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admin logistics (uae national)

logistics officer

JD.COM

<div>
 
 【Job Responsibilities】
 
 
 
 
 【Job Requirements】
 
 
 
 About JD.com JD.com (NASDAQ: JD and HKEX: 9618), also known as JINGDONG, has evolved from a pioneering e-commerce platform into a leading technology and service provider with supply chain at its core. Renowned for its supply chain innovation and excellence, JD.com has expanded into sectors including retail, technology, logistics, healthcare, and more, aiming to transform traditional business models with cutting-edge digital solutions. Know more about us:https://corporate.jd.com/ About the Role We are seeking a detail-oriented and proactive Logistics Specialist to manage customs documentation, clearance, and compliance for our import/export operations in the UAE and GCC region. This role will be pivotal in ensuring seamless shipment processing, regulatory adherence, and client satisfaction. Key Responsibilities: Prepare, verify, and submit accurate customs documentation (invoices, air waybills, packing lists, HS codes) in compliance with UAE customs regulations and international trade standards. Use JDL and other customs platforms to manage documentation and ensure adherence to UAE, GCC, and international trade laws, including bonded zones and exemptions. Handle import/export clearance for air, sea, and land shipments (FCL, LCL, break bulk, B2B, B2C), coordinating with customs authorities, free zones (e.g., JAFZA), and mainland UAE. Calculate and process customs duties/taxes accurately, ensuring timely payments and maintaining reconciled financial records. Prepare invoices for duties, taxes, and clearance fees; coordinate with finance to resolve disputes and ensure collections. Act as the main client contact for customs procedures, duty obligations, and shipment updates, liaising with officials, freight forwarders, and vendors. Monitor shipments from port to warehouse, manage GCC cross-border logistics, and coordinate truck allocation and tracking. Qualifications &amp; Skills: Bachelor&rsquo;s degree in logistics, supply chain management, or a related field. Proven experience in logistics, customs clearance, and trade compliance in the UAE. Strong knowledge of UAE customs regulations, GCC trade laws, and HS code classification. Proficiency in JDL and other customs/billing systems. Excellent communication, coordination, and problem-solving skills. Ability to work under pressure and manage multiple shipments simultaneously.
 
 
 
 【About JD.com】
 
 
 
 JD.com (NASDAQ: JD and HKEX: 9618), also known as JINGDONG, has evolved from a pioneering e-commerce platform into a leading technology and service provider with supply chain at its core. Renowned for its supply chain innovation and excellence, JD.com has expanded into sectors including retail, technology, logistics, healthcare, and more, aiming to transform traditional business models with cutting-edge digital solutions. Ranked 47th on the Fortune Global 500, JD.com is China&rsquo;s largest retailer by revenue. In 2023, JD.com reported revenues of US$152.8 billion and served approximately 600 million active customers.
 
 
 
 【Our International Business】
 
 
 
 We are dedicated to building a digitally intelligent, cross-border supply chain and global retail infrastructure. Leveraging our global supply chain capabilities, JD.com continues to expand in markets where our competitive strengths shine. Currently, JD.com operates globally, with business activities in countries such as China, the U.S., U.K., Netherlands, France, Germany, Spain, Brazil, Hungary, Japan, South Korea, Australia, Thailand, Vietnam, Malaysia, Indonesia, Saudi Arabia, the UAE, and many others, reaching customers in every corner of the world.
 
 
 
 【International Logistics】
 
 
 
 JD Logistics (also known as JINGDONG Logistics), publicly on the Hong Kong Stock Exchange, which provides technology-driven supply chain and logistics solutions, with a market-leading infrastructure network across China. JD Logistics has also developed a robust global supply chain network with highly automated warehousing and reliable international transportation solutions. Currently, JD Logistics operates approximately 100 bonded, overseas, and direct mail warehouses across almost 1 million square meters. The company provide comprehensive logistics support to a diverse range of clients, including both international enterprises and Chinese brands expanding globally.
</div>

Logistics Officer

DP World

<div>
 
 Job Description
 
 
 
 
 About the Role:
 
 
 
 Based at the Dubai Head Office and reporting to the VP, Commercial &amp; Tendering &ndash; Offshore Services, this role is responsible for the timely preparation of all tenders and proposal submissions in compliance with IT requirements and the company&rsquo;s internal procedures
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Manage and coordinate the entire tender process from receipt of the invitation to tender (ITT) through to submission of the final proposal.
 </li>
 <li>
 Review and analyse tender documents, specifications, and requirements to ensure a clear understanding of the scope of work, timelines, and client expectations.
 </li>
 <li>
 Work closely with various internal departments, such as Operations, Finance, Legal, and HSSEQ, to gather the necessary information and documentation required for the preparation of the tender submission.
 </li>
 <li>
 Develop and maintain a comprehensive tender schedule, ensuring that all internal stakeholders are aware of their responsibilities and deadlines.
 </li>
 <li>
 Prepare and submit clarification requests to clients, as necessary, to obtain a clear understanding of their requirements and expectations.
 </li>
 <li>
 Coordinate the development of technical and commercial proposals, ensuring that they are accurate, complete, and compliant with the tender requirements.
 </li>
 <li>
 Prepare risk assessments, sales report, CRM data analysis and other internal and external reports.
 </li>
 <li>
 Ensure that all tender documentation is well-organized, up-to-date, and easily accessible for future reference.
 </li>
 <li>
 Monitor the progress of submitted tenders, keeping management informed of any developments and maintaining communication with clients as needed.
 </li>
 <li>
 Arranging and coordinating contract closure and handover processes to relevant stakeholders.
 </li>
 <li>
 Continuously improve tender processes and documentation by identifying areas for improvement and implementing best practices.
 
 
 </li>
 </ul>
 
 Qualification &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in a relevant field, such as Marketing, Engineering, Business Administration, IT or Supply Chain Managemen t.
 </li>
 <li>
 A minimum of 5 - 7 years of experience in a similar role, preferably within the oil and gas offshore logistics industry.
 
 
 </li>
 </ul>
 
 Job-Specific Skills
 
 
 
 <ul>
 <li>
 An in-depth working knowledge of all Microsoft Office software,
 </li>
 <li>
 Independent judgment
 </li>
 <li>
 Demonstrate the ability to implement P&amp;O Way
 </li>
 <li>
 Demonstrate good and professional internal and external communication
 </li>
 <li>
 Excellent organisational skills
 
 
 </li>
 </ul>
 
 Key Attributes
 
 
 
 <ul>
 <li>
 Excellent analytical skills, with the ability to interpret technical and financial data to develop accurate cost estimates and pricing models.
 </li>
 <li>
 Exceptional written and verbal communication skills, including developing persuasive tender submissions and engaging with stakeholders at all levels.
 </li>
 <li>
 Proficient in using relevant software applications, including Microsoft Office Suite, CRM and project management tools.
 </li>
 <li>
 Strong organisational and time management skills, with the ability to manage multiple tender submissions simultaneously and meet deadlines.
 </li>
 <li>
 Proactive, detail-oriented, and able to work effectively in a fast-paced and dynamic environment.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 
 ABOUT THE BUSINESS
 
 
 
 P&amp;O Maritime Logistics (POML) is a leading provider of marine solutions with focus on offshore energy, port services and logistics. The company provides a wide portfolio of value-added marine services and ability to integrate these offerings for its customers &ndash; always with safety and the environment at the forefront.
 
 
 Headquartered in Dubai, the company has operations globally across all seven continents.
 
 
 In July 2019, Topaz Energy and Marine was acquired by DP World, merged with P&amp;O Maritime and started operating under the P&amp;O brand as P&amp;O Maritime Logistics.
 
 
 www.pomaritime.com
</div>

P&O Maritime Logistics - Commercial Officer, Offshore

Noorka Logistics

<div>
 Noorka Logistics is seeking a qualified and proactive HSE (Health, Safety, and Environment) Officer to join our team in
 
 Dubai
 
 . This role is ideal for a safety-focused professional who can ensure compliance with health and safety regulations, promote a safe working environment, and support operational excellence within a fast-paced logistics environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Develop, implement, and monitor health, safety, and environmental policies and procedures.
 </li>
 <li>
 Conduct regular warehouse and site inspections to identify potential hazards.
 </li>
 <li>
 Ensure compliance with UAE HSE regulations and company safety standards.
 </li>
 <li>
 Provide safety training and awareness programs to employees.
 </li>
 <li>
 Investigate accidents, incidents, and near-misses and prepare detailed reports.
 </li>
 <li>
 Maintain records of safety audits, inspections, and incident reports.
 </li>
 <li>
 Ensure proper use of personal protective equipment (PPE) by staff.
 </li>
 <li>
 Coordinate emergency response procedures and conduct safety drills.
 </li>
 <li>
 Recommend improvements to enhance workplace safety and reduce risks.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Occupational Health &amp; Safety or a related field.
 </li>
 <li>
 2&ndash;4 years of experience in an HSE role, preferably in logistics or warehouse operations.
 </li>
 <li>
 Knowledge of UAE safety regulations and standards.
 </li>
 <li>
 NEBOSH or IOSH certification is highly preferred.
 </li>
 <li>
 Strong analytical and problem-solving skills.
 </li>
 <li>
 Excellent communication and training abilities.
 </li>
 <li>
 Ability to work under pressure and respond to emergencies.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Strong attention to detail and risk awareness
 </li>
 <li>
 Leadership and decision-making skills
 </li>
 <li>
 Time management and organizational abilities
 </li>
 <li>
 Ability to promote a strong safety culture
 </li>
 <li>
 Team-oriented with a proactive approach
 
 
 </li>
 </ul>
 At Noorka Logistics, safety is a top priority in all our operations. This HSE Officer position in
 
 Dubai
 
 offers an excellent opportunity to grow your career while contributing to a safe, compliant, and efficient working environment in a professional logistics organization.
</div>

HSE Officer

PureHealth

<div>
 
 
 About the role:
 
 
 
 We are looking for a Commercial Specialist &ndash; Admin Support who provides high-level administrative and coordination support to the Chief Commercial Officer and acts as a central point of administrative support for the wider Commercial Office. The role also supports the Marketing team with procurement-related activities, ensuring smooth coordination, compliance, and timely processing across internal stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. PA Support to the Chief Commercial Officer
 
 
 <ul>
 <li>
 Provide comprehensive PA support to the CCO, including diary management, meeting coordination, correspondence, and travel arrangements.
 </li>
 <li>
 Organize meetings by preparing agendas, coordinating logistics, circulating materials, and tracking follow-up actions.
 </li>
 <li>
 Proactively manage priorities and administrative tasks to support effective time management and decision-making.
 </li>
 </ul>
 
 
 2. Commercial Office Administrative Support
 
 
 <ul>
 <li>
 Act as the central administrative point of contact for the Commercial Office.
 </li>
 <li>
 Coordinate administrative activities across all commercial sub-functions to ensure consistency and efficiency.
 </li>
 <li>
 Support internal communications and coordination with cross-functional teams, including Finance, Procurement, Contracts, Strategy, CSR, and PBE.
 </li>
 </ul>
 
 
 3. Marketing &amp; Procurement Support
 
 
 <ul>
 <li>
 Raise Purchase Requisitions (PRs) for the Marketing team and manage end-to-end approval workflows.
 </li>
 <li>
 Liaise with Finance and Procurement to ensure timely processing, policy compliance, and accurate documentation.
 </li>
 <li>
 Maintain organized records of PRs, approvals, and related commercial documentation
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 2&ndash;6 years of experience in a similar role
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Al Khayyat Investments (AKI)

<div>
 
 
 Job Purpose:
 
 
 
 To manage and optimize the day-to-day operations of the company fleet, ensuring vehicle availability, compliance, and cost efficiency. The role is responsible for overseeing fleet administration, preventive maintenance, repairs, and accident management to achieve minimum downtime and targeted uptime levels. Ensure compliance with safety, regulatory, and quality standards while monitoring driver performance and resource utilization. Control fleet operating costs through effective vendor coordination, expense tracking, and performance analysis.
 
 
 
 
 
 
 Key accountabilities:
 
 
 
 Fleet Administration &amp; Compliance:
 
 <ul>
 <li>
 Oversee vehicle registration, insurance, passing, and renewal of registration cards for new and existing vehicles.
 </li>
 <li>
 Ensure statutory compliance by maintaining RTA Traffic File, employee EIDs, and vehicles free of fines.
 </li>
 <li>
 Monitor and manage driver licenses, road permits, delivery permits, and vehicle branding permits, ensuring timely renewals.
 </li>
 <li>
 Manage balances and transactions for E-Wallet systems (Salik / Darb).
 </li>
 </ul>
 
 
 
 
 Vehicle Operations &amp; Preventive Maintenance:
 
 <ul>
 <li>
 Track and analyze daily vehicle usage to plan servicing and preventive maintenance schedules.
 </li>
 <li>
 Conduct regular preventive inspections to ensure optimal vehicle serviceability and minimize breakdowns.
 </li>
 <li>
 Coordinate with vehicle custodians to ensure scheduled maintenance is completed on time.
 </li>
 <li>
 Receive vehicles physically from drivers and validate job cards before repair or maintenance activities.
 </li>
 <li>
 Ensure up time of 98% of the vehicles at any given point of time.
 </li>
 </ul>
 
 
 
 
 Workshop &amp; Repair Management:
 
 <ul>
 <li>
 Personally inspect vehicles requiring part replacements and authorize parts replaced by the garage.
 </li>
 <li>
 Liaise with garage to obtain timely repair quotations, approvals, and invoice submissions.
 </li>
 <li>
 Inspect vehicles under repair to validate repair requirements and ensure spare parts quality and workmanship.
 </li>
 <li>
 Ensure vehicles are released from the garage after completing all required checks.
 </li>
 <li>
 Monitor garage backlog and implement actions to clear pendency regularly.
 </li>
 <li>
 Monitor TAT for all the repairs and submit monthly report on TAT achievement and reason for non achievement.
 </li>
 </ul>
 
 
 
 
 Accident &amp; Insurance Management:
 
 <ul>
 <li>
 Liaise with admin team and Register accident claims and coordinate with insurance providers for survey and repair approvals.
 </li>
 <li>
 Liaise with garage to ensure timely, cost-effective, and quality accident repairs.
 </li>
 </ul>
 
 
 
 
 Fleet Cost &amp; Expense Control:
 
 <ul>
 <li>
 Track and control fleet-related expenses and generate analytical reports for financial visibility.
 </li>
 <li>
 Raise and manage purchase orders for fleet requirements through ERP systems.
 </li>
 <li>
 Coordinate proactively with Garage for spare parts planning and availability.
 </li>
 <li>
 Track cost per KM and achieve the industry standard.
 </li>
 </ul>
 
 
 
 
 GPS &amp; Technology Monitoring:
 
 <ul>
 <li>
 Monitor GPS systems to ensure compliance with operational efficiency and safety standards.
 </li>
 <li>
 Maintain accurate fleet data and dashboards through Excel and other reporting tools.
 </li>
 </ul>
 
 
 
 
 Driver &amp; Resource Management:
 
 <ul>
 <li>
 Assess driving capabilities of new drivers shortlisted by HR.
 </li>
 <li>
 Prepare and manage driver attendance, overtime, and leave planning to ensure operational continuity.
 </li>
 <li>
 Handle vehicle handover and takeover processes and resolve related disputes.
 </li>
 </ul>
 
 
 
 
 Health, Safety &amp; Quality Standards:
 
 <ul>
 <li>
 Ensure all drivers comply with quality, health, and safety standards.
 </li>
 <li>
 Ensure all drivers are equipped with appropriate personal protective equipment (PPE).
 </li>
 <li>
 Enforce adherence to standard operating procedures (SOPs) during the delivery.
 </li>
 </ul>
 
 
 
 
 Reporting. MIS &amp; Continuous Improvement:
 
 <ul>
 <li>
 Manage, develop, and motivate drivers to achieve productivity
 </li>
 <li>
 Analyze technical and administrative processes to identify improvement opportunities and implement best practices.
 </li>
 <li>
 Plan and develop systems to enhance garage efficiency, output quality, and turnaround time.
 </li>
 <li>
 Facilitate training, coaching, and continuous development of team members.
 </li>
 <li>
 Provide ongoing technical guidance and support to the team.
 </li>
 <li>
 Prepare and present monthly technical, administrative, and MIS reports to senior management.
 </li>
 <li>
 Implement procedures to record, monitor, and address operational setbacks with corrective actions.
 </li>
 <li>
 Report employee performance and workshop productivity to higher management.
 </li>
 </ul>
 
 
 
 
 
 Experience, skills and qualification:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Mechanical Engineering, Automotive Engineering, or a related field.
 </li>
 <li>
 Minimum 4&ndash;6 years of hands-on experience managing fleets in distribution, logistics, or FMCG environments.
 </li>
 <li>
 Strong knowledge of UAE RTA regulations, vehicle registration, insurance, permits, and statutory compliance.
 </li>
 <li>
 Proven experience in preventive maintenance planning, workshop coordination, and repair turnaround management.
 </li>
 <li>
 Solid understanding of fleet cost control
 </li>
 <li>
 Ability to manage drivers, enforce safety standards, and coordinate effectively with garages, vendors, and internal stakeholders.
 </li>
 </ul>
</div>

Fleet Supervisor (Logistics).

Aventus

<div>
 
 This is a broad, high-responsibility role that goes beyond traditional EA support, combining executive assistance with operations, HR, and office management. The successful candidate will work closely with senior leadership and play a key role in the day-to-day running of the business.
 
 
 
 
 
 
 Candidate Profile
 
 
 
 We are ideally seeking someone with:
 
 <ul>
 <li>
 5&ndash;10+ years&rsquo; experience in a similar role within financial services or a professional services environment
 </li>
 <li>
 Experience in DFSA regulated firms strongly preferred
 </li>
 <li>
 Strong organisational and multitasking skills
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Ability to work independently and take ownership
 </li>
 <li>
 Arabic speaking (advantageous)
 </li>
 <li>
 WFH on Friday and all of July &amp; August
 </li>
 <li>
 Immediately available
 </li>
 </ul>
 
 
 
 
 
 Role Overview &ndash; Administrative Manager
 
 
 
 
 Location:
 
 Dubai
 
 
 
 Reporting to:
 
 Senior Management
 
 
 
 
 
 
 Role Summary
 
 
 
 A broad and hands-on role combining executive support with operational oversight, HR coordination, and office management. The position requires a highly organized and proactive individual who can manage multiple responsibilities across the business.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Diary and calendar management for senior leadership
 </li>
 <li>
 Travel coordination, itineraries, and expense management
 </li>
 <li>
 Supporting meetings, board logistics, and internal coordination
 </li>
 </ul>
 
 
 
 
 
 Operations &amp; Office Management
 
 
 <ul>
 <li>
 Day-to-day office management and facilities oversight
 </li>
 <li>
 Vendor sourcing and management (including real estate, maintenance, and services)
 </li>
 <li>
 Business continuity and general operational support
 </li>
 </ul>
 
 
 
 
 
 HR &amp; People
 
 
 <ul>
 <li>
 Recruitment support (including coordination with agencies)
 </li>
 <li>
 Onboarding and offboarding processes
 </li>
 <li>
 Visa processing and renewals
 </li>
 <li>
 Health insurance administration and renewals
 </li>
 </ul>
 
 
 
 
 
 Compliance &amp; Governance
 
 
 <ul>
 <li>
 Liaising with compliance, auditors, and external advisors
 </li>
 <li>
 Supporting regulatory requirements (DIFC/DFSA and CMA where applicable)
 </li>
 <li>
 Assisting with policy and procedure updates
 </li>
 </ul>
 
 
 
 
 
 Data Protection
 
 
 <ul>
 <li>
 Supporting data protection processes and working with external Data Protection Officer
 </li>
 <li>
 Maintaining records and assisting with annual reviews
 </li>
 </ul>
 
 
 
 
 
 CSR &amp; Initiatives
 
 
 
 Managing and coordinating CSR initiatives and partnerships
 
</div>

Investment Banking Administrative Manager / EA

PrivatPort

<div>
 
 
 Title: Business Support Officer (Admin), 6 month FTC
 
 
 
 
 Location: Dubai, On-site, Shift Pattern
 
 
 
 
 Reporting to: Head of OCC
 
 
 
 
 
 
 Building on Swissport's 25+ years of proven ground-handling expertise in executive aviation, PrivatPort's represents our evolution into the future of private aviation services. Under this dedicated brand, we unite our trusted operational excellence with a fresh strategic vision and global growth mindset.
 
 
 
 
 
 Rooted in Swiss precision and service excellence, PrivatPort delivers smooth and discreet journeys from runway to destination. By combining Swissport&rsquo;s trusted operational standards with tailored, passenger-focused services, PrivatPort ensures the highest levels of safety, comfort, and efficiency across our global network.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 The
 
 Business Support Officer
 
 (Admin) is responsible for providing comprehensive administrative and operational support to PrivatPort&rsquo;s OCC, based at the Dubai Airport Free Zone (DAFZA). This role encompasses government relations and visa processing through UAE authorities, human resources coordination, staff onboarding, facility management, licensing and regulatory compliance, insurance administration, and billing reconciliation. The position ensures that PrivatPort&rsquo;s internal administrative framework operates efficiently and in full alignment with UAE federal law and DAFZA free zone regulations, enabling the OCC team to deliver seamless and professional services to clients.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 1.Facility &amp; Office Management
 
 
 
 
 
 <ul>
 <li>
 Oversee day-to-day operations of the PrivatPort DAFZA office, including maintenance, supplies procurement, and vendor management.
 </li>
 <li>
 Manage relationships with DAFZA facilities management, cleaning contractors, and service providers.
 </li>
 <li>
 Coordinate workplace health, safety, and security compliance in accordance with DAFZA and Dubai Civil defence requirements.
 </li>
 <li>
 Ensure office equipment is functional and arrange timely repairs, replacements, or upgrades as needed.
 </li>
 <li>
 Manage Ejari (tenancy contract) registration and renewals through the RERA portal, liaising with landlords and DAFZA property management.
 </li>
 <li>
 Assist in preparing and processing invoices, purchase orders, and vendor payments related to administrative and facility functions
 </li>
 </ul>
 
 
 
 
 
 
 
 
 2.Trip Support (Billing &amp; Reconciliation)
 
 
 
 
 
 <ul>
 <li>
 Act as the administrative support for OCC Dubai&rsquo;s role as the sole commercial counterpart for all PrivatPort clients across the entire network &mdash; ensuring all billing flows are accurately recorded and processed.
 </li>
 <li>
 Receive, verify, and log inbound invoices from all local stations &mdash; whether PrivatPort-operated FBOs or Swissport commercial stations &mdash; for services rendered on behalf of clients.
 </li>
 <li>
 Support the preparation of consolidated client invoices issued by OCC Dubai, incorporating handling fees, trip support charges, and any applicable surcharges into a single, accurate client-facing invoice.
 </li>
 <li>
 Reconcile station invoices against trip records, ensuring all billable services are captured and discrepancies are identified and resolved promptly.
 </li>
 <li>
 Maintain an up-to-date billing register tracking the status of inbound station invoices and outbound client invoices across the network.
 </li>
 <li>
 Liaise with the Trip Support and operations teams to confirm service details, costs, and surcharge justifications ahead of invoice issuance.
 </li>
 <li>
 Support monthly billing reconciliation and expense reporting for the Trip Support department.
 </li>
 <li>
 Track operational expenditures against approved budgets and flag variances to management for review.
 </li>
 <li>
 Coordinate with the finance team on audits, cost reporting, petty cash management, and any ad hoc financial administrative requirements.
 </li>
 </ul>
 
 
 
 
 
 3.Staff Onboarding
 
 
 
 
 
 <ul>
 <li>
 Manage employee onboarding logistics including document collection, DAFZA access card issuance, systems setup, and orientation scheduling.
 </li>
 <li>
 Support the process of employment contracts and maintain accurate personnel files in compliance with UAE Labour Law.
 </li>
 <li>
 Coordinate offboarding procedures including visa cancellations, final settlements, and DAFZA deregistration where applicable.
 </li>
 <li>
 Liaise with payroll and finance to ensure new hires and leavers are processed accurately and on time.
 </li>
 </ul>
 
 
 
 
 
 4.Visa &amp; Government Relations (PRO Liaison)
 
 
 
 
 
 <ul>
 <li>
 Oversee the end-to-end processing of employment visas, renewals and cancellations. Monitor MOHRE and GDRFA portals for compliance.
 </li>
 <li>
 Coordinate for medical screenings, Emirates ID appointments, and visa stamping for all employees.
 </li>
 <li>
 Liaise with HR/DAFZA authorities for free zone-specific applications, gate passes, and labour card processing.
 </li>
 <li>
 Stay updated on UAE Labour Law changes, DAFZA regulations, and ensure ongoing company compliance.
 </li>
 <li>
 Act as the primary point of contact with government bodies including GDRFA, MOHRE, DAFZA Licensing, and the Dubai Department of Economy and Tourism (DET) as required.
 </li>
 <li>
 Maintain a comprehensive tracker for visa statuses, Emirates ID expiry dates, insurance and renewal deadlines, providing proactive alerts to management.
 </li>
 </ul>
 
 
 
 
 
 5.Licensing &amp; Regulatory Procedures
 
 
 
 
 
 <ul>
 <li>
 Maintain a compliance calendar with upcoming renewal deadlines and proactively alert relevant stakeholders.
 </li>
 <li>
 Coordinate for the timely renewal of the company&rsquo;s DAFZA Trade License, establishment card, and all associated regulatory certificates.
 </li>
 <li>
 Coordinate any additional permits required through the Dubai Department of Economy and Tourism (DET) or other Free Zone authorities (e.g., DMCC, DDA) as business needs dictate.
 </li>
 <li>
 Ensure corporate records are current and properly filed.
 </li>
 </ul>
 
 
 
 
 
 6.Insurance &amp; Benefits Administration
 
 
 
 
 
 <ul>
 <li>
 Administer employee group medical insurance in compliance with Dubai Health Authority (DHA) mandatory health insurance requirements, including enrolments, renewals, and claims coordination.
 </li>
 <li>
 Liaise with insurance brokers and providers to resolve claims, update policy schedules, and ensure accuracy
 </li>
 <li>
 Communicate employee benefit entitlements clearly and ensure new joiners are enrolled within required timelines.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience
 
 
 
 
 
 
 
 Mandatory
 
 
 
 
 
 <ul>
 <li>
 5-8 years&rsquo; experience in an administrative, business support, or government relations role, within the UAE. Experience within a Dubai Free Zone environment (DAFZA, DMCC, JAFZA, or equivalent) is highly desirable. UAE driving license preferred.
 </li>
 <li>
 Demonstrable experience handling PRO/government relations functions in the UAE, with working knowledge of MOHRE and GDRFA online portals.
 </li>
 <li>
 Strong knowledge of UAE visa categories, Emirates ID procedures, DAFZA free zone regulations, and UAE Labour Law (Federal Decree-Law No. 33 of 2021).
 </li>
 <li>
 Experience in managing employee benefits, insurance administration, and HR records.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
 </li>
 </ul>
 
 
 
 
 
 Good to have
 
 
 
 
 
 <ul>
 <li>
 Prior experience in the aviation or trip support sector is a strong advantage.
 </li>
 <li>
 Familiarity with ERP or HR information systems (e.g., SAP, Oracle HCM, or equivalent) is desirable.
 </li>
 <li>
 Experience with billing reconciliation, petty cash management, and basic office administrative functions.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities simultaneously and meet tight deadlines.
 </li>
 <li>
 High attention to detail, discretion, and a professional approach in handling sensitive information.
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 
 
 
 
 Diploma or Bachelor&rsquo;s Degree. Equivalent vocational training with relevant operational experience will be considered.
 
 
 
</div>

Business Support Officer (Admin), 6 month FTC

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