document controller

accounts assistant

office administrator

operations manager

administrative assistant Jobs in Abu Dhabi

administrative assistant

office administration

panaderia

Key Responsibilities1. Office Management &amp; Coordination<ul><li>Oversee daily office operations (supplies, maintenance, and utilities).</li><li>Serve as the main contact for internal communication and external vendors.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul>2. Administrative Support<ul><li>Prepare and maintain official documents, reports, and records.</li><li>Handle correspondence (emails, memos, phone calls, letters).</li><li>Assist management in preparing presentations, reports, and proposals.</li><li>Ensure filing systems (digital and physical) are updated and secure.</li></ul>3. Financial &amp; Inventory Assistance<ul><li>Monitor petty cash, reimbursements, and simple expense tracking.</li><li>Assist in procurement of supplies and maintain inventory records.</li><li>Support accounting by submitting invoices and expense reports.</li></ul>4. HR &amp; Staff Support (if applicable)<ul><li>Maintain attendance and leave records.</li><li>Support in onboarding new employees and maintaining personnel files.</li><li>Assist with coordination of staff schedules and payroll documentation.</li></ul>5. Compliance &amp; Documentation<ul><li>Ensure licenses, permits, and legal documents are up to date.</li><li>Coordinate with management and external agencies for renewals or audits.</li><li>Maintain confidentiality of company information at all times.</li></ul>6. Communication &amp; Customer Support <ul><li>Handle customer inquiries, complaints, or walk-in clients when needed.</li><li>Coordinate between branches and head office for information flow.</li></ul>QualificationsEducation:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Accounting, or related field.</li><li>Diploma or vocational training in office management or accounting (for smaller businesses) can also be acceptable.</li></ul>Experience:<ul><li>3&ndash;5 years of experience in administrative or office support roles.</li><li>Experience in retail, F&amp;B, or service business administration is a plus.</li></ul>Skills:<ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Basic accounting or bookkeeping knowledge.</li><li>Time management and ability to work independently.</li><li>Discretion and professionalism in handling confidential information</li></ul>Personality Traits<ul><li>Reliable and proactive problem-solver.</li><li>Detail-oriented and disciplined.</li><li>Approachable, helpful, and cooperative.</li><li>Able to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Office Administrator

W R S OFFICE AUTOMATION TRADING LLC OPC

Job Title: Administrative Assistant / Office Coordinator (Automation Industry) Location: Abu Dhabi Company: WRS OFFICE AUTOMATION LLC Employment Type: Full-TimeJob Description: We are seeking a detail-oriented Administrative Assistant with experience in an automation or trading company. The candidate will support day-to-day operations, manage client interactions, and assist in preparing sales and service documentation.Key Responsibilities:<ul><li>Prepare and format quotations, proposals, and invoices</li><li>Handle client inquiries via phone, email, and WhatsApp</li><li>Maintain filing system (digital &amp; physical) and organize documentation</li><li>Coordinate with sales and technical team regarding orders and deliveries</li><li>Follow up with clients for approvals and payments</li><li>Manage office supplies and vendor coordination</li><li>Assist in preparing reports, letters, and purchase orders</li><li>Support daily administrative and HR tasks when required</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma (preferred in Business Administration)</li><li>1&ndash;2 years of experience in Admin / Sales Coordination (Automation or Trading field preferred)</li><li>Strong MS Office (Word, Excel, Outlook) skills</li><li>Good communication skills (English required, Arabic is a plus)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Skills:<ul><li>Client coordination</li><li>Quotation preparation</li><li>Filing &amp; documentation</li><li>Time management and accuracy</li></ul>Benefits:<ul><li>Competitive salary</li><li>Visa, medical insurance, annual leave as per UAE Labour Law</li></ul>Job Type: Full-time

Palinoia Properties

Location: Abu Dhabi, UAE Company: Palinoia PropertiesExperience: Minimum 1 year in real estate or property-related office administrationAbout Us Palinoia Properties is a fast-growing real estate company in Abu Dhabi, specializing in primary market property sales. We are seeking a proactive and organized Office Administrator to handle day-to-day office operations, HR coordination, and administrative support to ensure smooth business flow.Key Responsibilities<ul><li>Oversee daily administrative operations and ensure efficient office functioning.</li><li>Maintain and update employee records, files, and HR documentation.</li><li>Support recruitment activities &mdash; posting jobs, scheduling interviews, and preparing offer letters.</li><li>Assist in payroll coordination, attendance tracking, and record accuracy.</li><li>Coordinate with the PRO for visa applications, renewals, and related processes.</li><li>Manage office supplies, vendor relationships, and expense tracking.</li><li>Prepare letters, reports, and other internal communications.</li><li>Support management in onboarding, staff coordination, and communication.</li><li>Maintain and update the company CRM system and ensure data accuracy.</li><li>Organize and manage active records and contracts with developers.</li></ul>Requirements<ul><li>Minimum 1 year of experience in administration or coordination within the real estate industry (HR/recruitment experience is a plus).</li><li>Familiarity with UAE labor laws, visa processes, and documentation handling.</li><li>Experience using CRM systems (preferably in real estate).</li><li>Excellent organization, multitasking, and communication skills.</li><li>Proficiency in English (Arabic is an advantage).</li><li>Must be based in Abu Dhabi or willing to relocate.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Female HR & Office Administrator - Real Estate

First Point Group

<div>
 
 
 About the Client:
 
 
 <ul>
 <li>
 A trailblazing force in the IT performance management sector, helping thousands of global enterprises optimize their digital services.
 </li>
 </ul>
 
 
 
 
 
 What You'll Do:
 
 
 <ul>
 <li>
 Drive daily business operations, from scheduling to team communication.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and ensure all action items are completed.
 </li>
 <li>
 Provide key administrative support across various departments.
 </li>
 <li>
 Manage and maintain accurate company databases and records.
 </li>
 </ul>
 
 
 
 
 
 What You Bring:
 
 
 <ul>
 <li>
 3+ years of experience in an administrative or business support role.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent communication skills in English.
 </li>
 <li>
 Proficiency in MS Office Suite and collaboration tools (Teams, Lark, etc.).
 </li>
 <li>
 A proactive attitude and a passion for creating efficiency.
 </li>
 </ul>
 
 
 
 
 
 Why You'll Love It:
 
 
 <ul>
 <li>
 🌍
 
 Global Exposure:
 
 Work with multinational teams and customers from around the world.
 </li>
 <li>
 📈
 
 Career Growth:
 
 Access to training programs and fantastic development opportunities.
 </li>
 <li>
 🤝
 
 Great Culture:
 
 Join a team that values respect, well-being, and employee engagement.
 </li>
 </ul>
 
 
</div>

Confidential

<div>
 
 
 JOB OBJECTIVE:
 
 
 
 
 
 
 Coordinate with appropriate authorities in the Labour &amp; Immigration department for obtaining approval for the Company, its employees and authorised visitors to ensure that all government approvals and requirements are met. Also responsible for collecting and delivering documents to the head office and bank.
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 
 
 
 Government Relations, Licensing &amp; Approvals:
 
 
 <ul>
 <li>
 Manage labor contracts, visas, permits, and employee-related approvals (Labour, Immigration).
 </li>
 <li>
 Handle issuance, renewals, and cancellations of trade/commercial/industrial licenses.
 </li>
 <li>
 Liaise with government authorities for approvals, attestations, and regulatory compliance.
 </li>
 <li>
 Manage vehicle registrations, tolls (Darb), waste management permits, environmental clearances, and transportation permits (ASATEEL).
 </li>
 <li>
 Oversee customs documentation, Dubai Trade services, and shipment clearance.
 </li>
 </ul>
 
 
 
 
 
 HR &amp; Administration:
 
 
 <ul>
 <li>
 Maintain employee records, contracts, and proper documentation control.
 </li>
 <li>
 Monitor time sheets, attendance, leave applications (SAP), and resumption processes.
 </li>
 <li>
 Coordinate staff accommodation and employee welfare services.
 </li>
 <li>
 Support HR functions including recruitment coordination, Emiratization compliance, and health insurance facilitation.
 </li>
 <li>
 Provide emergency support to employees for administrative and welfare needs.
 </li>
 <li>
 Manage petty cash, credit card invoice clearing, and general administrative expenses.
 </li>
 </ul>
 
 
 
 
 
 Office and Factory Support:
 
 
 <ul>
 <li>
 Coordinate submission/collection of cheques, invoices, LC documents, and bank-related transactions.
 </li>
 <li>
 Ensure timely reconciliation of payments and handling of bounced cheques.
 </li>
 <li>
 Submission of petty cash and Credit cards bills to Finance as frequently advised by the team.
 </li>
 <li>
 Delivery and collection of documents from customer and head office.
 </li>
 <li>
 Ensure transportation arrangements, drivers, and company fleet management.
 </li>
 <li>
 Oversee ADNOC fuel management and ensure efficient usage across company vehicles.
 </li>
 <li>
 Supervise building, office, and garden maintenance, ensuring proper upkeep.
 </li>
 <li>
 Manage procurement of office supplies and requirements.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 JOB REQUIREMENTS:
 
 
 
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or related field.
 </li>
 <li>
 Strong experience in administration, government relations (PRO), HR support, and office management.
 </li>
 <li>
 Knowledge of labor laws, licensing procedures, and ERP systems (e.g., SAP) preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Minimum Experience:
 
 
 
 <ul>
 <li>
 1 year of relevant experience in Admin.
 </li>
 </ul>
</div>

Admin Incharge

Solution Team General Contracting

We are currently seeking a proactive and detail-oriented HR &amp; Admin Officer to join our team and support both our human resources and administrative functions.Key Responsibilities:<ul><li>Manage end-to-end HR operations including recruitment, onboarding, and employee records.</li><li>Handle employee relations, leave management, and performance monitoring.</li><li>Ensure compliance with labor laws, HR policies, and company regulations.</li><li>Coordinate with insurance providers, government offices, and other external parties.</li><li>Prepare HR reports, contracts, memos, and other official documentation.</li><li>Oversee office administration including supplies, facilities, and vendor coordination.</li><li>Support management with day-to-day administrative and HR-related tasks.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Proven experience in HR and administration (minimum 3 -4 years preferred).</li><li>Strong knowledge of HR policies, UAE labor law, and administrative best practices.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and maintain confidentiality.</li><li>Must be available to join immediately.</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED3,500.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR: 1 year (Preferred)</li></ul>

HR/Admin Officer

Trust Well Properties Mgmt LLC

Position SummaryThe Front Desk Administrator is responsible for delivering exceptional customer service by greeting visitors, managing incoming calls, and handling a range of administrative duties. This role requires excellent communication and organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.PRIORITY FOR CANDIDATES WITH OWN VISA Key Responsibilities<ul><li>Greet and assist visitors, ensuring a warm, welcoming, and professional atmosphere.</li><li>Answer and direct phone calls, emails, and other inquiries promptly and courteously.</li><li>Maintain a clean, organized, and presentable reception area at all times.</li><li>Schedule appointments and meetings, and manage calendars efficiently.</li><li>Handle all incoming and outgoing mail, packages, and deliveries.</li><li>Monitor and replenish office supplies, coordinating restocking as required.</li><li>Provide administrative and data entry support to various departments.</li><li>Uphold company policies and security protocols to ensure a safe and compliant front desk operation.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field; additional qualifications in office administration are a plus.</li><li>Proven experience as a receptionist, front desk representative, or in a similar administrative role.</li><li>Proficiency in Microsoft Office Suite and familiarity with office equipment.</li><li>Excellent verbal and written communication skills in English; proficiency in Hindi and Arabic is an added advantage.</li><li>Strong organizational skills with the ability to multitask effectively.</li><li>Professional appearance and demeanor.</li><li>Must be currently in the UAE and on own visa.</li></ul>Key Competencies<ul><li>Customer service orientation</li><li>Attention to detail</li><li>Time management skills</li><li>Reliability and dependability</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

Receptionist cum Admin Assistant

Explore 609+ Office administration in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.

609 office administration jobs IN Abu Dhabi

Office Administrator

Office Administrator

Female HR & Office Administrator - Real Estate

Office Administrator

Admin Incharge

HR/Admin Officer

Receptionist cum Admin Assistant