administrative manager

operations manager

office manager

admin assistant

admin coordinator

manager of administration

Petrofac

<div>Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world&rsquo;s leading energy companies. 
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination. 
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs. 
This is an exciting time to join us on this journey. 
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week. 
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone? 
JOB TITLE: ADMINISTRATION MANAGER 
State this is a contract residential role based in Abu Dhabi. 
KEY RESPONSIBILITIES:<ul><li> 
The Facilities and Administration Manager will be responsible for the overall management of EOG's office facilities.</li><li>
Managing vendor relationships.</li><li>
Oversight and coordination of all maintenance, repair and inspections for facilities.</li><li>
Management of new construction and renovation projects.</li><li>
Responsible for required reporting and department budget preparation.</li><li>
Coordination with Corporate Administration on corporate-wide purchasing agreements.</li></ul>
 Additionally, the selected candidate will oversee and work as part of facilities team responsible for:<ul><li>
Mail service - all inbound and outbound, sorting and delivery</li><li>
Office moves - coordination, scheduling, communication, churn reports, supplies, floor map updates, name plate installation</li><li>
Office supplies - inventory, ordering, distribution, stocking</li><li>
Office furniture - purchasing, installation, repair, lock repair, warranty coordination</li><li>
Conference room set-up, teardown</li><li>
Break room - inventory, ordering, stocking</li><li>
Fleet services - pool vehicle maintenance, repair, inspection and registration, cleaning, fleet tracking/reporting, maintenance of vehicle binder (insurance/safety forms/general info)</li><li>
Facilities Maintenance - carpets, lighting, furniture, office locks</li><li>
Division Review and Field Trip Coordination - catering, transportation, materials coordination</li><li>
Facilities related invoice auditing, tracking, coding, payments, past due tracking, budgets, cost analysis.</li></ul></div>

Administration Manager

Terracotta medical services

Join Terracotta &ndash; Driving Business Growth in Corporate Services :Terracotta is a leading outsourcing company in the UAE, offering manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and more across the region. At Terracotta, your voice counts, your ideas matter, and your success is celebrated.Position: Team Leader - AdministrationReporting to: Operations ManagerDepartment: OperationsLocation: Abu DhabiPurpose of the Role:The Team Leader &ndash; Administration oversees Admin team and coordinates all administrative activities related to PRO and EOR services. This role ensures effective documentation, audit compliance, process implementation, and interdepartmental coordination to maintain operational excellence. The position acts as a primary escalation point representing Admin Team under Operations Department.Key Responsibilities:Administration &amp; Audit<ul><li>Oversee the administration and periodic audit of:</li><li>EOR (Employer of Record) Services</li><li>PRO (Public Relations Officer) Services</li><li>Supplier Management processes</li></ul>Supervision of Log Management, Document Archiving, and Audit<ul><li>Ensure maintenance and accuracy of:</li><li>Project Log</li><li>Service Contract Log</li><li>Job Card Log</li><li>Employee Log</li></ul>GulfHR Management<ul><li>Manage GulfHR platform updates and ensure data integrity.</li></ul>Templates Management<ul><li>Develop, update, and maintain document templates for operational use.</li></ul>Validations<ul><li>Conduct validation checks for:</li><li>Job Cards</li><li>Sales Orders</li></ul>Reporting<ul><li>Prepare and deliver:</li><li>Weekly and monthly reports as required by Management</li></ul>TCA Administration<ul><li>Oversee:</li><li>ADNOC Registration &amp; Contracts</li><li>Client document filing</li><li>Serve as client point of contact for relevant services</li></ul>General Administrative Tasks<ul><li>Perform:</li><li>Service Contract&ndash;Sales Order&ndash;Tax Invoice Reconciliation</li><li>Insurance renewals coordination</li><li>PRO clients&rsquo; expiry alerts to KAM</li><li>Follow-ups with stakeholders to ensure task completion</li><li>Review and implementation of current and new processes</li><li>Car rental arrangements for staff</li></ul>Focal Point for Issue Resolution<ul><li>Act as the primary contact to resolve issues related to:</li><li>Invoicing</li><li>Supplier Payments</li><li>Payroll</li><li>Job Cards</li><li>Accounts Receivable</li></ul>Cross functional support<ul><li>Take up additional tasks or responsibilities as and when required to meet business needs.</li></ul>Skills &amp; Competencies:<ul><li>Strong leadership and team supervision skills</li><li>Excellent organizational and multitasking abilities</li><li>Proficiency in HR systems</li><li>Strong reporting and analytical skills</li><li>High attention to detail and accuracy</li><li>Effective communication and problem-solving skills</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>5+ years of experience in Administration within PRO, EOR, or related services</li><li>Prior experience in managing cross-functional teams is preferred</li><li>Solid understanding of UAE regulations and administrative processes</li><li>Preference for candidates with UAE Driving license</li><li>Team management experience</li></ul>Preference: Immediately available candidates (notice period negotiable within 10&ndash;15 days)Job Type: Full-timePay: From AED6,000.00 per monthApplication Question(s):<ul><li>Have you managed a team before ?</li><li>We are looking for immediate joiners . what is your notice period ?</li><li>What is your salary Expectation ?</li></ul>Experience:<ul><li> PRO/EOR services?: 3 years (Required)</li><li>administration : 6 years (Required)</li><li>Human Resources : 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>Driving license (Required)</li></ul>

Team Leader Administration

Laras Kitchens

We are looking for a reliable and organized Administrator to join our team. The ideal candidate will handle day-to-day administrative tasks, support management, and ensure smooth office operations.Responsibilities:<ul><li>Manage daily administrative duties and office coordination</li><li>Prepare and organize documents, reports, and schedules</li><li>Handle phone calls, emails, and client inquiries</li><li>Maintain records and filing systems</li><li>Assist management and team members as needed</li></ul>Requirements:<ul><li>Previous experience in administration or a similar role</li><li>Strong communication and organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask and work independently</li><li>Professional attitude and attention to detail</li></ul>&#1606;&#1581;&#1606; &#1606;&#1576;&#1581;&#1579; &#1593;&#1606; &#1605;&#1587;&#1572;&#1608;&#1604; &#1573;&#1583;&#1575;&#1585;&#1610; &#1605;&#1608;&#1579;&#1608;&#1602; &#1608;&#1605;&#1606;&#1592;&#1605; &#1604;&#1604;&#1575;&#1606;&#1590;&#1605;&#1575;&#1605; &#1573;&#1604;&#1609; &#1601;&#1585;&#1610;&#1602;&#1606;&#1575;. &#1587;&#1610;&#1603;&#1608;&#1606; &#1575;&#1604;&#1605;&#1585;&#1588;&#1581; &#1575;&#1604;&#1605;&#1579;&#1575;&#1604;&#1610; &#1605;&#1587;&#1572;&#1608;&#1604;&#1611;&#1575; &#1593;&#1606; &#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1610;&#1577; &#1575;&#1604;&#1610;&#1608;&#1605;&#1610;&#1577;&#1548; &#1608;&#1583;&#1593;&#1605; &#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1577;&#1548; &#1608;&#1590;&#1605;&#1575;&#1606; &#1587;&#1610;&#1585; &#1575;&#1604;&#1593;&#1605;&#1604; &#1576;&#1587;&#1604;&#1575;&#1587;&#1577; &#1583;&#1575;&#1582;&#1604; &#1575;&#1604;&#1605;&#1603;&#1578;&#1576;.&#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1608;&#1575;&#1604;&#1605;&#1587;&#1572;&#1608;&#1604;&#1610;&#1575;&#1578;:<ul><li>&#1573;&#1583;&#1575;&#1585;&#1577; &#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1610;&#1577; &#1575;&#1604;&#1610;&#1608;&#1605;&#1610;&#1577; &#1608;&#1578;&#1606;&#1587;&#1610;&#1602; &#1571;&#1593;&#1605;&#1575;&#1604; &#1575;&#1604;&#1605;&#1603;&#1578;&#1576;</li><li>&#1573;&#1593;&#1583;&#1575;&#1583; &#1608;&#1578;&#1606;&#1592;&#1610;&#1605; &#1575;&#1604;&#1605;&#1587;&#1578;&#1606;&#1583;&#1575;&#1578; &#1608;&#1575;&#1604;&#1578;&#1602;&#1575;&#1585;&#1610;&#1585; &#1608;&#1575;&#1604;&#1580;&#1583;&#1575;&#1608;&#1604;</li><li>&#1575;&#1604;&#1578;&#1593;&#1575;&#1605;&#1604; &#1605;&#1593; &#1575;&#1604;&#1605;&#1603;&#1575;&#1604;&#1605;&#1575;&#1578; &#1575;&#1604;&#1607;&#1575;&#1578;&#1601;&#1610;&#1577; &#1608;&#1575;&#1604;&#1576;&#1585;&#1610;&#1583; &#1575;&#1604;&#1573;&#1604;&#1603;&#1578;&#1585;&#1608;&#1606;&#1610; &#1608;&#1575;&#1587;&#1578;&#1601;&#1587;&#1575;&#1585;&#1575;&#1578; &#1575;&#1604;&#1593;&#1605;&#1604;&#1575;&#1569;</li><li>&#1581;&#1601;&#1592; &#1575;&#1604;&#1587;&#1580;&#1604;&#1575;&#1578; &#1608;&#1578;&#1606;&#1592;&#1610;&#1605; &#1606;&#1592;&#1575;&#1605; &#1575;&#1604;&#1605;&#1604;&#1601;&#1575;&#1578;</li><li>&#1578;&#1602;&#1583;&#1610;&#1605; &#1575;&#1604;&#1583;&#1593;&#1605; &#1604;&#1604;&#1573;&#1583;&#1575;&#1585;&#1577; &#1608;&#1571;&#1593;&#1590;&#1575;&#1569; &#1575;&#1604;&#1601;&#1585;&#1610;&#1602; &#1593;&#1606;&#1583; &#1575;&#1604;&#1581;&#1575;&#1580;&#1577;</li></ul>&#1575;&#1604;&#1605;&#1578;&#1591;&#1604;&#1576;&#1575;&#1578;:<ul><li>&#1582;&#1576;&#1585;&#1577; &#1587;&#1575;&#1576;&#1602;&#1577; &#1601;&#1610; &#1605;&#1580;&#1575;&#1604; &#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1577; &#1571;&#1608; &#1583;&#1608;&#1585; &#1605;&#1588;&#1575;&#1576;&#1607;</li><li>&#1605;&#1607;&#1575;&#1585;&#1575;&#1578; &#1602;&#1608;&#1610;&#1577; &#1601;&#1610; &#1575;&#1604;&#1578;&#1608;&#1575;&#1589;&#1604; &#1608;&#1575;&#1604;&#1578;&#1606;&#1592;&#1610;&#1605;</li><li>&#1573;&#1580;&#1575;&#1583;&#1577; &#1575;&#1587;&#1578;&#1582;&#1583;&#1575;&#1605; &#1576;&#1585;&#1575;&#1605;&#1580; &#1605;&#1575;&#1610;&#1603;&#1585;&#1608;&#1587;&#1608;&#1601;&#1578; &#1571;&#1608;&#1601;&#1610;&#1587; (Word, Excel, Outlook)</li><li>&#1575;&#1604;&#1602;&#1583;&#1585;&#1577; &#1593;&#1604;&#1609; &#1573;&#1606;&#1580;&#1575;&#1586; &#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1575;&#1604;&#1605;&#1578;&#1593;&#1583;&#1583;&#1577; &#1608;&#1575;&#1604;&#1593;&#1605;&#1604; &#1576;&#1588;&#1603;&#1604; &#1605;&#1587;&#1578;&#1602;&#1604;</li><li>&#1605;&#1607;&#1606;&#1610;&#1577; &#1593;&#1575;&#1604;&#1610;&#1577; &#1608;&#1583;&#1602;&#1577; &#1601;&#1610; &#1575;&#1604;&#1593;&#1605;&#1604;</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

Administrator (UAE NATIONALS ONLY) / مسؤول إداري (للمواطنين الإماراتيين فقط)

NMC Health plc

<div>Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular basis.</div>
 <div><ul><li>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
</li><li>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
</li><li>Appointment management including no-shows, rescheduling of patients and confirmations.
</li><li>Register new patients and ensure the records of current patients are up to date.
</li><li>Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
</li><li>Provide claim forms in case the patient wants to claim reimbursement.
</li><li>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
</li><li>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor&rsquo;s duty roster, and procedures for booking appointments.
</li><li>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
</li><li>Check emails daily, ensuring you respond to queries in a timely manner.
</li><li>Ensure operations are carried out uniformly according to the hospital policies and procedures.
</li><li>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
</li><li>Participate in the Hospital training programs.
</li><li>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.
</li><li>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
</li><li>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
</li><li>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
</li><li>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
</li><li>Maintains patient &amp; staff confidentiality.
</li><li>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
</li><li>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
</li><li>Ensure that all charges are accurately recorded in the patient&rsquo;s account, reflecting the correct services, dates, and codes.
</li><li>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
</li><li>Provide patients with detailed statements and assistance in understanding their charges and payment options.
</li><li>Prepare and process patient invoices for services, ensuring accurate charges.
</li><li>Collect co-pays, deductibles, and outstanding balances at the time of service.
</li></ul>Ensure billing practices comply with legal and insurance requirements</div>
 <div>College Degree/Diploma - Any discipline or related fields.
Strong interpersonal, verbal and written communication skills
Strong analytical and problem-solving skills
Excellent command of oral and written English. Arabic language desirable but not essential.
Ability to think critically and maintain a high level of confidentiality.
Proficiency in MS office</div>

Patient Admin Executive

<div>Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular basis.</div>
 <div><ul><li>Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
</li><li>Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
</li><li>Appointment management including no-shows, rescheduling of patients and confirmations.
</li><li>Register new patients and ensure the records of current patients are up to date.
</li><li>Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
</li><li>Provide claim forms in case the patient wants to claim reimbursement.
</li><li>Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
</li><li>Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor&rsquo;s duty roster, and procedures for booking appointments.
</li><li>Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
</li><li>Check emails daily, ensuring you respond to queries in a timely manner.
</li></ul>Ensure operations are carried out uniformly according to the hospital policies and procedures.
<ul><li>Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
</li><li>Participate in the Hospital training programs.
</li><li>Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department's services.
</li><li>Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
</li><li>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
</li><li>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
</li><li>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
</li><li>Maintains patient &amp; staff confidentiality.
</li><li>Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
</li><li>Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
</li><li>Ensure that all charges are accurately recorded in the patient&rsquo;s account, reflecting the correct services, dates, and codes.
</li><li>Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
</li><li>Provide patients with detailed statements and assistance in understanding their charges and payment options.
</li><li>Prepare and process patient invoices for services, ensuring accurate charges.
</li><li>Collect co-pays, deductibles, and outstanding balances at the time of service.
</li></ul>Ensure billing practices comply with legal and insurance requirements</div>
 <div>College Degree/ Diploma - Any discipline or related fields.
Strong interpersonal, verbal and written communication skills.
Strong analytical and problem-solving skills
Ability to think critically and maintain a high level of confidentiality
Proficiency in MS office.</div>

Patient Admin Executive - UAE National

Total Property Solutions Real Estate LLC

HR ManagerCompany: Total Property Solutions Salary: AED 4,000 per month Job Type: Full-Time Location: Abu DhabiTotal Property Solutions is seeking a dedicated and efficient HR Manager to oversee all human resources functions and support the company&rsquo;s growing operations. The ideal candidate should have strong experience in HR administration, employee relations, recruitment, payroll coordination, and government processes in the UAE. This role requires excellent organizational skills, confidentiality, and the ability to support management in implementing HR policies and procedures.Key Responsibilities:HR Operations &amp; Administration:<ul><li>Oversee daily HR operations, employee files, documentation, and database updates</li><li>Prepare employment contracts, offer letters, and HR-related correspondence</li><li>Manage staff onboarding, orientation, and exit procedures</li><li>Maintain employee attendance, leave trackers, and performance records</li></ul>Recruitment &amp; Staffing:<ul><li>Handle full-cycle recruitment: job posting, screening, interviews, and hiring</li><li>Coordinate manpower requirements with different departments</li><li>Ensure smooth onboarding and deployment of new hires</li></ul>Payroll &amp; Compliance:<ul><li>Assist in payroll preparation, WPS processing, and salary adjustments</li><li>Manage employee benefits, medical insurance, and visa renewals</li><li>Ensure compliance with UAE Labour Law, MOHRE, and company policies</li></ul>Employee Relations:<ul><li>Address employee concerns, conflicts, and provide HR guidance</li><li>Promote positive workplace culture and staff engagement</li><li>Support management in disciplinary actions and corrective measures</li></ul>Government &amp; Company Processes:<ul><li>Coordinate visa, Emirates ID, medical, and insurance processes</li><li>Handle government portal work (MOHRE, ICP, ADDED/TAMM, etc.)</li><li>Ensure HR documentation is compliant and up to date</li></ul>Requirements:<ul><li>Proven experience as an HR Manager or Senior HR Officer in the UAE</li><li>Strong knowledge of UAE Labour Law, HR procedures, and government systems</li><li>Excellent communication skills (verbal &amp; written)</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Ability to work independently and maintain confidentiality</li><li>Professional, detail-oriented, and proactive mindset</li></ul>What We Offer:<ul><li>Monthly salary: AED 4,000</li><li>Stable full-time role with long-term growth</li><li>Supportive and professional work environment</li><li>Opportunity to work across multiple business units</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>HR Manager: 3 years (Required)</li></ul>

HR Manager

Green Gift Concepts

To handle e-commerce business and help manager in routine administration and accoutingMulti task .smart and active to help in grow businessJob Type: Full-timePay: From AED1,500.00 per month

Social Media Executive cum Assistant

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