administrative assistant

hr assistant

office assistant

accounts assistant

warehouse helper

logistics assistant

AGMC

Key Responsibilities<ul><li>Assist with loading and unloading deliveries.</li><li>Receive, inspect, and move materials within the warehouse.</li><li>Prepare items for dispatch, packing, and shipment.</li><li>Organise and store inventory in designated locations.</li><li>Support stock counting and inventory checks.</li><li>Ensure products are handled carefully to prevent damage.</li><li>Keep the warehouse clean, organised, and free from safety hazards.</li><li>Assist with labelling and sorting goods.</li><li>Follow warehouse procedures and health &amp; safety regulations.</li><li>Perform other warehouse and logistics duties as assigned by the supervisor.</li></ul>Qualifications &amp; Experience<ul><li>High school certificate or equivalent preferred.</li><li>Previous warehouse or logistics experience is an advantage but not essential.</li><li>Basic understanding of warehouse operations is preferred.</li></ul>Skills &amp; Competencies<ul><li>Physically fit and able to lift and move materials safely.</li><li>Ability to follow instructions and work as part of a team.</li><li>Good organisational skills.</li><li>Reliable, punctual, and hardworking.</li><li>Basic communication skills.</li><li>Strong awareness of workplace health and safety practices.</li></ul>Working Conditions<ul><li>Warehouse environment.</li><li>Requires standing, walking, lifting, carrying, and moving materials throughout the workday.</li><li>May occasionally work overtime based on operational requirements.</li></ul>Pay: Up to AED1,200.00 per monthApplication Question(s):<ul><li>I am offering a salary of AED 1200 + Company-provided accommodation and transport, does that match your expectations?</li><li>Are you located in Sharjah or Dubai?</li></ul>Work Location: In person

Logistics helper / packer

Noorka

<div>Noorka Logistics is seeking a proactive and organized HR Assistant to join our Human Resources team in Dubai. This role is ideal for an individual with excellent administrative and communication skills who is passionate about supporting recruitment, employee relations, and HR operations. The successful candidate will assist in creating an efficient and positive workplace while ensuring smooth day-to-day HR activities.
Key Responsibilities:
<ul><li>Assist with recruitment activities, including posting job vacancies, screening applications, and scheduling interviews.</li>
<li>Maintain accurate employee records, personnel files, and HR databases.</li>
<li>Support the onboarding and orientation process for new employees.</li>
<li>Prepare employment contracts, offer letters, and other HR-related documentation.</li>
<li>Monitor employee attendance, leave records, and maintain HR reports.</li>
<li>Assist with payroll preparation by collecting attendance and employee information.</li>
<li>Respond to employee inquiries regarding HR policies, benefits, and procedures.</li>
<li>Coordinate employee training sessions, meetings, and engagement activities.</li>
<li>Ensure compliance with company policies and UAE labor regulations.</li>
<li>Provide general administrative support to the HR department as required.</li>
</ul>Requirements:
<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li>
<li>1&ndash;3 years of experience in Human Resources or administrative support.</li>
<li>Knowledge of recruitment processes, employee record management, and HR administration.</li>
<li>Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.</li>
<li>Strong organizational, multitasking, and communication skills.</li>
<li>Ability to maintain confidentiality and handle sensitive information professionally.</li>
<li>A positive attitude with the ability to work effectively in a fast-paced environment.</li>
</ul>Skills &amp; Competencies:
<ul><li>Human Resources administration expertise</li>
<li>Strong communication and interpersonal skills</li>
<li>Excellent organizational and multitasking abilities</li>
<li>Attention to detail and record management</li>
<li>Time management and problem-solving skills</li>
<li>Professionalism, teamwork, and confidentiality</li>
</ul>Why Join Noorka Logistics?
At Noorka Logistics, our employees are the driving force behind our success. This HR Assistant position in Dubai offers an excellent opportunity to build a rewarding career in Human Resources, gain valuable industry experience, and become part of a dynamic, supportive, and rapidly growing logistics organization.</div>

HR Assistant

B&B Hotel Hannover-City

Job BriefAre you an experienced Procurement Assistant with hands-on exposure to end-to-end procurement, RFQ handling, supplier coordination, and Letter of Credit (LC) documentation?Are you a native Arabic speaker with the confidence to communicate effectively with Arabic-speaking clients, suppliers, banks, and government authorities?If you have strong negotiation skills, experience in import/export documentation, and the ability to coordinate closely with Finance, Logistics, and external stakeholders, then you are the one we are looking for.Key Responsibilities:Supplier Sourcing &amp; Vendor Management<ul><li>Identify and research new suppliers to meet emerging business requirements.</li><li>Source alternative suppliers for existing procurement needs to ensure continuity.</li><li>Build, populate, and maintain a comprehensive supplier database.</li><li>Demonstrate strong negotiation and procurement skills to achieve cost-effective purchasing.</li></ul>RFQ &amp; Procurement Operations<ul><li>Manage the end-to-end RFQ (Request for Quotation) process in coordination with the Logistics Manager.</li><li>Ensure RFQs and tenders issued to vendors meet company specifications and timelines.</li><li>Review all existing and pending purchase orders and follow up with suppliers to ensure timely shipment.</li></ul>Letter of Credit (LC) &amp; Trade Documentation<ul><li>Handle invoicing and follow up on Letters of Credit (LCs).</li><li>Work closely with the Finance Department on LC-related purchases.</li><li>Review LC drafts received from customers and advise on required amendments.</li><li>Check Export LCs and request amendments where necessary.</li><li>Prepare and sign Export Letters of Credit and Collection Documents.</li><li>Prepare Bill of Lading (BL) instructions for the import team in line with LC requirements.</li><li>Follow up with banks on submitted documents for LC negotiation, approval, or collection.</li></ul>Logistics &amp; Shipment Coordination<ul><li>Coordinate with suppliers and logistics companies for shipment arrangements.</li><li>Liaise with local authorities for shipment-related requirements.</li><li>Communicate with suppliers regarding delivery discrepancies and resolve claims.</li><li>Coordinate with insurance service providers/agencies for required insurance documents.</li></ul>Finance &amp; Internal Coordination<ul><li>Liaise with the Finance Department to process payments to:</li><li>Government authorities</li><li>Suppliers</li><li>Service providers</li><li>Follow up with customers on past-due bills and outstanding payments.</li></ul>Compliance, Attestation &amp; Documentation<ul><li>Apply for attestation and legalization of documents.</li><li>Obtain Certificates of Origin and other trade documents from relevant government agencies.</li></ul>Reporting &amp; MIS<ul><li>Maintain daily MIS reports related to procurement, documentation, and shipments.</li><li>Ensure proper documentation control and audit readiness.</li></ul>Required Skills/Qualifications/Experience<ul><li>Bachelor&rsquo;s Degree in Business Administration, Supply Chain Management, Logistics Management, International Business, Commerce, Finance, Accounting, or any related field.</li><li>Minimum 2 years of experience in procurement, logistics, or trade operations.</li><li>Hands-on experience with:</li><li>Letters of Credit (Import &amp; Export)</li><li>RFQs and vendor coordination</li><li>Trade and shipping documentation</li><li>Fluency in Arabic (Mandatory) &ndash; spoken and written.</li><li>Strong negotiation and vendor management skills.</li><li>Good understanding of LCs, invoicing, and export/import documentation.</li><li>Strong coordination and follow-up skills.</li><li>High attention to detail and ability to manage multiple priorities.</li><li>Proficient in MS Excel and MS Office.</li><li>Ability to work independently with minimal supervision.</li></ul>What We OfferGross salary - AED 6,000 - 7,000 / monthMedical insurance.Annual vacationJob Types: Full-time, PermanentPay: AED6,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in procurement, logistics, or trade operations?</li></ul>Work Location: In person

Procurement Assistant

Wayz Digitally

Executive Assistant / Office Manager (HR Background)Dubai, UAE On behalf of our client | Recruitment by Daxin GlobalAbout the Opportunity Daxin Global is recruiting on behalf of a client in Dubai for an experienced Executive Assistant to take on Office Manager responsibilities, with a strong HR background to support recruitment, people operations and other HR responsibilities. This is a hands-on, multi-hat role suited to someone who thrives on structure and can manage both executive support and day-to-day office/HR functions.Key Responsibilities<ul><li>Provide executive-level administrative support (scheduling, correspondence, travel, meeting coordination)</li><li>Oversee daily office operations and administration</li><li>Support recruitment activities: CV screening, interview coordination, candidate communication</li><li>Assist with HR functions: onboarding, employee records, attendance, policy compliance</li><li>Manage vendor relationships and office supplies/logistics</li><li>Prepare reports, presentations, and documentation as needed</li><li>Act as a point of contact between management, staff, and external parties</li></ul>Requirements<ul><li>Bachelor's degree (HR, Business Administration, or related field preferred)</li><li>2+ years of experience in an EA, office management, or HR support role</li><li>UAE experience preferred; must be based in or willing to relocate to Dubai</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication in English</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to handle confidential information with discretion</li></ul>What's on Offer<ul><li>Competitive salary (based on experience)</li><li>Dynamic, professional work environment</li><li>Growth potential within the company</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office executive and HR: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Executive Assistant / Office Manager with HR Background

KinFitz & Co

<div>Executive Assistant, Beauty and Fragrance, Dubai
Are you an experienced Executive Assistant who thrives working directly alongside a highly driven founder, and who can move seamlessly between board level priorities and the pace of a personal brand built in the public eye?
Our client is a fast growing, globally recognised beauty and fragrance brand, founded in 2018 and now operating at genuine international scale. Based in Dubai, they are continuing to build out their own dedicated processes and leadership structure as the business matures. They are hiring an Executive Assistant to work closely with the founder and partner directly with the Chief of Staff, supporting everything from high level business projects to the day to day running of the founder&rsquo;s world.
This is not a standard nine to five support role. The founder is highly engaged and hands on across the business, and this person will need to move at her pace, often outside of typical office hours. A separate Personal Assistant handles the founder&rsquo;s personal life and logistics, so this role is firmly focused on the business side, though the two will work closely together.
What&rsquo;s in it for you:
<ul><li>Direct, close proximity to a founder who is genuinely building and shaping a category leading global brand
</li><li>Real variety, from partnering on business projects with the Chief of Staff to supporting major brand moments and high profile initiatives
</li><li>A creative, fast moving environment within the beauty and fragrance world, not a traditional corporate setting
</li><li>Base salary up to AED 25,000 per month plus 10% discretionary bonus and a strong benefits package
</li></ul>What you&rsquo;ll be doing:
<ul><li>Managing a complex, fast changing calendar alongside the Chief of Staff
</li><li>Partnering on business projects and initiatives that span the wider leadership team
</li><li>Coordinating international travel, often at short notice
</li><li>Preparing materials and briefings ahead of high level meetings
</li><li>Acting as a trusted point of contact between the founder, the Chief of Staff, and senior stakeholders
</li><li>Staying one step ahead of shifting priorities and pre empting what&rsquo;s needed before it&rsquo;s asked for
</li></ul>What we need:
<ul><li>Proven experience as an Executive Assistant supporting a founder, chairman, or senior executive in a high profile, fast paced environment
</li><li>Comfort with genuine flexibility around working hours and last minute change
</li><li>Strong international travel availability, with no visa restrictions that would prevent short notice travel to the UK or US
</li><li>Based in Dubai for the long term, this is a role for someone building a career here, not a short term stop
</li><li>Excellent judgement, discretion, and the ability to build trust quickly with senior stakeholders
</li><li>A genuine interest in beauty, fragrance, or the wider creative and lifestyle space is a strong plus
</li></ul>If you want to work at the centre of a brand that&rsquo;s still being built, not just maintained, we&rsquo;d like to hear from you.</div>

Executive Assistant

Boundless

<div>
 
 
 
 Role Overview:
 
 
 
 
 We&rsquo;re looking to hire an
 
 Executive Assistant to the Chairman
 
 . This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives&rsquo; daily tasks.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Calendar Management and Scheduling
 
 :
 
 <ul>
 <li>
 Efficiently manage the Chairman&rsquo;s calendar, coordinating appointments, meetings, and conference calls.
 </li>
 <li>
 Prioritize and optimize scheduling to maximize the Chairman&rsquo;s time.
 </li>
 </ul>
 
 
 Travel Coordination
 
 :
 
 <ul>
 <li>
 Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
 </li>
 <li>
 Anticipate travel needs and handle adjustments promptly.
 </li>
 </ul>
 
 
 Document Preparation and Organization
 
 :
 
 <ul>
 <li>
 Create, edit, and format documents, presentations, and reports for executive meetings.
 </li>
 <li>
 Maintain an organized digital and physical filing system.
 </li>
 </ul>
 
 
 Special Projects and Initiatives
 
 :
 
 <ul>
 <li>
 Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
 </li>
 <li>
 Assist in preparing materials for board meetings and high-level presentations.
 </li>
 </ul>
 
 
 Confidentiality and Discretion
 
 :
 
 <ul>
 <li>
 Handle sensitive information with utmost confidentiality.
 </li>
 <li>
 Exercise discretion when dealing with confidential documents and discussions.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Professionalism
 
 : Represent the Chairman and the firm with the highest level of professionalism and integrity.
 </li>
 <li>
 
 Typing Speed
 
 : A minimum of 60 WPM is required for this role.
 </li>
 <li>
 
 Communication Skills
 
 : Excellent verbal and written communication skills in English (other languages are a plus).
 </li>
 <li>
 
 Software Proficiency
 
 : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 
 Attention to Detail
 
 : Meticulous in document preparation and data management.
 </li>
 <li>
 
 Adaptability
 
 : Comfortable in a fast-paced, ever-changing environment.
 </li>
 <li>
 
 Positive Attitude
 
 : Proactive, solution-oriented, and maintains a positive outlook.
 </li>
 </ul>
</div>

Operations Executive Assistant (Arabic Speaker)

Brightway photocopier equipment

Key ResponsibilitiesModular Logistics Management Analyze and optimize onsite logistics flows for modular construction and offsite manufactured products. Develop material movement plans to ensure timely delivery and installation of modules. Coordinate with production, warehouse, transportation, and site teams to streamline logistics operations. Monitor logistics performance and identify opportunities for cost and time reduction. Process &amp; Method Study Conduct time studies, motion studies, and work measurement activities. Analyze current work methods and identify bottlenecks, inefficiencies, and non-value-added activities. Develop improved process flows and operational methodologies. Establish productivity benchmarks and labor norms. Standardization &amp; Continuous Improvement Develop and maintain Standard Operating Procedures (SOPs), work instructions, and process standards. Implement Lean Manufacturing, Six Sigma, and continuous improvement tools. Drive standardization initiatives across factory and site operations. Support Kaizen, 5S, Value Stream Mapping (VSM), and waste reduction programs. Offsite Product Industrialization Collaborate with design, engineering, manufacturing, and installation teams to ensure manufacturability and constructability. Develop standard production methods for modular and prefabricated products. Support new product introductions and process validation activities. Establish standard cycle times and resource requirements for offsite products. Performance Analysis &amp; Reporting Monitor KPIs related to productivity, efficiency, logistics, quality, and cost. Prepare reports, dashboards, and recommendations for management. Conduct root cause analysis and develop corrective action plans. Support digitalization and data-driven decision-making initiatives.QualificationsBachelor's Degree in Industrial Engineering, Mechanical Engineering, Manufacturing Engineering, or related field. 5&ndash;10 years of experience in industrial engineering, modular construction, prefabrication, manufacturing, or logistics operations. Experience in time &amp; motion studies, process improvement, and work measurement techniques. Knowledge of Lean Manufacturing, Six Sigma, Kaizen, and continuous improvement methodologies. Familiarity with modular construction, offsite manufacturing, or prefabrication environments is preferred.Pay: AED7,000.00 - AED8,500.00 per monthApplication Question(s):<ul><li>What is your current and expected salary?</li></ul>Work Location: In person

Lead Engineer – Industrial Engineering (R&D)

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