operations manager

office administrator

administrative assistant

admin assistant

office manager

logistics administrator

Gerald Group

<div>About the Company:

Gerald Group is one of the oldest and the world&rsquo;s largest commodity trading companies focused purely on the merchanting of non-ferrous, ferrous, and precious metals, as well as related concentrates and raw materials. For six decades, we have distinguished ourselves as the leading market specialists in the trading of all forms of refined metals and raw materials around the world. We take pride in our well-earned reputation as a dedicated and trusted partner to top-tier miners and processors, industrial consumers, and major financial institutions.

Job Summary:

Gerald Group, a major global commodities trader, is seeking a Traffic/Logistics Coordinator to facilitate the physical movement, custody and contractual obligations concerning the metal traded across our EMEA and Asia business. The Traffic/Logistics Coordinator will work externally across several layers of the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades, as well as liaise internally across departments as needed to adhere to reporting structures in place.

Responsibilities:
<ul>
<li>Administer shipment and logistics including inspection, arrangement of containerized shipment from suppliers based across the world.</li>
<li>Facilitate logistical aspects of commodity contract administration via coordination with trading desks and 3rd party service providers.</li>
<li>Co-ordinate with operation team across group offices for cross trade shipments.</li>
<li>Arrange and track daily cargo movements between producers, storage facilities (may include exchange approved warehouses), ports, and consumers</li>
<li>Develop and maintain high quality customer service relationships with various counterparties including producers, consumers, and service providers in a manner which creates operational synergies across the supply chain</li>
<li>Proactively monitor contractual documentation, such as purchase/sales orders invoices, shipping and title documents to ensure contractual obligations are met and realized in an accurate, timely and cost-efficient manner</li>
<li>Plan and execute logistics solutions which meet the highest level of efficiency, cost effectiveness and optimal customer service including storage and freight rate negotiations</li>
<li>Maintain internal records, including inventory on hand, goods in transit, and various bearer documents, continuous reconciliation of inventory records for reporting to traders, Credit, and Treasury as well as various external interested parties</li>
<li>Maintain and distribute storage and freight cost database to facilitate timely and accurate trading decisions</li>
<li>Responsible for timely releases, invoicing, and other document execution to counterparties as well as subsequent coordination of payments with the Treasury Department</li>
<li>Liaise with other departments including Trading, Treasury, Risk, Credit, Accounting and IT</li>
<li>Special projects as assigned</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree required</li>
<li>Prior experience in international commodity logistics is mandatory.
</li><li>Prior experience in physical commodity trading operation is preferred.</li>
<li>Knowledge of various trade/commercial rules such as Incoterm and banking is mandatory.</li>
<li>Proficiency in Microsoft Office Suite software applications, especially Excel and Word</li>
<li>Demonstrates strong organizational and planning skills and the ability to work as a team to meet strict deadlines in a high-paced environment</li>
<li>Strong analytical, problem solving, and decision-making skills</li>
<li>Must be flexible to work additional hours as required.</li></ul></div>

Traffic/Logistics Contract Administrator

Al Sayyad group

Responsibilities<ul><li>Scheduling timely transportation services</li><li>Allocating Drivers for various transportation services such as pickups and deliveries</li><li>Explaining and negotiating contract terms with drivers and other vendors</li><li>Generating and processing transportation documents and invoices</li><li>Keeping a track of the transportation budget and expenses</li><li>Examining driver logbook entries</li><li>Developing and implementing transportation policies and procedures</li><li>Recruiting and overseeing the performance of the transportation stuff</li><li>Addressing customer queries and complaints and reverting the urgent ones to the Transportation Manager</li><li>Coordinating with the Transportation Manager to optimize transportation services</li><li>Ensuring compliance with the industry regulations and requirements</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Transportation Management, or a related field</li><li>Minimum 3 years of experience as a Transportation Specialist, Transportation Administrator, or a similar role in the Logistics department</li><li>Complete knowledge of the industry rules, regulations, and logistics procedures</li><li>Familiarity with logistics software such as Oracle NetSuite ERP, Dataman ERP, and Infor WMS</li><li>Good time management and organizational skills</li><li>Strong leadership skills</li><li>Excellent analytical and problem-solving skills</li><li>Good communication and negotiation skills</li><li>Ability to handle stressful situations</li><li>Highly motivated and detail-oriented individual</li></ul>*Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Marketing For Transport

<div>DHL Supply Chain is the world's largest contract logistics specialist, offering customized logistics solutions based on globally standardized warehousing, transportation, and integrated services components. It&rsquo;s a really exciting time to join us as there are lots of big developments happening in the logistics industry. Globalization, digitalization, and e-commerce are all shaping the way we work. We even have picking robots in our warehouses to help us do our jobs! 
It&rsquo;s about everyone working together and the sense of belonging, teamwork and collaboration that you will experience from day one. It&rsquo;s also about our quest to consistently deliver excellence, so we&rsquo;re always developing to make sure we remain the number one logistics company and a great place to work. 
Connecting People. Improving Lives. 
Currently, we are looking for a passionate and energetic Admin Operative to be based in the Operations Team. 
Job Requirement: 
<ul><li>Experience in Logistics Documentation with a strong understanding of the logistics and supply chain processes.</li>
<li>Experience with Logistics Management Systems: Familiarity with tools such as WMS (Warehouse Management Systems), or ERP systems (e.g., SAP, Oracle) is essential.</li>
<li>Proven Experience with Documentation: Understanding how to create, organize, and manage various forms of logistics documentation mainly Jebel Ali.</li>
<li>Proficiency in Documentation Tools: Familiarity with software like Microsoft Office, Power BI(Preferred).</li>
<li>Understanding of Data and Reporting: Ability to analyze data and produce accurate, clear, and comprehensive reports for internal and external stakeholders (e.g., performance reports, logistics metrics).</li>
<li>Basic Technical Knowledge of Logistics Software: Understanding of logistics-specific software and tools, such as WMS, and ERP systems.</li>
<li>Excellent Written Communication: Strong skills in creating clear, concise, and accurate documentation that aligns with logistics procedures, regulations, and internal standards.</li>
<li>Clear Verbal Communication: Capability to present ideas clearly, communicate documentation needs across teams, and hold team meetings effectively.</li>
<li>Collaboration: Skilled in working within Teams.</li>
<li>Understanding of the end-to-end logistics process, including inventory management, warehousing, distribution, transportation, and order fulfillment.</li>
<li>Knowledge of compliance requirements such as customs regulations, international shipping laws, and industry certifications (e.g., ISO)</li></ul> 
Now, here is what we need from you!
<ul><li>Bachelor&rsquo;s Degree &ndash; in English curriculum.</li>
<li>More than 2 years of relevant experience.</li>
</ul>Certifications (Optional but Beneficial):
<ul><li>Certified Supply Chain Professional (CSCP) or Certified in Logistics,</li>
<li>Project Management Professional (PMP) or other project management certifications to show leadership and management capability.</li></ul></div>

Admin Operative

Peak Performance Advisors (OPS) PVTLTD

Job Title: Logistics cum Admin ExecutiveLocation: Dubai, UAE (SAIF Zone operations involved) Salary: AED 3,000 &ndash; 3,500 (depending on experience) + BenefitsJob Overview: We are hiring a Logistics cum Admin Executive with proven experience in SAIF Zone customs documentation and PRO (Public Relations Officer) activities. The ideal candidate should also hold a valid UAE driving license and have knowledge of logistics operations and administrative tasks.Key Responsibilities:<ul><li>Handle SAIF Zone customs clearance and documentation.</li><li>Coordinate logistics, shipment tracking, and delivery schedules.</li><li>Manage PRO-related tasks including visa processing, renewals, and government documentation.</li><li>Maintain accurate records of logistics and administrative operations.</li><li>Support management with day-to-day office administration.</li></ul>Qualifications &amp; Skills:<ul><li>Prior experience in SAIF Zone logistics and customs documentation.</li><li>Knowledge of UAE labor laws and PRO activities.</li><li>Valid UAE driving license (mandatory).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,100.00 per month

Logistics cum Admin Executive

Superfix

Job Title: Office Administrator &ndash; Sales Department [Female &ndash; Arabic &amp; English Speaker]Location: Dubai, UAEEmployment Type: Full-timePosition Overview:The Office Administrator will play a key role in supporting the Sales Department by managing administrative processes, coordinating with clients, and ensuring smooth operations between sales, logistics, and accounts.Key Responsibilities:1. Administrative Support&middot; Prepare, process, and maintain quotations, purchase orders, contracts, and delivery documents.&middot; Keep accurate records of sales transactions and customer communications.&middot; Maintain proper filing systems for both physical and digital records.2. Sales Coordination&middot; Support sales executives in following up with clients, confirming orders, and updating order status.&middot; Liaise with the warehouse and logistics team to ensure on-time deliveries.&middot; Coordinate schedules for client meetings, site visits, and product presentations.3. Reporting &amp; Data Management&middot; Update and maintain CRM or ERP systems with client and sales data.&middot; Generate sales performance reports and monthly summaries.&middot; Assist in preparing tender documents and product presentations.Requirements:&middot; Bachelor&rsquo;s degree or diploma in Business Administration or related field.&middot; Minimum 3-4 years&rsquo; experience as an Office Administrator, preferably in sales or distribution.&middot; Must be fluent in Arabic and English (written and spoken).&middot; Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).&middot; Experience with ERP systems (Odoo, Zoho, or similar) is an advantage.&middot; Strong organizational skills, attention to detail, and ability to multitask.&middot; Familiarity with lubricants, oils, or automotive products is an advantage.&middot; UAE work experience preferred.Working Hours: Monday to SaturdaySalary: Competitive &ndash; Based on experience and qualificationsBenefits: As per UAE Labor Law (Annual leave, Visa, Medical insurance, etc.)Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Admin: 3 years (Required)</li></ul>Language:<ul><li>Arabic, English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Sales Administrator [Female – Arabic & English Speaker]

al zaytoona computers llc

Job Opportunity &ndash; Logistics &amp; Administration ExecutiveCompany: Al Zaytoona Computers LLC Location: Dubai &ndash; Bur DubaiAl Zaytoona Computers LLC, a leading IT distribution and wholesale company, is looking for a highly motivated and detail-oriented Logistics &amp; Administration Executive to join our growing team. The ideal candidate will manage end-to-end logistics, order management, and general administration while ensuring smooth operations across departments.Key ResponsibilitiesLogistics &amp; Order Management<ul><li>Collaborate with the purchasing team to streamline order processing.</li><li>Manage payment authorization for submitted orders in compliance with financial protocols.</li><li>Monitor order progress and update suppliers and internal departments to ensure timely delivery.</li><li>Coordinate with suppliers and shipping agents to address issues and meet delivery schedules.</li><li>Maintain accurate records of order documentation and correspondence.</li><li>Negotiate with freight brokers and shipping companies to secure competitive quotations.</li><li>Ensure compliance with delivery schedules and monitor shipment processes.</li><li>Review purchase orders and shipping documents (invoices, packing lists, Certificates of Origin, Bills of Lading) for accuracy and compliance.</li></ul>General Administration<ul><li>Review daily bank statements, reconcile records, and request approvals for fund transfers.</li><li>Manage company expenses including supplier payments, freight, utilities, salaries, and office costs.</li><li>Handle trade licenses, medical insurance, bank KYC, and related documentation.</li><li>Process Certificates of Origin via Dubai Chamber and ensure compliance with export regulations.</li><li>Renew trade licenses, lease agreements, and financial submissions via Dubai Trade Portal.</li><li>Manage calls, emails, and office documentation in line with company policies.</li><li>Review client statements and follow up on overdue invoices.</li><li>Maintain organized files and records for compliance and efficiency.</li></ul>Customer Support &amp; RMA<ul><li>Handle all customer inquiries related to returned merchandise.</li><li>Update and track RMA files for both local and Iraq clients.</li><li>Verify RMA eligibility for sales and supplier warranties.</li><li>Coordinate with suppliers for warranty claims and follow up on status.</li><li>Provide clear updates to customers regarding RMA progress and timelines.</li></ul>VAT Returns<ul><li>Encode expenses for VAT return processing.</li><li>Review VAT declarations via the portal.</li><li>Coordinate with accountants for VAT return submissions.</li><li>Prepare and submit final VAT documents to FTA.</li><li>Process VAT payments via the FTA portal when applicable.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Logistics, Finance, or a related field.</li><li>3&ndash;5 years of experience in logistics, order management, or administration in the UAE.</li><li>Strong knowledge of trade licenses, VAT, FTA portal, and Dubai Chamber procedures.</li><li>Experience in supplier coordination, freight negotiation, and RMA handling.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Excellent communication and organizational skills.</li><li>Ability to multitask and work independently under pressure.</li><li>Fluency in English is required; Arabic is an advantage.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Dynamic work environment in a growing IT distribution company.</li><li>Career development and growth opportunities.</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsPay: AED4,000.00 - AED5,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Logistics: 1 year (Preferred)</li><li>Administration: 1 year (Preferred)</li></ul>

Administration & Logistics Executive

Fast Road Link Transport L.L.C

Job Vacancy: Office Administrator and sales Location: Dubai, UAE Company: Fast Road Link Transport Salary: AED 2,000 &ndash; 2,500 per monthWe are currently looking for a dedicated and organized Office Administrator and Sales person ( male only ) to join our team at Fast Road Link Transport. The ideal candidate will be responsible for managing day-to-day administrative tasks, ensuring the smooth operation of our office, and supporting various departments as needed.Key Responsibilities:<ul><li>Manage office operations and procedures</li><li>Handle phone calls, emails, and correspondence</li><li>Maintain records, files, and documentation</li><li>Support HR, accounting, and logistics departments</li><li>Order office supplies and manage inventory</li></ul>Requirements:<ul><li>Proven experience in office administration or similar role</li><li>Strong organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask and prioritize tasks effectively</li><li>Good command of English (spoken and written)</li></ul>Salary: AED 2,000 &ndash; 2,500 (based on experience)To apply, please send your CV to: info@fastroadlinktransport.comJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Admin and sales male

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