office administration

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams at
 
 Salayel
 
 , ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies. The role requires
 
 fluency in Arabic and English
 
 to effectively coordinate service requests, communicate with tenants, vendors, and internal stakeholders, and support operational activities.
 
 
 Key Responsibilities
 
 
 Help Desk &amp; Operations Support
 
 
 <ul>
 <li>
 Manage and respond to all incoming helpdesk calls, emails, and service requests in a timely and professional manner.
 </li>
 <li>
 Log, track, and monitor service requests through the helpdesk system to ensure timely resolution.
 </li>
 <li>
 Coordinate with internal teams and service providers to ensure completion of maintenance and operational requests.
 </li>
 <li>
 Escalate unresolved issues, complaints, and operational concerns to management when required.
 </li>
 <li>
 Provide prompt administrative support and respond to tenant and employee queries in Arabic and English.
 </li>
 <li>
 Maintain clear communication with stakeholders regarding request status and service updates.
 
 
 </li>
 </ul>
 Administration &amp; Office Management
 
 
 <ul>
 <li>
 Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems (electronic and physical).
 </li>
 <li>
 Manage schedules and diaries to ensure efficient coordination of operational activities.
 </li>
 <li>
 Monitor office supplies, manage inventory, and coordinate replenishment when required.
 </li>
 <li>
 Support day-to-day office coordination and assist in resolving operational issues.
 
 
 </li>
 </ul>
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
 </li>
 <li>
 Ensure operational and property documentation at Salayel is accurate, updated, and properly stored.
 </li>
 <li>
 Prepare daily, weekly, monthly, and ad hoc operational reports as required.
 </li>
 <li>
 Maintain transmittal logs, attendance records, leave records, and operational documentation.
 </li>
 <li>
 Support document control and record management processes.
 
 
 </li>
 </ul>
 Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments including HR, Finance, Procurement, IT, and external service providers.
 </li>
 <li>
 Coordinate and support administrative staff such as drivers, cleaners, and office assistants when required.
 </li>
 <li>
 Facilitate communication between tenants, service providers, and management, particularly where Arabic language support is required.
 </li>
 <li>
 Perform additional duties as assigned by management.
 
 
 </li>
 </ul>
 Key Performance Indicators (KPIs)
 
 
 <ul>
 <li>
 Timely logging and closure of helpdesk requests.
 </li>
 <li>
 Accurate tracking and reporting of service requests.
 </li>
 <li>
 Timely submission of monthly inventory and operational reports.
 </li>
 <li>
 Up-to-date SOPs and operational documentation.
 </li>
 <li>
 Effective coordination and resolution of operational issues.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 Education
 
 
 Diploma in any discipline (Administration or Business Administration preferred).
 
 
 Office Management certification is an advantage.
 
 
 
 Experience
 
 
 
 Minimum
 
 3 years of experience
 
 in helpdesk coordination, administration, or operations support.
 
 
 Experience in
 
 property management, facilities management, or service coordination
 
 is preferred.
 
 
 Skills &amp; Knowledge
 
 
 <ul>
 <li>
 Fluency in Arabic and English (spoken and written) &ndash; mandatory.
 </li>
 <li>
 Strong knowledge of helpdesk coordination and administrative processes.
 </li>
 <li>
 Familiarity with ERP systems, CAFM systems, or helpdesk platforms.
 </li>
 <li>
 Advanced MS Office skills.
 </li>
 <li>
 Excellent communication, organization, and multitasking abilities.
 </li>
 <li>
 High attention to detail and strong customer service orientation.
 
 
 </li>
 </ul>
 Job Challenges
 
 
 <ul>
 <li>
 Managing high volumes of service requests and urgent operational issues.
 </li>
 <li>
 Coordinating between multiple departments and service providers.
 </li>
 <li>
 Maintaining service quality and response times in a fast-paced operational environment.
 </li>
 </ul>
</div>

Help Desk Coordinator (Arabic Speaker)

Century Energy International LLC

Job Title: Admin Assistant ( Immediately Join)Location: Abu DhabiJob Summary: We are seeking a detail-oriented and proactive Admin Assistant to support daily office operations. The ideal candidate will have experience in procurement, basic accounting, administration, and logistics coordination.Key Responsibilities:<ul><li>Handle general administrative tasks including documentation, filing, and correspondence</li><li>Assist with procurement activities such as preparing LPOs, sourcing suppliers, and tracking orders</li><li>Support basic accounting tasks (invoicing, petty cash, expense tracking, and data entry)</li><li>Coordinate logistics, including shipment arrangements, delivery follow-ups, and documentation</li><li>Maintain records of inventory, purchases, and vendor communications</li><li>Liaise with internal departments and external vendors as required</li></ul>Requirements:<ul><li>Proven experience in administration, procurement, accounting, or logistics</li><li>Basic knowledge of accounting principles and procurement processes</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Good communication and coordination abilities</li><li>Attention to detail and ability to meet deadlines</li></ul>Preferred Qualifications:<ul><li>Experience in Admin for over 3+ years</li></ul>Employment Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant

Al Raha Medical Center

Job Title: HR CoordinatorJob Summary: The HR Coordinator is responsible for coordinating and supporting day-to-day Human Resources operations, including recruitment, onboarding, employee relations, HR administration, payroll coordination, and compliance. The role serves as a key point of contact for employees and managers, ensuring HR processes are efficient, accurate, and aligned with company policies and labor regulations.Key Responsibilities:<ul><li>Coordinate the end-to-end recruitment process, including job postings, candidate screening, interview scheduling, and onboarding.</li><li>Prepare employment contracts, offer letters, and other HR-related documentation.</li><li>Maintain accurate employee records and ensure HR databases are up to date.</li><li>Coordinate new hire orientation and employee onboarding activities.</li><li>Monitor employee attendance, leave, and other HR records.</li><li>Assist with payroll by ensuring employee data, attendance, and leave records are accurate and submitted on time.</li><li>Support employee relations by responding to HR-related inquiries and resolving routine issues.</li><li>Ensure compliance with company policies, labor laws, and HR procedures.</li><li>Coordinate employee training, performance review processes, and development programs.</li><li>Organize employee engagement activities, recognition programs, and company events.</li><li>Prepare HR reports, metrics, and documentation for management.</li><li>Coordinate visa, work permit, and employee documentation processes where applicable.</li><li>Support disciplinary procedures, exit interviews, and offboarding activities.</li><li>Perform other HR and administrative duties as assigned.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>2&ndash;4 years of experience in Human Resources or HR Administration.</li><li>Knowledge of recruitment, onboarding, payroll coordination, and employee relations.</li><li>Proficiency in Microsoft Office and HRIS/payroll systems.</li><li>Strong understanding of labor laws and HR best practices.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Strong attention to detail and ability to manage multiple priorities.</li></ul>Preferred Skills:<ul><li>Experience with HRIS and payroll systems.</li><li>Knowledge of employment legislation and compliance requirements.</li><li>Strong problem-solving and conflict resolution skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional HR certification (e.g., SHRM-CP, PHR, CIPD) is an advantage.</li></ul>Application Question(s):<ul><li>How many years of experience do you have in UAE ?</li><li>What is your expected salary ?</li></ul>Work Location: In person

HR Coordinator

Ebara Elliott Energy

<div><h2 class="jobSectionHeader">Overview &amp; Responsibilities
</h2>We are seeking a highly organized and detail-oriented Contract Administrator to join our team in Abu Dhabi, United Arab Emirates.
Reporting directly to the Supervisor of Contract Administration and working closely with Operations, Sales, Finance, Logistics, and Field Service Engineers, the ideal candidate will oversee the administrative, contractual, and commercial aspects of field service projects.
Your responsibility will span from the initial RFQ (request for quotation) to order acknowledgement and final invoicing, ensuring accurate documentation, strict policy compliance, and efficient execution throughout.
Key Responsibilities
<ul><li>Quotation Support: Log and review incoming customer inquiries and prepare accurate quotations to support the Service Sales team.
</li><li>Order Management: Verify and acknowledge customer orders to ensure total accuracy and alignment with both the original quotations and company policies.
</li><li>Field Coordination: Partner closely with field service teams to facilitate project scheduling and successful execution.
</li><li>Performance Monitoring: Monitor contract performance regularly to ensure all deliverables are met according to established agreements.
</li><li>Records Retention: Maintain highly accurate project documentation and manage long-term service contract files.
</li><li>Financial Facilitation: Facilitate both internal and external invoicing processes, and assist the Finance department with the collection process.
</li><li>Engineering &amp; Technical Support: Provide critical support to the engineering team regarding claims handling, warranty requirements, and project cost evaluations.
</li></ul>Required Skills and Qualifications
<ul><li>Commercial Expertise: Strong commercial acumen paired with robust contract administration and documentation skills.
</li><li>Communication: Excellent written and oral communication skills.
</li><li>Language Proficiency: Fluency in English is required. Additional language skills in Spanish, French, Italian, or German will be considered an advantage.
</li><li>Time Management: Strong organizational skills with a proven ability to handle multiple tasks and meet tight deadlines simultaneously.
</li><li>Collaboration: Ability to work effectively and cohesively with cross-functional teams.
</li><li>Software Skills: Proficiency in the Microsoft Office Suite (specifically Excel and Word ).
</li><li>Preferred Assets: Prior field service operational experience and a deep understanding of legal and commercial contractual principles will be considered a significant advantage .
</li></ul>Location &amp; Schedule
<ul><li>Base Location: KEZAD Freezone, Abu Dhabi, UAE
</li><li>Work Schedule: Full-Time; Monday &ndash; Friday, based on-site from the office.
</li></ul>About Ebara Elliott Energy
Customers throughout the world choose Ebara Elliott Energy for the design, manufacture, and service of their critical rotating equipment. EEE&rsquo;s global service network routinely installs, overhauls, repairs, upgrades, and rerates machines from any manufacturer. Customers everywhere turn to us for precision engineering, extraordinary reliability, and unparalleled service.
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Contract Administrator

Burtplace General Contracting LLC

We are seeking an experienced and detail-oriented Senior Quantity Surveyor to lead cost management, contract administration, and commercial activities across construction projects. The ideal candidate will oversee budgeting, cost control, procurement, financial reporting, and contractual compliance while providing strategic commercial support throughout all project phases.Key Responsibilities:<ul><li>Lead the preparation and review of cost estimates, bills of quantities (BOQs), tender documents, and commercial proposals.</li><li>Develop, monitor, and manage project budgets, forecasts, cash flow, and cost reporting to ensure financial targets are achieved.</li><li>Administer and negotiate subcontractor and supplier agreements, ensuring compliance with contractual obligations.</li><li>Evaluate variations, claims, extension of time requests, and change orders, providing commercial recommendations and ensuring fair valuation.</li><li>Conduct cost analysis, risk assessments, and value engineering initiatives to maximize project profitability.</li><li>Provide commercial guidance and mentorship to junior quantity surveyors and support the professional development of the commercial team.</li><li>Collaborate with project managers, engineers, clients, and consultants to deliver cost-effective solutions and resolve commercial issues.</li><li>Prepare monthly commercial reports, final accounts, and project closeout documentation.</li></ul>Qualifications:<ul><li>Bachelor's degree in Quantity Surveying, Civil Engineering, or a related field.</li><li>Minimum of 8&ndash;10 years of quantity surveying experience, with significant experience on large-scale construction projects.</li><li>Strong knowledge of construction contracts, procurement strategies, cost management, and contract administration.</li><li>Experience with FIDIC or other standard forms of contract is highly desirable.</li><li>Excellent analytical, financial, communication, negotiation, and leadership skills.</li><li>Proficiency in quantity surveying and cost management software, as well as Microsoft Office applications.</li></ul>Work Location: In person

Senior Quantity Surveyor

Spark Techno Crafts

Service CoordinatorLooking urgently for an organized and self-motivated Service Coordinator who will be responsible for managing service activities. The Service Coordinator&rsquo;s role will include working closely with relevant units.You should be detail-oriented, professional and have excellent written and verbal communication skills, worked in a similar position and proficient in Customer service.Responsibilities:● Welcome visitors.● Answering phone calls, responding to emails, coordinating with customers, vendors, suppliers, clients .● Preparing service schedules, tracking of service performed, procuring parts.● Preparing quotations, delivery notes, invoices, packing lists, Proforma invoices and system update.● Maintaining service files, including job files, vendor files and other files related to the service operations.● Purchasing office supplies, overseeing the maintenance of office facilities and equipment.● Managing technicians and their requirements.● Performing other relevant duties.Requirements:● Bachelor&rsquo;s degree and discipline, Engineers in Mechanical /Electrical/Automobile can apply.● 3 years in handling the administration activities and duties of a service coordinator or in a similar position in the UAE.● Having experience in the service Industry and handling Annual Maintenance contracts will have an advantage.● Proficient in a variety of computer software applications and in Online systems● Multi-tasking and time-management skills, Problem Solving skills, etc.● Candidates having technical experience will be preferred.● Service advisors can also apply.Others:● Salary &ndash; Aed.2250 &ndash; 2500 (depending on the experience)● UAE driving license.● Only immediate joiners and candidates with own visa/ NOC need apply.● Preferred age of applicants- 28 to 35 yearsGender: Male● Workman Compensation insurance will be provided by the companyJob Types: Full-time, PermanentPay: AED2,250.00 - AED2,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Service coordinators: 3 years (Required)</li></ul>Language:<ul><li>English, Hindi, Arabic (Required)</li></ul>Work Location: In person

Service Coordinator

capital engineering consultancy

Quantity SurveyorLocation: Abu Dhabi, UAEJob SummaryWe are seeking an experienced Quantity Surveyor to join our contracting team in Abu Dhabi. The successful candidate will be responsible for managing all commercial and contractual aspects of building construction projects, including cost estimation, quantity take-offs, subcontract administration, payment certifications, variations, and final accounts. The ideal candidate will have strong contractor-side experience in the UAE and the ability to effectively manage project costs while ensuring contractual compliance.Key Responsibilities<ul><li>Prepare quantity take-offs, Bills of Quantities (BOQs), cost estimates, and tender documentation.</li><li>Review project drawings, specifications, and contract documents.</li><li>Analyze subcontractor quotations and prepare commercial comparisons.</li><li>Prepare and administer subcontract agreements and purchase orders.</li><li>Monitor project costs, budgets, and cash flow throughout the project lifecycle.</li><li>Prepare interim payment applications, valuations, and final account submissions.</li><li>Measure completed works and verify subcontractor invoices.</li><li>Prepare and evaluate variation orders, claims, and contractual correspondence.</li><li>Track project progress and prepare monthly commercial reports.</li><li>Coordinate with project managers, engineers, procurement, and planning teams.</li><li>Maintain accurate cost records, quantity measurements, and commercial documentation.</li><li>Identify commercial risks and recommend cost-saving measures.</li><li>Ensure compliance with contract requirements, project specifications, and company procedures.</li><li>Assist during tendering by reviewing quantities, pricing, and commercial submissions.</li><li>Support project close-out activities, including final measurements and account settlements.</li></ul>Requirements<ul><li>Bachelor's Degree in Civil Engineering or Quantity Surveying.</li><li>Minimum 8 years of Quantity Surveying experience.</li><li>Mandatory experience in UAE building construction projects with a contracting company.</li><li>Experience working on large-scale residential, commercial, or industrial projects.</li><li>Strong knowledge of FIDIC contracts, quantity surveying principles, and UAE construction practices.</li><li>Proficiency in cost estimation, budgeting, contract administration, and subcontract management.</li><li>Experience handling variations, claims, payment certifications, and final accounts.</li><li>Ability to interpret engineering drawings and technical specifications.</li><li>Proficiency in Microsoft Office and quantity surveying software; ERP experience is an advantage.</li><li>Excellent analytical, negotiation, communication, and reporting skills.</li><li>Immediate joiners or candidates available within 0&ndash;10 days will be given preference.</li></ul>Benefits<ul><li>Competitive salary package.</li><li>Medical insurance.</li><li>Annual leave and air ticket as per UAE Labour Law.</li><li>Opportunity to work on prestigious large-scale building construction projects.</li><li>Professional growth within a leading contracting company.</li></ul>How to ApplyInterested candidates who meet the above requirements are invited to send their updated CV to career@capitalengg.com.Only shortlisted candidates will be contacted.Application Question(s):<ul><li>What is your notice period ? </li></ul>Experience:<ul><li>QS: 6 years (Required)</li><li>UAE Project : 4 years (Required)</li><li>Contractors side : 4 years (Required)</li></ul>Work Location: In person

Quantity Surveyor

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