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logistics assistant

Arab Wood Industry

Position: Logistics Officer &amp; Procurement Assistant (Joinery / Fitout)Department: Logistics &amp; ProcurementCompany: Arab Wood Industry LLCLocation: Kezed, Abu DhabiImmediate joiningCompany DescriptionArab Wood operates a state-of-the-art production facility spanning 16,000 square feet in Abu Dhabi's KIZAD Khalifa Industrial Zone. Specializing in joinery fit out, the company expertly innovates, designs, manufactures, and delivers bespoke furniture pieces. These include kitchens, wardrobes, vanities, laundries, TV cabinets, and kids' rooms, exemplifying craftsmanship and design excellence. Arab Wood's commitment lies in providing superior service and tailored solutions to meet client needs.Job Summary:We are seeking an experienced and proactive Logistics Officer &amp; Procurement Assistant to oversee daily operations, logistics coordination, warehouse activities, transportation, and project support operations. The ideal candidate should have strong leadership skills, operational planning experience, and the ability to ensure smooth workflow between departments and project sites.Job Responsibilities&middot; Handle and coordinate all logistics and transportation activities&middot; Monitor deliveries, shipment schedules, and material movements&middot; Prepare delivery notes, invoices, and logistics documentation&middot; Coordinate with drivers, warehouse staff, suppliers, and site teams&middot; Maintain logistics records and update ERP/system data&middot; Assist the procurement team in obtaining quotations and preparing purchase orders&middot; Follow up with suppliers regarding deliveries and documentation&middot; Support procurement activities and maintain supplier recordsRequirements&middot; Bachelor&rsquo;s degree or diploma in Logistics, Supply Chain, Business Administration, or related field&middot; 2&ndash;4 years of experience in logistics and procurement support&middot; Strong coordination and communication skills&middot; Proficiency in MS Office, especially Excel&middot; Knowledge of ERP systems is an advantage&middot; Ability to manage multiple tasks and work under pressurePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Logistics Officer & Procurement Assistant (Joinery / Fit out)

YoSH

<div>The Warehouse Assistant will support warehouse and logistics activities by receiving, handling, storing and preparing goods for dispatch, while maintaining a safe, clean and organised working environment.
Key Responsibilities<ul><li>
Receive incoming deliveries; check goods against delivery notes and report any shortages, damages or discrepancies to the line manager.</li><li>
Unload, load and move stock safely by hand or using pallet trucks, trolleys and other manual handling equipment following site procedures.</li><li>
Assist with routine stock counts, cycle counts and basic inventory paperwork, recording discrepancies and escalating issues promptly.</li><li>
Maintain cleanliness and organisation of warehouse areas, storage racks and loading bays; remove waste and ensure recycling and disposals follow site procedures.</li><li>
Report unsafe conditions, damaged stock or equipment faults immediately and follow up on corrective actions as instructed.</li><li>
Support colleagues during busy periods and carry out other duties as reasonably requested by the line manager to support operations.</li></ul>
Requirements
ERP Warehouse Management
Warehouse Management System (WMS)
Inventory Management
Warehouse Operations in ERP
Oracle Warehouse Management
Microsoft Dynamics 365 Supply Chain Management
Infor WMS
Odoo Inventory</div>

Warehouse Assistant

<div>The Senior Warehouse Assistant will support warehouse and logistics activities by receiving, handling, storing and preparing goods for dispatch, while maintaining a safe, clean and organised working environment.
Key Responsibilities<ul><li>
Receive incoming deliveries; check goods against delivery notes and report any shortages, damages or discrepancies to the line manager.</li><li>
Unload, load and move stock safely by hand or using pallet trucks, trolleys and other manual handling equipment following site procedures.</li><li>
Assist with routine stock counts, cycle counts and basic inventory paperwork, recording discrepancies and escalating issues promptly.</li><li>
Maintain cleanliness and organisation of warehouse areas, storage racks and loading bays; remove waste and ensure recycling and disposals follow site procedures.</li><li>
Report unsafe conditions, damaged stock or equipment faults immediately and follow up on corrective actions as instructed.</li><li>
Support colleagues during busy periods and carry out other duties as reasonably requested by the line manager to support operations.</li></ul>
Requirements
ERP Warehouse Management
Warehouse Management System (WMS)
Inventory Management
Warehouse Operations in ERP
Oracle Warehouse Management
Microsoft Dynamics 365 Supply Chain Management
Infor WMS
Odoo Inventory</div>

Senior Warehouse Assistant

Nexus Horizon Technical Services LLC

Logistics Duties:Plan and coordinate daily transportation of manpower, equipment, and materials to and from ASAB site.Monitor delivery schedules and ensure materials reach the site on time without delay to construction works.Coordinate with procurement and warehouse teams to track material availability and dispatch.Liaise with security and gate pass teams for vehicle/equipment entry permissions and CICPA coordination.Maintain inventory of site equipment, tools, and consumables; ensure proper usage and control.Manage logistics-related documentation (delivery notes, gate passes, offloading reports, etc.).Arrange and monitor third-party logistics support if required (trailers, cranes, etc.).Administrative Duties:Support day-to-day administrative activities at the site office and camp.Maintain records of staff attendance, deployment, leave, and timesheets.Assist in coordinating staff accommodations, catering, and welfare requirements.Handle all document control activities including filing, correspondence, and record maintenance as per ADNOC protocols.Ensure compliance with ADNOC site access and HSE documentation (training certificates, medical, CICPA IDs, etc.).Assist with mobilization/demobilization formalities of site staff.Prepare and submit daily/weekly reports related to logistics, staff movement, and siteadministration.Qualifications &amp; Experience:Bachelor&rsquo;s Degree or Diploma.Minimum 3&ndash;5 years of experience in logistics/admin role within ADNOC or other oil &amp; gas construction projects in UAE.Familiarity with ADNOC procedures, permit systems, and security protocols (especially for ASAB/CICPA zones).Strong communication, coordination, and documentation skills.Proficient in MS Office (Excel, Word, Outlook); knowledge of ERP systems is a plus.Valid UAE driving license preferred.Key Competencies:Organizational and multitasking skillsAttention to detail and accuracyProactive problem-solving approachAbility to work under pressure in remote site conditionsCoordination with multi-disciplinary teamsJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Have you handled fleet or vehicle management, including registration, insurance, and maintenance?</li><li>Are you available to join immediately or within a notice period? Please specify.</li><li>Do you have a valid UAE driving license?</li><li>Are you comfortable working under pressure and handling multiple tasks simultaneously?</li></ul>

Logistics & Administration Officer

Green Solutions Projects Development LLC

We are looking for a storekeeper cum logistics coordinator to join our team.<ul><li>Suitable candidate must have minimum 1-2 Years of Experience.</li><li>Educations-Preference will give candidate with Bachelors Or Diploma in Mechanical Subject.</li><li>Must have Good Knowledge in Excel and Word</li><li>Must be ready to Stay in company accommodation.</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Storekeeper Cum Logistics Coordinator

TNW Optimal Innovation

Role OverviewWe are seeking a highly organised, trustworthy, and execution-focused Personal Assistant to support the CEO in managing daily operations, executive coordination, communication flow, and administrative priorities.The ideal candidate will act as the CEO&rsquo;s central coordination point, ensuring structured communication, accurate documentation, smooth scheduling, proactive follow-ups, and timely execution of critical tasks. This role requires strong attention to detail, confidentiality, professionalism, and the ability to manage multiple priorities efficiently.Key ResponsibilitiesA. Executive Support &amp; Calendar Management<ul><li>Manage the CEO&rsquo;s calendar, meetings, priorities, and scheduling accuracy.</li><li>Act as the primary point of contact to coordinate internal and external meetings, ensuring agendas, preparation materials, and follow-ups are completed.</li><li>Maintain a task tracker with high-level dashboard covering all CEO assignments, including task status, owner, deadline, and next action. Escalate overdue or at-risk tasks proactively. Ensure no deadline is missed due to tracking gaps.</li><li>Maintain confidentiality of executive discussions, documents, and decisions.</li><li>Prepare weekly written status updates/ executive summaries to the CEO.</li></ul>B. Documentation &amp; Records Management<ul><li>Maintain accurate records for CEO documentation, legal papers, property documents, contracts, and correspondence.</li><li>Ensure all documents are stored on the company shared drive in clearly defined folders. Organise and archive executive documents securely.</li><li>Ensure timely updates, renewals, and retrieval of critical documents.</li><li>Maintain version control for agreements and negotiation drafts.</li></ul>C. Travel &amp; Logistics<ul><li>Plan and manage travel arrangements including flights, visas, accommodation, itineraries, and transportation.</li><li>Coordinate logistics for business trips and official meetings.</li><li>Ensure travel plans are accurate, timely, and cost controlled.</li></ul>D. Operational &amp; Administrative Support<ul><li>Support company formation activities, registrations, and administrative coordination.</li><li>Assist Finance with invoice processing, documentation, and payment follow-ups when required. Maintain organised records, along with documentation trail.</li><li>Support HR and Admin on documentation flows and compliance coordination.</li><li>Execute ad hoc executive tasks assigned by the CEO with accountability.</li><li>Track vendor agreements and renewal timelines.</li></ul>E. Compliance, Visa &amp; Regulatory Coordination<ul><li>Manage visa processing and renewals for the CEO.</li><li>Ensure regulatory documentation is compliant and submitted on time.</li><li>Track deadlines and proactively flag upcoming renewals or compliance actions.</li></ul>F. Coordination &amp; Communication<ul><li>Coordinate communication between the CEO and internal leadership teams.</li><li>Ensure clarity, accuracy, professionalism, and confidentiality in all communication flows.</li><li>Maintain written records of key external discussions and agreements. Avoid verbal negotiations without prior approval or written summary.</li><li>Maintain meeting minutes with clear decisions and ownership.</li></ul>3. Key Performance Areas (KPAs)<ul><li>Task tracker accuracy and visibility</li><li>Zero missed executive deadlines</li><li>Document organisation and retrieval speed</li><li>Clarity and accuracy of written communication</li><li>Weekly executive status reporting discipline</li><li>Proper storage and tracking of agreements and invoices</li></ul>4. Reporting &amp; Escalation<ul><li>Reports directly to the CEO.</li><li>Escalates: scheduling conflicts; compliance risks; operational blockers; conflicting instructions; missed deadlines risk; incomplete documentation; ambiguity in negotiations or agreements immediately.</li><li>Uses official communication channels and document repositories only.</li><li>Support strategic initiatives, executive projects, and confidential assignments as required.</li></ul>RequirementsMinimum three years of experience working in administrative or executive assistant roles for a UAE company is required.Excellent communication skills in English are essential.Excellent travel coordination knowledge, including planning and booking travel arrangements, applying visas, and understanding visa regulations, is required.Strong task management and calendar management skills are essential.Flexibility for seven-day availability is required. While this is not a seven-day working role, the candidate must be available when critical appointments, events, travel coordination, or urgent executive matters arise during weekends or outside standard working hours.Basic knowledge of PRO-related work and administrative government processes is required.The role will also involve supporting HR and administrative activities beyond standard executive assistant responsibilities.Strong negotiation and coordination skills are required.Pay: AED5,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Do you have a minimum of 3 years of experience working as a Personal Assistant, Executive Assistant, or Administrative Coordinator for a UAE-based company?</li><li>Have you independently managed executive travel arrangements including flights, hotel bookings, visa applications, and appointment coordination for senior management?</li><li>Are you comfortable being available outside standard working hours, including weekends when required for urgent executive tasks or travel coordination?</li></ul>Work Location: In person

Personal Assistant to CEO

Reliance Facilities Management

Position TitleProcurement AssistantJob SummaryThe Procurement Assistant supports the procurement team in sourcing, purchasing, and coordinating materials, products, and services required by the company. The role involves handling purchase orders, supplier communication, documentation, and ensuring timely delivery while maintaining accurate procurement records.Key Responsibilities<ul><li>Assist in preparing and processing purchase orders and purchase requisitions</li><li>Coordinate with suppliers regarding quotations, deliveries, and invoices</li><li>Compare prices and evaluate supplier quotations</li><li>Maintain procurement records, contracts, and supplier databases</li><li>Follow up on pending orders and ensure timely delivery of materials</li><li>Coordinate with internal departments regarding purchasing requirements</li><li>Monitor inventory levels and assist in stock replenishment</li><li>Support procurement team in vendor registration and evaluation</li><li>Ensure compliance with company procurement policies and procedures</li><li>Assist in preparing procurement reports and documentation</li></ul>Requirements &amp; Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain, Logistics, or related field</li><li>Previous experience in procurement, purchasing, or administrative support is preferred</li><li>Good knowledge of procurement processes and supplier coordination</li><li>Proficiency in Microsoft Office applications, especially Excel</li><li>Strong communication and negotiation skills</li><li>Good organizational and time management abilities</li><li>Attention to detail and ability to work under pressure</li></ul>Preferred Skills<ul><li>Experience with ERP systems or procurement software</li><li>Basic understanding of inventory management</li><li>Ability to multitask and coordinate with different departments</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Procurement: 2 years (Preferred)</li></ul>Work Location: In person

Procurement Assistant

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