administrative assistant Jobs in United States

administrative assistant

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executive assistant Jobs in United States

executive assistant

office administrator

Hoover Treated Wood Products

<div></div><div><div><div><b>Job Description: </b><b><i>Office Administrator</i></b></div><br>
<div></div><div><div><div><div><div><div><b>Job Status:</b><b> </b>Salary</div>
<div><b>FLSA Status:</b><b> </b>Exempt</div>
<div><b>Work Schedule:</b></div>
<div>Monday &ndash; Friday, Weekends</div><br>
</div><div><div><b>Reports To:</b><b> </b>Plant Manager
</div><div><b>Travel Required: </b>0%
</div><div><b>Positions Supervised: </b>None</div><br>
</div></div><br>
</div></div></div><div></div><div><b>POSITION SUMMARY</b></div><br>
<div>The Office Administrator is responsible for office administration of the plant while maintaining environmental and safety compliance at all times.</div><br>
<div><b>ESSENTIAL FUNCTIONS/DUTIES</b></div><br>
<ul><li>
<div>Plant level HR duties and keep employee records up-to-date.</div></li><br>
<li>
<div>Support budget activities to include receipts, billing, coding and tracking.</div></li><br>
<li>
<div>Answer telephone calls and direct to appropriate personnel.</div></li><br>
<li>
<div>Greet visitors to plant and direct to appropriate personnel.</div></li><br>
<li>
<div>Handle all UPS/FedEx/USPS packages and mailings.</div></li><br>
<li>
<div>Participate in physical inventories as required.</div></li><br>
<li>
<div>Create and mail treating certificates when necessary.</div></li><br>
<li>
<div>Assist as necessary with inventories.</div></li><br>
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<div>Prepare export documentation when necessary.</div></li><br>
<li>
<div>Attend all training sessions and safety meetings.</div></li><br>
<li>
<div>Other duties as directed.</div></li></ul><br>
<div><b>QUALIFICATIONS</b></div><br>
<ul><li>
<div>High School Graduate or General Education Degree (GED) required.</div></li><br>
<li>
<div>Skills with spreadsheets and word processing programs necessary.</div></li><br>
<li>
<div>Ability to perform work accurately and thoroughly.</div></li><br>
<li>
<div>Ability to work independently with minimal supervision.</div></li><br>
<li>
<div>Ability to use thinking and reasoning to solve problems.</div></li><br>
<li>
<div>Ability to communicate effectively with others.</div></li><br>
<li>
<div>Ability to perform basic mathematical calculations.</div></li><br>
<li>
<div>Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.</div></li><br>
<li>
<div>Ability to demonstrate behaviors conforming to Hoover&rsquo;s set of values and accepted standards.</div></li><br>
<li>
<div>Ability to be internally inspired to perform a task to the best of one&rsquo;s ability using his or her own drive or initiative.</div></li></ul><br>
<div><b>SKILLS &amp; ABILITIES</b></div>
<div><b>Computer Skills</b></div>
<div>Be comfortable working within Google Drive programs, Windows based programs, using a word processor, and email. Must have a good knowledge of spreadsheeting.</div><br>
<div><b>WORK ENVIRONMENT</b></div>
<div>Indoors - 70% Outdoors - 30%</div><br>
<div></div>
<div>Background Check and Drug Testing Required.</div></div></div><div></div>

Office Administrator

Sea renovation

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Office Administrator to join our construction company team and ensure the smooth operation of our office environment. This vital role involves managing daily administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members . The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. By fostering an efficient and welcoming office atmosphere, you will contribute significantly to our company's success and growth.</p><p><b>Duties</b></p><ul><li>Manage and coordinate daily office operations, including front phone call leads responsibilities and multi-line phone systems to ensure seamless communication.</li><li>Oversee schedule management for executives and team members, including calendar organization, appointment setting, and meeting arrangements.</li><li>Facilitate vendor management by coordinating service providers, processing invoices, and maintaining positive professional relationships.</li><li>budgeting tasks, and basic office bookkeeping to maintain financial accuracy.</li><li>Manage office supplies inventory, order necessary materials, and ensure the office remains well-stocked and organized.</li><li>Maintain excellent phone etiquette while managing inquiries professionally and courteously across all communication channels.</li></ul><p><b>Experience</b></p><ul><li>Proven experience in office administration or related roles within a professional environment.</li><li>Supervising experience is preferred to oversee administrative staff or support teams effectively.</li><li>Strong organizational skills with the ability to manage multiple calendars, schedules, and priorities simultaneously.</li><li>Experience in vendor management, budgeting, and basic bookkeeping enhances your effectiveness in this role.</li><li>Prior experience in construction or service management settings is a plus.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;are essential for fostering positive interactions internally and externally. Join us as an Office Administrator to bring energy, efficiency, and professionalism into our workplace! Your proactive approach will help create an organized environment where teams can thrive while delivering outstanding support across all facets of our operations.</li></ul><p>Pay: $21.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li></ul><p>Work Location: Remote</p>

University of Maryland Baltimore County

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Office Administrator to streamline daily operations and ensure the smooth functioning of our office environment. This vital role involves managing administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members across various departments. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude to foster an efficient and welcoming workplace. This paid position offers an exciting opportunity to develop your skills in office management while contributing to a vibrant team.</p><p><b>Duties</b></p><ul><li>Oversee daily office operations, including front desk management and multi-line phone systems to ensure seamless communication.</li><li>Manage scheduling for meetings, appointments, and events, ensuring calendars are up-to-date and conflicts are minimized.</li><li>Coordinate vendor relationships, including negotiating contracts, managing supplies, and ensuring timely deliveries.</li><li>Support human resources functions such as onboarding new staff, maintaining employee records, and assisting with training &amp; development initiatives.</li><li>Handle bookkeeping and basic accounting tasks using QuickBooks or similar software, including invoicing, expense tracking, and payroll processing.</li><li>Organize files and maintain accurate filing systems for medical or general office records.</li><li>Assist with event planning for company functions or community outreach activities to promote engagement and team building.</li><li>Supervise administrative staff or interns as needed, providing guidance on office procedures and best practices.</li><li>Ensure adherence to phone etiquette standards and foster a professional environment at all times.</li></ul><p><b>Experience</b></p><ul><li>Proven experience in office administration or management roles within a professional setting.</li><li>Demonstrated supervisory experience with the ability to lead and motivate team members effectively.</li><li>Proficiency in QuickBooks for bookkeeping, payroll, and budgeting tasks.</li><li>Strong organizational skills with the ability to manage multiple priorities efficiently.</li><li>Experience in event planning, vendor management, and calendar management is highly desirable.</li><li>Familiarity with human resources processes including onboarding, training &amp; development, and employee record keeping.</li><li>Prior experience in medical office management or healthcare settings is a plus but not required.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;and professional phone etiquette are essential for success in this role. Join us as an Office Administrator to play a key role in creating an organized, efficient workspace that supports our team&rsquo;s success!</li></ul><p>Pay: $24.18 - $29.12 per hour</p><p>Work Location: Remote</p>

Upperform Partners

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Office Administrator to join our team! In this pivotal role, you will be the backbone of our office operations, ensuring smooth daily functions and fostering a productive work environment. Your energetic approach will help coordinate administrative tasks, manage schedules, oversee vendor relationships, and support various departments. This position offers an exciting opportunity to showcase your multitasking skills, leadership abilities, and passion for creating efficient office workflows. If you thrive in a fast-paced setting and are eager to make a positive impact, we want to hear from you!</p><p><b>Duties</b></p><ul><li>Manage daily office operations, including front desk responsibilities and multi-line phone systems to ensure seamless communication.</li><li>Oversee scheduling and calendar management for executives and team members, coordinating meetings and appointments efficiently.</li><li>Supervise administrative staff and provide training &amp; development to foster a high-performing team environment.</li><li>Handle vendor management by negotiating contracts, processing invoices through QuickBooks, and maintaining strong supplier relationships.</li><li>Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processes.</li><li>Organize company events, meetings, and training sessions to promote team engagement and professional growth.</li><li>Maintain accurate filing systems, perform bookkeeping tasks, and ensure compliance with office policies and procedures.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office management or administrative roles within a professional setting.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;and professional phone etiquette.</li><li>Familiarity with QuickBooks or similar accounting software for invoicing and bookkeeping tasks.</li><li>Proficiency with Microsoft Office products, including Excel, Word, and Teams.</li><li>Experience in event planning, vendor management, and scheduling coordination.</li><li>Supervising experience with the ability to lead and motivate a team successfully.</li><li>Knowledge of medical office management or healthcare administration is a plus but not required.</li><li>Proficiency in handling multi-line phone systems, calendar management tools, and filing systems.</li><li>Ability to adapt quickly to changing priorities while maintaining attention to detail. Join us as an Office Administrator where your proactive spirit will drive operational excellence! We offer a supportive environment that values your contributions and encourages professional development. If you&rsquo;re ready to take on this rewarding challenge with energy and enthusiasm, we look forward to welcoming you aboard!</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Baton Rouge, LA 70801</p>

Hummel Tree Service

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will support various administrative functions, coordinate office activities, and foster a welcoming environment for staff and visitors alike. This position offers an exciting opportunity to showcase your multitasking abilities while contributing to the overall success of our organization.</p><p><b>Duties</b></p><ul><li>Manage daily office operations, including front desk responsibilities and multi-line phone systems to ensure seamless communication.</li><li>Oversee schedule management for staff appointments, meetings, and events, ensuring calendars are up-to-date and conflicts are minimized.</li><li>Coordinate vendor management activities&mdash;review contracts, place orders, and maintain positive relationships with suppliers.</li><li>Assist with human resources functions such as onboarding new employees, maintaining personnel records, and supporting training &amp; development initiatives.</li><li>Handle bookkeeping and bookkeeping-related tasks using QuickBooks or similar accounting software to manage invoices, expenses, and payroll processing.</li><li>Support office management tasks including filing, document organization, and maintaining a tidy work environment.</li><li>Plan and execute company or team events to foster engagement and team spirit.</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office administration or office management roles with strong clerical skills.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;with professional phone etiquette.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.</li><li>Supervising experience is preferred for overseeing administrative staff or interns.</li><li>Proficiency in QuickBooks for financial record-keeping and budgeting purposes.</li><li>Experience in event planning and vendor management to coordinate meetings, conferences, or company events smoothly.</li><li>Knowledge of human resources processes including payroll administration and employee onboarding.</li><li>Familiarity with medical office management is a plus for healthcare-related organizations.</li><li>Ability to handle multiple responsibilities such as calendar management, filing systems, front desk duties, and multi-line phone systems effectively.</li><li>Demonstrated team management skills with a focus on training &amp; development to support staff growth. Join us as an Office Administrator where your proactive attitude will drive operational excellence! We value energetic professionals who thrive in organized environments, excel at multitasking, and are eager to contribute their skills toward creating a productive workplace culture. This paid position offers the chance to develop your career while making a meaningful impact every day!</li></ul><p>Job Type: Full-time</p><p>Pay: $22.69 - $27.32 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: Remote</p>

Jan Hahne Bookkeeping - Tax Service Inc.

<p><b>Office Administrator</b><br/><b>Jan Hahne Bookkeeping-Tax Service, Inc.</b><br/>Fredericksburg, TX<br/><b>Pay:</b> From $20.00 per hour, depending on experience<br/><b>Job Type:</b> Full-time<br/><b>Work Location:</b> In person</p><p>About Us</p><p>We are a quiet, established bookkeeping and tax office in Fredericksburg looking for a dependable, organized person to join our team long-term. We value honesty, reliability, professionalism, and attention to detail. Our office is low-drama, steady, and focused on doing good work and treating clients well.</p><p>Position Summary</p><p>We are hiring an Office Administrator to help keep the office running smoothly day to day. This is an important in-office role for someone who is organized, capable, and comfortable handling a variety of administrative tasks with accuracy and good judgment.</p><p>You will be one of the first points of contact for clients, vendors, and staff, so professionalism, communication skills, and follow-through matter.</p><p>Responsibilities</p><ul><li>Answer and direct phone calls</li><li>Monitor and manage office email inboxes</li><li>Greet clients and visitors in a professional, welcoming manner</li><li>Schedule appointments, maintain calendars, and send reminders</li><li>Prepare, format, and proofread documents, spreadsheets, and other office materials</li><li>Scan, file, and organize electronic and physical records</li><li>Perform accurate data entry</li><li>Order office supplies and help keep the office organized</li><li>Assist with billing, invoicing, and other general administrative tasks</li><li>Communicate with clients, vendors, and staff in a clear and professional manner</li><li>Maintain confidentiality when handling sensitive financial and client information</li></ul><p>Qualifications</p><ul><li>Prior administrative or office support experience preferred</li><li>Working knowledge of Microsoft Word, Excel, and PDF tools</li><li>Strong written and verbal communication skills</li><li>Good phone skills and professional client interaction</li><li>Strong attention to detail and proofreading ability</li><li>Dependable, punctual, and honest</li><li>Able to manage multiple tasks without losing accuracy</li><li>Comfortable working in an in-person office environment</li></ul><p>Preferred but Not Required</p><ul><li>Experience in a bookkeeping, tax, accounting, or other detail-heavy office</li><li>Experience with client service or front-office support</li></ul><p>Pay and Benefits</p><ul><li>Starting pay from $20.00 per hour, depending on experience</li><li>Paid time off</li><li>Flexible schedule</li><li>401(k) matching</li><li>Opportunity to grow into additional responsibilities over time</li></ul><p>Why Work With Us</p><ul><li>Stable schedule and consistent hours</li><li>Respectful, low-drama office environment</li><li>Clear expectations and direct feedback</li><li>Long-term position with room to learn and grow</li><li>Small office where reliability and good work are appreciated</li></ul><p>To Apply</p><p>Please send your resume with verifiable work history and references to:<br/><b>darren_hahne@janhahnesbooks.com</b></p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Eastern Trail Alliance

<p><b>Position Summary</b><br/>The Office Administrator provides support for Eastern Trail operations and administration. The Office Administrator develops and implements efficient systems for bookkeeping, office management, and events, along with other duties as assigned. This position supports staff, the Board of Directors, and, at times, donors, partners, and volunteers. This part-time position works closely with and is supervised by the Executive Director.</p><p>This is a part-time, hybrid position working approximately 10-20 hours per week, with a flexible schedule based on deadlines and events. Some infrequent night and weekend work is anticipated. Event staffing can involve moving pop-up tents, tables, chairs and some moderate lifting (up to 30 pounds) on an occasional basis. The anticipated hourly rate for this position is approximately $25 per hour, with final compensation depending on experience.</p><p>Residency within commuting distance of Biddeford, ME is required. Applicants must be legally authorized to work in the United States. We are unable to sponsor employment visas.</p><p><b>To Apply</b></p><p>Please submit a resume and cover letter (PDF format) to jobs@easterntrail.org with &ldquo;Office Administrator&rdquo; in the subject line. Applications will be reviewed as they are received and continue until the position is filled.</p><p><b>Duties and Responsibilities</b></p><p><i><b>1. Bookkeeping</b></i></p><p>The Office Administrator works in coordination with the Executive Director and outside accounting agencies to perform bookkeeping for the Eastern Trail Alliance and the Eastern Trail Management District in QuickBooks Online.</p><ul><li>Completes bookkeeping functions including accounts payable, accounts receivable, and banking. Coordinates monthly reconciliations and reports in a timely manner. Follows segregation of duties and accounting principles to coordinate financial record-keeping and reviews with internal and external partners.</li><li>Coordinates biweekly payroll with payroll service.</li><li>Works closely with the entire team to contribute to the preparation of and adherence to the organizations&rsquo; annual budgets.</li><li>Keeps records and documentation in accordance with annual audit requirements and supports the annual financial review process with reports and information as needed by the Executive Director, Finance Committee, and external auditors.</li></ul><p><i><b>2. Office Management</b></i></p><p>The Office Administrator manages the day-to-day needs of the Eastern Trail Alliance office.</p><ul><li>Provides professional front desk services including greeting visitors, managing incoming calls and emails, and responding to general inquiries.</li><li>Manages all mail and package operations and supplies. Maintains a well-organized office including computers, office equipment, and electronic and paper filing systems.</li><li>Serves as the primary point of contact with building management for maintenance requests and other building-related services.</li><li>Coordinates purchasing by researching, placing orders, and interfacing with vendors for insurance, office supplies, equipment, payroll service, banking, financial audit, IT services, and other operational needs.</li><li>Manages organizational materials such as guides and brochures by coordinating design, production, and distribution and/or sale.</li><li>Coordinates development operations with proper financial controls including processing donations, maintaining the donor database, generating gift acknowledgments, coordinating outreach mailings, and producing reports.</li></ul><p><i><b>3. Events</b></i></p><p>The Office Administrator assists with ETA events such as the Maine Lighthouse Ride and John Andrews Memorial 5K, as well as smaller events and tabling opportunities.</p><ul><li>Coordinates permits and insurance, processes sponsor contributions, and maintains participant records.</li><li>Coordinates the Special Event Permit process when the community requests use of the trail.</li><li>Helps set up, staff, and take down events and coordinates equipment and promotional materials.</li></ul><p><b>Qualifications</b></p><ul><li>A minimum of five years experience in bookkeeping, administrative support, nonprofits, or a related field.</li><li>Nonprofit bookkeeping experience is required</li><li>Proficient with QuickBooks Online (QBO) is required</li><li>Experience with office management and purchasing</li><li>Strong computer and administrative skills with an attention to detail</li><li>Self-motivated and comfortable working independently and as part of a team</li><li>Excellent customer service skill and ability to interface (either written or orally) with a variety of stakeholders and audiences including board members, vendors, accountants, volunteers, as well as the public</li><li>Preferred: DonorPerfect or other donor databases.</li></ul><p>The ETA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity, age, religion, disability, sexual orientation, veteran status, or marital status.</p><p><b>Organizational Summary</b></p><p>The Eastern Trail Alliance (ETA) is a 501(c)(3) membership-based organization that builds, maintains, and promotes the Eastern Trail, southern Maine&rsquo;s premier multi-use greenway. Together with the Eastern Trail Management District (ETMD), a semi-municipal organization, the two sister organizations manage the Eastern Trail.</p><p>The Eastern Trail is a visionary plan for a long-distance, multi-use trail that will one day extend continuously off-road from South Portland to the Maine-New Hampshire border. Designed to support a wide range of outdoor activity&mdash;including walking, birdwatching, cross-country skiing, and cycling&mdash;the Eastern Trail serves both recreational and transportation purposes. Today, approximately twenty miles of non-contiguous protected, off-road trail is complete.</p><p>Pay: From $23.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Biddeford, ME 04005</p>

Explore 4728+ Office administrator in United States this April. Find roles across top companies and apply now to boost your career.

4728 office administrator jobs In United States

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator