administrative assistant Jobs in United States

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office administrator Jobs in United States

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office assistant

STARTX HOLDING LLC

Company Overview: Small Real Estate Management Company in an expansion mode.We seek an individual who would carve his/her way in the firm as the company is in its initial growth grid and is first expansion year. You will be among the first initial additions to the firm.Preferred Qualifications:-Real Estate Exposure.-Property Management Exposure.-Admin Office AssistantJob Overview: We are seeking a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will provide administrative support, handle customer inquiries, and assist with office management tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.Responsibilities: - Provide general administrative support, including answering phone calls, responding to emails, and managing correspondence - Assist with scheduling appointments and maintaining calendars - Perform data entry and maintain accurate records - Prepare and proofread documents, reports, and presentations - Assist with office management tasks such as ordering supplies and maintaining inventory - Serve as a personal assistant to the office manager as needed - Provide exceptional customer service by addressing inquiries and resolving issues in a timely manner - Assist with basic bookkeeping tasks using QuickBooks software - File and organize documents both electronically and in physical filing systemsQualifications: - Previous experience in an administrative or office assistant role is preferred - Strong organizational skills with the ability to prioritize tasks effectively - Excellent written and verbal communication skills - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Familiarity with QuickBooks or other accounting software is a plus - Ability to work independently with minimal supervision - Attention to detail and accuracy in all work performed - Strong problem-solving skills and ability to handle multiple tasks simultaneouslyIf you are a motivated individual with a strong work ethic and a passion for providing exceptional administrative support, we encourage you to apply for the Office Assistant position.Job Types: Temporary, Temp-to-hirePay: From $7.25 per hourExperience:<ul><li>OFFICE ASSISTANT: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Cypress, TX 77433 (Preferred)</li></ul>Work Location: Hybrid remote in Cypress, TX 77433

Office Assistant

SHARP EDGE TREE & LANDSCAPE

Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support across various administrative functions. Your energy, attention to detail, and proactive attitude will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting.Duties<ul><li>Handle incoming calls promptly, directing inquiries efficiently and providing outstanding customer service and support</li><li>Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records</li><li>Maintain office supplies inventory, order necessary materials, and oversee general office upkeep</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping</li><li>Support administrative tasks such as typing correspondence, managing emails, and supporting personal assistant duties as needed</li></ul>Experience<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace is essential for daily operations</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Excellent communication skills in both English and bilingual capabilities are highly valued to serve diverse client needs</li><li>Familiarity with multi-line phone systems, data entry procedures, filing systems, and basic bookkeeping practices preferred</li><li>Demonstrated ability to manage calendars effectively and prioritize tasks with strong time management skills</li><li>Experience in customer service roles that involve phone etiquette, customer support, and problem-solving will set you apart</li></ul>Join us as an Office Assistant and become an integral part of a lively team dedicated to excellence! Your proactive approach will help streamline our operations while delivering top-tier support to clients and colleagues alike. We value energetic individuals who thrive in organized environments&mdash;ready to grow their career in office management!Job Type: Full-timePay: $22.00 - $27.00 per hourExperience:<ul><li>office assistant: 1 year (Preferred)</li></ul>Work Location: In person

Infinity Air HVAC LLC

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.Responsibilities<ul><li>Organize office and assist associates in ways that optimize procedures</li><li>Sort and distribute communications in a timely manner</li><li>Create and update records ensuring accuracy and validity of information</li><li>Schedule and plan meetings and appointments</li><li>Resolve office-related malfunctions and respond to requests or issues</li><li>Maintain trusting relationships with suppliers, customers and colleagues</li><li>Perform receptionist duties when needed</li><li>Following emails, messages, and calls and answering promptly</li><li>The rest of the description will be given in the in person interview</li></ul>Skills<ul><li>Proven experience as a back-office assistant, office assistant, or in another relevant administrative role is a plus, but with the right attitude we can provide training</li><li>Working knowledge of office equipment</li><li>Thorough understanding of office management procedures</li><li>Excellent organizational and time management skills</li><li>Analytical abilities and aptitude in problem-solving</li><li>Excellent written and verbal communication skills</li><li>Required: Bilingual Arabic and English</li></ul>Pay: $18.00 - $25.00 per hourSchedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul>Application Question(s):<ul><li>How far is your commute?</li><li>What languages do you speak ?</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Rutgers University

<div>
 
 Posting Summary
 
 
 
 Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Office Assistant. Reporting to the Director of Campus Programs and Visitor Services, the Office Assistant provides, but is not limited to, program coordination and administrative support to the Office of Graduate and Undergraduate Admissions. The Office Assistant is the first point of contact for visitors to the Office of Graduate and Undergraduate Admissions. He/she/they must be able to professionally manage high-volume welcome/reception and processing areas. This position is responsible for and not limited to the following: Coordination with the Director and the Administrative Coordinator to ensure the day-to-day operations of the Office of Graduate and Undergraduate Admissions are supported. Prioritize tasks and manage the flow of traffic in the welcome/reception and processing areas, handling regular walk-in traffic as well as scheduled appointments/visitors to the office. Manage other duties as assigned throughout the year demonstrating their capability to learn new information, understand it and use that information to be effective in the position. Due to the nature of this position and its open location, this person must maintain an organized, neat, clean, and confidential area; must also ensure that the reception area is always visually pleasing and welcoming to visitors.
 
 
 
 Overview
 
 
 
 The Division of Enrollment Management at Rutgers University&ndash;Newark is dedicated to attracting, admitting, and supporting students throughout their academic journey. The division includes several key areas: One Stop Student Services (which integrates the Office of Financial Aid and the Registrar&rsquo;s Office), the Office of Graduate and Undergraduate Admissions, and the Center for Pre-College Programs. The Office Assistant in the Office of Graduate and Ungraduate Admissions provides day-to-day office support ensuring high-quality, student-centered service delivery. This role supports staff, office workflow, and continuous improvement within the Office of Graduate and Undergraduate Admissions.
</div>

Crawford Hoying

<div>Office Assistant
Summary
The Office Assistant oversees the general administrative function of the corporate office. This position has both routine and non-routine duties, including greeting visitors, answering phones, and serving as a point of contact for day-to-day issues affecting the office. A highly professional tone, appearance, and manner is both expected and required, including appropriate communication in person and while on the phone. Duties vary in scope, requiring significant judgment and experience to successfully accomplish tasks with limited direct supervision.
Job Responsibilities (responsibilities may include but are not limited to the following)
<ul><li>Conduct all front desk duties, including answering the phone and assisting visitors</li></ul>
<ul><li>Facilitate the upkeep of office equipment, including cleaning, maintenance, and repairs</li></ul>
<ul><li>Maintain office supplies and food and beverage to predetermined inventory levels</li></ul>
<ul><li>Manage all incoming and outgoing U.S. mail and express package services
</li></ul><ul><li>Scan documents and distribute them appropriately</li></ul>
<ul><li>Oversee the scheduling of the conference rooms; order food and refreshments as needed</li></ul>
<ul><li>Maintain conference room schedules and administer policies related to scheduling meetings, including inviting, sharing, rescheduling, and canceling</li></ul>
<ul><li>Physically inspect the office daily and communicate material issues to property management personnel</li></ul>
<ul><li>Track the status of work orders and approve vendor invoices
</li></ul><ul><li>Maintain files and records</li></ul>
<ul><li>Provide clerical support as needed</li></ul>
<ul><li>Perform other duties as assigned
</li></ul>Performance Objectives (objectives include but are not limited to the following)
<ul><li>The 7 Core Values established by Crawford Hoying to maintain its desired culture</li></ul>
<ul><li>Customer service and personal interactions
</li></ul><ul><li>Punctuality and reliability</li></ul>
<ul><li>Communication response time and professionalism</li></ul>
<ul><li>Willingness to take on projects and learn a variety of concepts, practices, and procedures</li></ul>
Preferred Knowledge, Skills, Education, and Experience
<ul><li>Exceptional customer service skills and an ability to develop a rapport with people
</li></ul><ul><li>Project management skills, including planning, organizing, and coordinating tasks</li></ul>
<ul><li>Ability to respond to inquiries quickly and professionally
</li></ul><ul><li>Excellent written and verbal communication skills</li></ul>
<ul><li>Strong analytical, organizational, problem-solving, and multitasking skills</li></ul>
<ul><li>Proficiency with Microsoft Office products</li></ul>
<ul><li>Associate's or bachelor's degree</li></ul>
<ul><li>Valid driver's license</li></ul>
Work Environment
The Office Assistant works at the corporate office and interfaces with external and internal customers, tenants, and vendors throughout the day. The hours for this position are 8:00 am to 5:00 pm, Monday through Friday. As this individual is the first point of contact for visitors, punctuality is essential. This position is fully onsite with no opportunity for remote work. The Office Assistant should be flexible and readily available depending on the needs of the company.
Reporting Structure
The Office Assistant reports to the Vice President of Property Management.
Physical Requirements
The Office Assistant's physical condition must be sufficient for the consistent and successful completion of the responsibilities defined for this position. This position frequently requires standing, walking, sitting, reaching with hands and arms, and lifting up to twenty-five pounds. The Office Assistant must be able to drive occasionally during the course of work.</div>

Arrow Industrial Supply

Job Summary We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will be responsible for office operations, providing administrative support, and ensuring a smooth workflow within the office environment. This role requires strong communication skills, proficiency in various software applications, and the ability to multitask effectively. M-F 8:00 AM to 4:30 PM or other flexible hours.Responsibilities<ul><li>Assist with daily office operations and ensure a welcoming environment for clients and sales representatives.</li><li>Perform data entry tasks accurately and efficiently to maintain up-to-date records.</li><li>Provide exceptional customer support through effective communication and problem-solving skills.</li><li>Utilize QuickBooks, Microsoft Office and other software tools for document creation, data management, and communication.</li><li>Assist in office management tasks, accounts payable and receivables, data entry, including inventory control, update pricing and ordering supplies.</li><li>Support various administrative functions such as filing, answering phones, clerical work, and preparing reports as needed.</li></ul>Experience<ul><li>Proven experience in an administrative role or office assistant position is preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office, QuickBooks and other relevant software applications.</li><li>Excellent time management skills with the ability to prioritize tasks effectively.</li><li>Experience in customer/ sales rep support is a plus.</li></ul>If you are a proactive individual with strong organizational skills looking to contribute to a dynamic team environment, we encourage you to apply for the Office Administrator position.Pay: $18.10 - $21.00 per hourSchedule:<ul><li>4 hour shift</li><li>Day shift</li><li>Monday to Friday</li><li>No weekends</li></ul>People with a criminal record are encouraged to applyEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>office assistant: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Sunbury, OH 43074 (Required)</li></ul>Work Location: In person

Oklahoma Termite Specialist, Inc.

Job Overview We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will handle a variety of administrative tasks, manage front desk responsibilities, and support overall office management to create a welcoming and efficient workspace. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team atmosphere.Responsibilities<ul><li>Greet clients with professionalism, providing exceptional customer service on the phones</li><li>Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette</li><li>Perform data entry and maintain organized filing systems, including digital files using Microsoft Office tools, Vcita CRM system.</li><li>Assist with calendar management, scheduling appointments, and reminders for staff members</li><li>Support bookkeeping tasks such as invoicing and bill pay.</li><li>Proofread documents for accuracy and clarity before distribution, ensuring high-quality communication</li><li>Provide general clerical support including photocopying, faxing, mailing, and handling incoming/outgoing correspondence</li></ul>Experience<ul><li>Previous office experience or administrative support roles preferred; experience as a receptionist or personal assistant is a plus</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Familiarity with multi-line phone systems and excellent phone etiquette skills</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Knowledge of clerical procedures such as filing, proofreading, data entry, and calendar management is essential</li><li>Ability to handle customer support inquiries professionally while maintaining a positive attitude</li></ul>Join us as an Office Assistant to be an integral part of a supportive team dedicated to operational excellence! This role offers the chance to sharpen your administrative expertise while contributing to a professional environment that values initiative, efficiency, and exceptional service.Job Type: Full-timePay: $15.00 - $16.00 per hourBenefits:<ul><li>Paid time off</li></ul>Location:<ul><li>Edmond, OK 73013 (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

Explore 6161+ Office assistant in United States this April. Find roles across top companies and apply now to boost your career.

6161 office assistant jobs In United States

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant