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ADAMZ IT SOLUTIONS

Job Title: Office Admin cum Secretary Job Location : Musaffah 39, AbudhabiGender preference : Male Company : ADAMZ IT SOLUTIONS Job Responsibilities: - Handle general administrative and secretarial duties- Manage emails and phone calls with customers, partners, and suppliers- Handle MCC related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination.- Assist with basic accounting tasks- Prepare ads, flyers, and document templates- Use AI tools to assist with office work, content preparation and social media marketing- Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.Requirements: - 3+ years experience in office coordination and administration - Knowledge of basic accounting and AutoCAD- Experience with AI tools - Skills in designing ads and flyers- Good communication and organizational skills- Ability to handle MCC and other government / legal works- Ability to work independently and as part of a team, with good leadership qualities.If interested, plz send your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362.Pay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What are the AI tools and software you specialize in?</li><li>Do you know Autocad?</li></ul>Experience:<ul><li>Administrative : 3 years (Preferred)</li></ul>Work Location: Hybrid remote in Abu Dhabi

Office Administrator

Atlas Marine Shipping LLC

<ul><li>Handle daily office administration and documentation for vessel operations</li><li>Coordinate with ship crews, port agents, and offshore teams</li><li>Maintain and organize vessel files, certificates, and compliance records</li><li>Assist in crew documentation (joining, rotation, travel papers)</li><li>Prepare reports related to vessel schedules, operations, and logistics</li><li>Manage emails, calls, and communication with local and international partners</li><li>Support chartering/operations team with paperwork and updates</li><li>Track supplies, marine stores, and requisition requests when needed</li><li>Ensure all documents comply with maritime regulations and company policies</li></ul>Pay: AED3,500.00 - AED4,000.00 per hourWork Location: In person

FALCON MIDDLE EAST(Construction & Infrastructure)

Job Summary- office Assistant- Estimation, tendering &amp; project coordinationWe are seeking a reliable, organized, and proactive Office Assistant to support our daily business operations. The ideal candidate will assist with administrative tasks, document management, tender submissions, supplier coordination, and general office support. The candidate should possess strong communication skills, attention to detail, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative and clerical support to management and project teams.Prepare, quotations, proposals, and reports.preparation of official lettersAssist in tender documentation, submissions, and follow-up with clients and suppliers.Maintain organized records of contracts, project documents, and correspondence.Coordinate with suppliers, subcontractors, and clients regarding project requirements.Manage emails, phone calls, appointments, and meeting schedules.Prepare meeting minutes and follow up on action items.Maintain office filing systems,Perform data entry and maintain accurate records.Handle other administrative duties as assigned by management.Educational RequirementsDiploma or Bachelor's Degree in electrical /civilMinimum 1-2 years of experience in the same field or office assistant role.Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication skills in English.Ability to manage multiple tasks and meet deadlines.Professional attitude and willingness to learn.Work Location: In person

Office Staff

Phoenix Lighting Solutions L.L.C

<ul><li>Female only</li><li>Responsible for customer inquires, general filing, phone calls, emails, work orders, etc.</li><li>Facilitated communication between various cross-functional teams to ensure alignment and clarity through reports and spreadsheets as requested.</li><li>Issues, receives, types and processes various types of applications and forms</li><li>Assists with the processing of various correspondence and notifications</li><li>Coordinated with different team leads and managers on project costs, data entry, database maintenance</li><li>Has understanding of figures and numbers, handling invoices, customer service and admin tasks.</li><li>Act as Sales coordinator and Admin in charge</li><li>Adjust stock levels and generate purchase orders as needed for customers and keep the office in a general clean and tidy state.</li><li>Highly independent individual in charge of all administrative tasks supporting business operations</li><li>Responsible for all administrative task, communicate to department for daily enquiries, reports, letters, LPO, etc..</li></ul>Please share you CV to: career@phoenixlss.comJob Type: Full-timeWork Location: In person

total secure

We are seeking a motivated and friendly Customer Support Executive to join our team. This role is crucial in ensuring that our customers have an excellent experience with our products and services. The ideal candidate will possess excellent communication skills, problem-solving abilities, and a genuine passion for helping people.Key Responsibilities:<ul><li>Customer Interaction: Respond to customer inquiries via phone, email, chat, or other communication channels in a professional and timely manner.</li><li>Issue Resolution: Address and resolve customer issues, complaints, and queries efficiently, ensuring customer satisfaction.</li><li>Product Knowledge: Maintain in-depth knowledge of our products and services to provide accurate information and guidance to customers.</li><li>Record Keeping: Document customer interactions, issues, and resolutions in our CRM system to ensure accurate and up-to-date records.</li><li>Feedback Collection: Gather and report customer feedback to help improve products, services, and overall customer experience.</li><li>Team Collaboration: Work closely with other departments, such as sales and technical support, to resolve complex issues and enhance customer satisfaction.</li><li>Follow-up: Ensure follow-up with customers to confirm that their issues have been resolved and to provide additional assistance if needed.</li></ul>Qualification <ul><li>Degree or Diploma</li><li>Freshers can also apply</li><li>Fluent in English and Hindi</li><li>Female Prefered</li></ul>Attractive Package AvailableJob Type: Full-timePay: AED2,000.00 - AED2,200.00 per month

SHASHAT electronic manufacturing

Job SummaryThe Accountant &amp; Office Administrator will be responsible for handling daily accounting operations, financial documentation, office administration, coordination with suppliers and clients, and ensuring smooth day-to-day office activities. The ideal candidate should be organized, trustworthy, proactive, and capable of managing multiple responsibilities efficiently.Key ResponsibilitiesAccounting Responsibilities<ul><li>Manage accounts payable and accounts receivable</li><li>Prepare invoices, quotations, purchase orders, and payment vouchers</li><li>Maintain accurate financial records and filing systems</li><li>Reconcile bank statements and monitor cash flow</li><li>Process payroll and employee expense claims</li><li>Support VAT preparation and financial reporting</li><li>Coordinate with auditors, suppliers, and banks</li><li>Track payments, outstanding balances, and supplier schedules</li><li>Maintain petty cash records and expense tracking</li></ul>Office Administration Responsibilities<ul><li>Handle daily office operations and administrative tasks</li><li>Organize company documents, contracts, and correspondence</li><li>Coordinate meetings, appointments, and office schedules</li><li>Support HR-related administrative activities</li><li>Manage office supplies, inventory, and procurement coordination</li><li>Communicate professionally with clients, suppliers, and partners</li><li>Prepare reports, presentations, and official letters when required</li><li>Ensure confidentiality of company information and records</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>2&ndash;5 years of relevant experience in accounting and administration</li><li>Experience in UAE accounting procedures and VAT regulations</li><li>Strong knowledge of Microsoft Excel and Microsoft Office</li><li>Experience with accounting software (Zoho, QuickBooks, Odoo, Tally, or similar)</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English</li><li>Ability to work under pressure and meet deadlines</li><li>High attention to detail and professionalism</li></ul>Preferred Qualifications<ul><li>Experience in manufacturing or technology companies</li><li>Familiarity with UAE government portals and WPS systems</li><li>Strong reporting and document management skills</li></ul>What We Offer<ul><li>Opportunity to work in a fast-growing UAE technology manufacturing company</li><li>Professional and innovative work environment</li><li>Career growth opportunities</li><li>Competitive salary package based on experience</li></ul>Pay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Accountant & Office Administrator (Female)

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams, ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies.
 
 
 Key Responsibilities
 
 
 Help Desk &amp; Operations Support
 
 
 <ul>
 <li>
 Manage and respond to all incoming helpdesk calls and service requests in a timely manner.
 </li>
 <li>
 Support end users and service providers, coordinating actions and follow-ups.
 </li>
 <li>
 Escalate issues, complaints, and operational concerns to management when required.
 </li>
 <li>
 Provide prompt administrative support and respond to employee queries.
 
 
 </li>
 </ul>
 Administration &amp; Office Management
 
 
 <ul>
 <li>
 Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems (electronic and physical).
 </li>
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 Manage schedules and diaries to ensure efficient coordination of activities.
 </li>
 <li>
 Monitor office supplies, manage inventory, and coordinate replenishment.
 </li>
 <li>
 Coordinate office maintenance and resolve day-to-day office issues.
 
 
 </li>
 </ul>
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
 </li>
 <li>
 Ensure property manuals are updated and consistent across all sites.
 </li>
 <li>
 Prepare daily, weekly, monthly, and ad hoc operational reports as required.
 </li>
 <li>
 Maintain transmittal logs, attendance records, leave records, and operational files.
 </li>
 <li>
 Support document control activities as assigned.
 
 
 </li>
 </ul>
 Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments including HR, Finance, Procurement, IT, and service partners.
 </li>
 <li>
 Coordinate and support administrative staff such as drivers, cleaners, and office assistants.
 </li>
 <li>
 Perform additional duties as assigned by management.
 
 
 </li>
 </ul>
 Key Performance Indicators (KPIs)
 
 
 <ul>
 <li>
 Timely submission of monthly inventory reports.
 </li>
 <li>
 Regular updates of SOPs and operational manuals.
 </li>
 <li>
 Accurate and timely operational and security reporting.
 </li>
 <li>
 Daily maintenance of incoming and outgoing document logs.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 Education
 
 
 <ul>
 <li>
 Diploma in any discipline (Administration preferred).
 </li>
 <li>
 Office Management certification is an advantage.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience in administration or helpdesk/office coordination.
 
 
 </li>
 </ul>
 Skills &amp; Knowledge
 
 
 <ul>
 <li>
 Strong knowledge of office administration and documentation control.
 </li>
 <li>
 Familiarity with ERP or back-office systems.
 </li>
 <li>
 Advanced MS Office skills.
 </li>
 <li>
 Excellent communication, organization, and attention to detail.
 
 
 </li>
 </ul>
 Job Challenges
 
 
 <ul>
 <li>
 Managing urgent and short-notice requests.
 </li>
 <li>
 Flexibility in working hours and duties based on operational needs.
 </li>
 </ul>
</div>

Help Desk Coordinator

Explore 236+ Office administration in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.

236 office administration jobs In Abu Dhabi

Office Administrator

Office Administrator

Office Staff

Office Administrator

Office Administrator

Accountant & Office Administrator (Female)

Help Desk Coordinator