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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

office employee

Dr Nutrition UAE

<div><div>A job opportunity is available to work in Dr. Nutrition Company.</div><div> 

Job Requirements:</div><ul><li>
Looking for an Office Girl.</li><li>
Education: 12th grade, no degree required.</li><li>
Should have own visa</li></ul><div> 

Job Description:</div><ul><li>
Maintained cleanliness of office equipment and furniture.</li><li>
Monitoring the external cleaners.</li><li>
Making and serving tea and coffee to guests and managers.</li><li>
Filing documents as per the department's requirement.</li><li>
Helping the receptionist, secretaries, or other administrative assistants perform their duties.</li></ul></div>

Office Girl

Egis Group

<div><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Abu Dhabi
</li></ul><ul><li>Operations and Maintenance - Operational</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services is a leading engineering and construction company in the UAE, with over 50 years of experience delivering specialized infrastructure, bridge, and maintenance solutions across Dubai and the wider region. Renowned for its commitment to quality, innovation, and technical excellence, the company provides advanced engineering services tailored to the requirements of both government and private sector clients.
Backed by a highly experienced team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services offers end-to-end project delivery, including design, construction, rehabilitation, and maintenance works. The company&rsquo;s integrated approach, combined with its strong focus on safety, efficiency, and sustainability, has established it as a trusted partner for complex infrastructure and construction projects throughout the UAE. 
About the Role 
We are seeking a proactive and detail-oriented Office Engineer to support the efficient execution of ongoing maintenance projects and daily operational activities. The role is primarily responsible for project coordination, documentation control, tracking of work orders, reporting, and providing administrative and technical support to ensure smooth project operations and timely completion of maintenance activities.
Key Responsibilities<ul><li>
Coordinate and monitor daily maintenance and project activities to ensure timely execution.</li><li>
Maintain and update project documentation, records, reports, and correspondence.</li><li>
Track work orders, service requests, and maintenance schedules to ensure proper follow-up and closure.</li><li>
Assist in planning, scheduling, and coordinating manpower, materials, and site activities.</li><li>
Prepare daily, weekly, and monthly progress reports for management review.</li><li>
Support project engineers and site teams with technical and administrative documentation.</li><li>
Ensure proper filing and control of drawings, technical documents, and project records.</li><li>
Coordinate with clients, subcontractors, suppliers, and internal departments regarding project requirements and updates.</li><li>
Monitor project progress and highlight delays, issues, or operational concerns to management.</li><li>
Assist in preparing quotations, material requests, purchase requisitions, and project-related documentation.</li><li>
Ensure compliance with company procedures, quality standards, and operational requirements.</li><li>
Support overall office and project coordination activities as required.</li></ul> 
What do we need from you 
<ul><li>
Bachelor&rsquo;s Degree or Diploma in Engineering or a related technical discipline.</li><li>
Minimum 0 - 2 years of experience in a similar Office Engineer or project coordination role.</li><li>
Experience in maintenance projects, facilities management, or engineering operations is preferred.</li><li>
Proficiency in Microsoft Office Suite, particularly Excel and Word.</li><li>
Familiarity with project documentation systems and work order tracking processes.</li><li>
Strong organizational and coordination skills with attention to detail.</li><li>
Good communication and interpersonal skills.</li><li>
Ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously.</li><li>
Knowledge of ERP systems or maintenance management software will be an advantage.</li></ul> 
What's in it for you? 
Must have a valid UAE Family Book</div>

Office Engineer (UAE National)

Al Safwa Health Care LLC

<ul><li>Assist in managing and updating stock inventory for sales, including receiving, organizing, and recording stock items.</li><li>Maintain office cleanliness and ensure all premises including showroom are clean and presentable.</li><li>Managing office supplies and maintaining appropriate inventory levels.</li><li>Assist in managing stock inventory for sales.</li><li>Toilet cleaning and maintenance, including disinfection of sinks, soap dispensers, etc.</li><li>Ensure that office equipment such as printers, copiers, and other machines are in working order and coordinate repairs when necessary.</li><li>Occasionally assist the reception desk by welcoming guests, answering phone calls, and directing visitors to the appropriate departments.</li><li>Providing support to administrative staff with various tasks as needed.</li></ul>REQUIREMENTS:<ul><li>Must have minimum 1 year experience as office boy in the UAE</li><li>Experience as stock keeper</li><li>must be able to communicate in English</li><li>has valid UAE driver's license (not required)</li><li>can join immediately</li><li>Must be residing in Mussafah</li></ul>Job Type: Full-timePay: AED2,500.00 per monthExperience:<ul><li>office boy / stock keeper: 1 year (Required)</li></ul>License/Certification:<ul><li>UAE Drivers License (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Office Boy

Office Engineer ( UAE National )

FALCON MIDDLE EAST(Construction & Infrastructure)

Job Summary- office Assistant- Estimation, tendering &amp; project coordinationWe are seeking a reliable, organized, and proactive Office Assistant to support our daily business operations. The ideal candidate will assist with administrative tasks, document management, tender submissions, supplier coordination, and general office support. The candidate should possess strong communication skills, attention to detail, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative and clerical support to management and project teams.Prepare, quotations, proposals, and reports.preparation of official lettersAssist in tender documentation, submissions, and follow-up with clients and suppliers.Maintain organized records of contracts, project documents, and correspondence.Coordinate with suppliers, subcontractors, and clients regarding project requirements.Manage emails, phone calls, appointments, and meeting schedules.Prepare meeting minutes and follow up on action items.Maintain office filing systems,Perform data entry and maintain accurate records.Handle other administrative duties as assigned by management.Educational RequirementsDiploma or Bachelor's Degree in electrical /civilMinimum 1-2 years of experience in the same field or office assistant role.Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication skills in English.Ability to manage multiple tasks and meet deadlines.Professional attitude and willingness to learn.Work Location: In person

Office Staff

Tasawer Elegant Closets

<ul><li>Office Maintenance &amp; Cleanliness</li><li>Ensure cleanliness of the office, including desks, pantry, and washrooms.</li><li>Empty trash bins and maintain a hygienic environment.</li><li>Refreshments</li><li>Serve tea, coffee, and water to staff and guests.</li><li>Maintain cleanliness of the pantry and ensure beverage supplies are stocked.</li><li>Mail and Document Handling</li><li>Collect and distribute incoming mail and documents.</li><li>Assist with photocopying, scanning, and filing as needed.</li><li>Errands</li><li>Deliver documents and packages within or outside the office (if required).</li><li>Purchase office supplies or other items when instructed.</li><li>Support to Administrative Staff</li><li>Assist in setting up meeting rooms.</li><li>Help with minor clerical tasks like organizing files and basic data entry.</li></ul>Requirements:<ul><li>High school diploma or equivalent.</li><li>Basic communication skills in English (spoken; reading and writing a plus).</li><li>Honest, reliable, and punctual.</li><li>Friendly attitude and good personal hygiene.</li><li>Physically fit and capable of handling light lifting or deliveries.</li></ul>Job Type: Full-timePay: AED1,999.00 - AED2,000.00 per monthExperience:<ul><li>Turkish coffee: 1 year (Preferred)</li></ul>Work Location: In person

Office boy/cleaner

Ali Al Mulla Group

Job SummaryWe are seeking a proactive and detail-oriented HR &amp; Administration Officer to manage day-to-day human resources and administrative functions. The successful candidate will support recruitment, employee relations, payroll coordination, compliance with UAE Labour Law, visa processes, and office administration while ensuring smooth business operations.Key ResponsibilitiesHuman Resources<ul><li>Manage end-to-end recruitment, including job posting, screening, interviews, and onboarding.</li><li>Maintain employee records, contracts, and HR documentation.</li><li>Coordinate employee onboarding, induction, and probation evaluations.</li><li>Monitor attendance, leave management, and employee benefits.</li><li>Support payroll preparation and monthly HR reporting.</li><li>Handle employee relations and respond to HR-related inquiries.</li><li>Ensure compliance with UAE Labour Law and company policies.</li><li>Coordinate visa applications, renewals, cancellations, Emirates ID processing, and related documentation.</li></ul>Administration<ul><li>Oversee daily office administration and facilities management.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Coordinate travel arrangements, accommodation bookings, and logistics.</li><li>Maintain company records, licenses, permits, and insurance documentation.</li><li>Support management with reports, meetings, and administrative projects.</li><li>Ensure efficient filing systems for both physical and digital records.</li></ul>Requirements<ul><li>Bachelor's Degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 3&ndash;5 years of HR &amp; Administration experience in the UAE.</li><li>Strong knowledge of UAE Labour Law, MOHRE procedures, and visa processing.</li><li>Experience in recruitment, onboarding, employee relations, and payroll support.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and HR systems.</li><li>Excellent communication, organizational, and problem-solving skills.</li><li>Ability to handle confidential information with professionalism and discretion.</li></ul>Pay: Up to AED5,000.00 per monthWork Location: In person

Admin & HR Officer

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