administrative assistant Jobs in Abu Dhabi

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logistics assistant

UNF Group

Job Title: Accounts and Admin Assistant &ndash; Maintenance &amp; Logistics DepartmentDepartment: Maintenance &amp; Logistics Reporting to: Accounts Manager / Operations Manager Location: Abu DhabiJob Purpose:To provide accounting and administrative support to the Maintenance and Logistics departments by maintaining accurate financial records, handling documentation, coordinating staff activities, and ensuring efficient daily operations.Key Responsibilities: Accounting Responsibilities:<ul><li>Record daily expenses, purchases, and service transactions related to maintenance and logistics operations.</li><li>Prepare supplier payment requests, petty cash vouchers, and reimbursement claims.</li><li>Maintain and update expense tracking reports for fuel, vehicle maintenance, and spare parts.</li><li>Assist in verifying supplier invoices and coordinating with vendors for timely payment.</li><li>Prepare monthly summaries of departmental expenses and submit to Accounts Department.</li><li>Support with bank reconciliations and audit documentation when required.</li></ul>Administrative Responsibilities:<ul><li>Maintain attendance and overtime records for maintenance and logistics staff.</li><li>Coordinate with HR for staff documentation, leave applications, and ID renewals.</li><li>Maintain records of vehicle registration, insurance, and maintenance schedules.</li><li>Track asset movement (tools, equipment, vehicles) and update logs accordingly.</li><li>Prepare and maintain departmental files, memos, and correspondence.</li><li>Handle purchase requests and quotations for maintenance materials and spare parts.</li><li>Assist in scheduling and coordinating maintenance and delivery activities.</li></ul>Requirements:<ul><li>Education: Bachelor&rsquo;s Degree in Accounting, Business Administration, or related field.</li><li>Experience: 2&ndash;4 years of experience in accounting and administration, preferably in maintenance, logistics, or construction sectors.</li><li>Skills:</li><li>Strong knowledge of MS Excel and accounting software (e.g., Tally, QuickBooks, ERP).</li><li>Excellent organizational and coordination skills.</li><li>Attention to detail and accuracy in financial data entry.</li><li>Good communication skills in English (Arabic/Hindi is an advantage).</li><li>Ability to multitask and meet deadlines in a fast-paced environment.</li></ul>Working Conditions:<ul><li>Based at the company&rsquo;s main office or site as required.</li><li>May require coordination across multiple branches or sites.</li><li>Standard working hours with occasional overtime during reporting or inspection periods.</li></ul>Job Type: Full-timePay: AED2,300.00 - AED2,500.00 per month

Accounts & Admin Assistant

Big Fish Recruitment

The Role
 We are seeking a detail-oriented Administrator – Logistics to support day-to-day logistics operations and ensure smooth coordination between teams, vendors, and stakeholders. The role involves handling documentation, maintaining records, and ensuring compliance with internal procedures and policies. Key Responsibilities: • Coordinate and support logistics activities and daily operations. • Prepare and maintain logistics documentation, reports, and records. • Ensure compliance with internal processes and assist in audits. • Liaise with vendors, suppliers, and internal departments to ensure timely deliveries. • Manage filing systems, purchase orders, and contract documentation. • Process monthly work confirmations via ERP.
 
Requirements
 Qualifications: • Bachelor’s degree in Business Administration, Logistics, or related field. • 2–3 years of experience in logistics or administrative support. • Proficient in MS Office and familiar with ERP systems. Skills: • Strong organizational and communication skills. • High attention to detail and accuracy. • Ability to manage multiple tasks and meet deadlines. • Team-oriented with excellent coordination skills.
 
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Logistics Administrator

Vallourec

<div>
 
 Global presentation
 
 
 Vallourec provides benchmark tubular solutions for the energy sector and for some of the most demanding industrial applications. Its offer ranges from oil and gas wells in extreme conditions to high-performance mechanical equipment, as well as solutions for the hydrogen, CCUS (Carbon Capture, Utilization and Storage), geothermal and solar energy markets. Vallourec&rsquo;s pioneering spirit and cutting edge R&amp;D open new technological frontiers. With 15,000 dedicated and passionate employees in more than 20 countries, Vallourec works hand-in-hand with its customers to offer more than just tubes: Vallourec delivers innovative, safe, competitive and smart tubular solutions, to make every project possible. Listed on Euronext in Paris Vallourec is part of the CAC Mid 60, SBF 120 and Next 150 indices and is eligible for Deferred Settlement Service.
 
 
 
 
 
 Logistic Admin:
 
 
 
 
 
 Current Job Responsibilities Performed by Logistics Admin from ADOS end
 
 
 
 
 <ol>
 <li>
 Maintain complete Materials IN/OUT to &amp; from VTSA Yard.
 </li>
 <li>
 Immediate Reporting to LS, delay in arrival of Vehicles and issues with drivers.
 </li>
 <li>
 Checking of IN/OUT materials while receiving and releasing from VTSA Yard.
 </li>
 <li>
 Releasing the Trucks from Parking Lot to Loading or Offloading Location based on Delivery Summary Priority.
 </li>
 <li>
 Weekly Reporting of Materials IN/OUT/Unsafe Rig Return/Other Logistics Issues.
 </li>
 <li>
 Liaising with Riggers/Operators/MC&rsquo;s to load &amp; offload the Vehicles on time based on the plan proposed by LS.
 </li>
 <li>
 Any Incoming Material&rsquo;s Documents should be Acknowledged &amp; recorded.
 </li>
 <li>
 Acknowledging the Delivery Summary email with all necessary docs and information once the daily activity is completed.
 </li>
 <li>
 Maintain the Logistics Stock areas neat and clean following 5S HSE Standards.
 </li>
 <li>
 Weekly &amp; Monthly Reporting of Materials IN/OUT/Unsafe Rig Return.
 </li>
 <li>
 Daily Stock Checking &amp; reporting of Logistics Materials (Dunnage/Stoppers/Nails) to concerned Transport company.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 
 
 
 
 Additional Job Responsibilities Including the above, If Logistics Admin from VTSA end
 
 
 
 
 <ol>
 <li>
 Updating MR Tracking Sheet on Daily Basis.
 </li>
 <li>
 Following up with Drivers for the Vehicles to be on time at VTSA Yard for both Loading &amp; Offloading.
 </li>
 <li>
 Handling ADNOC Loading Permit Forms with RIGS for on time release of Vehicles from Yard.
 </li>
 <li>
 Liaising with MC&rsquo;s and Printing Delivery Notes for all Deliveries.
 </li>
 <li>
 Liaising with MC&rsquo;s and Creating Dispatch ID in WMS.
 </li>
 <li>
 Liaising with Inspection Team/MC&rsquo;s and proceed Dispatch Scanning.
 </li>
 <li>
 To Support scanning activities for Movements and Entrance of Pipes
 </li>
 <li>
 Daily Updating of Material Ownership IN/OUT of our Yard in the Tracking Sheet.
 </li>
 <li>
 Complete Backup for LS Vacation or non-available Days.
 </li>
 <li>
 Timely Support for LS on all other Logistics Activities.
 </li>
 <li>
 Any issues on the ground, to be intimated to LS on top priority.
 </li>
 <li>
 Monitor, Maintain &amp; Report all the HSE issues to LS, during all Logistics Activities.
 </li>
 </ol>
 
 
 
 
 Educational Background:
 
 
 Graduation in any discipline
 
 
 experience :
 
 
 5 years in the Oil&amp; Gas industry
 
 
 
 
 
 Skills &amp; Knowledge:
 
 <ul>
 <li>
 Understanding of QHSE standards and participation in improvement programs.
 </li>
 <li>
 Possess excellent communication, organizational and interpersonal skills.
 </li>
 <li>
 Flexible and innovative approach towards problem solving.
 </li>
 <li>
 Proficient in the use of Microsoft Office (Word, Excel, PowerPoint and Outlook).
 </li>
 <li>
 Good knowledge of OCTG products, storage, handling and repair process.
 </li>
 <li>
 Experience in coordination for OCTG shipments with transport subcontractors.
 </li>
 <li>
 Promptly highlight issues and propose solutions based on supporting data.
 </li>
 </ul>
 
 
</div>

Logistic Admin

You Baby Studio

You+Baby Studio is a photography studio based in UAE, Qatar and Oman, focusing on maternity, newborn and family portraits. As we continue to grow, we are looking for a friendly and reliable driver to join our team.While a valid driver's license is preferred, please note that driving responsibilities are minimal, your main focus will be assisting our team within the studio.Key responsibilities:<ul><li>Clean and maintain the studio environment</li><li>Drive to different locations, only when it&rsquo;s required</li><li>Iron clothes and prepare outfits for shoots</li><li>Assist the photographers during the photo sessions</li><li>Support with minor errands and daily studio logistics</li></ul>Requirements:<ul><li>Valid driver's license is an advantage</li><li>Positive and reliable individual</li><li>Must be able to attend approximately 2 months of training in Dubai</li><li>Candidates looking for long-term employment</li><li>Those who can drive but don't yet have a license are also welcome to apply</li></ul>What we offer:<ul><li>Company-provided car with fuel covered (for work-related needs)</li><li>Supportive and respectful, and comfortable work environment</li><li>A stable, long-term role with clear responsibilities</li><li>Visa sponsorship and Medical insurance</li><li>Weekly day off and annual leaves as per UAE labor law</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthLicense/Certification:<ul><li>driving license (Preferred)</li></ul>

Female Driver for Photography Studio

<div></div><div><div>Scope of Work</div>
<ul>
<li>Safe loading and unloading of aluminium products (To all destination JA CFS, KP CFS, KP BULK and to Local customer)</li>
<li>Scarp receiving and distributing to different location as per production requirements</li>
<li> Internal shifting of stock orders from different area upon request</li>
<li>Stacking and material movement inside the stockyard</li>
<li>Stock order covering with tarpaulin upon request from production planning (Tarpaulin will be provided)</li>
<li>Assisting with logistics and stock handling activities</li>
<li>Compliance with all site safety procedures</li>
</ul>
<div>Operator Qualifications</div>
<ul>
<li>Certified forklift operators with valid licenses</li>
<li>Minimum [1 year] of experience in material handling (preferably aluminium/metal products)</li>
<li>Knowledge of industrial safety practices</li>
<li>On job training and assessment required for each and every operator before perform our stockyard operation as we are dealing with direct customer to avoid any</li>
</ul>
<div>Pre-Loading Inspection</div>
<ul>
<li>Check cargo condition (for any scratches or damage).</li>
<li>Verify weight and dimensions against transport capacity.</li>
</ul>
<div>Product Quality &amp; Condition</div>
<ul>
<li>Material must be free from damage or deformation during handling and loading.</li>
<li>Avoid dragging, or dropping cargo.</li>
<li>Maintain load balance to avoid tipping or shifting during transport.</li>
<li>Loading must be done carefully with forklifts to prevent dents or scratches.</li>
<li>Conduct a final inspection before releasing the cargo</li>
</ul>
<div>Documentation &amp; Communication</div>
<ul>
<li>Record cargo condition before and after loading.</li>
<li>Inform supervisor or shift in charge immediately if any irregularity is found</li>
</ul>
Before Job Starts
<div>
<ul><li>General Area</li></ul>
<ul><li>Ensure walkways, pathways, and access roads are free from obstacles and debris.</li>
<li>Remove standing water, oil spills, or slippery substances.</li>
<li>Area housekeeping to maintain in the yard and offices with 5S standard on daily basis.</li>
</ul><ul><li>Work Equipment &amp; Tools</li></ul>
<ul><li>Inspect forklifts or devices for cleanliness and safety and check list.</li>
<li>Ensure tools are in designated storage locations.</li>
</ul><ul><li>Safety</li></ul>
<ul><li>Verify that safety signs and markings (loading zones, pedestrian paths, emergency exits) are visible and clear.</li>
<li>Remove any tripping hazards (cables, loose materials, straps).</li>
</ul></div><h4 class="jobSectionHeader">After Job Completion</h4>
<div><ul><li>Material &amp; Stock
<ul><li>Return unused materials to designated storage locations.</li>
<li>Properly stack and secure materials to prevent falling or damage.</li>
<li>Remove scrap, waste, or packaging materials from the yard.</li>
</ul></li></ul><ul><li>Work Equipment &amp; Tools
<ul><li>Clean and return forklifts to proper parking area.</li>
<li>Report and tag any defective equipment for maintenance.</li>
</ul></li></ul><ul><li>General Area
<ul><li>Sweep and clear dust, debris, and waste from loading/unloading area</li>
<li>Ensure hazardous waste is collected and disposed of in the correct bins.</li>
<li>Secure gates, locks, and barriers before leaving.</li>
</ul></li></ul><ul><li>Safety
<ul><li>Switch off unnecessary lighting and power supplies.</li>
<li>Record housekeeping activities in the daily logbook.</li></ul></li></ul></div></div>

Forklift Operator (Light & Heavy) - Contractor AT

Property Shop Investment LLC

Job Title: Strategy &amp; Performance Excellence (SPE) &ndash; Growth HubReports To: SPE Assistant Manager Department: Strategy &amp; Performance ExcellenceJob Summary:Support the design, execution, and evaluation of employee development programs by assisting in training needs analysis, content development, session coordination, and performance reporting.Key Responsibilities:<ul><li>Training Needs Analysis:</li><li>Support surveys, focus groups, and database maintenance to identify skill gaps.</li><li>Session Coordination: Organize logistics, co-facilitate workshops, track attendance, and gather feedback.</li><li>Data &amp; Reporting: Generate training reports, maintain dashboards, and flag data anomalies. Assist in developing training materials using ADDIE/SAM; manage resource libraries. Track post-training effectiveness and collect participant success stories.</li></ul>Requirements:<ul><li>Content Support:</li><li>Impact Measurement:</li><li>Education: Bachelor's in HR, Business, or Data-related field</li><li>Experience: Minimum 4 years in training; exposure to B2B/B2C or real estate a plus</li><li>Skills:</li><li>Excel &amp; Power BI proficiency</li><li>Strong organization &amp; attention to detail</li><li>Familiarity with instructional design models</li><li>LSSYB/LSSGB is a plus</li></ul>Send your CV to austine.anzaldo@psinv.net.Job Type: Full-time

Strategy & Performance Excellence (SPE) - Performance Specialist

SPE & Strategy Improvement Specialist

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