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administrative assistant

BLOC Resources, LLC

<div><div><p>BLOC Resources is seeking a highly experienced, proactive, and detail-oriented <b>Administrative Assistant 3</b> to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.</p>
</div>
<div><p>With over a decade of experience, the ideal candidate will serve as a <b>trusted partner to leadership</b>, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.</p>
</div>
<div><p>This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.</p>
</div>
<div><p>This is a <b>hybrid role</b>, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.</p>
</div><div>
<p><b>Key Responsibilities</b></p>
</div>
<div><p>The <b>Administrative Assistant 3</b> will perform a wide range of advanced administrative and operational duties, including but not limited to:</p>
</div>
<div><p><b><i>Executive &amp; Administrative Support</i></b></p>
</div>
<div><ul><li><div>Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency</div>
</li></ul>
</div><div><ul><li><div>Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts</div>
</li></ul>
</div><div><ul><li><div>Manage sensitive and time-critical tasks with professionalism and discretion</div>
</li></ul>
</div><div><p><b><i>Calendar &amp; Schedule Management</i></b></p>
</div>
<div><ul><li><div>Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders</div>
</li></ul>
</div><div><ul><li><div>Prioritize and coordinate competing demands to optimize leadership productivity and time utilization</div>
</li></ul>
</div><div><ul><li><div>Anticipate scheduling conflicts and proactively implement solutions</div>
</li></ul>
</div><div><p><b><i>Meeting, Event &amp; Logistics Coordination</i></b></p>
</div>
<div><ul><li><div>Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events</div>
</li></ul>
</div><div><ul><li><div>Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly</div>
</li></ul>
</div><div><ul><li><div>Capture meeting notes, track action items, and ensure timely follow-up and accountability</div>
</li></ul>
</div><div><p><b><i>Document Management &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism</div>
</li></ul>
</div><div><ul><li><div>Ensure all materials align with organizational standards, branding, and communication expectations</div>
</li></ul>
</div><div><ul><li><div>Draft communications on behalf of leadership, including emails, memos, and reports</div>
</li></ul>
</div><div><p><b><i>Research, Data Analysis &amp; Reporting</i></b></p>
</div>
<div><ul><li><div>Conduct in-depth research on various business topics to support leadership decision-making</div>
</li></ul>
</div><div><ul><li><div>Gather, analyze, and synthesize data into clear, actionable insights and professional reports</div>
</li></ul>
</div><div><ul><li><div>Develop presentations and summaries that effectively communicate findings to stakeholders</div>
</li></ul>
</div><div><p><b><i>Confidentiality &amp; Information Management</i></b></p>
</div>
<div><ul><li><div>Handle highly sensitive and confidential information with the utmost discretion and integrity</div>
</li></ul>
</div><div><ul><li><div>Maintain secure and organized records, ensuring compliance with company policies and procedures</div>
</li></ul>
</div><div><p><b><i>Budgeting &amp; Financial Support</i></b></p>
</div>
<div><ul><li><div>Assist with budget tracking, expense reporting, and financial documentation</div>
</li></ul>
</div><div><ul><li><div>Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records</div>
</li></ul>
</div><div><ul><li><div>Support leadership with financial data organization and reporting needs</div>
</li></ul>
</div><div><p><b><i>Stakeholder Engagement &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Serve as a primary point of contact for internal and external stakeholders</div>
</li></ul>
</div><div><ul><li><div>Build and maintain strong professional relationships through effective communication and responsiveness</div>
</li></ul>
</div><div><ul><li><div>Represent leadership and the organization with professionalism in all interactions</div>
</li></ul>
</div><div><p><b><i>Process Improvement &amp; Operational Excellence</i></b></p>
</div>
<div><ul><li><div>Identify inefficiencies in administrative processes and recommend improvements</div>
</li></ul>
</div><div><ul><li><div>Implement best practices to streamline workflows and enhance productivity</div>
</li></ul>
</div><div><ul><li><div>Support continuous improvement initiatives across the team and organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Technical Skills, Knowledge &amp; Competencies</b></p>
</div>
<div><ul><li><div><b>Advanced </b><b>proficiency</b><b> in Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development</div>
</li></ul>
</div><div><ul><li><div>Strong knowledge of administrative operations, office management practices, and organizational procedures</div>
</li></ul>
</div><div><ul><li><div>Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences</div>
</li></ul>
</div><div><ul><li><div>Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously</div>
</li></ul>
</div><div><ul><li><div>High level of attention to detail and accuracy in all work products</div>
</li></ul>
</div><div><ul><li><div>Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights</div>
</li></ul>
</div><div><ul><li><div>Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment</div>
</li></ul>
</div><div><ul><li><div>Proven ability to maintain confidentiality and handle sensitive information with professionalism</div>
</li></ul>
</div><div><ul><li><div>Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li><div>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field preferred</div>
</li></ul>
</div><div><ul><li><div><b>10+ years of progressive administrative experience</b>, preferably supporting senior leaders or executive teams</div>
</li></ul>
</div><div><ul><li><div>Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation</div>
</li></ul>
</div><div><ul><li><div>Advanced experience using Microsoft Office and other business-related software tools</div>
</li></ul>
</div><div><ul><li><div>Strong communication, organizational, and multitasking abilities</div>
</li></ul>
</div><div><ul><li><div>Ability to work effectively in a <b>hybrid work environment</b></div>
</li></ul>
</div><div><ul><li><div>Valid driver&rsquo;s license and willingness to travel occasionally to other office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Job Title: Administrative Assistant 3</b></p>
</div>
<div><p><b>Company:</b> BLOC Resources<br>
<b>Location:</b> Centergy- Georgia Experience Center<br>
75 5th Street NW, Suite 150, Atlanta, GA 30308<br>
<b>Pay Rate:</b> $26.00-$28.05/hour</p></div><div><br>
<p>
</p></div><div><p><b>Position Overview</b></p>
</div>
<div><p>BLOC Resources is seeking a highly experienced, proactive, and detail-oriented <b>Administrative Assistant 3</b> to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.</p>
</div>
<div><p>With over a decade of experience, the ideal candidate will serve as a <b>trusted partner to leadership</b>, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.</p>
</div>
<div><p>This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.</p>
</div>
<div><p>This is a <b>hybrid role</b>, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.</p></div><div><br>
<p>
</p></div><div><p><b>Key Responsibilities</b></p>
</div>
<div><p>The <b>Administrative Assistant 3</b> will perform a wide range of advanced administrative and operational duties, including but not limited to:</p>
</div>
<div><p><b><i>Executive &amp; Administrative Support</i></b></p>
</div>
<div><ul><li><div>Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency</div>
</li></ul>
</div><div><ul><li><div>Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts</div>
</li></ul>
</div><div><ul><li><div>Manage sensitive and time-critical tasks with professionalism and discretion</div>
</li></ul>
</div><div><p><b><i>Calendar &amp; Schedule Management</i></b></p>
</div>
<div><ul><li><div>Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders</div>
</li></ul>
</div><div><ul><li><div>Prioritize and coordinate competing demands to optimize leadership productivity and time utilization</div>
</li></ul>
</div><div><ul><li><div>Anticipate scheduling conflicts and proactively implement solutions</div>
</li></ul>
</div><div><p><b><i>Meeting, Event &amp; Logistics Coordination</i></b></p>
</div>
<div><ul><li><div>Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events</div>
</li></ul>
</div><div><ul><li><div>Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly</div>
</li></ul>
</div><div><ul><li><div>Capture meeting notes, track action items, and ensure timely follow-up and accountability</div>
</li></ul>
</div><div><p><b><i>Document Management &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism</div>
</li></ul>
</div><div><ul><li><div>Ensure all materials align with organizational standards, branding, and communication expectations</div>
</li></ul>
</div><div><ul><li><div>Draft communications on behalf of leadership, including emails, memos, and reports</div>
</li></ul>
</div><div><p><b><i>Research, Data Analysis &amp; Reporting</i></b></p>
</div>
<div><ul><li><div>Conduct in-depth research on various business topics to support leadership decision-making</div>
</li></ul>
</div><div><ul><li><div>Gather, analyze, and synthesize data into clear, actionable insights and professional reports</div>
</li></ul>
</div><div><ul><li><div>Develop presentations and summaries that effectively communicate findings to stakeholders</div>
</li></ul>
</div><div><p><b><i>Confidentiality &amp; Information Management</i></b></p>
</div>
<div><ul><li><div>Handle highly sensitive and confidential information with the utmost discretion and integrity</div>
</li></ul>
</div><div><ul><li><div>Maintain secure and organized records, ensuring compliance with company policies and procedures</div>
</li></ul>
</div><div><p><b><i>Budgeting &amp; Financial Support</i></b></p>
</div>
<div><ul><li><div>Assist with budget tracking, expense reporting, and financial documentation</div>
</li></ul>
</div><div><ul><li><div>Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records</div>
</li></ul>
</div><div><ul><li><div>Support leadership with financial data organization and reporting needs</div>
</li></ul>
</div><div><p><b><i>Stakeholder Engagement &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Serve as a primary point of contact for internal and external stakeholders</div>
</li></ul>
</div><div><ul><li><div>Build and maintain strong professional relationships through effective communication and responsiveness</div>
</li></ul>
</div><div><ul><li><div>Represent leadership and the organization with professionalism in all interactions</div>
</li></ul>
</div><div><p><b><i>Process Improvement &amp; Operational Excellence</i></b></p>
</div>
<div><ul><li><div>Identify inefficiencies in administrative processes and recommend improvements</div>
</li></ul>
</div><div><ul><li><div>Implement best practices to streamline workflows and enhance productivity</div>
</li></ul>
</div><div><ul><li><div>Support continuous improvement initiatives across the team and organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Technical Skills, Knowledge &amp; Competencies</b></p>
</div>
<div><ul><li><div><b>Advanced </b><b>proficiency</b><b> in Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development</div>
</li></ul>
</div><div><ul><li><div>Strong knowledge of administrative operations, office management practices, and organizational procedures</div>
</li></ul>
</div><div><ul><li><div>Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences</div>
</li></ul>
</div><div><ul><li><div>Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously</div>
</li></ul>
</div><div><ul><li><div>High level of attention to detail and accuracy in all work products</div>
</li></ul>
</div><div><ul><li><div>Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights</div>
</li></ul>
</div><div><ul><li><div>Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment</div>
</li></ul>
</div><div><ul><li><div>Proven ability to maintain confidentiality and handle sensitive information with professionalism</div>
</li></ul>
</div><div><ul><li><div>Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li><div>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field preferred</div>
</li></ul>
</div><div><ul><li><div><b>10+ years of progressive administrative experience</b>, preferably supporting senior leaders or executive teams</div>
</li></ul>
</div><div><ul><li><div>Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation</div>
</li></ul>
</div><div><ul><li><div>Advanced experience using Microsoft Office and other business-related software tools</div>
</li></ul>
</div><div><ul><li><div>Strong communication, organizational, and multitasking abilities</div>
</li></ul>
</div><div><ul><li><div>Ability to work effectively in a <b>hybrid work environment</b></div>
</li></ul>
</div><div><ul><li><div>Valid driver&rsquo;s license and willingness to travel occasionally to other office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Work Environment &amp; Schedule</b></p>
</div>
<div><ul><li><div><b>Hybrid Work Schedule:</b> Monday&ndash;Friday, 8:30 AM &ndash; 5:00 PM</div>
</li></ul>
</div><div><ul><li><div>Remote work flexibility at least one day per week (typically Fridays)</div>
</li></ul>
</div><div><ul><li><div>Occasional travel required to other office locations within the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Physical Requirements</b></p>
</div>
<div><ul><li><div>Ability to sit for extended periods while working at a computer</div>
</li></ul>
</div><div><ul><li><div>Ability to lift and carry light office materials (files, laptops, supplies)</div>
</li></ul>
</div><div><ul><li><div>Ability to travel occasionally between office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Compensation &amp; Benefits</b></p>
</div>
<div><p><b>Pay Rate:</b> $26.00-$28.05/hour</p>
</div>
<div><p>Additional benefits of working through <b>BLOC Resources</b> include:</p>
</div>
<div><ul><li><div>Dedicated contractor support, onboarding assistance, and ongoing recruiter engagement</div>
</li></ul>
</div><div><ul><li><div>Opportunity to work in a high-visibility, professional environment at the Georgia Experience Center</div>
</li></ul>
</div><div><ul><li><div>Hands-on experience supporting executive leadership and corporate operations</div>
</li></ul>
</div><div><ul><li><div>Exposure to utility industry operations and large-scale organizational initiatives</div>
</li></ul>
</div><div><ul><li><div>Potential for contract extension or long-term placement based on performance and business needs</div>
</li></ul>
</div><div><ul><li><div>Continuous support from BLOC Resources&rsquo; recruiting and operations teams for career growth and development</div></li></ul></div></div><p></p>

Administrative Assistant 3

Chapman and Cutler LLP

<div>
 <p>
  Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The responsibilities of the Administrative Assistant will include:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Reports to the office in a reliable and punctual manner.
  </li>
  <li>
   Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
  </li>
  <li>
   Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
  </li>
  <li>
   Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
  </li>
  <li>
   Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
  </li>
  <li>
   Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
  </li>
  <li>
   Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
  </li>
  <li>
   Creates and maintains all client and general files.
  </li>
  <li>
   Handles incoming and outgoing mail as necessary.
  </li>
  <li>
   Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
  </li>
  <li>
   Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
  </li>
  <li>
   Makes necessary travel arrangements; completes expense reports in a timely manner.
  </li>
  <li>
   Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
  </li>
  <li>
   Respects the Firm&rsquo;s policies and procedures.
  </li>
  <li>
   Attends scheduled training sessions and utilizes information in daily work production.
  </li>
  <li>
   Proofreads material for grammatical, typographical or spelling errors.
  </li>
  <li>
   Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
  </li>
  <li>
   Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
  </li>
  <li>
   Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
  </li>
  <li>
   Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
  </li>
  <li>
   Assists in any other area of the Firm and performs other duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   MINIMUM QUALIFICATIONS
  </strong>
  :
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   At least five (5) years of experience in a professional environment
  </li>
  <li>
   Prior law firm experience is preferred
  </li>
  <li>
   Excellent typing, spelling, grammar and punctuation skills
  </li>
  <li>
   Ability to use handbooks and other reference materials
  </li>
  <li>
   Teamwork oriented
  </li>
  <li>
   High degree of organization
  </li>
  <li>
   Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
  </li>
  <li>
   Ability to work collaboratively and to organize, prioritize and complete numerous tasks
  </li>
  <li>
   College degree preferred
  </li>
  <li>
   Committed to following all Firm security protocols and maintaining information security
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Benefits Overview
 </p>
 <p>
  <br/>
 </p>
 <p>
  Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
  </strong>
 </p>
</div>


Administrative Assistant

Hattie B. Cooper Community Center

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions to provide administrative and special project support. The Administrative Assistant will perform specific functions and duties related to administrative, bookkeeping, data entry, operational support, safety and compliance, and human resources - including payroll functions. and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. The ideal candidate is proactive, tech-savvy, bilingual , and possesses a passion for delivering outstanding customer service.</p><p><b>Specific Responsibilities </b></p><p>Assist with payroll functions and activities, including time and attendance review, payroll processing and enrolling employees into the company&rsquo;s benefits programs including: 401K, health, dental and other supplemental insurance.</p><p>&middot; Assist with human resources administration; including recruitment, HR onboarding documentation, staff orientation, personnel file maintenance and benefits administration.</p><p>&middot; Oversee office inventory control, which includes ordering, receipt and distribution of supplies, business integrity, risk assessment, and quality assurance, i.e., safety and security systems, and maintenance and inspection of equipment.</p><p>&middot; Perform data entry into company systems, and verify the information to ensure accuracy and accessibility.</p><p>&middot; Answer phone calls and assist with new family registration &amp; enrollment inquiries, and collection of tuition payments.</p><p>&middot; Assist the CEO to ensure effective and efficient management of the center&rsquo;s business affairs, including managing the flow of contract documents, reporting and compliances, re-licensing and other applications required by donors, etc.</p><p><b>SPECIFIC QUALIFICATIONS</b></p><p>&middot; Must possess excellent quantitative and organizational skills, with a strong ability to pay close attention to detail.</p><p>&middot; Three to four years of demonstrated work experience as an Administrative Assistant or Executive Assistant working in a high-volume nonprofit environment or child care center.</p><p>&middot; A demonstrated ability to work in a fast-paced environment and the ability to meet concurrent deadlines and organize time and priorities appropriately.</p><p>&middot; Experience working with accounting software systems.</p><p>&middot; Effective written and verbal communication skills, with high-level proficiency in Microsoft Outlook, Word, Excel and PowerPoint.</p><p>&middot; Ability to prioritize and coordinate projects and tasks efficiently.</p><p>&middot; Spanish and English dual language proficiency desired but not required.</p><p>&middot; Bachelor&rsquo;s degree in business administration or in a relevant field desired.</p><p>Join us as an Administrative Assistant where your enthusiasm meets your expertise! Be part of a team that values your contributions by providing a supportive environment that encourages growth. Your proactive attitude will help us deliver exceptional service while streamlining office operations. We are committed to paying all team members fairly for their vital work&mdash;apply today to become an essential part of our organization!</p><p>Pay: $24.89 - $29.97 per hour</p><p>Work Location: In person</p>

Liberty Resources, Inc.

Liberty POST has offered its clients a range of high-quality and individualized services since 1994. Backed by Liberty Resources Inc. and part of a large social services circle, originally POST was a speech-language practice in Syracuse NY and has grown to provide a range of services throughout all of New York State. We employ over 500 professionals in a variety of settings and offer a collaborative team approach to provide evaluation, direct therapy, and family education through child-directed play. We are focused on the importance of a child’s natural learning environment, a family’s unique strengths and needs and the diverse population we serve.
<br><br>
<b>Summary of Position:</b><br>
The Administrative Assistant is responsible for providing administrative support to the Syracuse POST Program in a variety of functions, in a professional, exciting, caring, and rewarding work environment. The Administrative Assistant will provide clerical, administrative, and general office related duties in support of Liberty POST. The administrative assistant position plays a pivotal role in supporting families to access quality services for children, primarily birth to 12 years of age.
<br><br>
<b>Essential Job Functions:</b><br>
<ul>
<li>Function: Perform as an essential part of the POST Team, providing administrative support to the POST Regional Director, supervisors, clinical staff, and other administrative assistants.</li>
<li>Communication and Coordination: Effectively communicates with clients, families, and agencies, while scheduling appointments and following up on necessary paperwork for services.</li>
<li>Document Management: Prepares, processes, and maintains client documentation, including correspondence, consent forms, and reports, ensuring confidentiality and accuracy in data entry (utilizing programs such as ProviderSoft/NextGen and/or Microsoft 365).</li>
<li>Quality Control and Compliance: Takes responsibility for the quality of work, adheres to corporate and regional policies, and meets deadlines, all while collaborating in a team-driven environment.</li>
</ul>
<b>Minimum Requirements:</b><br>
<ul>
<li>High School Diploma (or equivalent)</li>
</ul>
<b>Job Type:</b> Full-time
<br><br>
<b>Pay Rate:</b> $17.00 per hour
<br><br>
Liberty POST is an equal opportunity employer. Liberty Resources offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.
<br><br>
Liberty POST is an Equal Opportunity Employer.

KabaFusion

<p>Come join an exciting and innovative company that puts the &ldquo;care&rdquo; back in healthcare!<br/></p><p>Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn&rsquo;t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you&rsquo;ve made a difference and improved someone&rsquo;s life.<br/></p><p>About us:<br/></p><p>What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it&rsquo;s no wonder why KabaFusion is the industry leader in home infusion.<br/></p><p>About the role:<br/></p><p>As an Administrative Assistant with KabaFusion, your role is much bigger than just answering the phone. You will interact with our employees and department leaders along with frequent interaction with our C-Suite and will be the face of the company to everyone who walks through the door.<br/></p><p>Essential Duties &amp; Responsibilities:<br/></p><p>Assist department managers with special projects and administrative tasks<br/>Maintain inventory of office supplies and ensure office equipment is operational<br/>Arrange meetings, conferences, and travel arrangements for executives<br/></p><p>What you bring as an Administrative Assistant:<br/></p><p>High school diploma or equivalent<br/>A positive attitude and a smile<br/>Previous experience working in a professional office setting<br/></p><p>Compensation:<br/></p><p>Our Benefits:<br/></p><p>Benefits start on your 1st day of employment<br/>401k w 4% match &ndash; no waiting or vesting period<br/>PTO / Floating Holidays / Paid Holidays<br/>Company paid life insurance and short-term disability<br/>Employee Assistance programs to help with mental health / wellness<br/>Learning &amp; Development Programs<br/>Perks&hellip; includes discounts on travel, cell phone, clothing and more&hellip;<br/>Generous employee referral program<br/></p><p>To learn more about KabaFusion, please visit our careers page: https://www.kabafusion.com/careers/<br/></p><p>If, as an Administrative Assistant, you are looking for a career, not just a job, then come grow with us!<br/></p>

Robert Half

<div>
 <p>
  We are looking for a highly organized Administrative Assistant to join our team located in the Greater Philadelphia Region. In this long-term contract position, you will play a pivotal role in supporting nutritional and administrative operations by maintaining accurate records and ensuring smooth program coordination. This opportunity is ideal for an Administrative Assistant who thrives in detail-oriented tasks and enjoys contributing to educational initiatives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  What you get to do every single day:
 </p>
 <p>
  &bull; Maintain and update a comprehensive master document to track materials, and weekly programming schedules.
 </p>
 <p>
  &bull; Prepare, copy, and organize related materials for weekly programs.
 </p>
 <p>
  &bull; Answer and manage inbound calls, providing attentive and courteous assistance.
 </p>
 <p>
  &bull; Perform general administrative tasks, including data entry and office organization.
 </p>
 <p>
  &bull; Collaborate with team members to ensure all documentation is completed with precision and timeliness.
 </p>
 <p>
  &bull; Utilize Google Suite and spreadsheets to organize and manage program data effectively.
 </p>
 <p>
  &bull; Support receptionist duties such as greeting visitors and responding to inquiries.
 </p>
 <p>
  &bull; Handle repetitive documentation tasks with accuracy and attention to detail.
  <br/>
 </p>
 <p>
  Other requirements for the Administrative Assistant position include and are not limited to:
 </p>
 <p>
  &bull; Proficiency in Google Suite, including spreadsheets, for data management and organization.
 </p>
 <p>
  &bull; Strong bilingual communication skills, preferred for document translation and communication.
 </p>
 <p>
  &bull; Proven experience in administrative roles, with a focus on accuracy and organization.
 </p>
 <p>
  &bull; Ability to manage multiple tasks simultaneously while maintaining attention to detail.
 </p>
 <p>
  &bull; Excellent verbal and written communication skills.
 </p>
 <p>
  &bull; Familiarity with answering inbound calls and providing attentive customer service.
 </p>
 <p>
  &bull; Capable of handling repetitive tasks with consistency and precision.
 </p>
 <p>
  &bull; Previous experience in receptionist duties or similar roles is a plus.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO#&nbsp;03720-0013401113
 </p>
 <p>
  <br/>
  <br/>
 </p>
 TalentMatch
 <sup>
  &reg;
 </sup>
 <br/>
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
 <br/>
 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


<div>
 <p>
  <strong>
   Administrative Assistant &ndash; On‑Site
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Lancaster, CA
 </p>
 <p>
  <strong>
   Pay Rate:
  </strong>
  $19 per hour
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Human Resources Support
 </p>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  We are seeking a reliable and detail‑oriented Administrative Assistant to support our on‑site HR team in Lancaster, CA. This role is ideal for someone who thrives in a structured environment, enjoys helping others, and excels at keeping operations organized and efficient.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  &bull; Provide day‑to‑day administrative support to the HR department
 </p>
 <p>
  &bull; Assist with onboarding documentation and employee file maintenance
 </p>
 <p>
  &bull; Manage data entry, recordkeeping, and confidential information with accuracy
 </p>
 <p>
  &bull; Support HR with scheduling interviews, meetings, and trainings
 </p>
 <p>
  &bull; Greet and assist employees and visitors in a professional manner
 </p>
 <p>
  &bull; Prepare correspondence, forms, reports, and other HR-related documents
 </p>
 <p>
  &bull; Maintain office supplies and coordinate with internal departments as needed
 </p>
 <p>
  &bull; Handle general office duties such as scanning, filing, and organizing
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  &bull; Prior administrative experience required; HR support experience a plus
 </p>
 <p>
  &bull; Strong attention to detail and ability to maintain confidentiality
 </p>
 <p>
  &bull; Proficient in Microsoft Office (Word, Excel, Outlook)
 </p>
 <p>
  &bull; Excellent communication and customer service skills
 </p>
 <p>
  &bull; Ability to work on-site Monday&ndash;Friday in Lancaster, CA
 </p>
 <p>
  &bull; Strong organizational and multitasking abilities
 </p>
 <p>
  <strong>
   Benefit offerings:
  </strong>
  include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Equal Opportunity Employer/Veterans/Disabled
 </p>
 <p>
  To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
  <strong>
   https://www.lhh.com/us/en/candidate-privacy
  </strong>
 </p>
 <p>
  The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 </p>
 <p>
  &bull; The California Fair Chance Act
 </p>
 <p>
  &bull; Los Angeles City Fair Chance Ordinance
 </p>
 <p>
  &bull; Los Angeles County Fair Chance Ordinance for Employers
 </p>
 <p>
  &bull; San Francisco Fair Chance Ordinance
 </p>
 <p>
 </p>
</div>


Explore 3699+ Administrative assistant in United States this April. Find roles across top companies and apply now to boost your career.

3699 administrative assistant jobs In United States

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