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admin & sales coordinator Jobs in Sharjah

admin & sales coordinator

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Abdul Raouf Abdul Azeez Trading Co LLC

Full job descriptionOperations Assistant / Coordinator [Female Candidate Required]Location: Industrial Area 13, SharjahWork Location: Candidates must be currently based nearby or willing to relocate closer to the company.Salary: AED 2,000 to AED 3,000Compensation: Company offers a total salary package; candidates are responsible for managing their own accommodation and transportation.Job Type: Full-timePreferred Nationality - PhilippinesVisa: Spouse or Family Visa / Own VisaJob Overview:We are looking for a highly organized, proactive, and detail-oriented Operations Assistant / Coordinator to support administrative, operational, and sales functions. This role involves working closely with higher level management to ensure that the activities of their organization are running efficiently, managing office operations, handling customer and vendor communication, processing reports, and ensuring efficient workflow across departments first there will be 3 month probation period.The ideal candidate should have strong organizational, communication, and ERP/data management skills.Key Responsibilities:Administrative &amp; Office Operations:&middot; Assist in compiling routine management reports&middot; Recommend improvements to process/procedure to seniors.<ul><li>Maintain and organize records, files, and documents for daily office activities, including correspondence, scheduling, and document organization.</li><li>Handle purchase orders, invoicing, and data entry in ERP software.</li><li>Maintain an efficient filing system (physical &amp; digital) and track appointments, meetings, and deadlines.</li><li>Support with efficient reporting for a wide variety of ongoing tasks including day to day operations, sales, admin, customer service, tech support, and marketing duties.</li><li>Coordinate with internal teams and external vendors for smooth operations;</li><li>Provide general support to visitors, staff, and clients.</li></ul>Sales &amp; Customer Coordination:<ul><li>Support sales team to monitor and track customer orders, quotations, and invoices.</li><li>Support with reporting, client communication, and market insights.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Operations Coordinator/Admin Assistant [Female Candidate Required]

Creative Point Advertising Industries LLC

Full job descriptionWe are seeking a highly organized and proactive Administrative Assistant with mandatory expertise in Basic Accounting and Bookkeeping and Project Management. The ideal candidate must bring at least 2-3 years of experience in addition to strong general administrative skills to support our day-to-day business operations.Key Responsibilities:<ul><li>Should Have Basic Accounting and Bookkeeping Knowledge and Experience</li><li>Should Have Good Business Communication Skill, People Management Skill.</li><li>Ensure smooth integration and workflow management.</li><li>Generate, analyze, and maintain accurate business reports and dashboards.</li></ul>Administrative Duties:<ul><li>Support day-to-day administrative functions including scheduling, correspondence, and document management.</li><li>Prepare reports, presentations, and professional documentation for management.</li><li>Act as first point of contact for internal and external communications.</li><li>Organize meetings, maintain office records, and coordinate with different teams.</li><li>Ensure confidentiality of company information and adherence to policies.</li><li>Provide additional administrative support to management as required.</li></ul>Qualifications <ul><li>Previous experience as an Administrative Assistant, Office Coordinator, or similar role.</li><li>Strong organizational skills with attention to detail and accuracy.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle multiple tasks and work independently in a fast-paced environment.</li></ul>Job Type: Full-timeJob Types: Full-time, PermanentPay: AED1,500.00 - AED2,000.00 per month

Administrative Assistant

Air Arabia

<div>
 Date: 19 Aug 2025
 
 
 Company: Air Arabia PJSC (G9)
 
 
 Location:
 
 
 Sharjah, AE
 
 
 Country: AE
 
 
 
 Job Purpose
 
 
 
 To deliver administrative support to the line maintenance teams, primarily in: the manpower allocation, the application and monitoring of function-related GCAA licenses and expiries, and the maintaining of respective files and records.
 
 
 
 Key Result Responsibilities
 
 
 
 <ul>
 <li>
 Handles the day-to-day administrative activities of the G9 Line Maintenance team, this includes but not limited to communication, manpower allocation, procurement, rostering, time sheets, attendance, reports, training coordination, payments, issuing/renewing licenses, filing, mail, etc.
 </li>
 <li>
 Coordinates department and teams&rsquo; meetings as and when needed; prepares agenda, communication, and minutes of meeting and circulates accordingly.
 </li>
 <li>
 Maintains an accurate database for all the Line Maintenance team ensuring records are regularly updated for all.
 </li>
 <li>
 Ensures that the roster and manpower allocation across the shift is as per GCAA regulations and is scheduled in a cost effective manner and properly communicated to concerned parties.
 </li>
 <li>
 Coordinates with Line Shift Managers, Maintenance Manager - Line &amp; Outstations and HR Department, on monthly basis, to finalize the time sheets and overtime calculations for all G9 Line Maintenance staff as per the records extracted from attendance control system, and as per Air Arabia policies and procedures.
 </li>
 <li>
 Manages the procurement and purchases requests and inventory in a cost-effective manner ensuring all needed material are ordered, purchased, received and stored as per Company&rsquo;s adopted procedures and in coordination with the Procurement Department.
 
 
 </li>
 </ul>
 Key Result Responsibilities - Continued
 
 
 <ul>
 <li>
 Ensures the readiness of staff uniforms and necessary daily used safety tools such as helmets and airport safety vests.
 </li>
 <li>
 Coordinates the process of purchasing, delivering, distributing, storage and handover of the uniforms and safety tools focussing on efficiency in utilization and in identifying eligibility and criticality.
 </li>
 <li>
 Coordinates with the Training Manager on accommodating G9 Line Maintenance staff in the corresponding agreed training whilst managing all related arrangements such as nomination, scheduling, communication, reservations, travel, payments, certificates, records, etc.
 </li>
 <li>
 Coordinates with other Air Arabia departments and cross-functional teams such as Quality Assurance, Safety, MCC, Scheduling, IT, Legal and Finance on function-related matters as and when required.
 </li>
 <li>
 Supports the Outstations coordinator in all activities related to handling the Outstations Maintenance such as communication, manpower allocation, etc. to ensure smooth work-flow.
 </li>
 <li>
 Generates function-related reports and statistical sheets and records when and as required, such as performance reports, attendance reports, accidents reports, injury reports, AOG reports, etc.
 </li>
 <li>
 Handles the administrative relations with the Third Party companies, vendors, and suppliers; this includes, contracts, processing payments, meetings, communication, etc.
 
 
 </li>
 </ul>
 
 Qualifications (Academic, Training, Languages)
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Management/Administration or equivalent is preferred.
 </li>
 <li>
 Higher Diploma in Office Management/Secretarial Skills from a recognized institution is acceptable.
 </li>
 <li>
 Proficient in Microsoft Office, Internet and Web Search.
 </li>
 <li>
 Fluent in English Language.
 </li>
 <li>
 Ability to obtain UAE Driver&rsquo;s License.
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 2+ years of experience in an administrative role dealing with staff matters and contracts in any industry.
 </li>
 <li>
 An aviation background is preferred and technical knowledge would be an advantage; low cost airline experience is a plus.
 </li>
 <li>
 Effective team player with experience in an administrative/coordinator role supporting teams.
 </li>
 <li>
 Very good exposure and reasonable experience in handling rosters and shift-pattern manpower allocation.
 </li>
 <li>
 Proven skills in working with data and resources in a cost-effective manner.
 </li>
 <li>
 Applies judgment in assessing matters combined with good problem solving and decision making skills.
 </li>
 <li>
 Dependable, self-initiative, takes ownership, and displays energy and enthusiasm.
 </li>
 <li>
 Multi-task oriented with high attention to both results and details.
 </li>
 <li>
 Capable of using technical skills and interpersonal relations to support company&rsquo;s objectives.
 </li>
 <li>
 Capable of working hard and under pressure.
 </li>
 </ul>
</div>

Coordinator - Line Maintenance

Al Itqan

<div>
 
 
 Job Title: Admin Executive
 
 
 Location: Sharjah, UAE
 
 
 Company: Al Itqan Contracting LLC
 
 
 
 
 
 About Us:
 
 
 Al Itqan is a leading name in waterproofing and flooring solutions in the UAE with over 40 years of legacy. Our commitment to quality, safety, and innovation continues to drive our success in delivering high-performance services for construction and maintenance projects across the region.
 
 
 
 
 
 Key Responsibilities:
 
 
 Handle day-to-day administrative tasks and office coordination
 
 
 
 
 
 Maintain filing systems (digital and physical) for company documents
 
 
 
 
 
 Assist with HR tasks including staff attendance, leave records, and documentation
 
 
 
 
 
 Support project documentation, invoicing, and purchase order tracking
 
 
 
 
 
 Coordinate internal communications and scheduling of meetings
 
 
 
 
 
 Liaise with suppliers, vendors, and clients for basic queries
 
 
 
 
 
 Monitor office supplies and place orders as needed
 
 
 
 
 
 Assist the operations and accounts team with routine admin support
 
 
 
 
 
 Requirements:
 
 
 Proven experience as an Admin Executive or in a similar role
 
 
 
 
 
 Strong organizational and multitasking skills
 
 
 
 
 
 Proficiency in MS Office (Word, Excel, Outlook)
 
 
 
 
 
 Good communication skills in English; Arabic is a plus
 
 
 
 
 
 Knowledge of construction project documentation is an advantage
 
 
 
 
 
 UAE experience preferred
 
 
 
 
 
 Benefits:
 
 
 Competitive salary
 
 
 
 
 
 Health insurance
 
 
 
 
 
 Transportation provided
 
 
 
 
 
 Growth opportunities within the company
 
 
 
 
 
 &nbsp;Applications strictly via LinkedIn
 
</div>

Administrative Executive

Fam Investment

<div>
 
 
 Position Overview:
 
 
 
 We are seeking a professional and courteous Receptionist to join our organization. As the first point of contact for our company, you will play a vital role in providing excellent customer service to clients, visitors, and staff. The ideal candidate should possess exceptional communication skills, be well-organized, and demonstrate a proactive attitude in handling various administrative tasks.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 
 Answering Telephone Calls
 
 : Professionally answer incoming telephone calls, promptly addressing caller inquiries or directing them to the appropriate person or department. Maintain a friendly and positive demeanour while dealing with callers and visitors.
 </li>
 <li>
 
 Message Handling
 
 : Accurately record and relay messages to relevant staff members, ensuring that all communications are delivered promptly.
 </li>
 <li>
 
 Providing Information
 
 : Assist callers by providing essential information about the organization, its services, and any other relevant details.
 </li>
 <li>
 
 Greeting and Assisting Visitors
 
 : Warmly welcome individuals entering the organization, offering assistance and directing them to their intended destination.
 </li>
 <li>
 
 Managing Queries
 
 : Respond to client queries and requests, offering helpful solutions or escalating issues to the appropriate staff member when necessary.
 </li>
 <li>
 
 Monitoring Staff Movements
 
 : Keep track of staff members' arrivals and departures to facilitate efficient communication and maintain security protocols.
 </li>
 <li>
 
 Petty Cash Handling
 
 : Manage office petty cash, maintaining accurate records of expenses and reimbursements.
 </li>
 <li>
 
 Administrative Support
 
 : Provide general administrative and clerical support, including filing, data entry, scheduling appointments, and maintaining daily, and monthly attendance.
 </li>
 <li>
 
 Correspondence and Document Preparation
 
 : Assist in the preparation of letters, memos, reports, and other documents as required by the organization.
 </li>
 <li>
 
 Office Equipment Maintenance
 
 : Monitor and maintain office equipment, ensuring it is in good working condition and arranging for repairs or replacements as needed.
 </li>
 <li>
 
 Inventory Control
 
 : Keep track of inventory relevant to the reception area, such as office supplies, and submit requisitions for restocking when required.
 </li>
 <li>
 
 Reception Area Maintenance
 
 : Keep the reception area tidy and organized, creating a welcoming and professional environment for visitors.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 High school diploma or equivalent qualification.
 </li>
 <li>
 Proven experience in a receptionist or customer service role is an advantage.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Strong organizational abilities with the ability to handle multiple tasks efficiently.
 </li>
 <li>
 Proficient in using office software, such as word processing and spreadsheet applications.
 </li>
 <li>
 Polite, friendly, and professional demeanor, with exceptional interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Attention to detail and a commitment to accuracy in all tasks.
 </li>
 </ul>
 
 Flexibility to adapt to changing priorities and work schedules
 
</div>

Admin Reception

FU CHUN TRADING LLC

Job Description: We are seeking a highly organized and dynamic Sales Coordinator to join our hospitality team in Sharjah. The ideal candidate will play a pivotal role in supporting our sales activities, coordinating communications, and ensuring seamless collaboration between the sales team and clients to drive business growth in the hotel industry.Responsibilities: - Coordinate and support the sales team in achieving sales targets and objectives. - Manage communication between sales representatives, clients, and other departments to ensure timely follow-up and delivery. - Prepare and distribute sales reports, proposals, and contracts to clients and internal stakeholders. - Schedule appointments, meetings, and follow-ups to maintain strong client relationships. - Assist in organizing promotional events and marketing campaigns to boost hotel bookings. - Maintain accurate records of sales activities and client information in the CRM system. - Handle customer inquiries and resolve any issues promptly to ensure customer satisfaction. - Collaborate with the marketing department to develop sales materials and presentations.Requirements:- Bachelor's degree in Business Administration, Hospitality, or a related field. - Proven experience as a sales coordinator or in a similar administrative role within the hospitality industry. - Excellent communication and interpersonal skills with a customer-oriented approach. - Strong organizational and multitasking abilities to manage various tasks efficiently. - Proficient in MS Office and CRM software. - Ability to work collaboratively in a fast-paced team environment. - Attention to detail and problem-solving skills. - Fluency in English; additional language skills are a plus. - Willingness to work flexible hours as needed to support sales activities.For Contact: +971 56 582 8718 Whatsapp onlyJob Type: Full-timePay: AED2,500.00 per month

Sales Coordinator (female only)

AL DHAMAN MEDICAL CENTRE

We are seeking a dynamic Receptionist with expertise in insurance and an interest in marketing and patient engagement to join our dental centre. The ideal candidate will be on husband's sponsorship , manage front-office operations, assist with insurance verifications, and support patient communication and marketing initiatives to enhance our clinic&rsquo;s visibility and patient satisfaction.Key Responsibilities:<ul><li>Reception &amp; Patient Coordination: Greet patients, schedule appointments, manage check-ins and check-outs, and ensure a smooth patient experience.</li><li>Insurance Management: Verify patient insurance, assist with treatment approvals, and handle insurance-related inquiries efficiently.</li><li>Communication &amp; Patient Engagement: Patient outreach, feedback collection, and promotional campaigns to grow the clinic&rsquo;s brand and patient base.</li></ul>Requirements:<ul><li>Proven experience as a receptionist in a healthcare setting.</li><li>Strong knowledge of insurance verifications and approvals.</li><li>Interest or experience in marketing, patient engagement, or social media management.</li><li>Excellent communication, multitasking, and organizational skills.</li><li>Proficiency in Microsoft Office; experience with clinic management software is a plus.</li></ul>If you enjoy interacting with patients, handling insurance processes, and supporting marketing initiatives to grow a healthcare brand, we would love to have you on our team! Apply today mail@aldhamanmedical.comJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Front Desk Medical Receptionist with Insurance knowledge

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