li>Monitor and document the drivers attitude with customers & implement code of conduct as needed</li><li>Record daily work assignments and maintain daily attendance files for all drivers and helpers</li><li>Maintain a zero error delivery accuracy with the delivery team</li><li>Respond promptly to the CX team to ensure all customers requests are fulfilled</li><li>Maintain driver attendance records hygiene and appearance as per HACCP standards</li><li>Communicate directly with the Calo Dev. and Product team whenever bugs come up on the app</li><li>Make hiring recommendations and provide ongoing training for drivers</li><li>Work with Calo Finance team and within the monthly Driver Bonus code to reward highperforming drivers</li><li>Maintain the daily vehicle temperature log</li><li>Conduct training for all new drivers on Calo SOPs Driver app usage and customer service</li></ul>Ideal CandidateQualifications<ul><li>Must have had a minimum of 2 years of previous proven experience in Dubai as a logistics coordinator or similar role</li><li>Must have the ability to communicate in multiple languages</li><li>Must have great recordkeeping abilities and a customeroriented approach</li><li>Familiar with optimizing drivers routes using technology</li><li>Must be a proficient communicator in English</li><li>Must be proficient with Microsoft Office tools</li><li>Experience in customer service will be a plus</li><li>Ability to work with little supervision and track multiple processes</li></ul>Knowledge and competency<ul><li>Maintain a positive and professional approach with coworkers</li><li>Devise ways to optimize logistics procedures</li><li>Ensure the smooth operations of a variety of channels aiming for maximum efficiency</li><li>Outstanding organizational and coordination abilities</li><li>Excellent communication and interpersonal skills</li><li>Reliable and trustworthy</li><li>A wellspoken & strong communicator</li><li>Pleasant personality and able to lead with empathy and patience</li></ul> Required Experience:Manager

Logistics Admin

Global Mission Support Services LLC

We Are Hiring: Hospital Administrator /General ManagerLocation: Republic of Nauru (Full time, on site deployment) Sector: Healthcare Management / Hospital Administration Contract: 6 to 12 monthsAbout the RoleWe are seeking an experienced and results driven Hospital Administrator to lead the operational and administrative management of Nauru Medical Centre, a 65 bed hospital, ensuring safe, efficient, and compliant delivery of hospital services across the facility.This is a non-clinical leadership role focused on operational management, resource stewardship, compliance, and enabling effective healthcare delivery in a unique and challenging environment.The Hospital Administrator works in close partnership with the Chief Medical Officer (CMO), with Cleary separated responsibilities. Clinical governance and medical decision-making sit with CMO. Operational and administrative accountability sits with the Hospital Administrator.Key ResponsibilitiesLeadership and Hospital Operations<ul><li>Provide overall leadership and coordination of hospital administrative and operational functions</li><li>Ensure the hospital operates safely, efficiently, and in line with organisational and regulatory requirements</li><li>Act as the bridge between hospital operations, senior management, government and relevant stakeholders</li></ul>Operations, Facilities, and Logistics<ul><li>Oversee daily management of non-clinical departments and support services</li><li>Manage facilities, accommodation, transport, utilities, and contracted services</li><li>Ensure operational readiness and continuity of services</li></ul>Finance, Resources, and Supply Chain<ul><li>Manage hospital budgets, expenditure tracking, and financial reporting</li><li>Oversee procurement, inventory, and supply chain management</li><li>Ensure availability and maintenance of equipment, consumables, and services</li></ul>Human Resources and Workforce Administration<ul><li>Oversee HR administration for clinical and non-clinical staff</li><li>Manage contracts, rosters, leave tracking, and workforce logistics</li><li>Support recruitment, onboarding, and performance management processes</li></ul>Compliance, Risk, and Governance<ul><li>Ensure compliance with national regulations, organisational policies, and contractual obligations</li><li>Maintain operational risk registers and mitigation plans</li><li>Lead non-clinical emergency preparedness and business continuity planning</li><li>Support audits, inspections, and reporting requirements</li></ul>Stakeholder and Government Engagement<ul><li>Serve as the primary point of contact for non-clinical matters with government and external stakeholders</li><li>Coordinate administrative reporting and operational liaison with relevant authorities</li><li>Support the CMO by managing operational interfaces with partners</li></ul>Quality and Performance Improvement<ul><li>Monitor operational performance and service delivery indicators</li><li>Identify system gaps and implement practical improvements</li><li>Foster a professional, respectful, and productive work environment</li></ul>Explicit Scope BoundariesThe Hospital Administrator is not responsible for:<ul><li>Clinical care decisions</li><li>Medical supervision or clinical governance</li><li>Credentialing or clinical risk management</li></ul>These responsibilities are held by the CMO.Qualifications and ExperienceEssential<ul><li>Degree in Healthcare Administration, Business Administration, Management, Public Administration, or related field (or equivalent professional experience)</li><li>Proven senior experience in hospital administration or complex operational environments</li><li>Demonstrated experience in budget management, logistics, and resource coordination</li><li>Strong leadership, organisational, and communication skills</li></ul>Desirable<ul><li>Experience working in remote, island, or resource-constrained healthcare settings</li><li>Experience in humanitarian, NGO, defence, or international health contexts</li><li>Familiarity with regulatory compliance and government reporting</li></ul>A medical degree or clinical qualification is not required.What We Offer<ul><li>Competitive salary commensurate with experience</li><li>Free on-site accommodation and meals</li><li>Paid annual leave</li><li>Return international airfare</li><li>Opportunity to lead hospital operations and strengthen health service delivery in Nauru</li></ul>How to ApplySubmit your CV and a brief cover letter to talent@gmss.ltd outlining relevant operational and leadership experience.Job Type: Full-timeApplication Question(s):<ul><li>Are you willing to be relocated to the country Nauru? </li><li>How many years of experience do you have as head of the hospital? </li><li>How soon can you join?</li></ul>

Hospital General Manager- Nauru

System8Group

Overview Location: Dubai, UAE Job Type: Full-Time Experience: 2-3 years in Freight/Admin OperationsWe are hiring an Operations Executive to manage administrative aspects of freight operations. Responsibilities <ul><li>Support operations team with admin tasks.</li><li>Handle coordination of freight files and documents.</li><li>Maintain communication with customers and partners.</li><li>Assist with compliance and reporting requirements.</li></ul> Qualifications <ul><li>Experience in freight forwarding administration.</li><li>Strong MS Office and organizational skills.</li><li>Ability to multitask in a fast-paced environment.</li></ul> Why Join Us? <ul><li>Core role supporting operations efficiency.</li><li>Growth opportunities within logistics.</li><li>Dynamic and collaborative workplace.</li></ul>

Operations Executive - Admin

TP Cargo

the Job Title: Secretary &amp; Office AdministratorLocation: Dubai, UAE Employment Type: Full-TimeRole Overview:We are looking for a highly organized and detail-oriented Female Secretary &amp; Office Administrator to manage day-to-day administrative tasks and provide executive support. The ideal candidate will ensure smooth office operations, maintain confidentiality, and deliver exceptional organizational and communication skills.Key Responsibilities:<ul><li>Manage and organize office operations, including filing systems, correspondence, and scheduling.</li><li>Handle incoming calls, emails, and inquiries professionally and promptly.</li><li>Prepare and maintain documents, reports, and presentations as required.</li><li>Coordinate meetings, appointments, and travel arrangements for management.</li><li>Maintain office supplies inventory and liaise with vendors for procurement.</li><li>Assist in HR-related tasks such as onboarding and maintaining employee records.</li><li>Ensure compliance with company policies and confidentiality of sensitive information.</li><li>Support management with administrative tasks and ad-hoc projects.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in office administration or secretarial roles.</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint) and email communication tools.</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Strong verbal and written communication abilities.</li><li>Ability to work independently and maintain a high level of professionalism.</li></ul>Preferred Qualifications:<ul><li>Experience in the logistics or freight forwarding industry is an advantage.</li><li>Knowledge of basic accounting and HR processes is a plus.</li></ul>Compensation:<ul><li>Competitive salary and benefits as per company policy.</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>What Languages do you speak?</li></ul>Experience:<ul><li>Secretary : 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Secretary/Receptionist and office Admin

Explore 677+ Logistics administrator in Dubai this January. Find roles across top companies and apply now to boost your career.