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office executive

Ensure Group of Companies

Front Desk &amp; Reception<ul><li>Greet and welcome visitors, clients, and vendors in a professional and courteous manner</li><li>Manage incoming and outgoing telephone calls, emails, and general inquiries</li><li>Maintain the reception area to ensure a neat, organized, and professional appearance</li><li>Coordinate visitor access and inform concerned staff of arrivals</li></ul>Administrative Support<ul><li>Handle incoming and outgoing courier, mail, and deliveries</li><li>Maintain office registers (visitor log, call log, courier records, etc.)</li><li>Assist in document preparation, filing, and record maintenance</li><li>Support HR and Admin teams with basic coordination tasks as required</li></ul>Office Coordination<ul><li>Coordinate meeting room bookings and arrangements</li><li>Assist with office supplies management and inventory tracking</li><li>Support internal communication between departments</li><li>Ensure adherence to office policies, attendance, and basic discipline at the front office</li></ul>Customer Service<ul><li>Act as the first point of contact for clients and ensure positive customer experience</li><li>Address basic client queries and route them to the appropriate department</li><li>Maintain confidentiality and professionalism at all times</li></ul>Skills &amp; Competencies<ul><li>Excellent verbal and written communication skills</li><li>Professional appearance and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>Basic computer proficiency (MS Word, Excel, Email)</li><li>Ability to work under pressure and handle visitors diplomatically</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or equivalent preferred</li><li>Minimum 1&ndash;3 years of experience in a front office or receptionist role</li><li>Prior experience in UAE corporate or service industry environment is an advantage</li><li>Knowledge of office etiquette and professional communication standards</li></ul>Working Conditions<ul><li>Working hours 08:30 to 05:30</li><li>Formal dress code mandatory</li><li>Office-based role</li><li>Spouse visa candidates preferred</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthApplication Question(s):<ul><li>visa status</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>front office: 1 year (Required)</li></ul>

Front Office Executive

cargolink forwarding and clearing llc

We're Hiring:Position: Operations Executive Company: Fixit Link Cargo LLC Location: Dubai, UAEAbout the Role: Fixit Link Cargo LLC is seeking a detail-oriented Operations Executive to support the end-to-end execution of logistics activities across air freight, sea freight, customs clearance, and warehousing. This role is pivotal in maintaining operational integrity while driving seamless service delivery across our logistics value chain.Key Responsibilities:<ul><li>Coordinate daily shipment activities, ensuring timely movement across all logistics channels.</li><li>Liaise with airlines, shipping lines, transport partners, and internal teams to maintain operational alignment.</li><li>Prepare shipment documentation, track deliveries, and update clients proactively.</li><li>Support customs clearance processes and ensure compliance with regulatory requirements.</li><li>Monitor operational performance indicators and escalate issues proactively.</li><li>Maintain structured records, ensuring data accuracy in systems and reports.</li><li>Assist the operations team in optimizing workflows and improving service efficiency.</li></ul>Qualifications &amp; Experience:<ul><li>Graduate degree in Business, Logistics, Supply Chain, or a related discipline.</li><li>Minimum 2 years of hands-on experience in logistics operations.</li><li>Strong coordination, communication, and stakeholder-management skills.</li><li>Proficiency in MS Office and logistics platforms.</li><li>Ability to work in a fast-paced, deadline-driven environment with high attention to detail.</li><li>ONLY FEMALE CANDIDATE REQUIRED</li><li>NATIONALITY: ALL</li></ul>Application: Qualified candidates are encouraged to submit their updated CVs for consideration.Send your updated CV to: careers@cargolnk.com Subject Line: Application &ndash; Female Operations Executive Job Type: Full-timePay: From AED10.00 per month

Operations Executive(FEMALE ONLY)

Welldomo Valuation LLC

Real Estate Operations Executive Location: DubaiEmployment Type: Full-timeAbout Dubai FinanceDubai Finanz is a fast-growing premium real estate and investment platform, supporting international clients with high-quality property transactions and advisory services in Dubai. We work closely with investors, developers, brokers and legal partners to ensure smooth and professional real estate processes from start to finish.Your RoleAs a Real Estate Operations Executive, you will be responsible for the administrative and operational handling of real estate transactions in Dubai. You will support the team in coordinating contracts, documentation, and transaction processes, ensuring that all property deals are executed smoothly, accurately and on time.This is a back-office / operations-focused role with close involvement in real estate transactions.Key Responsibilities<ul><li>Coordination and preparation of real estate contracts and transaction documents</li><li>Managing administrative processes related to property purchases and sales</li><li>Liaising with developers, brokers, trustees, notaries and external partners</li><li>Scheduling and coordinating trustee / notary appointments</li><li>Ensuring all documentation complies with Dubai real estate regulations</li><li>Maintaining and organizing transaction records and files</li><li>Supporting internal teams with operational and administrative real estate tasks</li><li>Following up on transaction timelines, payments and approvals</li></ul>Your Profile<ul><li>Previous experience in real estate operations, property administration or real estate back office</li><li>Good understanding of real estate transaction processes in Dubai (or strong willingness to learn)</li><li>Strong organizational and administrative skills</li><li>High attention to detail and reliability</li><li>Confident communication skills in English</li><li>Ability to work independently and manage multiple transactions at the same time</li></ul>What We Offer<ul><li>Work in a premium, fast-growing real estate and investment environment</li><li>Direct involvement in high-quality property transactions</li><li>Close collaboration with experienced professionals and decision-makers</li><li>Modern office in Dubai</li><li>Competitive salary based on experience</li><li>Long-term career perspective within a growing company</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 months

Real Estate Operations Executive

Sheraton Grand Hotel, Dubai

<div>
 
 
 HUMAN RESOURCES VISION
 
 
 
 We will strive to create and maintain a community of winning talent which feels valued and lives the connection to the brand in whatever we do. We will provide the freedom and support where individuals can demonstrate their skills and abilities; grow and reach their potential in a performance reward driven environment. We will embrace diversity and inclusion and will act honest and ethical in everything we do; aspiring to be the employer of choice.
 
 
 
 
 
 
 POSITION PURPOSE
 
 
 
 Oversee the day-to-day operations and administration of the Executive Office of the General Manager with professionalism and courtesy. Maintain the highest standards of administrative support for the General Manager.
 
 
 Take on the responsibility of managing the arrival, departure, and stay of Marriott Bonvoy VIP Guests.
 
 
 
 
 
 
 ESSENTIAL FUNCTIONS
 
 
 
 Executive administration support involves the following responsibilities:
 
 <ul>
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 Skillfully prepare letters and correspondences, ensuring precision and professionalism.
 </li>
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 Efficiently manage the intake and dissemination of all incoming emails.
 </li>
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 Serve as the point of contact for the General Manager's telephone calls, adeptly redirecting as necessary.
 </li>
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 Maintain a meticulously organized diary and appointments system to uphold commitment to appointments, attendance at meetings, and meeting deadlines.
 </li>
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 Establish and uphold an accurate and efficient system, ensuring timely and secure follow-ups and traces, including the meticulous logging of received cheques.
 </li>
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 Serve as the primary liaison for owners' requests, effectively coordinating with the personal assistant of the Owning office to ensure seamless communication and efficient execution of their requirements.
 </li>
 <li>
 Oversee the comprehensive distribution of Christmas and Birthday cards to VIP guest &amp; Executive team, managing the entire process from preparation to post.
 </li>
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 Professionally handle and respond to guest complaint letters with a focus on swift resolution.
 </li>
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 Execute the preparation of various documents, including gift vouchers, prizes, donations, guest cards, letters of thanks, and reports as required.
 </li>
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 Proactively engage in the ongoing development of processes and methods to enhance the service and efficiency of all facets of the role.
 </li>
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 Skillfully manage travel arrangements and accommodation logistics when required.
 </li>
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 Record, type, and efficiently distribute minutes of meetings, ensuring accuracy and clarity.
 </li>
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 Take charge of the preparation of VIP and complimentary forms to streamline processes.
 </li>
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 Engage with guests, including VIPs, and address any previous complaints with a proactive and customer-centric approach.
 </li>
 <li>
 Foster external relationships within the community to strengthen organizational ties and presence.
 </li>
 </ul>
 
 
 
 
 
 SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
 
 
 <ul>
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 Uphold strict confidentiality concerning guest, associates and General Manager&rsquo;s matters at all times.
 </li>
 <li>
 Project a highly professional image, characterized by impeccable appearance, demeanor, and conduct.
 </li>
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 Demonstrate meticulous attention to detail, ensuring the accuracy of content, spelling, and grammar in written correspondence.
 </li>
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 Exhibit outstanding interpersonal and communication skills, with an ability to seamlessly integrate into all organizational levels.
 </li>
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 Possess exceptional telephone etiquette, ensuring a polished and professional manner.
 </li>
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 Showcase elevated organizational skills and efficiency in managing tasks.
 </li>
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 Demonstrate excellence in customer service, prioritizing guest satisfaction and positive interactions.
 </li>
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 Thrive in a high-pressure environment, both as a collaborative team member and when working independently.
 </li>
 <li>
 Display proactive and innovative qualities, contributing to the continuous improvement and advancement of processes.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATION STANDARDS
 
 
 
 We do expect that you do have the experiences/ behaviors below. You:
 
 <ul>
 <li>
 Demonstrate effective communication skills to collaborate seamlessly with various departments.
 </li>
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 Embrace and uphold operational guidelines and brand standards with a strong sense of commitment.
 </li>
 <li>
 Exhibit superior analytical skills to navigate complex situations and make informed decisions.
 </li>
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 Showcase adept planning and prioritization abilities, ensuring the achievement of deadlines.
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 Possess a heightened awareness of maximizing returns for all stakeholders involved.
 </li>
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 Adapt readily to diverse cultures, settings, and situations, showcasing flexibility.
 </li>
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 Thrive in a collaborative team setting, valuing the strength of collective efforts.
 </li>
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 Cultivate lasting relationships with both internal and external customers.
 </li>
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 Maintain an impeccable personal presentation, encompassing grooming and conversational ability.
 </li>
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 Demonstrate effective problem-solving skills and a keen analysis of issues and trends, enabling the development and application of appropriate strategies.
 </li>
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 Possess knowledge of hotel computer systems and other IT-related applications.
 </li>
 <li>
 Uphold ethical business practices, aligning with the highest standards of professional conduct.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
 <li>
 Bachelor degree required.
 </li>
 </ul>
 
 
 
 
 
 PSYCHICAL CONDITION REQUIRED FOR YOUR ROLE
 
 
 <ul>
 <li>
 This job often requires sitting behind a computer for extended periods of time;
 </li>
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 This job often requires bending, reaching or lifting;
 </li>
 <li>
 This job requires operating computers and computerized equipment.
 </li>
 </ul>
 
 
 
 
 
 EMPLOYMENT CONDITIONS
 
 
 <ul>
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 This job may require you to work on holidays and/ or weekends;
 </li>
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 This job often requires extended hours beyond a typical work week;
 </li>
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 This job requires you to conform to a conservative, formal grooming, attire and jewelry policy that will be monitored on a regular basis and may be addressed as seen fit by your manager;
 </li>
 <li>
 Sheraton Grand Hotel has a very strong commitment to safety and requires that you follow safety procedures closely;
 </li>
 </ul>
 
 Our hotel has a no-tolerance policy regarding unlawful discrimination and harassment and requires that you follow our anti-discrimination and anti-harassment policies
 
</div>

Administrative and General - Coordinator

DNK Realestate

Job Description We Are Looking for an Expert of Bayut, Property Finder &amp; Dubbizle listing.Responsibilities:<ul><li>Handling and posting listings on CRM/portal (Property Finder, Bayut &amp; Dubizzle).</li><li>Must have Real Estate Back Office Experience in Dubai.</li><li>At least 2 years UAE career experience. Please Don't Apply if you are new in Dubai.</li><li>Prepare listing, Verification and Trakheesi Permit.</li><li>Prepare Forms such as (MOU, Tenancy Contract, Form A, B, I, &amp; U)</li><li>Developer registration, renewals, and gathering materials.</li><li>Enhance the company&rsquo;s reputation by facilitating growth and best practice</li></ul>Technical Knowledge:<ul><li>University Degree withminimum 1 year of Real Estate experience in Dubai as an Executive/Manager.</li><li>Good ability of time management and multitasking</li><li>Strong verbal and written communication skills.</li><li>Advanced Computer knowledge and operations.</li><li>Be driven and bring innovation to complement existing management team</li></ul>Package:<ul><li>Attractive Salary based on experience/ qualifications.</li><li>Private Medical Insurance and Annual Ticket</li><li>Private Medical Insurance and Annual Ticket</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Admin/Listing Executive Female

Emirates National Investment

<div>
 
 We are seeking an Office Administrator to support smooth daily administrative operations and provide administrative assistance to senior leadership and internal teams. This role is essential to maintaining a professional and organised office environment, managing reception duties, maintaining and coordinating documentation, and supporting administrative tasks from other departments.
 
 
 
 
 
 The ideal candidate is organised, proactive, detail-oriented, service-focused, and able to operate effectively in a small but fast-paced office environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Office and Reception Administration
 
 
 <ul>
 <li>
 Serve as the first point of contact for visitors and callers, ensuring a warm and professional welcome.
 </li>
 <li>
 Maintain visitor logs and ensure proper access control in line with security protocols.
 </li>
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 Oversee the office&rsquo;s cleanliness, ambience, and upkeep.
 </li>
 <li>
 Manage procurement of office supplies, pantry stock, stationery, and consumables.
 </li>
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 Liaise with building management, maintenance providers, and external vendors.
 </li>
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 Maintain the office asset register and inventory records.
 </li>
 </ul>
 
 
 
 
 
 Administrative and Secretarial Support
 
 
 <ul>
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 Draft, edit, and prepare letters, memos, presentations, and emails.
 </li>
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 Schedule internal and external meetings, including calendar coordination.
 </li>
 <li>
 Support travel arrangements including flights, hotels, visas, and itinerary planning.
 </li>
 <li>
 Manage meeting room bookings and logistics.
 </li>
 <li>
 Handle inbound and outbound courier coordination.
 </li>
 </ul>
 
 
 
 
 
 Document and Records Management
 
 
 <ul>
 <li>
 Maintain well-organised electronic and physical filing systems.
 </li>
 <li>
 Update and track company documents, agreements, licenses, and vendor contracts.
 </li>
 <li>
 Ensure timely renewals of permits, insurance policies, and authorities related registrations.
 </li>
 </ul>
 
 
 
 
 
 Meetings and Events Support
 
 
 <ul>
 <li>
 Arrange catering, refreshments, logistics, and meeting materials.
 </li>
 <li>
 Prepare agendas and minutes when required.
 </li>
 <li>
 Manage meeting rooms and venue bookings.
 </li>
 </ul>
 
 
 
 
 
 General Administrative Support
 
 
 <ul>
 <li>
 Submit invoices to the Finance department and monitor processing status.
 </li>
 <li>
 Maintain petty cash logs and monthly expense trackers.
 </li>
 <li>
 Collaborate with the Finance and Procurement departments to ensure compliance with internal policies.
 </li>
 <li>
 Follow up on invoices, LPOs, receipts, confirmations, and acknowledgments.
 </li>
 <li>
 Assist with onboarding tasks, such as access cards, IDs, workstation setup, document collection.
 </li>
 <li>
 Support compliance with health and safety standards, including emergency procedures.
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Education:
 
 
 
 
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in administration or secretarial support roles.
 </li>
 <li>
 Experience in DIFC-based offices is an advantage.
 </li>
 <li>
 Background in corporate or financial services sectors preferred.
 </li>
 <li>
 Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.
 </li>
 </ul>
 
 
 
 
 
 
 Skills:
 
 
 
 
 
 
 <ul>
 <li>
 Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Strong organisation and time-management abilities.
 </li>
 <li>
 Excellent interpersonal and communication skills, with a customer-service mindset.
 </li>
 <li>
 High attention to detail, confidentiality, and accuracy.
 </li>
 </ul>
 
 
 
 
 
 
 Personal Attributes:
 
 
 
 
 
 
 <ul>
 <li>
 Proactive, self-driven, and reliable.
 </li>
 <li>
 Well-presented, professional, and confident.
 </li>
 <li>
 Able to work independently and within a small team.
 </li>
 <li>
 Structured, disciplined, and solutions-focused.
 </li>
 </ul>
</div>

Office Administrator (Family Office)

Coral Supplies & Interiors LLC

&middot; Opening and Closing Office: Ensure the office is opened and closed promptly and securely each day.&middot; Beverage Service: Prepare and serve tea or coffee to guests, directors, managers, or clients, ensuring their refreshment needs are met promptly and courteously.&middot; Office Maintenance: Maintain cleanliness and tidiness of office equipment, furniture, reception area (including plants and lobby &amp; 02 washrooms), and kitchen throughout the day, always ensuring a presentable environment.&middot; Office Supply Management: Monitor and replenish office supplies such as printer cartridges, photocopier toners, and paper, ensuring seamless office operations.&middot; Conference Room Setup: Assist in setting up the conference room before meetings or interviews, ensuring it is equipped with necessary materials and technology.&middot; Courier Distribution: Distribute incoming couriers or parcels among employees promptly and accurately.&middot; Document Handling: Assist in photocopying documents, scanning, filing (including cheques, invoices, approved subcontractor invoices), and maintaining organized records.&middot; Cheque Release: Release cheques to suppliers as instructed, maintaining a detailed record of release dates for reference.&middot; Assistance to Staff: Provide assistance to staff members &amp; and other administrative assistants as needed to ensure smooth office operations.&middot; Professional Communication: Maintain polite and courteous communication with subcontractors, guests, and visitors to the office, reflecting positively on the organization's image.Safety and Security: Monitor and report any security concerns or suspicious activities. Follow safety protocols and procedures within the office premises.<ul><li>Accommodation &amp; Transportation will be Provided,</li><li>Visa &amp; Medical Insurance will be Provided</li></ul>Job Type: Full-timePay: AED1,400.00 - AED1,500.00 per monthApplication Question(s):<ul><li>Can you join immediately</li></ul>Language:<ul><li>Do you speak Hindi/English (Preferred)</li></ul>

Office Boy

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