assistant manager - import / foreign procurement Jobs in Islamabad

assistant manager - import / foreign procurement

assistant manager procurement Jobs in Islamabad

assistant manager procurement

business development intern Jobs in Islamabad

business development intern

logistics & procurement intern Jobs in Islamabad

logistics & procurement intern

pmo intern

logistics procurement intern

CESVI Pakistan

<div><div><div><div><b>Posted date</b></div> <div>13th November, 2025</div> <div><b>Last date to apply</b></div> <div>20th November, 2025</div>
</div><br>
<div><div><b>Country</b></div> <div>Pakistan</div> <div><b>Locations</b></div> <div>Islamabad</div>
</div><br>
<div><div><b>Category</b></div> <div>Operations / Procurement
</div></div><br>
<div><div><b>Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Maximum Age</b></div> <div>27 years</div></div></div></div>
<br><p></p><div><p>CESVI Pakistan</p>
<p><b>
Terms of Reference (ToR)</b></p>
<p>
Position Title: Logistics &amp; Procurement Intern<br>
Department: Operations / Logistics<br>
Duty Station: Islamabad (with possible field visits)<br>
Duration: 6 Months (Full-time, Internship)<br>
Reporting to: Regional Manager &ndash; Logistics &amp; Security</p>
<p>
1. Background</p>
<p>
CESVI Pakistan is an international humanitarian organization working across Pakistan to support vulnerable communities through interventions in Disaster Risk Reduction, Emergency Response, Livelihoods, and Protection sectors. The organization is committed to promoting transparency, accountability, and capacity development across all operational and support functions.</p>
<p>
To strengthen the Logistics and Procurement Department and provide a learning opportunity for emerging professionals, CESVI Pakistan seeks to engage a Logistics &amp; Procurement Intern. This position will support day-to-day operational activities under the supervision of the Regional Manager Logistics &amp; Security and the Senior Logistics Team.</p>
<p>
2. Purpose of the Position</p>
<p>
The Logistics &amp; Procurement Intern will assist in the daily operations of the Logistics Department, including procurement processes, fleet management, inventory control, warehousing, filing, and database management. The position offers a valuable learning experience for a fresh graduate (MBA or equivalent in Supply Chain, Logistics, or Finance) seeking to develop practical knowledge and professional skills in humanitarian logistics and procurement management.</p>
<p>
3. Key Responsibilities</p>
<p>
Under the direct supervision of the Regional Manager Logistics &amp; Security, the intern will assist in the following areas:</p>
<ul>
<li><b>A. Procurement Support</b></li>
</ul>
<ul><li>Assist in preparing Request for Quotations (RFQs), Comparative Bid Analyses (CBAs), Purchase Orders (POs), and related procurement documentation.</li><li>Support the procurement team in collecting quotations, verifying documents, and coordinating with vendors for small-scale purchases.</li><li>Ensure scanning, filing, and documentation of procurement files in line with CESVI and donor requirements.</li><li>Assist in the market surveys for office and project-related supplies (e.g., stationery, kitchen items, cleaning materials).</li><li>Support in maintaining the procurement tracker and supplier database.</li></ul>
<ul>
<li><b>B. Logistics &amp; Fleet Management</b></li>
</ul>
<ul><li>Assist in maintaining vehicle movement logs, fuel records, and service schedules.</li><li>Help coordinate vehicle assignments, movement plans, and maintenance documentation.</li><li>Ensure proper filing of driver rosters, vehicle rental agreements, and other transport-related documents.</li></ul>
<ul>
<li><b>C. Warehousing &amp; Inventory Management</b></li>
</ul>
<ul><li>Support the Logistics Officer in maintaining warehouse records, bin cards, stock registers, and inventory ledgers.</li><li>Assist in periodic physical stock counts and asset verifications.</li><li>Maintain asset tagging, issuance records, and filing of inventory handover forms.</li></ul>
<ul>
<li><b>D. Administrative &amp; Office Support</b></li>
</ul>
<ul><li>Support the Operations team with document scanning, printing, filing, and record management (both hard and soft copies).</li><li>Assist in the preparation and maintenance of logistics databases and Excel-based trackers.</li><li>Help in managing office supplies, stationery, kitchen items, and cleaning materials.</li><li>Perform other day-to-day administrative or logistics-related tasks assigned by the supervisor.</li></ul>
<p>
4. Learning Outcomes</p>
<div>
During the internship period, the intern will:<br>
<ul><li>Gain practical experience in procurement and logistics procedures used by international NGOs.</li><li>Develop knowledge of donor compliance requirements (ECHO, FCDO, BHA, AICS, etc.).</li><li>Learn to manage logistics databases, filing systems, and documentation for audit readiness.</li><li>Understand the fundamentals of fleet management, asset tracking, and warehouse management.</li><li>Build professional communication and coordination skills within a multicultural environment.</li></ul></div>
<p>
5. Required Qualification &amp; Competencies</p>
<div>
Education:<br>
<ul><li>Recent graduate (MBA/BBA/B.Com), preferably in Supply Chain Management, Logistics, Finance, or Business Administration from a recognized university.</li></ul>
<br>
Experience:<br>
<ul><li>Prior internship or short-term experience in logistics, procurement, or administration (preferred but not mandatory).</li></ul>
<br>
<b>Skills &amp; Competencies:</b><br>
- Good command of MS Office (Excel, Word, Outlook, PowerPoint).<br>
<ul><li>Strong organizational and multitasking skills.</li><li>Attention to detail and ability to maintain documentation systematically.</li><li>Good interpersonal and communication skills in English and Urdu.</li><li>Ability to work in a fast-paced environment and handle multiple tasks simultaneously.</li><li>Positive attitude, willingness to learn, and commitment to organizational values.</li></ul></div>
<p>
6. Reporting Line</p>
<p>
Direct Supervisor: Regional Manager Logistics &amp; Security<br>
Technical Support: Senior Logistics Officer / Admin Officer</p>
<p>
7. Duration &amp; Stipend</p>
<p>
Internship Duration: 6 Months (extendable based on performance and organizational need)<br>
Working Hours: As per the CESVI Pakistan office timing.<br>
Stipend: As per CESVI&rsquo;s internship policy.</p>
<p>
8. Application Process</p>
<p>
Interested candidates meeting the above criteria should apply through Brightspyre or submit their application (CV and Cover Letter) at umarfarooq@cesvi.org clearly mentioning &ldquo;Logistics &amp; Procurement Intern&rdquo; in the subject line.<br>
<br>
CESVI is an equal opportunity employer and encourages fresh graduates, especially female candidates, to apply. The organization maintains a zero-tolerance policy towards any form of discrimination or exploitation.</p></div><p></p>

Logistics & Procurement Intern

J7 Global Mall & Apartments

<p>We are looking for a Procurement Intern to join our team and help manage our organization&rsquo;s procurement needs. Procurement Intern responsibilities include researching new suppliers, ensuring that all purchased products and materials meet our specifications, and negotiating with vendors as needed. Ultimately, you will work with leaders in our organization to understand the needs of our organization and ensure we achieve our supply goals in a timely manner</p><p><b>Responsibilities</b></p><ul><li>Prepare proposals, request quotes and negotiate purchase terms and conditions</li><li>Prepare and issue purchase orders and agreements</li><li>Monitor supplier performance and resolve issues and concerns</li><li>Inspect and evaluate the quality of purchased items and resolve shortcomings</li><li>Analyze industry and demand trends and support senior management with the development and implementation of sourcing strategies</li></ul><p><b>Requirements and Skills</b></p><ul><li>Proven work experience as a Procurement Specialist or similar role</li><li>Good working knowledge of purchasing strategies</li><li>Excellent communication, interpersonal and negotiation skills</li><li>Strong analytical thinking and problem-solving skills</li><li>Proficiency in Microsoft Office and with business application software, purchasing and resource planning systems</li></ul><p>Job Types: Full-time, Internship, Fresher<br/>Contract length: 3 months</p><p>Pay: From Rs20,000.00 per month</p><p>Work Location: On the road</p>

Procurement Intern

Hammerhead (Pvt) Ltd

<p><b>1. Educational Background</b></p><ul><li><b>Minimum Requirement:</b> Bachelor&rsquo;s degree in <b>Supply Chain Management</b>, <b>Procurement</b>, <b>Business Administration</b>, <b>Logistics</b>, or a related field.</li></ul><p><b>2. Relevant Experience</b></p><ul><li><b>Minimum Experience:</b> 4&ndash;7 years of relevant experience in <b>procurement, sourcing, or supply chain management</b>.</li><li><b>Industry-Specific Experience:</b> Must have worked in <b>furniture, wood products, interiors, or related manufacturing sectors</b>.</li><li>Proven track record of <b>cost reduction</b>, <b>vendor development</b>, and <b>contract negotiation</b>.</li><li>Experience in <b>local procurement</b>, <b>inventory management</b>, and <b>logistics coordination</b> preferred.</li></ul><p><b>3. Job Knowledge and Expertise</b></p><ul><li>Strong knowledge of <b>procurement cycles</b>, <b>inventory control</b>, <b>sourcing strategies</b>, and <b>vendor management</b>.</li><li>Understanding of <b>wood, plywood, laminates, hardware, fittings</b>, and other raw materials used in furniture/interior manufacturing.</li><li>Familiarity with <b>ERP systems</b> (e.g., SAP, Quickbooks etc.).</li><li>Skilled in <b>data analysis, budgeting</b>, and <b>cost-benefit analysis</b>.</li><li>Knowledge of <b>local markets and suppliers</b>, <b>quality standards</b>, and <b>import regulations</b>.</li></ul><p><b>4. Other Requirements</b></p><ul><li><b>Proficiency in MS Office (Excel, Word, PowerPoint)</b> and procurement software.</li><li>Excellent <b>communication and negotiation skills</b> (both verbal and written).</li><li><b>Integrity, transparency, and ethical conduct</b> in all procurement activities.</li><li>Attention to detail and ability to <b>work under pressure</b> with tight deadlines.</li><li><b>Valid driving license</b> (if site or supplier visits are required).</li><li>Willingness to <b>travel</b> for supplier audits, vendor development, and material inspection.</li></ul><p>Job Type: Full-time</p><p>Pay: From Rs45,000.00 per month</p><p>Work Location: In person</p>

Procurement Officer

ASN Holdings

<p>1) Introduction</p><p>ASN Holdings is seeking a motivated and ambitious Sales Intern for its industrial division &ndash; Terrapak Industries, for the sales of industrial minerals and allied products.</p><p>The role is ideal for candidates eager to build a career in industrial B2B sales, export marketing, and commodity trading. The position offers hands-on exposure to client development, quotation preparation, export documentation, and sales execution processes within the industrial minerals sector.</p><p>The intern will work closely as a part of nationwide Sales &amp; Business Development team, assisting in market research, lead generation, and communication with clients across local and international markets.</p><p>2) Key Responsibilities</p><ul><li>Assist in promoting and selling Terrapak Industries&rsquo; range of industrial minerals to domestic and export markets.</li><li>Conduct market research to identify new business opportunities and potential clients across targeted industries.</li><li>Support in preparing quotations, proforma invoices, and sales contracts for clients.</li><li>Communicate with prospective and existing customers through emails, calls, and professional meetings.</li><li>Maintain accurate records of leads, inquiries, and client interactions using CRM and reporting formats.</li><li>Assist in coordinating sampling, testing, and logistics for shipments.</li><li>Participate in the development of sales presentations and marketing content.</li><li>Prepare and submit weekly sales activity reports highlighting client leads, inquiries, and follow-up progress.</li><li>Coordinate with the operations and documentation teams for order processing and dispatch.</li><li>Support participation in industrial trade shows, exhibitions, and buyer meetings.</li></ul><p>3) Qualification &amp; Skills</p><ul><li>Bachelor&rsquo;s degree (completed or final year) in Business Administration, Marketing, Commerce, or related discipline.</li><li>Fresh graduates or candidates with up to 1 year of experience in sales, marketing, or industrial trading will be preferred.</li><li>Strong communication, coordination, and presentation skills.</li><li>Basic understanding of industrial minerals, export trade, or manufacturing sales will be an added advantage.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint) and basic knowledge of CRM tools.</li><li>Fluency in English and Urdu; confidence in professional communication (verbal and written).</li><li>Energetic personality with a passion to learn and grow in a structured B2B sales environment.</li></ul><p>4) Mandatory Requirements</p><ul><li>Must possess valid CNIC and submit photocopies of academic credentials.</li><li>Weekly reporting of activities and learning progress to management.</li><li>Professional dress code and business etiquette during meetings or official interactions.</li><li>Own motorbike will be preferred for local field visits (if required).</li></ul><p>5) Position Details</p><p>Terrapak Industries &ndash; Industrial Division of ASN Holdings</p><p>Office Location: World Trade Centre (Giga Mall), DHA Phase 2, Islamabad</p><p>Territory: Islamabad, Rawalpindi, and industrial clusters across Punjab and KPK.</p><p>Reporting To: Sales &amp; Business Development Manager</p><p>Employment Type: Internship (with potential for full-time position based on performance)</p><p>Office Hours: 9:00 AM &ndash; 6:00 PM (Monday to Saturday)</p><p>Stipend: PKR 20,000 per month</p><p>Job Nature: Learning and performance-based; evaluated by participation, learning outcomes, and sales support contribution</p><p>6) Core Competencies</p><ul><li>Keen interest in industrial B2B sales and export markets.</li><li>Strong organizational and reporting discipline.</li><li>Excellent client communication and relationship management potential.</li><li>Analytical mindset with ability to interpret product specifications and trade requirements.</li><li>Ability to work in a team-oriented, fast-paced environment.</li><li>Eagerness to learn about minerals, trade logistics, and export documentation.</li></ul><p>7) Compensation &amp; Benefits</p><ul><li>Monthly Internship Stipend: PKR 20,000</li><li>Sales-based commission &amp; performance bonuses (where applicable)</li><li>Certificate of Internship Completion upon successful completion</li><li>Opportunity for full-time employment based on performance and learning outcomes</li><li>Exposure to international business communication and export operations</li></ul><p>8) Selection Process</p><ul><li>Pre-screening of applications based on educational background and communication ability.</li><li>Initial interview with Sales and HR departments.</li><li>Short assessment to evaluate communication and comprehension skills.</li><li>Final interview with General Manager for internship offer confirmation.</li><li>Background and verification check before onboarding.</li></ul><p>9) How to Apply</p><p>Eligible candidates are invited to send their updated resume, CNIC copy, and academic documents to hr@asnholdings.co with the subject line:</p><p>&ldquo;Application &ndash; Sales Intern (Industrial Minerals Division &ndash; Terrapak Industries)&rdquo;</p><p>Applicants should clearly mention their current city, contact details, and earliest availability in their email.</p><p>Job Type: Internship (Full-time, In-person)</p><p>Work Location: World Trade Centre (Giga Mall), Islamabad</p><p>Job Type: Full-time</p><p>Pay: From Rs20,000.00 per month</p><p>Work Location: In person</p>

Sales & Marketing Intern (Male)

Secours islamique France

<div></div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>A propos</b></h2>
</div></div><div><div><p>Created in 1991, Secours Islamique France (SIF) is an international non-governmental relief and development organization (NGO). SIF acts in strict neutrality, without distinction of origin, gender or religion, and is dedicated to alleviating the suffering of the world's most deprived populations.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>Votre mission</b></h2>
</div></div><div><div><p>Reporting directly to the Head of Mission, as part of the Coordination Team and while supervising the Logistics team, you will be in charge of coordinating, planning and guaranteeing the follow-up on logistic activities as well as contributing to the elaboration of the mission's operational strategy.</p><ul><li><p>
Contribute to the mission&rsquo;s overall operational strategy and provide strong leadership and technical support to ensure efficient, timely logistics service delivery to all projects ;</p></li><li><p>
Ensure robust systems are in place for procurement, fleet, assets, and warehouse management while maintaining full compliance with donor regulations, organizational procedures, and logistics SOPs ;</p></li><li><p>
Integrate logistics components in grant and annual budget preparations, monitor and manage logistics budget lines (fuel, rentals, etc.), and ensure cost-effective implementation of activities ;</p></li><li><p>
Develop and deliver logistics training and coaching to staff, establish key performance indicators (KPIs) for logistics operations, and regularly assess performance to improve efficiency ;</p></li><li><p>
Maintain close coordination with project coordinators, HQ, and other departments for procurement and operational planning, ensuring timely monthly reporting and data-driven decision-making.</p></li></ul>
</div></div><div><div><h2 class="jobSectionHeader"><b>Le profil id&eacute;al
</b></h2>
</div></div><div><div><ul><li><p>Diploma required: 5 years' higher education in logistics or a diploma in Humanitarian Action Logistics Management such as Bioforce ;</p></li><li><p>
At least 3 years' experience as a logistician in the field in the humanitarian sector ;</p></li><li><p>
Mastery of project cycle management tools ;</p></li><li><p>
Ability to work in emergency situations as well as on major projects ;</p></li><li><p>
Rigour, composure, professionalism and responsiveness, especially in emergency situations, and the ability to deploy rapidly in the field ;</p></li><li><p>
Fluent English essential</p></li></ul><h1 class="jobSectionHeader"><b>
Conditions :</b></h1><ul><li><p>
6 months, full time, renewable;</p></li><li><p>
Contract start date: ASAP ;</p></li><li><p>
Remuneration according to profile;</p></li><li><p>
Per diem, guesthouse;</p></li><li><p>
Health insurance &ndash; 60% covered by SIF;</p></li><li><p>
Repatriation/liability insurance &ndash; 100% covered by SIF;</p></li><li><p>
Break allowance during the 3 and 9 month breaks;</p></li><li><p>
Airfare to and from the mission location to home &ndash; paid by SIF at 6 and 12 months.</p></li></ul><h1 class="jobSectionHeader"><b>
A Committed HR Policy:</b></h1><p>
Secours Islamique France considers diversity a strength. We therefore review all applications as long as they demonstrate the required skills for the position.</p><p>
SIF enforces zero tolerance toward any form of fraud, corruption, moral harassment, abuse, or violence of any kind, and more generally, any violation of legislation, regulations, or the internal code of conduct.</p><p>
As a humanitarian NGO, the principle of &quot;Do no harm&quot; is central for SIF: we ensure that the respect and safety of the children we support in our projects remain a primary consideration for all our staff and partners.</p><p>
Our charter represents a true commitment: we mobilize all our personnel in the promotion, dissemination, and respect of the principles it sets forth.</p><p>
Together, let us rise to the challenge of solidarity that transcends differences.</p>
</div></div></div><div></div><div><div><div><div><div><div><div><div>Publi&eacute; le 30/10/2025</div></div></div>
</div></div><div></div><div><div><div><div><div>Territoire f&eacute;d&eacute;ral d'Islamabad</div></div></div>
</div></div><div></div><div><div><div><div>CDD</div></div></div></div></div></div></div></div></div></div></div><p></p>

LOGISTIC COORDINATOR PAKISTAN M/F

AlHaadi Mobilya (SMC-PVT) Ltd

<p><b>Position:</b> Sales &amp; Concept Design Intern &ndash; Furniture Industry</p><p><b>Location:</b> Enza Home, Islamabad</p><p><b>Department:</b> Sales &amp; Interior Concept Design</p><p><b>Employment Type:</b> Internship (Full-Time)</p><p><b>About Enza Home</b></p><p>Enza Home is an internationally recognized furniture and lifestyle brand offering contemporary, functional, and stylish home solutions. The Enza Home Islamabad showroom provides a premium customer experience backed by modern designs, innovation, and professional consultation.</p><p><b>Role Overview</b></p><p>The <b>Sales &amp; Concept Design Intern</b> will support both the sales and design teams by assisting customers, preparing design concepts, supporting showroom operations, and contributing to the overall customer experience. This role is ideal for creative individuals who enjoy interior design, customer interaction, and furniture styling.</p><p><b>Key ResponsibilitiesSales Support</b></p><ul><li>Assist walk-in customers by explaining product features, materials, finishes, and pricing.</li><li>Support the sales team in meeting targets by providing design input and helping customers visualize furniture selections.</li><li>Maintain updated knowledge of Enza Home product lines, new arrivals, and promotions.</li><li>Ensure showroom displays remain organized, well-presented, and aligned with visual merchandising guidelines.</li></ul><p><b>Concept Design &amp; Visualization</b></p><ul><li>Assist in developing <b>2D floor plans, 3D layouts, mood boards, and styling concepts</b> based on customer needs.</li><li>Prepare digital design presentations for client consultations.</li><li>Suggest furniture combinations, color schemes, and layout ideas to enhance customer decision-making.</li><li>Participate in planning and implementing showroom display concepts.</li></ul><p><b>Customer Experience</b></p><ul><li>Understand customer preferences and guide them with design-oriented recommendations.</li><li>Assist in handling customer queries, order updates, and after-sales follow-up when needed.</li><li>Deliver a warm, professional, and customer-first experience consistent with Enza Home standards.</li></ul><p><b>Operational &amp; Administrative Support</b></p><ul><li>Maintain customer data, design files, and sales documentation.</li><li>Coordinate with warehouse, logistics, and delivery teams regarding product availability and dispatch.</li><li>Support the sales and design teams in day-to-day operations and special projects.</li></ul><p><b>Skills &amp; QualificationsEducation</b></p><ul><li>Bachelor&rsquo;s degree (or currently enrolled) in:</li></ul><p><b>Interior Design, Architecture, Furniture Design, Fine Arts, Business, Marketing, or related fields.</b></p><p><b>Technical Skills</b></p><ul><li>Working knowledge of <b>AutoCAD, SketchUp, 3ds Max, or similar design tools</b> (preferred).</li><li>Proficiency in <b>MS Office</b> (Excel, Word, PowerPoint).</li><li>Strong sense of aesthetics, space planning, and color coordination.</li></ul><p><b>Soft Skills</b></p><ul><li>Excellent communication and interpersonal skills.</li><li>Creative mindset with strong attention to detail.</li><li>Customer-focused, confident, and professional attitude.</li><li>Ability to multitask in a fast-paced retail environment.</li><li>Team player with enthusiasm for learning.</li></ul><p><b>What We Offer</b></p><ul><li>Hands-on experience with an international furniture brand.</li><li>Training in sales, customer handling, and interior design concept creation.</li><li>Opportunity to work directly with senior designers and sales professionals.</li><li>Internship certificate upon successful completion.</li><li>Potential for full-time employment based on performance.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs30,000.00 - Rs35,000.00 per month</p><p>Work Location: In person</p>

Internee Sales & Concept Designer (Furniture Industry)

Karandaaz Pakistan

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Karandaaz Pakistan (KRN) is a not-for-profit organization, based out of Islamabad, registered with the Securities and Exchange Commission of Pakistan under Section 42 of the Companies Act 2017. The entity has been seeded by Enterprise and Asset Growth Programme of UK&rsquo;s Foreign, Commonwealth &amp; Development Office (FCDO) and our digital finance initiatives are being funded by the Gates Foundation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  KRN is guided by the vision of
  <em>
   Investing for Shared Prosperity
  </em>
  , and driven by the mission to enhance capabilities of the financial and digital ecosystem through investments, innovations, and strategic partnerships for inclusive, green and sustainable growth.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The
  <strong>
   Manager Administration
  </strong>
  will be responsible for overseeing and continuously improving all administrative, procurement, and facility management functions at Karandaaz Pakistan. The role ensures that administrative systems and services are efficient, transparent, and fully compliant with organizational policies and donor requirements. The incumbent will play a critical role in driving operational excellence, cost efficiency, and sustainability across Karandaaz&rsquo;s physical and administrative infrastructure.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Policy, Control, &amp; Team Leadership
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Monitor and manage administrative budgets, ensuring cost discipline, forecasting accuracy, and value-for-money.
  </li>
  <li>
   Review and process administrative expense claims, travel reimbursements, and vendor invoices in coordination with Finance.
  </li>
  <li>
   Ensure all procurement and inventory documentation is audit-ready and compliant with Karandaaz&rsquo;s internal control framework.
  </li>
  <li>
   Review, revise, and enforce administrative policies, SOPs, and guidelines (including procurement and travel) to ensure alignment with governance framework and operational standards.
  </li>
  <li>
   Ensure legal and financial compliance in the negotiation and management of office lease agreements, renewals, and renovation projects.
  </li>
  <li>
   Lead and mentor the Administration team, ensuring effective delegation, accountability, and performance management.
  </li>
  <li>
   Introduce process efficiencies, automation opportunities, and sustainability practices across all administrative functions.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Procurement &amp; Facilities Management
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Liaison with the Procurement team and manage end-to-end procurement processes for goods and services, ensuring transparency, competitiveness, and adherence to donor and organizational policies.
  </li>
  <li>
   Maintain a comprehensive fixed asset register, ensuring quarterly physical verification and timely disposal of obsolete assets.
  </li>
  <li>
   Oversee Life and Health Insurance management of staff in coordination with the People Services team.
  </li>
  <li>
   Oversee insurance coverage for all assets and ensure timely submission and follow-up of claims.
  </li>
  <li>
   Oversee the day-to-day operations of HQs, ensuring optimal workspace utilization, safety, cleanliness, and functionality.
  </li>
  <li>
   Manage maintenance schedules, service contracts, utilities, and building safety compliance.
  </li>
  <li>
   Coordinate with vendors and service providers to ensure high-quality delivery and cost-effectiveness.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Sustainability &amp; Strategic Projects
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Ensure the implementation of green office initiatives, energy conservation practices, and the performance/maintenance of the solar energy system.
  </li>
  <li>
   Identify and implement energy optimization and cost-saving initiatives across facilities and operations.
  </li>
  <li>
   Provide administrative oversight for strategic infrastructure projects when needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Logistics &amp; Employee Support
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Plan and manage all national and international travel logistics, including ticketing, visa processing, accommodation, and per diem management.
  </li>
  <li>
   Coordinate logistics for high-level board meetings, workshops, and official events, ensuring professional representation and seamless execution.
  </li>
  <li>
   Collaborate with the HR team on administrative aspects of employee onboarding, attendance management, and engagement activities.
  </li>
  <li>
   Oversee the administration of employee health insurance and ensure smooth processing of medical claims.
  </li>
  <li>
   Facilitate employee well-being initiatives through effective office facilities and services management.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Eligibility
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  A preferred candidate will need to have:
 </p>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Education &amp; Experience
  </u>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Management, Supply Chain, or a related discipline from a reputable institution.
  </li>
  <li>
   6&ndash;8 years of progressive experience in administration, procurement, or facility management, preferably within a development organization, donor-funded project, or corporate entity with strong governance systems.
  </li>
  <li>
   Demonstrated experience of independently managing the Admin function of an organization will get a competitive advantage
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Knowledge, Skills &amp; Abilities
  </u>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   In-depth understanding of procurement and administrative compliance frameworks
  </li>
  <li>
   Strong financial acumen with experience managing operational budgets
  </li>
  <li>
   Proficiency in MS Office Suite (Excel, Word, PowerPoint) and administrative management tools
  </li>
  <li>
   Working knowledge of health, safety, and environmental compliance standards.
  </li>
  <li>
   Excellent contract negotiation and vendor management skills
  </li>
  <li>
   Excellent conflict management skills
  </li>
  <li>
   Strong leadership and team development skills.
  </li>
  <li>
   Analytical mindset with sound judgment and problem-solving ability.
  </li>
  <li>
   High integrity, transparency, and professionalism.
  </li>
  <li>
   Strong communication and interpersonal skills to engage effectively with internal and external stakeholders.
  </li>
  <li>
   Ability to multitask, prioritize, and work effectively under pressure.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Culture and Values at Karandaaz
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Karandaaz espouses the values of
  <em>
   Integrity, Diversity, Entrepreneurship, Appreciation
  </em>
  and
  <em>
   Learning Acumen (IDEAL)
  </em>
  . These values shape our choices on what we do and the approach we take towards it. We also believe that we are all responsible for creating a great place to work and are constantly looking to hire individuals who bring the same level of passion and commitment to the purpose of the organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   If you believe in the Karandaaz vision and values and feel excited about the work we are offering, please send us your application for this position.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Karandaaz is an equal opportunity employer and encourages applications by all population groups
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Applications close at midnight on Sunday, 23rd November 2025.
  </strong>
 </p>
</div>


Manager Administration

Explore 148+ Logistics procurement intern in Islamabad this November. Find roles across top companies and apply now to boost your career.