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management assistant

Energy, Ports & Projects - Blue Water Shipping

<div>
 
 Founded in Denmark in 1972, Blue Water Shipping is a global provider of custom transport and logistics solutions specifically designed to meet the requirements of our stakeholders. At each of the Blue Water offices, we combine our strong global network with local expertise. Thus, by adding value in the areas where we do business, we offer services beyond transportation.
 
 
 
 Located in Istanbul, T&uuml;rkiye for our Global Transaction Center office, we are searching for a Global Cash Management Assistant.
 
 
 This role is responsible for,
 
 
 <ul>
 <li>
 Working with Cash Management team under Global Treasury &amp; Risk Management in Denmark HQ
 </li>
 <li>
 Conduct globally outgoing payments
 </li>
 <li>
 Receival of incoming payments
 </li>
 <li>
 Reconciliation of bank accounts
 </li>
 <li>
 Short term liquidity control
 </li>
 <li>
 Monitoring account balances and FX settlements
 </li>
 <li>
 Participate in cross-functional teams to assist in optimizing payment processes
 </li>
 <li>
 Ensures reporting systems are up to date for management tracking, analysis and planning
 </li>
 <li>
 Work closely and collaboratively with international teams on follow-up, provide input and be involved in process
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, economy or relevant departments,
 </li>
 <li>
 Experience in treasury and cash management,
 </li>
 <li>
 Experience in multinational companies,
 </li>
 <li>
 Fluency in both written and spoken English,
 </li>
 <li>
 Proficient with MS programs
 </li>
 <li>
 Uncompromising attention to detail with a heightened sense of urgency,
 </li>
 <li>
 Good understanding of global transportation/logistics industry w/out territory restrictions is a plus
 
 
 </li>
 </ul>
 
 Sounds like you?
 
 
 
 
 Apply to become a member of &ldquo;Best in Town&rdquo;
 
</div>

Global Cash Management Assistant

Howden Turkey

<div>
 
 Howden is a leading global independent insurance broker, made up of talented and passionate individuals pushing the boundaries of the insurance industry. With over 18,000 employees across more than 100 countries, we combine our strengths every day to develop innovative solutions and shape the future of the sector.
 
 
 At Howden, we offer more than just a job&mdash;we provide an environment where everyone can grow, share ideas, and truly make a difference. If you&rsquo;d like to be part of this vision, we look forward to meeting you.
 
 
 We are currently seeking a
 
 &ldquo;Executive Assistant&rdquo;
 
 to join our team at the Istanbul headquarters of
 
 Howden
 
 .
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 To organize the daily / weekly / monthly work schedule and working environment of the Regional CEO to prepare business and travel plans, follow his agenda.
 </li>
 <li>
 To manage appointment, meeting, telephone, e-mail and agenda traffic, welcome and direct visiting guests.
 </li>
 <li>
 To make domestic and international correspondence, when necessary, on behalf of the manager
 </li>
 <li>
 To support Regional CEO in analysis and presentations when needed
 </li>
 <li>
 To ensure that the flow of reports and information is timely
 </li>
 <li>
 To arrange and update the meeting calendar and agendas of the Regional CEO, to make preliminary preparations for the meeting and ensure its organization.
 </li>
 <li>
 To ensure that meetings of the Regional CEO, events, seminars, appointments and travel programs are coordinated with the agenda.
 </li>
 <li>
 To provide all kinds of flight, hotel and transfer organization for the travels of the manager (Regional CEO/Chairman)
 </li>
 <li>
 To check the accuracy of all reservations and ensure their domestic and international coordination.
 </li>
 <li>
 To carry out the passport and visa procedures of the manager in coordination with the relevant department / agency when necessary.
 </li>
 <li>
 Reservation etc. that may take place before/during/after travel. providing support in emergencies.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 University Degree
 </li>
 <li>
 Senior management assistant experience of min 6-7 years in in a large-scale global or local organization.
 </li>
 <li>
 Advanced organization and planning skills with effective prioritization.
 </li>
 <li>
 High agility and ability to manage time-stressed and urgent situations.
 </li>
 <li>
 Solution based mindset with good networking and collaborating skills .
 </li>
 <li>
 Impactful communication skills with all stakeholders and cultures.
 </li>
 <li>
 Fluency in English.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Accor

<div><div>Company Description</div> 
Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Mu&#287;la, and Istanbul regions.
We are seeking a valuable team member for the position of &ldquo;Executive Coordinator to Managing Director&quot; to be considered at Rixos Tersane &#304;stanbul.<div> 
Job Description</div> 
<ul><li>
Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.</li><li>
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Monitor and control the faxes sent on a daily basis.</li><li>
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.</li><li>
Ensure that the General Management office is always kept in a clean and orderly manner</li><li>
Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.</li><li>
Carry out all responsibilities related to the quality management systems implemented at the facilities.</li><li>
Carry out all other duties assigned by managers and hotel management not specified in the job description.</li><li>
To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</li><li>
To respond to any changes in the department as dictated by the needs of the hotel.</li><li>
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</li><li>
To attend training and meetings as and when required.</li></ul><div> 
Qualifications</div> 
<ul><li>
Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),</li><li>
Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),</li><li>
Advanced proficiency in English (both written and spoken),</li><li>
Strong written and verbal communication skills with excellent representation and expression abilities,</li><li>
Professional diction and strong command of written language,</li><li>
Familiar with corporate work structure and confidentiality principles,</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),</li><li>
Experienced in meeting organization, travel arrangements, and calendar management,</li><li>
Strong skills in reporting, presentation preparation, and documentation,</li><li>
Highly discreet and reliable, with strong attention to confidentiality,</li><li>
Excellent time management and prioritization skills,</li><li>
Detail-oriented, organized, and results-driven.</li></ul></div>

Executive Coordinator to Managing Director

Rixos

<div>Company Description 
Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Mu&#287;la, and Istanbul regions.
We are seeking a valuable team member for the position of &ldquo;Executive Coordinator to Managing Director&quot; to be considered at Rixos Tersane &#304;stanbul. 
Job Description 
<ul><li>
Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.</li><li>
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Monitor and control the faxes sent on a daily basis.</li><li>
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.</li><li>
Ensure that the General Management office is always kept in a clean and orderly manner</li><li>
Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.</li><li>
Carry out all responsibilities related to the quality management systems implemented at the facilities.</li><li>
Carry out all other duties assigned by managers and hotel management not specified in the job description.</li><li>
To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</li><li>
To respond to any changes in the department as dictated by the needs of the hotel.</li><li>
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</li><li>
To attend training and meetings as and when required.</li></ul> 

Qualifications 
<ul><li>
Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),</li><li>
Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),</li><li>
Advanced proficiency in English (both written and spoken),</li><li>
Strong written and verbal communication skills with excellent representation and expression abilities,</li><li>
Professional diction and strong command of written language,</li><li>
Familiar with corporate work structure and confidentiality principles,</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),</li><li>
Experienced in meeting organization, travel arrangements, and calendar management,</li><li>
Strong skills in reporting, presentation preparation, and documentation,</li><li>
Highly discreet and reliable, with strong attention to confidentiality,</li><li>
Excellent time management and prioritization skills,</li><li>
Detail-oriented, organized, and results-driven.</li></ul></div>

KPMG Türkiye

<div>
 
 
 QUALIFICATIONS AND JOB DESCRIPTION
 
 
 
 
 
 
 KPMG is a global network of professional firms providing Audit, Tax and Advisory services. We operate in 142 countries and have more than 275.000 professionals working in member firms around the world. KPMG is one of the global leaders in Audit, Tax and Advisory services and the chosen business partner for many of the world&rsquo;s leading organizations.
 
 
 
 
 
 We are now looking for talented individuals to join our
 
 Workflow Management team
 
 . Successful trainees will have a chance to continue their career at KPMG as Workflow Management Assistants.
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from a reputable university,
 </li>
 <li>
 Good command of MS Office Applications - particularly in Excel and Word,
 </li>
 <li>
 Ability to work effectively as part of a team,
 </li>
 <li>
 Strong research, analytical, technical, and interpersonal skills,
 </li>
 <li>
 High level of personal responsibility, hardworking and eager to take initiative and act pro-actively,
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines,
 </li>
 <li>
 Excellent written and verbal communication skills,
 </li>
 <li>
 Fluency in English.
 </li>
 </ul>
 
 
 
 
 
 Job Description:
 
 
 
 
 
 <ul>
 <li>
 Conducting research for prospective clients,
 </li>
 <li>
 Supporting overall administrative set-up and follow-up for Client &amp; Engagement Acceptance processes,
 </li>
 <li>
 Performing Client &amp; Engagement Acceptance Process in line with Risk Management requirements,
 </li>
 <li>
 Communication with global operation centers on various risk-based requirements,
 </li>
 <li>
 Taking part in periodical projects for client and engagement maintenance operations,
 </li>
 <li>
 Preparing periodical reports on client and engagement related data,
 </li>
 <li>
 Maintaining coordination among various departments including Quality and Risk Management, Business Development, Planning and reporting, and Regulatory Compliance.
 </li>
 </ul>
 
 
</div>

Workflow Management Trainee

ViTO Energy, Engineering & Construction

<div>
 
 ViTO Energy Engineering and Construction, a wholly owned subsidiary of ViTO Group, is an integrated EPC services provider for industrial projects. We have a dedicated sector focus on executing turn-key projects in the oil &amp; gas and power sectors. Achieving great results and added value for our clients through the use of modern technology, techniques, our Group is currently active with its offices in Qatar, India, United Arab Emirates and Germany.
 
 
 
 
 
 We are looking for a highly motivated &ldquo;Personal Assistant&rdquo; who will provide top-level assistance for our CEO in our &Idot;stanbul Head Office,Vadistanbul.
 
 
 
 
 
 
 PERSONAL ASSISTANT TO CEO
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 
 Main Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Assisting our CEO and carrying out all personal assistant duties and responsibilities successfully,
 </li>
 <li>
 Preparing presentations and reports,
 </li>
 <li>
 Filing and archiving all correspondences and documentation in an organized and consistent manner,
 </li>
 <li>
 Undertaking the tasks of receiving calls, taking messages and routing correspondences,
 </li>
 <li>
 Maintaining diary, arrange meetings and appointments and provide reminders,
 </li>
 <li>
 Organizing travel and accommodation arrangements,
 </li>
 <li>
 Maintaining confidentiality and uses a high degree of discretion.
 </li>
 </ul>
 
 
 
 
 
 Knowledge &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 University Degree in related field,
 </li>
 <li>
 Minimum 7-8 years of proven experience as an Executive &amp; Personal Assistant to top level of management,
 </li>
 <li>
 Excellent verbal and written communications skills both in Turkish and English,
 </li>
 <li>
 Advanced computer skills including MS Office Applications,
 </li>
 <li>
 Ability to organize a daily workload by priorities,
 </li>
 <li>
 Able to meet deadlines in a fast-paced quickly changing environment,
 </li>
 <li>
 Self-disciplined, proactive, dynamic, eager to learn and to take on new challenges,
 </li>
 <li>
 Team player, result-oriented with strong planning and organization skills,
 </li>
 <li>
 Exceptional interpersonal communication skills,
 </li>
 <li>
 Being flexible in working hours.
 </li>
 </ul>
</div>

PERSONAL ASSISTANT TO CEO

EPS, Ekspres Personel Servis ve Danışmanlık A.Ş.

<div>
 
 We are looking for an
 
 "Office Admin Assistant"
 
 for our multinational client, for whom we provide consultancy services, based in
 
 Altunizade, Istanbul
 
 .
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 University degree
 </li>
 <li>
 Good knowledge of written and spoken English
 </li>
 <li>
 Minimum 2 years administrative assistant experience in a corporate or professional environment
 </li>
 <li>
 Good knowledge of MS Office
 </li>
 <li>
 Strong organizational, communication, and interpersonal skills
 </li>
 <li>
 Proactive and strong attention to detail
 </li>
 <li>
 Ability to multitask &amp; prioritize daily workload
 </li>
 <li>
 Having a professional manner both in written and verbal communications
 </li>
 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 <ul>
 <li>
 Maintain office files/documentation, handle incoming/out coming correspondences and telephones, direct calls to appropriate parties and take messages.
 </li>
 <li>
 Schedule and organize internal and external meetings, national and international travel, transfer and hotel arrangements, appointments and client meetings.
 </li>
 <li>
 Handle all courier requirements to and from the office.
 </li>
 <li>
 Greet clients and vendors upon arrival and direct them to appropriate people.
 </li>
 <li>
 Maintain and coordinate procurement of office and stationery supplies.
 </li>
 <li>
 Provide all other administrative support as required by the Finance, Accounting, HR team and management.
 </li>
 </ul>
</div>

Office Admin Assistant

Explore 1192+ Management assistant in Istanbul this December. Find roles across top companies and apply now to boost your career.

1192 management assistant jobs IN Istanbul

Global Cash Management Assistant

Executive Assistant

Executive Coordinator to Managing Director

Executive Coordinator to Managing Director

Workflow Management Trainee

PERSONAL ASSISTANT TO CEO

Office Admin Assistant