executive assistant

receptionist

admin assistant

administration coordinator Jobs in Jeddah

administration coordinator

administration manager

office assistant

dubizzle

<div>
 
 Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As the Office Assistant, you are responsible for preparing and serving beverages to employees and visitors, maintaining the cleanliness of the kitchen and pantry areas, and assisting with various hospitality tasks to ensure a comfortable and efficient office environment. You will promote a positive and welcoming atmosphere within the office, adhering to the standards and regulations of the Kingdom of Saudi Arabia.
 
 
 
 Beverage Preparation
 
 :
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare tea, coffee, and other beverages for employees and visitors; Employees will receive the prepared beverage by themselves.
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure beverages are served promptly to the clients and to the correct specifications.
 
 
 
 Kitchen and Pantry Maintenance
 
 :
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Keep the kitchen, pantry areas clean and organised;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Wash and store all kitchen utensils, dishes, and equipment after use;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure that all kitchen appliances and equipment are clean and in good working order.
 
 
 
 Supply Management
 
 :
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monitor stock levels of tea, coffee, sugar, milk, and other kitchen supplies;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Inform the supervisor when supplies need to be reordered;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure all consumables are stored properly and hygienically.
 
 
 
 Hospitality Support
 
 :
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assist with setting up meeting rooms, including arranging refreshments;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide support during company events, such as preparing and serving refreshments;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Handle any special requests for beverages or snacks courteously and efficiently.
 
 
 
 Compliance
 
 :
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Adhere to all health and safety regulations as stipulated by the company;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Follow company policies and procedures regarding hygiene and cleanliness practices.
 
 
 
 &nbsp;Clean Attire and Personal Hygiene
 
 :
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain a neat and clean appearance at all times;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Wear appropriate and clean attire as per company standards;
 
 
 ●&nbsp;&nbsp;&nbsp; Practice good personal hygiene, including regular hand washing, grooming, and maintaining clean nails.
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 Qualifications&nbsp;
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Basic English skills.
 
 
 
 Experience
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Previous experience in a similar role is preferred but not required.
 
 
 
 Knowledge
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Basic knowledge of beverage preparation.
 
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 High-performing and fast-paced work environment
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Rewards and recognition
 </li>
 <li>
 Learning &amp; Development
 </li>
 </ul>
 
 #BayutKSA
 
 
 Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
</div>

Jeddah - Office Assistant (Cleaner)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Administrative Assistant - Saudi National to join our team!
What You'll Be Doing:
<ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
</li><li>Greeting visitors and clients
</li><li>Managing security and telecommunications systems.
</li><li>Handling queries and complaints via phone, email and general correspondence. Transferring calls as necessary.
</li><li>Taking and ensuring messages are passed to the appropriate staff member in time.
</li><li>Managing meeting room availability.
</li><li>Prepares general correspondence and maintains general files.
</li><li>M ay establish and maintain records of equipment, including a log of equipment service dates.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelors or Diploma in any related field.
</li><li>Minimum 2 years of experience in a similar role.
</li></ul>What Required Skills You'll Bring:
<ul><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
</li><li>Ability to analyze and revise operating practices to improve efficiency.
</li><li>Detail oriented and comfortable working in a fast-paced office environment
</li><li>Good communication and interpersonal skills.
</li><li>Ability to multitask.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Administrative Assistant

Thabt Gulf Digital Soulution

URGENT HIRING!!!Job Title: Tea Boy / Office BoyWe are currently hiring a Tea Boy / Office Boy to support daily operations in a professional office environment in the Kingdom of Saudi Arabia (KSA). The ideal candidate will be responsible for preparing refreshments, maintaining cleanliness, and providing basic support to office staff and guests.Key Responsibilities:Prepare and serve tea, coffee, and other beverages to staff and visitors.Ensure the cleanliness and organization of the office, pantry, and meeting rooms.Assist with basic clerical tasks such as filing documents, photocopying, and organizing supplies.Receive and direct visitors in a professional and courteous manner.Monitor and replenish pantry stock as needed.Support day-to-day office operations as required.Requirements:1&ndash;3 years of proven experience as a Tea Boy, Office Assistant, or in a similar role.Basic knowledge of beverage preparation and office maintenance tasks.Good communication skills in English (Arabic is a plus).Ability to work independently and manage multiple tasks efficiently.Professional appearance and good personal hygiene.Must be currently based in KSA with a valid or cancelled visa, or on a visit visa.Punctual, polite, respectful, and well-groomedEmail: nar.tasks@gmail.comJob Type: Full-time

Teaboy/ Karak maker

Verve Studios

<div>
 
 
 Company Description
 
 
 
 Verve Studios is a full-service media production studio with expertise in commercials, social media management, and design within the entertainment industry. We deliver innovative experiences that resonate with our audience through concept-based work focusing on exposition and visual expression. Our team is dedicated to creating meaningful and impactful content that stands out in a competitive market.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a
 
 full-time internship
 
 position for an
 
 Administrative Assistant
 
 , based in Jeddah.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Supporting project management activities, including timeline development and milestone tracking
 </li>
 <li>
 Coordinating project activities across internal and external teams
 </li>
 <li>
 Maintaining, organizing, and updating project documentation and reports
 </li>
 <li>
 Scheduling and organizing virtual/in-person meetings, managing communications, and taking meeting notes
 </li>
 <li>
 Ensuring the timely completion of project deliverables
 </li>
 <li>
 Liaising with team members and clients to ensure smooth project execution
 </li>
 <li>
 Assisting team members with various administrative and operational tasks
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Arabic and English is a must
 </li>
 <li>
 Proficiency in project management tools and software
 </li>
 <li>
 Experience in coordinating project activities and maintaining project documentation
 </li>
 <li>
 Bachelor's degree in a relevant field (preferred)
 </li>
 <li>
 Previous experience in the entertainment industry (a plus)
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Detail-oriented with strong problem-solving abilities
 </li>
 <li>
 Comfortable in a fast-paced, creative environment
 </li>
 <li>
 Able to handle multiple tasks and prioritize effectively
 </li>
 <li>
 Strong interpersonal skills and a team-oriented mindset
 </li>
 <li>
 Flexible and adaptable to shifting priorities
 </li>
 <li>
 Proactive and eager to learn
 </li>
 </ul>
</div>

Administrative Assistant (Tamheer)

Andalusia Group For Medical Services

We are hiring :GP Dental AssistantLocation :Jeddah , Saudi Arabia- Job Description :This is a full-time on-site role for a GP Dental Assistant located in Jeddah. The GP Dental Assistant will be responsible for providing dental care support, assisting with dental procedures, performing oral care tasks, maintaining sterilization standards for instruments and equipment, and supporting the dentists during various treatments. Additional responsibilities include managing patient records, preparing treatment rooms, and ensuring optimal patient comfort and care.-Qualifications:-Bachelor's degree in Dentistry .-Experience in Dental Assisting and supporting dental procedures(Preferred)-Good interpersonal and communication skills-Ability to work efficiently in a fast-paced environment-Relevant certification or diploma in Dental Assisting or related field-Experience in a dental or healthcare setting is a plusFresh graduates are welcomed.Jeddah Residency is a must .Job Type: Full-time

Dental Assistant

Parfums Christian Dior

<div>
 
 
 CONTEXT:
 
 
 
 Since 1947, the men and women of Parfums Christian Dior have embodied the founding "couturier-perfumer's" unique spirit of excellence, creativity and expertise, both in France and throughout the world. Our House is an open and highly-focused collective, a leader that thrives on the creativity of all its stakeholders. Our collective passion and our heritage, full of authenticity and dream, make us move forward and reinvent ourselves.
 
 
 
 
 
 By revolutionizing the codes of French style and luxury through perfumes, and combining tradition with daring makeup and innovative skincare, we are reinventing every day the Dior style and its compelling, joyful and absolute beauty. Our stimulating missions give our employees the opportunity to develop new skills, overcome spectacular challenges and reveal their talent.
 
 
 
 
 
 To go further, with Dior
 
 
 
 
 
 
 PURPOSE OF THE POSITION
 
 
 
 The Administrative Assistant provides comprehensive administrative, clerical, and operational support to the PCDA KSA team, with a primary focus on managing purchase orders, tracking shipments, and ensuring smooth logistical operations within the KSA market, and assisting with the vendor creation process. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and have a proactive approach to problem-solving.
 
 
 
 
 
 
 MAIN RESPONSABILITIES
 
 
 
 
 <ul>
 <li>
 
 Purchase Order (PO) Management:
 
 </li>
 <li>
 Create, process, and track purchase orders in accordance with company policies and procedures.
 </li>
 <li>
 Verify accuracy of PO details, including pricing, quantities, and delivery information.
 </li>
 <li>
 Liaise with vendors to resolve PO-related issues, such as discrepancies or delays.
 </li>
 <li>
 Maintain accurate records of all POs, invoices, and related documentation.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Shipment Tracking &amp; Logistics:
 
 </li>
 <li>
 Monitor the status of shipments from origin to final destination within KSA.
 </li>
 <li>
 Proactively identify and resolve potential shipping delays or issues.
 </li>
 <li>
 Communicate shipment updates to relevant stakeholders, including internal teams and external partners.
 </li>
 <li>
 Coordinate with customs brokers and freight forwarders to ensure timely clearance of goods.
 </li>
 <li>
 Maintain up-to-date tracking information in company systems.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Vendor Creation &amp; Management:
 
 </li>
 <li>
 Assist in the vendor creation process by gathering required documentation (e.g., company registration, tax ID, bank details).
 </li>
 <li>
 Ensure all vendor information is accurate and complete.
 </li>
 <li>
 Submit vendor creation requests to the appropriate department (e.g., Finance, Procurement).
 </li>
 <li>
 Maintain a database of approved vendors.
 </li>
 <li>
 Assist with vendor performance tracking and reporting.
 </li>
 <li>
 Communicate with potential vendors to explain the vendor creation process and answer questions.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Administrative Support:
 
 </li>
 <li>
 Provide general administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements.
 </li>
 <li>
 Prepare reports, presentations, and other documents as needed.
 </li>
 <li>
 Handle incoming and outgoing correspondence (mail, email, phone calls).
 </li>
 <li>
 Maintain office supplies and equipment.
 </li>
 <li>
 Assist with other administrative tasks as assigned.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Communication &amp; Coordination:
 
 </li>
 <li>
 Serve as a primary point of contact for vendors and internal teams regarding POs, shipments, and vendor creation.
 </li>
 <li>
 Communicate effectively in English and Arabic (preferred).
 </li>
 <li>
 Maintain positive working relationships with colleagues and external partners.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 PROFESSIONAL AND PERSONAL SKILLS
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Bachelor's degree preferred.
 </li>
 <li>
 years of experience in an administrative role, preferably with experience in PO management, shipment tracking,
 
 and vendor creation.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience with [Specific ERP or Procurement Software, e.g., SAP, Oracle] is a plus.
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Fluency in Arabic and English is highly preferred.
 </li>
 <li>
 Knowledge of customs regulations and import/export procedures in KSA is a plus.
 </li>
 <li>
 Prior experience in retail or luxury goods industry is a plus.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Administrative Support
 </li>
 <li>
 Purchase Order Management
 </li>
 <li>
 Shipment Tracking
 </li>
 <li>
 Logistics Coordination
 </li>
 <li>
 
 Vendor Creation &amp; Management
 
 </li>
 <li>
 Communication (Written &amp; Verbal)
 </li>
 <li>
 Organization
 </li>
 <li>
 Time Management
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Problem-Solving
 </li>
 <li>
 Microsoft Office Suite
 </li>
 </ul>
</div>

Admin Assistant

SO Original Art and Beauty Jeddah

<div>
 
 Key responsibilities:
 
 <ul>
 <li>
 &nbsp;To greet and welcome all guests in a friendly professional manner and relay the image of the brand and concept to new and existing guests
 </li>
 <li>
 &nbsp;To ensure the salon is ready at the start of each day and all bookings are checked in advance
 </li>
 <li>
 &nbsp;Ensure all check-lists are in place, staff delegated for job assignments and tasks are completed on time as per checklists
 </li>
 <li>
 &nbsp;To make bookings smartly and to understand in detail of skills sets of each technician/stylist
 </li>
 <li>
 &nbsp;Record reservations and manage the appointment schedule
 </li>
 <li>
 &nbsp;Conduct confirmation calls
 </li>
 <li>
 &nbsp;To pamper and look after guests within the salon.
 </li>
 <li>
 &nbsp;Ensure all guest queries, complaints are dealt with efficiently and conveying relevant information to supervisor / Manager efficiently
 </li>
 <li>
 &nbsp;To be highly knowledgeable of all Salon offerings and prices, consistently promote products and services and reach targets assigned for Hostess by conducting retails sales procedures
 </li>
 <li>
 &nbsp;To ensure the smooth departure/checkout of all guests by conducting check in, check out and payment procedures
 </li>
 <li>
 &nbsp;Monitoring and record keeping of treatment timing of the technicians
 </li>
 <li>
 &nbsp;Assisting supervisor/ manager in monitoring staff grooming and appearance
 </li>
 <li>
 &nbsp;Acquire and maintain an excellent working knowledge of the computer and booking system
 </li>
 <li>
 &nbsp;Create content, taking photographs, videos for company Social Media channels as per instructions from management
 </li>
 <li>
 &nbsp;Replying to emails, Whatsapps and text messages on salon email and mobile as per instructions
 </li>
 <li>
 &nbsp;Responsible for cash sales and following proper cash handling procedures
 </li>
 <li>
 &nbsp;Ensure accuracy in transactions of all payment methods from clients including cash, credit cards, selling and redemption of gift cards, vouchers, packages etc
 </li>
 <li>
 &nbsp;Ensure confidentiality at all times; sensitive internal information, client details, preferences and trade information handled with extreme care
 </li>
 <li>
 &nbsp;Ensure adequate supplies are available at all times, including stationeries, printed materials, printer cartridges, tea, coffee and cleaning materials
 </li>
 <li>
 &nbsp;Assisting in maintaining adequate and accurate inventory level and assisting in product ordering process by checking existing products
 </li>
 <li>
 &nbsp;Receiving deliveries from suppliers, cross checking and ensuring proper storage, updating concerned Team members
 </li>
 <li>
 &nbsp;Monitor quality of the interior of salon, report any
 </li>
 <li>
 maintenance issues to the manager
 </li>
 <li>
 &nbsp;Effectively communicate with all employees within the salon
 </li>
 <li>
 and be of support to their roles
 </li>
 <li>
 &nbsp;Ensure the Hostess area is clean and presentable at all times
 </li>
 <li>
 &nbsp;Reference and abide by the Salon&rsquo;s Standard Operating&nbsp;Procedures, Policies &amp; Forms Manuals
 </li>
 </ul>
 
 General requirements:
 
 <ul>
 <li>
 &nbsp;Maintain immaculate grooming standards at all time
 </li>
 <li>
 &nbsp;High energy and flexible, Friendly and approachable to
 </li>
 <li>
 clients and staff all the time
 </li>
 <li>
 &nbsp;Personality fit with our brand DNA, style and spirit
 </li>
 <li>
 &nbsp;To utilize working hours productively
 </li>
 <li>
 &nbsp;To assist fellow members of the team in their work and show
 </li>
 <li>
 support
 </li>
 <li>
 &nbsp;To attend and be committed towards training and progression
 </li>
 <li>
 within the Salon
 </li>
 <li>
 &nbsp;To apply professionalism and a high level of customer service at all time
 </li>
 <li>
 &nbsp;Delivering results within a highly motivated and fast paced environment.
 </li>
 <li>
 &nbsp;To understand and adhere to company POLICIES &amp; PROCEDURES and SOPs. Review periodically and ensure compliance
 </li>
 </ul>
 
 Minimum educational qualification(s):
 
 <ul>
 <li>
 &nbsp;Business Administration/Personal Assistant/Secretary Certificate an advantage
 </li>
 <li>
 &nbsp;Sales and/or customer service training an advantage
 </li>
 </ul>
 
 Minimum work experience required:
 
 
 Proven business skills required:
 
 
 Languages required:
 
 <ul>
 <li>
 &nbsp;One (1) year Salon Hostess experience in an international standard spa
 </li>
 </ul>
 
 
 
</div>

Receptionist

Explore 127+ Office assistant in Jeddah this October. Find roles across top companies and apply now to boost your career.