operations manager

administrative assistant

logistics executive

office administrator

operations coordinator

logistics administrator

Talent Blueprint FZ LLC

<div>
 
 
 Job Title:
 
 Logistics &amp; Administration Coordinator
 
 
 
 
 
 Purpose:
 
 To manage and coordinate logistics, procurement, administrative operations, and cross-functional project support across all company functions. This role is critical for ensuring operational efficiency, proper documentation, compliance with procurement protocols, and smooth coordination with internal teams, clients, vendors, and partners in UAE and KSA.
 
 
 
 
 This role covers logistics, procurement, vendor coordination, and document control for all Skywave projects, with cross-support to Cleanzco, Ivylane, and Musco. Responsibilities span UAE and KSA operations, with regular interface with internal teams, suppliers, clients, and regulatory entities.
 
 <ul>
 <li>
 Accurate and timely procurement processes, PO creation, and ERP entry
 </li>
 <li>
 Coordination of logistics and shipment documentation for outgoing and incoming items
 </li>
 <li>
 Administrative compliance, including document filing and registration processes
 </li>
 <li>
 Vendor onboarding, certification handling, and inventory tracking oversight
 </li>
 <li>
 Timely submission and accuracy of POs and procurement documentation
 </li>
 <li>
 Compliance with certification and registration deadlines (SIRA, SABER, Fasah)
 </li>
 <li>
 Effectiveness of warehouse coordination and inventory accuracy
 </li>
 <li>
 Quality and accessibility of document filing systems
 </li>
 <li>
 Number of vendor registrations and successful client coordination touchpoints
 </li>
 <li>
 Maintain and update the TGS Tracking Sheet for confirmed/pipeline projects
 </li>
 <li>
 Perform daily data entry of proposals and PO/OC/OGs into JDE and the new ERP
 </li>
 <li>
 Issue item codes for procurement/admin support and confirm budget alignment with supplier quotes
 </li>
 <li>
 Support warehouse coordinators with inventory schedules and tracking
 </li>
 <li>
 Handle incoming and outgoing shipment logistics in coordination with vendors and Musco (KSA)
 </li>
 <li>
 Track and file delivery notes for completed shipments
 </li>
 <li>
 File, organize, and manage company documentation and client contracts
 </li>
 <li>
 Schedule and take notes for internal Skywave meetings
 </li>
 <li>
 Register company for exhibitions, tenders, conferences, RFPs, and RFQs
 </li>
 <li>
 Maintain presentation templates and Skywave process charts
 </li>
 <li>
 Coordinate with internal teams for mandatory training and client meeting logistics
 </li>
 <li>
 Facilitate SABER, SIRA certification processes and Fasah broker registrationManage all new supplier registrations in compliance with procurement protocols.
 </li>
 </ul>
 
 
 Qualification:
 
 
 <ul>
 <li>
 3-5 years of experience in logistics, procurement, or admin support roles.
 </li>
 <li>
 Familiarity with UAE and KSA operational regulations
 </li>
 <li>
 Experience with JDE, ERP systems, and certification portals preferred
 </li>
 </ul>
 
 
</div>

Logistics Administrator

Gerald Group

About the Company Gerald Group is one of the oldest and the world's largest commodity trading companies focused purely on the merchanting of non-ferrous, ferrous, and precious metals, as well as related concentrates and raw materials. For six decades, we have distinguished ourselves as the leading market specialists in the trading of all forms of refined metals and raw materials around the world. We take pride in our well-earned reputation as a dedicated and trusted partner to top-tier miners and processors, industrial consumers, and major financial institutions. Job Summary Gerald Group, a major global commodities trader, is seeking a Traffic/Logistics Coordinator to facilitate the physical movement, custody and contractual obligations concerning the metal traded across our EMEA and Asia business. The Traffic/Logistics Coordinator will work externally across several layers of the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades, as well as liaise internally across departments as needed to adhere to reporting structures in place. Responsibilities <ul><li>Administer shipment and logistics including inspection, arrangement of containerized shipment from suppliers based across the world.</li><li>Facilitate logistical aspects of commodity contract administration via coordination with trading desks and 3rd party service providers.</li><li>Co-ordinate with operation team across group offices for cross trade shipments.</li><li>Arrange and track daily cargo movements between producers, storage facilities (may include exchange approved warehouses), ports, and consumers</li><li>Develop and maintain high quality customer service relationships with various counterparties including producers, consumers, and service providers in a manner which creates operational synergies across the supply chain</li><li>Proactively monitor contractual documentation, such as purchase/sales orders invoices, shipping and title documents to ensure contractual obligations are met and realized in an accurate, timely and cost-efficient manner</li><li>Plan and execute logistics solutions which meet the highest level of efficiency, cost effectiveness and optimal customer service including storage and freight rate negotiations</li><li>Maintain internal records, including inventory on hand, goods in transit, and various bearer documents, continuous reconciliation of inventory records for reporting to traders, Credit, and Treasury as well as various external interested parties</li><li>Maintain and distribute storage and freight cost database to facilitate timely and accurate trading decisions</li><li>Responsible for timely releases, invoicing, and other document execution to counterparties as well as subsequent coordination of payments with the Treasury Department</li><li>Liaise with other departments including Trading, Treasury, Risk, Credit, Accounting and IT</li><li>Special projects as assigned</li></ul> Requirements <ul><li>Bachelor's degree required</li><li>Prior experience in international commodity logistics is mandatory.</li><li>Prior experience in physical commodity trading operation is preferred.</li><li>Knowledge of various trade/commercial rules such as Incoterm and banking is mandatory.</li><li>Proficiency in Microsoft Office Suite software applications, especially Excel and Word</li><li>Demonstrates strong organizational and planning skills and the ability to work as a team to meet strict deadlines in a high-paced environment</li><li>Strong analytical, problem solving, and decision-making skills</li><li>Must be flexible to work additional hours as required.</li></ul>

Traffic / Logistics Contract Administrator

Zapegg Tax Consultant

<div>At Zapegg Tax Consultant, we believe that efficient operations are key to maintaining smooth business performance. We are seeking a dedicated and detail-oriented Logistics Assistant to join our growing team in Dubai. This role is ideal for someone who thrives in a fast-paced environment and is passionate about ensuring that logistics and administrative processes run seamlessly.

Key Responsibilities:
<ul>
<li>Assist in coordinating and monitoring the movement of goods, supplies, and documents.</li>
<li>Maintain accurate records of inventory, shipments, and delivery schedules.</li>
<li>Liaise with vendors, suppliers, and internal departments to ensure timely delivery of materials.</li>
<li>Prepare logistics documentation, including invoices, shipping forms, and reports.</li>
<li>Support procurement and inventory management activities as required.</li>
<li>Handle data entry and maintain logistics databases with updated information.</li>
<li>Resolve any logistical issues or delays in coordination with the concerned teams.</li>
<li>Ensure compliance with company policies and UAE logistics regulations.</li>
</ul>
Requirements:
<ul>
<li>Diploma or bachelor&rsquo;s degree in logistics, supply chain management, or a related field.</li>
<li>Previous experience in logistics, supply chain, or administrative support roles.</li>
<li>Strong communication and coordination skills.</li>
<li>Proficiency in MS Office and logistics management software.</li>
<li>Excellent attention to detail and organizational abilities.</li>
<li>Ability to multitask and perform under pressure.</li>
</ul>
Joining Zapegg Tax Consultant in Dubai as a Logistics Assistant provides you with a chance to be part of a professional and collaborative environment. If you are passionate about organization, coordination, and contributing to efficient operations, we invite you to apply and grow with our dynamic team.</div>

Logistics Assistant

Calo

About CaloLaunched in Bahrain in November of 2019 Calo is on a mission to make healthy easy. Were a team of dedicated people driving this mission by providing better faster and cheaper ways to access food through technology.Role overviewTo function as the Logistics Coordinator at Calo to oversee and facilitate the delivery operations of our company. You will be the one to coordinate personnel and processes to achieve the effective distribution of prepared meals.The ideal candidate has great communication and negotiation skills. They are also wellversed in logistics management principles and practices. The goal is to ensure the smooth operations of a variety of channels aiming for maximum efficiency.Main Responsibilities<ul><li>Route daily deliveries using technology to ensure deliveries reach customers ontime and within the delivery window</li><li>Ensure deliveries are picked up on time by having drivers arrive on time and in different time slots</li><li>Create delivery zones and assign drivers with a continuous focus on expanding the delivery coverage within the region.</li><li>Monitor and document the drivers attitude with customers & implement code of conduct as needed</li><li>Record daily work assignments and maintain daily attendance files for all drivers and helpers</li><li>Maintain a zero error delivery accuracy with the delivery team</li><li>Respond promptly to the CX team to ensure all customers requests are fulfilled</li><li>Maintain driver attendance records hygiene and appearance as per HACCP standards</li><li>Communicate directly with the Calo Dev. and Product team whenever bugs come up on the app</li><li>Make hiring recommendations and provide ongoing training for drivers</li><li>Work with Calo Finance team and within the monthly Driver Bonus code to reward highperforming drivers</li><li>Maintain the daily vehicle temperature log</li><li>Conduct training for all new drivers on Calo SOPs Driver app usage and customer service</li></ul>Ideal CandidateQualifications<ul><li>Must have had a minimum of 2 years of previous proven experience in Dubai as a logistics coordinator or similar role</li><li>Must have the ability to communicate in multiple languages</li><li>Must have great recordkeeping abilities and a customeroriented approach</li><li>Familiar with optimizing drivers routes using technology</li><li>Must be a proficient communicator in English</li><li>Must be proficient with Microsoft Office tools</li><li>Experience in customer service will be a plus</li><li>Ability to work with little supervision and track multiple processes</li></ul>Knowledge and competency<ul><li>Maintain a positive and professional approach with coworkers</li><li>Devise ways to optimize logistics procedures</li><li>Ensure the smooth operations of a variety of channels aiming for maximum efficiency</li><li>Outstanding organizational and coordination abilities</li><li>Excellent communication and interpersonal skills</li><li>Reliable and trustworthy</li><li>A wellspoken & strong communicator</li><li>Pleasant personality and able to lead with empathy and patience</li></ul> Required Experience:Manager

Logistics Admin

System8Group

Overview Location: Dubai, UAE Job Type: Full-Time Experience: 2-3 years in Freight/Admin OperationsWe are hiring an Operations Executive to manage administrative aspects of freight operations. Responsibilities <ul><li>Support operations team with admin tasks.</li><li>Handle coordination of freight files and documents.</li><li>Maintain communication with customers and partners.</li><li>Assist with compliance and reporting requirements.</li></ul> Qualifications <ul><li>Experience in freight forwarding administration.</li><li>Strong MS Office and organizational skills.</li><li>Ability to multitask in a fast-paced environment.</li></ul> Why Join Us? <ul><li>Core role supporting operations efficiency.</li><li>Growth opportunities within logistics.</li><li>Dynamic and collaborative workplace.</li></ul>

Operations Executive - Admin

Vostok Trading LLC

Job Summary: The Operations Administrator is responsible for supporting daily office and operational activities. This includes handling documentation, coordinating with different departments, tracking inventories, and ensuring smooth workflow across operations.Key Responsibilities:<ul><li>Assist in daily operational and administrative tasks.</li><li>Prepare and maintain reports, records, and documents.</li><li>Coordinate with suppliers, vendors, and internal teams.</li><li>Monitor inventory and arrange for office or project supplies when needed.</li><li>Support in scheduling meetings, logistics, and communication.</li><li>Handle data entry and maintain proper filing systems.</li><li>Assist management in following up on pending operational activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>1&ndash;3 years of experience in administration or operations.</li><li>Good communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Attention to detail and ability to multitask.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED3,500.00 per month

Operations Administrator

Señor Gonzales Mexican Restaurant

Job Summary:We are seeking a highly organized and experienced Senior Sales Administrator to oversee and streamline our sales operations. This role involves processing online and B2B orders, managing dispatch workflows, preparing detailed sales reports, and maintaining strong customer and B2B client relationships. In addition, the Senior Sales Administrator will lead and supervise a team of junior sales administrators, ensuring operational efficiency and high standards of service across the department.Key Responsibilities:Sales &amp; Order Administration<ul><li>Manage and process online website orders and B2B sales transactions.</li><li>Coordinate with the warehouse and logistics teams for timely and accurate dispatch.</li><li>Oversee documentation and invoicing for all sales orders.</li></ul>Team Leadership<ul><li>Supervise, train, and support junior sales administrators in their day-to-day tasks.</li><li>Allocate tasks and ensure team performance aligns with company goals and deadlines.</li><li>Provide guidance, monitor progress, and conduct regular team check-ins and reviews.</li></ul>Customer &amp; B2B Relationship Management<ul><li>Act as the primary point of contact for customer inquiries, escalations, and issue resolution.</li><li>Maintain and grow relationships with B2B clients through excellent service and communication.</li><li>Ensure prompt handling of post-sale support, customer feedback, and service recovery when necessary.</li></ul>Sales Reporting &amp; Analysis<ul><li>Prepare and deliver daily, weekly, and monthly sales reports.</li><li>Analyze sales performance, trends, and customer behavior to support strategic decisions.</li><li>Identify gaps and opportunities in sales data to improve sales performance and reporting accuracy.</li></ul>Operational Coordination<ul><li>Liaise with internal teams including sales, marketing, warehouse, and finance for seamless execution of orders.</li><li>Monitor stock levels and proactively address supply issues.</li><li>Maintain accurate and up-to-date records in the CRM and ERP systems.</li></ul>Process Improvement<ul><li>Continuously review and improve sales administration processes to increase efficiency.</li><li>Implement best practices and SOPs within the team.</li><li>Lead or support system upgrades or automation initiatives.</li></ul>Requirements:<ul><li>Minimum 3&ndash;5 years of experience in sales administration or a similar role, including team leadership experience.</li><li>Strong knowledge of order management, dispatch coordination, and B2B sales processes.</li><li>Proficiency in CRM tools, ERP systems, and Microsoft Office, especially Excel.</li><li>Exceptional organizational, analytical, and communication skills.</li><li>Proven ability to manage a team, set priorities, and drive accountability.</li><li>Customer-first mindset with a proactive and solutions-driven approach.</li></ul>Preferred Qualifications:<ul><li>Experience with e-commerce platforms (e.g., Shopify, WooCommerce).</li><li>Familiarity with UAE-based logistics and fulfillment processes.</li><li>Experience in a high-growth FMCG or retail environment.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience in sales administration, including handling B2B and online orders?</li></ul>Experience:<ul><li>E-commerce: 4 years (Preferred)</li></ul>

Senior Sales Administrator

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