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NAMI | a 3D Printing Company

<div>
 
 
 Role Purpose
 
 
 
 The senior manager and corporate secretariat will provide high-level corporate governance support, manage board and committee operations, and oversee the administrative functions of the CEO's office.
 
 
 This role will ensure effective communication between the Board, senior management, and external stakeholders while maintaining governance best practices.
 
 
 
 
 
 
 Principal Accountabilities and Key Activities
 
 
 
 &bull; Manage all aspects of Board and Committee meetings, including the agenda
 
 
 preparation and follow-up on decisions
 
 
 &bull; Ensure timely preparation and delivery of all Board-related documents, including
 
 
 meeting materials, resolutions, and reports
 
 
 &bull; Oversee the Board election process according to relevant rules and regulations
 
 
 &bull; Maintain corporate records and ensure proper document security and accessibility
 
 
 &bull; Organize high-level meetings, including annual meetings, Board sessions, and
 
 
 Committee meetings, handling all logistics, and materials preparation
 
 
 &bull; Handle translation and interpretation needs for governance documents and
 
 
 meetings
 
 
 &bull; Work with leadership on Board-related communications and reporting
 
 
 &bull; Coordination with the Corp Comms Department
 
 
 Office Management
 
 
 &bull; Oversee all operations of the CEO's office, ensuring efficient workflow and
 
 
 alignment with corporate priorities
 
 
 &bull; Manage the CEO's communications, including high-level correspondence and
 
 
 information flow
 
 
 &bull; Organize and prioritize the CEO's schedule, focusing on strategic engagements
 
 
 &bull; This position requires accompanying the CEO on all business trips, including both
 
 
 domestic and international missions, with frequent travel expected throughout
 
 
 the year
 
 
 &bull; Develop and maintain systems for documentation, record-keeping, and executive management
 
 
 briefings
 
 
 &bull; Handle sensitive information with discretion and professionalism
 
 
 &bull; Executive summary with analysis for the CEO
 
 
 &bull; Coordinate all communications, briefs, talking points, and speeches needed by the CEO
 
 
 
 
 
 
 Education, Qualifications, and Experience
 
 
 
 Education
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in legal studies, Legal, Business Administration, or a related field (Master's degree preferred).
 </li>
 </ul>
 
 
 
 
 Experience
 
 <ul>
 <li>
 Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travel.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
 
 
 Nationality
 
 <ul>
 <li>
 Preferably Saudi
 </li>
 </ul>
 
 Languages
 
 <ul>
 <li>
 English mandatory, Arabic preferred
 </li>
 </ul>
</div>

CEO Office Manager

Confidential

<div>
 
 Key Duties and Responsibilities
 
 
 
 
 
 The responsibilities of a CEO Office Manager are multifaceted, ranging from high-level administrative support to project management and internal/external communication.
 
 
 
 
 
 1. Executive Administrative Support
 
 
 
 
 <ul>
 <li>
 
 Calendar and Schedule Management:
 
 Proactively manage and coordinate the CEO's complex calendar, including scheduling meetings, appointments, and resolving scheduling conflicts.
 </li>
 <li>
 
 Correspondence Triage:
 
 Manage and triage the CEO's incoming emails and communications, drafting responses, forwarding requests, and flagging high-priority or confidential matters.
 </li>
 <li>
 
 Travel and Logistics:
 
 Arrange and manage all aspects of the CEO's travel, including detailed itineraries, transportation, accommodation, and necessary documentation.
 </li>
 <li>
 
 Meeting Preparation:
 
 Prepare and coordinate all materials for meetings, including agendas, presentations, and background research, ensuring the CEO is adequately briefed.
 </li>
 <li>
 
 Record Keeping:
 
 Maintain and organize confidential files, reports, and documentation relevant to the CEO's initiatives and the organization's governance.
 </li>
 </ul>
 
 
 
 
 2. Communication and Liaison
 
 
 
 
 <ul>
 <li>
 
 Internal Communication:
 
 Serve as the primary point of contact and communication bridge between the CEO's office and senior leadership, department heads, and all employees.
 </li>
 <li>
 
 External Relations:
 
 Communicate directly and professionally on behalf of the CEO with clients, partners, donors, Board members, and other external stakeholders.
 </li>
 <li>
 
 Board Support:
 
 Assist with Board and governance administration, including coordinating board meetings, preparing board materials, and managing minutes and action summaries.
 </li>
 </ul>
 
 
 
 
 3. Office Management and Operations
 
 
 
 
 <ul>
 <li>
 
 Process Improvement:
 
 Establish and continuously improve processes and systems within the CEO's office to optimize efficiency and workflow effectiveness.
 </li>
 <li>
 
 Resource Management:
 
 Manage the office budget, oversee expense reporting, handle light bookkeeping, and manage vendor relationships for the executive office.
 </li>
 <li>
 
 Office Environment:
 
 Ensure the CEO's office environment runs smoothly, including managing office supplies, coordinating with IT, and overseeing equipment maintenance.
 </li>
 <li>
 
 Confidentiality:
 
 Handle all sensitive and confidential information, issues, and concerns with the utmost
 
 discretion
 
 and professionalism.
 </li>
 </ul>
 
 
 
 
 4. Strategic and Project Support
 
 
 
 
 <ul>
 <li>
 
 Project Oversight:
 
 Oversee and coordinate special projects, initiatives, or cross-departmental collaborations initiated by the CEO, monitoring progress and ensuring goals are met.
 </li>
 <li>
 
 Data and Analysis:
 
 Conduct research and compile data on industries, clients, or financial metrics to support the CEO's decision-making and strategic planning.
 </li>
 <li>
 
 Strategy Implementation:
 
 Assist in embedding organizational strategies into the day-to-day operations and coordinating organizational performance plans and reporting.
 </li>
 </ul>
 
 
 
 
 Preferred experience in health sector.
 
</div>

Euro Systems LLC

Job Title: Office Boy Location: Riyadh, Saudi Arabia Employment Type: Full-TimeJob Summary: We are looking for a reliable and hardworking Office Boy to assist with daily office support tasks. The candidate should help maintain cleanliness, support staff with basic office duties, and ensure smooth day-to-day operations.Key Responsibilities:<ul><li>Prepare and serve tea/coffee to staff and visitors</li><li>Maintain cleanliness of the office (pantry, desks, meeting rooms)</li><li>Deliver documents and files between departments</li><li>Assist with photocopying, scanning, and filing</li><li>Handle basic errands such as bank runs or supply purchases</li><li>Ensure office supplies are always stocked</li><li>Support administrative staff when required</li></ul>Requirements:<ul><li>Basic English communication (Arabic is a plus)</li><li>Prior experience in a similar role is preferred</li><li>Physically fit and active</li><li>Honest, punctual, and hardworking</li><li>Age: 20 &ndash; 35 years preferred</li></ul>Benefits (optional):<ul><li>Accommodation &amp; transport provided</li><li>Medical insurance</li><li>Annual leave as per Saudi labor law</li></ul>Job Type: Full-timePay: &#65020;1,600.00 - &#65020;2,000.00 per month

Office Boy

Albawani | البواني

<div>
 
 The Executive Secretary is responsible for providing high-level administrative and executive
 
 
 support to senior management, ensuring efficient office operations and professional handling of
 
 
 all executive-related matters. The role involves managing schedules, preparing correspondence,
 
 
 coordinating meetings, handling confidential information, and supporting decision-making
 
 
 processes through accurate documentation and communication. The Executive Secretary serves as
 
 
 a key point of contact between the executive office, internal departments, and external
 
 
 stakeholders to facilitate smooth organizational communication and workflow.
 
 
 Accountabilities Key Activities
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the daily schedule, appointments, and travel arrangements of the executive.
 
 
 &bull; Prepare, review, and organize correspondence, reports, and meeting materials.
 
 
 &bull; Draft letters, memos, and formal communications on behalf of management.
 
 
 
 Coordination &amp; Communication
 
 
 
 &bull; Act as a liaison between the executive office and internal departments to ensure timely
 
 
 information exchange.
 
 
 &bull; Coordinate with external partners, clients, and government entities as directed.
 
 
 &bull; Manage incoming and outgoing communications and ensure confidentiality at all times.
 
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 
 &bull; Arrange and coordinate executive meetings, conferences, and presentations.
 
 
 &bull; Record and distribute meeting minutes and follow up on action items.
 
 
 &bull; Support the preparation of agendas, presentations, and background materials.
 
 
 
 
 
 
 Record &amp; Documentation Control
 
 
 
 &bull; Maintain organized filing systems for confidential and official documents.
 
 
 &bull; Ensure proper archiving and document control aligned with company policies.
 
 
 &bull; Monitor correspondence logs and maintain executive records for audit readiness.
 
 
 
 
 
 
 Office &amp; Logistical Support
 
 
 
 &bull; Oversee office supplies, equipment requests, and service coordination for the executive
 
 
 office.
 
 
 &bull; Support ad hoc tasks and special projects assigned by management.
 
 
 &bull; Ensure the executive office operates efficiently and professionally.
 
 
 
 
 
 
 JOB SPECIFICATIONS
 
 
 
 
 Industry / Domain &bull;
 
 
 
 
 Executive Administration and Office Management
 
 
 
 
 Necessary Knowledge and Experience
 
 
 
 &bull; Minimum of 5&ndash;8 years of experience as an executive secretary or in senior
 
 
 administrative support.
 
 
 &bull; Proven experience in managing high-level correspondence, schedules, and
 
 
 confidential information.
 
 
 &bull; Strong organizational, multitasking, and communication skills.
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document
 
 
 management systems.
 
 
 
 Education and Certification Minimum Requirements
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a
 
 
 related field.
 
 
 &bull; Professional training in executive assistance, communication, or document control is
 
 
 preferred.
 
 
 
 Job Specific Technical Skills
 
 
 
 
 &bull;
 
 Executive scheduling and coordination.
 
 
 &bull; Business correspondence and report preparation.
 
 
 &bull; Confidential information handling and discretion.
 
 
 &bull; Office management and organizational skills.
 
 
 &bull; Excellent written and verbal communication abilities (English proficiency required).
 
 
 
</div>

Executive Secretary

أوقاف للإدارة والخدمات العقارية

<div>
 
 
 الغرض من الوظيفة
 
 
 
 تنظيم وإدارة جميع أعمال ومهام مكتب الرئيس التنفيذي، وضمان سير العمليات الإدارية اليومية بكفاءة عالية، وتنسيق الاتصال بين الرئيس التنفيذي والإدارات الداخلية والخارجية، بما يضمن تحقيق الأهداف التشغيلية والاستراتيجية
 
 
 
 
 
 
 المهام والمسؤوليات الرئيسية
 
 
 
 
 إدارة المكتب وتنظيم العمل
 
 
 <ul>
 <li>
 الإشراف الكامل على جميع الأنشطة الإدارية في مكتب الرئيس التنفيذي
 </li>
 <li>
 إدارة جدول أعمال الرئيس التنفيذي (الاجتماعات، المواعيد، السفر، الفعاليات)
 </li>
 <li>
 استقبال المراسلات الواردة والصادرة وتنظيمها وحفظها بسرية تامة
 </li>
 </ul>
 
 
 التنسيق والمتابعة
 
 
 <ul>
 <li>
 التنسيق بين الرئيس التنفيذي والإدارات الأخرى لضمان سرعة تنفيذ القرارات والتعليمات
 </li>
 <li>
 متابعة تنفيذ القرارات الصادرة عن الرئيس التنفيذي ورفع التقارير الدورية عن حالة التنفيذ
 </li>
 <li>
 إعداد ومراجعة المذكرات، والعروض التقديمية، والتقارير المطلوبة
 </li>
 </ul>
 
 
 الاتصال والعلاقات
 
 
 <ul>
 <li>
 تمثيل مكتب الرئيس التنفيذي في الاجتماعات أو الفعاليات عند الحاجة
 </li>
 <li>
 التعامل مع الجهات الخارجية (شركاء، عملاء، جهات حكومية) بما يعكس صورة احترافية عن الشركة
 </li>
 <li>
 الرد على الاستفسارات الداخلية والخارجية بطريقة احترافية ومنظمة
 </li>
 </ul>
 
 
 الدعم الإداري والتنظيمي
 
 
 <ul>
 <li>
 إعداد ومراجعة الخطابات وسجلات المكتب وفق نظام حفظ إلكتروني وورقي
 </li>
 <li>
 المساهمة في تحسين أنظمة وأساليب العمل في المكتب
 </li>
 <li>
 تنظيم الاجتماعات الدورية لمجلس الإدارة أو اللجان التنفيذية وتوثيق محاضرها
 </li>
 </ul>
 
 
 السرية والمهنية
 
 
 <ul>
 <li>
 التعامل مع المعلومات والوثائق الحساسة بسرية تامة
 </li>
 <li>
 ضمان أعلى درجات المهنية والدقة في تنفيذ المهام
 </li>
 </ul>
 
 
 مهام ومسؤوليات أخرى
 
 
 
 تنفيذ أي مهام أو مسؤوليات أخرى يتم تكليفها من قبل المدير المباشر
 
 
 
 
 
 
 
 
 
 المؤهلات (التعليم والشهادات)
 
 
 <ul>
 <li>
 درجة البكالوريوس في إدارة الأعمال، او الإدارة العامة أو في مجال ذي صلة
 </li>
 </ul>
 
 
 
 
 
 الخبرات
 
 
 <ul>
 <li>
 خبرة لا تقل عن 8 سنوات في إدارة المكاتب التنفيذية أو في منصب مشابه
 </li>
 <li>
 إجادة استخدام برامج Microsoft Office وبرامج إدارة المكاتب.
 </li>
 <li>
 مهارات عالية في الاتصال، التنظيم، وإدارة الوقت
 </li>
 <li>
 إجادة اللغتين العربية والإنجليزية تحدثًا وكتابة
 </li>
 </ul>
 
 
</div>

Eyad Reda Law Firm LLP

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the overall functioning of the office, ensuring smooth operations and efficient workflow.
 </li>
 <li>
 Provide administrative support to the executive partner, handling scheduling, correspondence, and communications.
 </li>
 <li>
 Coordinate meetings, appointments, and travel arrangements for the executive partner and other team members as needed.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and documents, utilizing advanced formatting and presentation skills.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.
 </li>
 <li>
 Maintain office records and files, both electronic and physical, ensuring confidentiality and accuracy.
 </li>
 <li>
 Collaborating with other administrative staff to ensure seamless operations and support across departments.
 </li>
 <li>
 Serving as a liaison between the executive team, staff, and external stakeholders.
 </li>
 <li>
 Managing incoming and outgoing correspondence, including sorting mail, drafting responses, and distributing communications to appropriate parties.
 </li>
 <li>
 Taking minutes during meetings and distributing them to attendees.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree in business administration or related field preferred.
 </li>
 <li>
 English Language (essential).
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 </ul>
</div>

Senior Executive Secretary

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

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1007 office executive jobs IN Riyadh

CEO Office Manager

CEO Office Manager

Office Boy

Executive Secretary

CEO Office Manager

Senior Executive Secretary

Office & Administration Manager