office administrator

executive assistant

administrative assistant

office assistant

accounts assistant

office boy

INNOVATION WORLDWIDE DMCC

INNOVATION WORLDWIDE DMCC is a well-established international trading house in Dubai, UAE with the vision of serving steel mills worldwide.We deal with supplies of Ore, Ferrous Alloys, Carbon Products, Cored Wire, and base metalsDuties and Responsibilities<ul><li>Monitoring the use of equipment and supplies within the office.</li><li>Dealing with queries or requests from the visitors and employees</li><li>Coordinating the maintenance and repair of office equipment.</li><li>Assisting other administrative staff in a wide range of office duties</li><li>Collecting and distributing couriers or parcels among employees and opening and sorting emails</li><li>Helping the receptionist, secretaries, or other administrative assistants in performing their duties.</li><li>Cooperating with office staff to maintain proper interaction and a friendly environment within the office</li><li>Make sure the office premises are clean.</li></ul>Skills and Specifications<ul><li>Should be honest, respectful, and trustworthy.</li></ul>Education and Qualifications<ul><li>High school graduate with basic office skills.</li></ul>Experience in clerical activities is an added advantage.WhatsApp your CV: +971 58 103 6927Job Types: Full-time, ContractPay: Up to AED2,000.00 per monthExperience:<ul><li>Office Boy: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Willingness to travel:<ul><li>50% (Required)</li></ul>Work Location: In person

Office Assistant / Office Boy

Vompen

<div>Job Summary: 
We are seeking a reliable Office Assistant to support the smooth operation of daily office activities. The ideal candidate will assist with administrative tasks, maintain organized records, and provide general support to office staff while ensuring an efficient work environment.
Key Responsibilities:
<ul><li>Organize and maintain office files and documents</li>
<li>Answer phone calls, emails, and direct inquiries appropriately</li>
<li>Assist with scheduling meetings and appointments</li>
<li>Maintain office supplies and coordinate replenishment</li>
<li>Perform general clerical and administrative duties</li>
<li>Support staff with day-to-day office operations</li>
</ul>
Qualifications:
<ul><li>High school diploma or equivalent</li>
<li>Basic knowledge of Microsoft Office applications</li>
<li>Good organizational and communication skills</li>
<li>Ability to manage multiple tasks efficiently</li>
<li>Previous office or administrative experience is an advantage</li></ul></div>

Office Assistant

Emirates Global Aluminium (EGA)

<div>
 Job description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
 &nbsp;
 
 
 
 Note: Secretary Level 2
 
 
 
 &nbsp;
 
 
 This is the experienced level. The employee performs a full range of secretarial assignments and uses judgment in making decisions where alternatives are determined by established policies and procedures
 
 
 &nbsp;
 
 
 
 Correspondence and Documentation
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
 </li>
 <li>
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
 </li>
 <li>
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
 </li>
 <li>
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Incoming Visitors and Calls
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Meetings
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
 </li>
 <li>
 Takes minutes or recordings of meetings for distribution to meeting participants
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Information Recording and Archiving
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
 </li>
 <li>
 Enters, retrieves, updates, verifies, and deletes information from electronic files.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Office Supplies
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Safety, Quality &amp; Environment
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Related Assignments
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Performs other related duties or assignments as directed
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Minimum Qualifications:
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Educational level typically acquired through completion of high school.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Minimum Experience:
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1
 </li>
 
 
 </ul>
 Profile description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
 &nbsp;
 
</div>

Senior Administrator (Jebel Ali) - UAE Nationals only

Akamai Technologies

<div>
 
 Job Description
 
 
 
 
 Do you enjoy being in the front line and first point of contact for visitors?
 
 
 
 
 Do you enjoy being in a customer service-oriented role?
 
 
 
 
 Work in a modern office environment.
 
 
 
 As the Office Manager for our Dubai office, you'll be responsible for a variety of office duties. Sitting in reception, you'll be the front line and first point of contact for our visitors. You'll also provide administrative support services to site leads and Senior managers. This will include travel requests, expense submission and calendar management.
 
 
 
 Work For a Leading Technology Company
 
 
 
 You must be customer service-oriented, resourceful, enthusiastic, and capable of multi-tasking. The primary objective of this position is proactively seeking means of improving the environment for all employees.
 
 
 
 As An Office Manager, You Will Be Responsible For
 
 
 
 <ul>
 <li>
 Establishing procedures for office maintenance, working with the landlord and contractors on facilities related issues.
 </li>
 <li>
 Managing office vendor relationships, negotiate, closing and support ongoing relationships.
 </li>
 <li>
 Providing administrative assistant to managers, HR and Finance departments.
 </li>
 <li>
 Working closely with the site lead and support with various initiatives.
 </li>
 <li>
 Planning and executing internal events including team specifics.
 </li>
 <li>
 Supporting in-office customer and partner meetings, including logistics, planning and catering.
 </li>
 <li>
 Maintaining a safe and secure working environment, acting as Safety Officer for the office.
 </li>
 <li>
 Managing post and courier service delivery and monitoring office supplies and food inventory.
 
 
 </li>
 </ul>
 
 Do What You Love
 
 
 
 To be successful in this role you will:
 
 
 <ul>
 <li>
 Have relevant experience managing a busy front reception including associated administrative tasks.
 </li>
 <li>
 Have knowledge of clerical practices and procedures.
 </li>
 <li>
 Have knowledge of business and management principles.
 </li>
 <li>
 Have computer skills (Microsoft Office) and knowledge of other office software packages.
 </li>
 <li>
 Have fluency in Arabic and English.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 At Akamai, we make life better for billions of people, trillions of times a day.
 
 
 Whether you're streaming live events, scrolling social media, watching your favorite series, or managing your savings, we're the engine behind the scenes. We provide the world's most distributed platform from Cloud to Edge to help the giants of the digital world work faster and stay more secure, making the internet a better experience for everyone.
 
 
 
 Our Focus Is Simple
 
 
 
 
 Cloud and Edge:
 
 Running apps closer to users for instant performance.
 
 
 
 Security
 
 : Neutralizing threats before they ever reach your data.
 
 
 
 Content Delivery
 
 : Scaling the world's biggest moments without a glitch.
 
 
 
 AI
 
 : Enabling our customers to build, secure, and scale AI apps on the world's most distributed cloud platform.
 
 
 At Akamai, we don't just support the internet; we power and protect it, because behind every great digital experience is a massive hidden challenge. And we're the ones who solve it. When millions of people hit play or pay, Akamai ensures it just works.
 
 
 
 Benefits at Akamai:
 
 We support your health, well-being, finances, and life beyond work. See our benefits.
 
 
 
 FlexBase adapts to your job's needs
 
 
 
 Akamai's FlexBase program is yet another way we show our commitment to providing employees with an exceptional workplace experience. It's not about telling employees where to work; it's about supporting employees to do their best work.
 
 
 We trust our incredible employees to work in ways that suit them best: at home, in an office, or a combination of both.
 
 
 Connect with us on social and see what life at Akamai is like!
</div>

Office Manager - Part time (UAE Nationals Only)

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

Tate

<div>Location : Tate Global, Dubai, UAE
Positions : 1
Reporting to: TBD
Duration of role: Full-time
Company: Tate (https://www.tateglobal.com/) 
About Tate: 
Tate is a world-class global data centre interiors design, engineering, and manufacturing business operating within the Kingspan Group PLC. With over 60 years of industry leadership, Tate continues to expand its global footprint across the US, Europe, Canada, and Australia. Our commitment to innovation, sustainability, and operational excellence drives our mission to deliver exceptional data centre infrastructure solutions.
We are passionate about what we do and continue to invest in world-class manufacturing tools, sustainable technologies, and a dynamic, inclusive team culture. 
 
Key Purpose of the Role:
The Administration Coordinator will be responsible for supporting the day-to-day administration of the Dubai office, ensuring efficient office operations, compliance with company processes, and coordination of administrative activities across the business. 
Key Responsibilities 
 Manage day-to-day office administration and general office coordination.
 Support employee onboarding, including documentation, joining formalities, access coordination, and internal setup.
 Support the initial administrative setup of new customers, including collecting required documents, coordinating internal approvals, and ensuring customer information is passed to the relevant teams for SAP setup.
 Maintain employee, supplier, contractor, and company records in an organized manner.
 Coordinate travel, hotel bookings, meeting arrangements, and visitor logistics.
 Support management with administrative tasks, reports, presentations, and correspondence.
 Assist with coordination between the Dubai office and global/internal Tate teams.
 Maintain office filing systems, document registers, and shared folders.
 Support procurement and finance teams with administrative documentation such as vendor forms, invoices, purchase orders, delivery notes, and approvals.
 Liaise with external service providers including office vendors, maintenance providers, insurance providers, and government-related service partners where required.
 Assist with company policies, procedures, compliance documentation, and internal communications.
 Support preparation of documents required for customer, contractor, supplier, and government submissions.
 Help maintain a professional office environment and ensure office supplies, facilities, and equipment are available. 
Required Experience &amp; Skills 
 Minimum 8-10 years' experience in administration, office coordination, or business support.
 Previous UAE or GCC experience is preferred.
 Strong organizational and multitasking skills.
 Good understanding of office administration, document control, and business support processes.
 Excellent written and verbal communication skills in English.
 Strong Microsoft Office skills, especially Outlook, Excel, Word, and PowerPoint.
 Ability to coordinate with different stakeholders including employees, managers, suppliers, contractors, and service providers.
 High attention to detail and ability to keep accurate records.
 Professional, discreet, and reliable. 
Preferred Experience 
 Experience in construction, fit-out, engineering, infrastructure, data centers, or manufacturing/supply environments.
 Experience supporting onboarding, HR administration, procurement administration, or finance documentation.
 Familiarity with UAE business documentation and government-related processes would be an advantage. 
Stay connected with us on LinkedIn for insights into life at Tate. 
Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences. 
Join us in our mission to make a difference through exceptional solutions.</div>

Administration Coordinator

Worldwide Word Travel And Tourism

Admin, HR &amp; Accounts AssistantCompany: Worldwide Word Travel &amp; Tourism LLC Location: Business Bay, Dubai Job Type: Full-time Work Location: In person Start Date: ImmediateWorldwide Word Travel &amp; Tourism LLC is looking for a reliable, organized, and detail-oriented Admin, HR &amp; Accounts Assistant to join our growing travel and tourism company in Dubai.The ideal candidate will support daily office administration, basic HR coordination, invoice preparation, payment tracking, petty cash records, supplier/client document filing, and general accounts support. This role requires someone who is disciplined, trustworthy, fast with documentation, and able to work in a structured office environment.Key Responsibilities Administration<ul><li>Manage daily office administration and internal coordination.</li><li>Maintain proper filing of company documents, supplier records, invoices, client documents, agreements, and rate sheets.</li><li>Prepare letters, memos, forms, reports, and internal documents when required.</li><li>Handle scanning, printing, document organization, and general office support.</li><li>Coordinate office supplies, petty cash records, and administrative expenses.</li><li>Support management with daily operational follow-ups.</li></ul>HR Support<ul><li>Track staff attendance, lateness, leave, and absences.</li><li>Maintain staff records and HR-related documents.</li><li>Assist with internal notices, staff reminders, and office communication.</li><li>Support onboarding documentation for new staff when required.</li></ul>Accounts Support<ul><li>Record client payments, supplier payments, office expenses, petty cash, and receipts.</li><li>Prepare and issue invoices when required.</li><li>Track pending receivables and payables.</li><li>Maintain daily payment and expense logs.</li><li>Coordinate with management/accountant on financial records.</li><li>Ensure all receipts, invoices, payment proofs, and expense documents are properly filed.</li></ul>Travel Company Support<ul><li>File supplier trade licenses, contracts, rate sheets, payment terms, and client documents.</li><li>Support the travel consultants with documentation for bookings, visas, tours, hotels, transfers, and packages.</li><li>Help keep internal records updated and organized.</li><li>Assist with CRM/task management updates when required.</li></ul>Requirements<ul><li>Previous experience in admin, accounts assistance, HR support, office coordination, or a similar role.</li><li>Good knowledge of Microsoft Office, Excel, Word, Google Sheets, email, and basic reporting.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and follow-up skills.</li><li>Ability to handle confidential information responsibly.</li><li>Organized, proactive, and able to work under pressure.</li><li>Must be available to join immediately or on short notice.</li><li>Experience in a travel agency, tourism company, corporate services company, or UAE office environment is an advantage.</li></ul>Preferred Skills<ul><li>Basic bookkeeping or accounting knowledge.</li><li>Experience preparing invoices and tracking payments.</li><li>Familiarity with CRM systems such as Bitrix24 is an advantage.</li><li>Ability to organize documents and reports with minimal supervision.</li><li>Professional attitude and strong sense of responsibility.</li></ul>Working DaysMonday to Saturday Sunday offWhat We Offer<ul><li>Opportunity to join a growing travel and tourism company in Dubai.</li><li>Professional office environment.</li><li>Exposure to travel operations, supplier management, administration, HR, and accounts.</li><li>Long-term growth opportunity for the right candidate.</li></ul>Application QuestionPlease mention your notice period and whether you are available to join immediately.Only shortlisted candidates will be contacted.Pay: AED1,745.32 - AED5,736.76 per monthApplication Question(s):<ul><li>Please mention your notice period and whether you are available to join immediately.</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office management: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Admin, HR & Accounts Assistant

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