administrative assistant

executive assistant

personal assistant

office assistant

assistant project manager

management assistant

GTV Global

Company Overview: We specialize in trading and marketing of high-quality building materials and fit-out products from leading European manufacturers. We are seeking a professional, motivated, and exceptional individual to join our dynamic team.Job Description:We are looking for a target-oriented and detail-focused individual to support business development operations, market research activities, meeting coordination, and planning support under the Managing Director&rsquo;s supervision.Key Responsibilities:Managing Director Support<ul><li>Provide administrative and coordination support related to business development activities.</li><li>Monitor task deadlines and assist in execution follow-ups.</li><li>Support other tasks as needed to meet our company objectives.</li></ul>Planning &amp; Coordination Support<ul><li>Manage calendar updates, reminders, and follow-ups.</li><li>Assist in organizing schedules and tracking pending actions.</li><li>Arrange video calls and meetings with clients or potential clients.</li><li>Prepare and send meeting confirmations and reminders.</li></ul>Business Development Support<ul><li>Conduct market research on potential European investors, manufacturers, and strategic partners.</li><li>Identify relevant projects, architects, consultants, and developers aligned with expansion plans.</li><li>Assist in preparing basic business plans and activity summaries.</li><li>Support planning of client approach strategies.</li><li>Coordinate materials and information required for meetings or presentations.</li></ul>Event Coordination Support<ul><li>Assist in coordinating invitations and attendee tracking.</li><li>Support logistical preparation for PME-related activities.</li><li>Maintain follow-up records after meetings or events.</li></ul>Qualifications: <ul><li>Bachelor&rsquo;s degree in Business, Marketing, or related field preferred</li><li>0&ndash;3 years experience in coordination, administration, or business support</li><li>Proficient in Microsoft Office (Excel, Word, PowerPoint)</li><li>Good English communication skills (spoken and written)</li><li>Organized, proactive, and detail-oriented</li><li>Comfortable handling professional calls and coordination tasks</li><li>Presentable &amp; professional appearance</li></ul>Salary Package:Competitive salaryIf you meet these qualifications and are eager to contribute to our team's success, we encourage you to apply.Job Type: Full-timePay: AED3,000.00 - AED6,000.00 per month

Management Assistant

MNA VENTURES FZCO

We are currently looking for a reliable and highly organised Executive Assistant / Personal Assistant (EA/PA) to support senior management in daily administrative and operational tasks. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities.(Male Candidates Only)Key Responsibilities:⁠ ⁠Manage calendars, meetings, and appointments for senior management⁠ ⁠Prepare reports, documents, and presentations as required⁠ ⁠Coordinate internal and external communications⁠ ⁠Arrange travel, meetings, and event logistics⁠ ⁠Maintain organised records, files, and confidential documents⁠ ⁠Assist with administrative and operational support when requiredRequirements:⁠ ⁠UAE work experience is required⁠ ⁠Experience in the Philippines is an added advantage⁠ ⁠Strong organisational and time management skills⁠ ⁠Excellent written and verbal communication skills⁠ ⁠Ability to handle confidential information with discretion⁠ ⁠Proficiency in Microsoft Office and administratJob Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Fluent in English (Arabic is a plus) (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>

Executive Assistant / Personal Assistant

WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES. CO

<div>
 A role in the Management Consulting sector within the Professional Services industry, supporting senior leaders who deliver advisory, operational and project-based solutions across UAE public and private clients. This on-site position is situated in the UAE and requires a candidate who can operate with high discretion, strong administrative rigor, and client-facing professionalism.
 
 
 Primary job title (standardized): Executive Assistant
 
 
 
 Role &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Manage complex calendars for senior executives: schedule, prioritise, and coordinate internal and external meetings, ensuring agenda preparation and timely follow-ups.
 </li>
 <li>
 Plan and book domestic and international travel, prepare detailed itineraries and handle visa/logistics coordination for trips.
 </li>
 <li>
 Prepare, format and proofread presentations, reports and confidential correspondence; maintain version control and organise supporting materials for meetings.
 </li>
 <li>
 Manage expense reporting and vendor payments: collect receipts, reconcile card statements, and submit accurate expense claims per company policy.
 </li>
 <li>
 Liaise with clients, partners and internal teams to coordinate meetings, events and ad-hoc administrative projects while maintaining confidentiality.
 </li>
 <li>
 Maintain and organise electronic filing and document repositories; implement simple process improvements to increase team efficiency.
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications
 
 
 
 
 Must-Have
 
 
 
 <ul>
 <li>
 Proven experience providing direct support to senior executives in a fast-paced professional services or consulting environment.
 </li>
 <li>
 Right to work in the UAE (valid work authorisation).
 </li>
 <li>
 Strong track record managing complex calendars, travel logistics and confidential correspondence.
 </li>
 <li>
 Proficiency with MS Office and document management workflows; comfortable producing polished PowerPoint decks and client-ready materials.
 </li>
 <li>
 High attention to detail, reliability under pressure and demonstrated discretion handling sensitive information.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Fluency in Arabic (verbal and written).
 </li>
 <li>
 Experience with travel booking platforms and expense tools (e.g., Concur, Expensify) and SharePoint or similar DMS.
 
 
 </li>
 </ul>
 
 Benefits &amp; Culture Highlights
 
 
 
 <ul>
 <li>
 On-site role within a collaborative, client-facing consulting environment focused on professional development and mentorship.
 </li>
 <li>
 Competitive compensation package with visa and administrative support for the right candidate.
 </li>
 <li>
 Exposure to senior stakeholders and varied projects across public and private sectors in the UAE.
 
 
 </li>
 </ul>
 This position is with WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO., hiring for an on-site Personal Assistant / Executive Assistant based in the United Arab Emirates.
 
 
 Skills: document management systems,microsoft excel,microsoft powerpoint,microsoft outlook
</div>

Personal Assistant

ARCHITECTURAL CONSULTANCY FIRM

We are seeking a proactive and detail-oriented Assistant Project Manager to support the successful delivery of projects across multiple stages. The role involves team coordination, project communication, documentation, reporting, contractual review, procurement support, and independently managing small-scale projects under guidance. The ideal candidate will be able to contribute across all Project Management verticals while maintaining high quality and organizational standards.Key Objectives<ul><li>Support the coordination and management of projects</li><li>Communicate effectively with internal and external stakeholders regarding project goals and requirements</li><li>Contribute to project planning, development, and execution</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree in Architecture</li><li>Proficiency in MS Project</li><li>Strong knowledge of MS Office; Adobe InDesign is mandatory</li><li>Excellent command of written and spoken English</li><li>PMI membership (highly regarded)</li><li>Registration with home country&rsquo;s professional body is an advantage</li></ul>Experience Requirements<ul><li>Minimum 5 years of relevant experience</li><li>Previous experience working under a Lead Architect or Project Manager</li><li>Understanding of AIA/RIBA project stages and deliverables</li><li>Proficiency in Microsoft Excel for data analysis</li><li>Experience creating project schedules using MS Project or Primavera P6</li><li>Ability to prepare project reports and presentations (PowerPoint)</li><li>Strong Adobe InDesign presentation and graphics formatting skills</li><li>Experience with information diagrams, data diagrams, and infographics</li><li>Early or basic management experience</li><li>Exposure to multiple design stages under team leadership</li></ul>Job Type: TemporaryJob Type: Temporary Contract length: 2 months

Assistant Project Manager

Shaerp Next

<div>
 
 📍 Location: Dubai, UAE, Silicon Oasis
 
 
 💰 Salary: AED 6,000 &ndash; 7,000 per month
 
 
 🕒 Employment Type: Full-time
 
 
 
 
 
 About the Role
 
 
 Our client is seeking a detail-oriented
 
 Admin Assistant
 
 to support day-to-day administrative and operational tasks within the organization. The role involves coordinating documentation, managing tenant records, and supporting various government-related processes related to property management and utilities.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Prepare
 
 DEWA bills and invoices
 
 for payment in coordination with the Accounts team.
 </li>
 <li>
 Process
 
 DEWA activation applications
 
 for tenants.
 </li>
 <li>
 Create and maintain
 
 tenant records
 
 , issue contracts, and update CRM/ERP systems.
 </li>
 <li>
 Scan and upload documentation to ERP systems for proper recordkeeping.
 </li>
 <li>
 Manage
 
 Ejari certificates
 
 and
 
 Business Operating Permit (BOP)
 
 applications for new and renewing offices.
 </li>
 <li>
 Maintain and manage
 
 service charge invoices
 
 for all buildings.
 </li>
 <li>
 Generate
 
 fuel bills
 
 for the company and subsidiary entities and coordinate payments.
 </li>
 <li>
 Manage
 
 RTA and SALIK accounts
 
 , including weekly top-ups.
 </li>
 <li>
 Process
 
 insurance cheques, receipts, and premium payment certificates
 
 .
 </li>
 <li>
 Add new buildings to
 
 ERP and Ejari systems
 
 .
 </li>
 <li>
 Prepare
 
 Noqodi statements
 
 for payment processing.
 </li>
 <li>
 Coordinate with building security to deliver contracts for tenant handover.
 </li>
 </ul>
 <li>
 </li>
 
 Requirements
 
 <ul>
 <li>
 Familiarity with
 
 DEWA, Ejari, BOP, and RTA processes
 
 in the UAE.
 </li>
 <li>
 Previous
 
 administrative experience in real estate or property management
 
 is preferred.
 </li>
 <li>
 Proficiency in
 
 MS Office (Excel, Word, Outlook)
 
 and ERP systems.
 </li>
 <li>
 Strong
 
 organizational and communication skills
 
 .
 </li>
 <li>
 High attention to detail and accuracy in documentation and data entry.
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

AWS DISTRIBUTION

Job description:Job Title: Accounts Assistant (Construction &ndash; Site Experience) Location: Al Qusais , UAE Company: Rals ContractingJob Type: Full-timeJob Description: Rals Contracting is urgently seeking a Accounts Assistant with proven construction / Contracting on-site experience to join our team in Al Qusais. The ideal candidate should have hands-on experience managing accounts for construction projects and be able to work efficiently in a site-based environment.Key Responsibilities:<ul><li>Manage day-to-day accounting activities at the construction site</li><li>Handle site expenses, petty cash, and cost tracking</li><li>Prepare vouchers, invoices, and payment follow-ups</li><li>Maintain accurate financial records and ledgers</li><li>Coordinate with head office for reporting and audits</li><li>Assist in budget monitoring and expense control</li><li>Ensure compliance with company policies and accounting standards</li></ul>Requirements:<ul><li>Must have construction or Contracting Industry experience</li><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field</li><li>Minimum 2&ndash;4 years of relevant experience (construction industry experience Mandatory)</li><li>Good knowledge of accounting software and MS Excel</li><li>Ability to work independently at site</li><li>Strong attention to detail and organizational skills</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>what is your current salary ?</li><li>what is your expected salary ?</li><li>How many Years of UAE Experience?</li><li>How Many Years of Total Experience ?</li><li>what is your nationality ?</li><li>what is your current visa status ?</li><li>what is your notice period ?</li><li>How many years of experience in contracting ?</li></ul>Work Location: In person

Accounts Assistant ( Contracting / Construction Experienced )

DVN Groups

Role ObjectiveAffordable Plus Real Estate are looking for a sharp, organized Real Estate Admin Assistant to support our company. You will be the &quot;backbone&quot; of the office&mdash;managing property listings, coordinating with tenants/buyers, and ensuring all real estate documentation is accurate and up-to-date.Daily Responsibilities<ul><li>Listing Management: Upload and update property units on portals (like Property Finder, Bayut, or Dubizzle) and social media.</li><li>Client Support: Handle inquiries rentals or property management services.</li><li>Document Coordination: Prepare Tenancy Contracts, Ejari applications, and NOC (No Objection Certificate) letters.</li><li>Lead Tracking: Manage the CRM or Excel sheet to ensure every lead from a phone call or WhatsApp is assigned to the right person.</li><li>Direct Marketing: Assist in sending out bulk WhatsApp or email campaigns to potential tenants/buyers.</li><li>Office Coordination: Schedule viewings for the field agents and maintain the property keys logbook.</li></ul>Candidate Requirements<ul><li>Communication: Excellent phone etiquette; must be able to switch easily between Tagalog and English.</li><li>Computer Skills: Must be very comfortable with Canva (for simple property flyers), Microsoft Excel, and property portals.</li><li>Experience: 1 year of office experience is preferred, but freshers with high energy and a &quot;sales&quot; personality are welcome to apply.</li><li>Attitude: Highly organized, honest, and able to work in a fast-paced environment.</li><li>Language: Fluent in Tagalog &amp; English (Mandatory)</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>Taglog (Required)</li></ul>

Real Estate Admin Assistant- Female

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