executive assistant

office manager

administrative assistant

admin assistant

personal assistant

management assistant

MechatronX L.L.C

Role DescriptionWe are seeking a Management Assistant to support our executive and management teams in Abu Dhabi. This is a full-time, on-site role that plays a key part in ensuring smooth operations across engineering, R&amp;D, and contracting projects, while also supporting executive-level decision making.Key ResponsibilitiesCalendar management for executives, including scheduling and coordination of meetings.Aid executives in preparing for meetings, including agendas and supporting documents.Respond to emails and document requests on behalf of executives.Draft slides, meeting notes, and documents for executives.Handle clerical and administrative tasks, including filing and correspondence.Support invoicing, accounting, and financial documentation with high accuracy.Assist with project schedules, resource coordination, and procurement documentation.Manage office supplies and support compliance with company procedures.Coordinate with engineering and contracting teams to ensure smooth workflow across projects.RequirementsMaster s degree in Business Administration, Finance, Engineering Management, or equivalent experience.Proven experience managing multiple priorities, administrative coordination, and logistics.Proficiency in Microsoft Office suite and standard office software.Strong clerical and organizational skills with attention to detail.Excellent time management abilities and ability to multi-task with great follow-up skills.Strong written and verbal communication skills (English required; Arabic or German is an advantage).Previous experience in an engineering, R&amp;D, or contracting environment is an advantage.What We OfferDirect exposure to executive-level decision making.Professional development opportunities with career growth potential.Competitive salary and benefits package.A dynamic work environment in Abu Dhabi, working closely with international engineering teams.

Management Assistant

TRGHH

We are looking for a highly organized and proactive Assistant to support the daily operations of a luxury lifestyle and hospitality company.Main Responsibilities:<ul><li>Assist management team with day-to-day operations and coordination.</li></ul><ul><li>Support with scheduling, follow-ups, and administrative tasks.</li></ul><ul><li>Handle basic content posting and coordination on social media.</li></ul><ul><li>Liaise with suppliers, partners, and clients when required.</li></ul><ul><li>Maintain a high level of professionalism and attention to detail.</li></ul>Requirements:<ul><li>Strong communication and organizational skills.</li></ul><ul><li>Experience in administration, coordination or hospitality.</li></ul><ul><li>Basic knowledge of social media &amp; marketing is a plus.</li></ul><ul><li>Positive attitude and willingness to learn.</li></ul><ul><li>Full-time availability.</li></ul>Salary: AED 4,000 &ndash; 5,000 / monthStart date: ImmediatelyIf you&rsquo;re reliable, detail-oriented, and ready to grow with a fast-moving company, we&rsquo;d love to hear from you.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Executive Management Assistant

Haven Holding

Job Title: Personal Assistant / Executive AssistantLocation: Business Bay, Dubai (Hybrid: Office + Work from Home)Salary: AED 4,000 &ndash; 6,000 per monthJob Type: Full-Time (One-Month Trial, Three-Month Review, then Two-Year Contract)About Us:Haven is an innovative, fast-growing startup at the intersection of technology, blockchain, and fintech. We are seeking our first Personal Assistant / Executive Assistant to support our management team and help drive the growth of our company.Job Description:We are looking for a proactive and highly organized Personal Assistant / Executive Assistant to join us on a hybrid basis. You will work from our co-working space in Business Bay and remotely, helping to manage day-to-day tasks and support our leadership team.Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and follow up on action points.</li><li>Assist with expense tracking, receipts, and financial forecasts using Excel or Google Sheets.</li><li>Place job ads and assist with initial candidate screening for future hires.</li><li>Coordinate project tasks, keep track of timelines, and ensure everyone is aligned with company goals.</li><li>Provide general admin support to the management team as needed.</li></ul>Requirements:<ul><li>Fluency in English and Arabic (additional languages are a plus).</li><li>Strong organizational skills and a proactive mindset.</li><li>Proficiency with spreadsheets and basic financial tracking.</li><li>Interest or background in technology, marketing, crypto, or blockchain is a bonus.</li></ul>Why Join Us?This is an exciting opportunity to be the first hire in a rapidly growing startup. You&rsquo;ll have the chance to grow your career as we expand and shape the future of Haven together.Apply now to join us on this journey!Job Types: Full-time, Contract Contract length: 12 monthsPay: AED4,000.00 - AED6,000.00 per month

Personal Assistant to Managing Director

Alhad Properties

<div>
 
 
 Company:
 
 Alhad Properties
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Job Type:
 
 Full-Time, On-Site
 
 
 
 Role:
 
 Real Estate Administrative Assistant
 
 
 
 
 
 
 Company Description
 
 
 
 Alhad Properties is one of the leading real estate companies in the UAE, providing expert guidance to homeowners, tenants, and investors based on solid market fundamentals. Our dedicated team is passionate about delivering world-class service to meet clients&rsquo; needs. Trust forms the foundation of our relationships, as we believe in long-term success through strong partnerships with our clients.
 
 
 
 
 
 
 Role Description
 
 
 
 We are seeking a
 
 Real Estate Administrative Assistant
 
 for a
 
 full-time on-site
 
 position in
 
 Dubai
 
 . The ideal candidate will manage client communications and provide excellent administrative and property support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage communication with clients and provide exceptional customer service.
 </li>
 <li>
 Handle property listings and manage property portals and CRM systems.
 </li>
 <li>
 Create contracts and edit property-related documents.
 </li>
 <li>
 Support the administrative needs of the team with accuracy and efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Strong communication and customer service skills.
 </li>
 <li>
 Experience in property management and lettings.
 </li>
 <li>
 Administrative support experience with strong organizational and multitasking abilities.
 </li>
 <li>
 Knowledge of real estate regulations and laws in Dubai.
 </li>
 <li>
 Detail-oriented with strong problem-solving skills.
 </li>
 <li>
 1 year of experience in the real estate industry is required.
 </li>
 </ul>
 
 
 Benefits
 
 
 <ul>
 <li>
 Employment visa and health insurance.
 </li>
 <li>
 Competitive salary (based on experience).
 </li>
 </ul>
</div>

Administrative Assistant

AMA Holding

We are a leading real estate company specializing in property management, sales, and leasing. We are committed to delivering exceptional service and support to our clients. We are currently seeking a highly motivated and experienced Administrative Assistant to join our dynamic team.Job Description:We are currently seeking for an Administrative Assistant with expertise in Contracts A, B, F, and Ejari and a strong skill set in communication, negotiation, and customer service. The ideal candidate will be highly literate with PC applications and site portals, and possess excellent English language skills.Key Responsibilities:<ul><li>Welcome guests and visitors</li><li>Prepare and manage Ejari contracts and related documentation.</li><li>Will handle administrative work for the Real Estate Sales Team, including handling phone calls, emails, broadcast messages, follow ups, and correspondence.</li><li>Maintain and update property listings on various site portals.</li><li>Will handle preparation of lease agreements, sales contracts, and other legal documents.</li><li>Coordinate and schedule property viewings, inspections, and meetings.</li><li>Handle client inquiries and provide exceptional customer service.</li><li>Maintain organized and accurate records of all transactions and communications.</li><li>Support the team with general office duties and other tasks as required.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant in Dubai Real Estate industry, with high level of knowledge in UAE government portals and sites such as DLD (Ejari, RERA, etc.), Dubai Municipality, Trakhees, Nakheel, etc.</li><li>Proficiency in preparing and managing contracts A, B, F, and Ejari (new, renewal, modifications)</li><li>Basic Accounting skills (payments, cheques collection and deposits, etc.)</li><li>Strong communication and negotiation skills.</li><li>Moving in/out procedures, Handover for purchased units</li><li>Highly literate with PC applications (e.g., Microsoft Office Suite) and site portals (e.g., property listing websites).</li><li>Excellent English language skills, both written and verbal.</li><li>Exceptional customer service skills with a professional and courteous demeanor.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>High level of discretion and confidentiality.</li><li>MALE ONLY, Asian nationality</li></ul>Please send your CV to careers.amaholding@gmail.comJob Types: Full-time, PermanentApplication Question(s):<ul><li>are you available to join anytime?</li></ul>Experience:<ul><li>UAE Real Estate: 2 years (Preferred)</li></ul>Application Deadline: 15/10/2025 Expected Start Date: 15/10/2025

Real Estate Administrative Assistant

King’s College Hospital London, Dubai

<div>
 
 Position Overview:
 
 
 
 
 
 The Assistant to the Executive Assistant (EA) to the CEO provides vital administrative and operational support to help ensure the seamless functioning of the Office of the CEO. This role supports the EA in managing the CEO&rsquo;s complex schedule, coordinating communications, and executing a variety of administrative tasks with a high degree of discretion, professionalism, and attention to detail.
 
 
 
 
 
 Acting as a key contributor to the executive support team, the Assistant enables the CEO to remain focused on high-level strategic and leadership priorities by ensuring daily operations run smoothly and efficiently. The ideal candidate is proactive, organized, and adaptable, with strong time management and multitasking abilities. This position plays a critical role in maintaining the overall effectiveness of executive operations through thoughtful logistical, administrative, and organizational support.
 
 
 
 
 
 1. Executive Administrative Support
 
 
 <ul>
 <li>
 Reports directly to the Executive Assistant to the CEO and the CEO, supporting both in managing administrative priorities.
 </li>
 </ul>
 
 
 2. Calendar and Meeting Management
 
 
 <ul>
 <li>
 Supports the coordination and maintenance of the CEO&rsquo;s calendar, including scheduling and confirming meetings, appointments, and events.
 </li>
 </ul>
 
 
 3. Communication and Coordination
 
 
 <ul>
 <li>
 Acts as a key point of contact on behalf of the CEO and Executive Assistant, managing and prioritizing incoming and outgoing communications including emails, letters, and packages.
 </li>
 </ul>
 
 
 4. Confidential Information Management
 
 
 <ul>
 <li>
 Safeguards all confidential documents and information, ensuring secure storage and access limited to authorized personnel.
 </li>
 </ul>
 
 
 5. Travel and Logistics
 
 
 <ul>
 <li>
 Manages comprehensive travel and accommodation arrangements for the CEO, including flight bookings, visa processing, hotel reservations, and ground transport.
 </li>
 </ul>
 
 
 6. Office and Administrative Management
 
 
 <ul>
 <li>
 Supports basic office management responsibilities, including maintaining and replenishing office supplies.
 </li>
 </ul>
 
 
 7. Communication Preparation
 
 
 <ul>
 <li>
 Drafts, formats, and edits internal and external communications such as memos, reports, presentations, emails, and official correspondence.
 </li>
 </ul>
 
 
 8. Reporting
 
 
 <ul>
 <li>
 Prepares regular and ad-hoc reports as required by the CEO and Executive Assistant, supporting strategic planning and informed decision-making.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualifications:
 
 
 <ul>
 <li>
 Minimum of High School Diploma or Degree
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office coordination, Secretarial Studies, or a related field preferred.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 3+ years of administrative or executive support experience in an executive assistant or secretarial role, preferably supporting C-level executives (CEO, COO, CMO, etc.).
 </li>
 <li>
 Proven experience in a healthcare, corporate, or high-paced professional environment is highly desirable.
 </li>
 </ul>
 
 
</div>

Assistant to Executive Assistant to the CEO

Dubenga

Role DescriptionThis is a full-time, on-site role for an Assistant Store Manager located in Dubai. The Assistant Store Manager will be responsible for overseeing daily store operations, managing staff, maintaining inventory, and ensuring excellent customer service. The role involves coordinating with suppliers, organizing promotions, and handling store-related administrative tasks. The Assistant Store Manager will also play a significant role in achieving sales targets and enhancing the overall customer experience.QualificationsStrong managerial and leadership skillsExperience in inventory management and retail operationsExcellent customer service and interpersonal communication skillsAbility to develop and implement sales strategiesProficiency in using point-of-sale (POS) systems and store management softwareFlexibility to work in shifts and manage time effectivelyPrevious experience in retail or store management is a plusBachelor s degree in Business Administration, Management, or related field preferred

Assistant Store Manager

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