administrative assistant

admin assistant

office administrator

office assistant

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office manager

Four Principles

<div>About the Role

We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our Dubai office. This role combines general administrative responsibilities with hands-on office management. You will be the go-to person for maintaining a well-functioning workspace, supporting employees, coordinating with suppliers, and assisting the People &amp; Culture team with operational tasks.

Key Responsibilities

Office &amp; Facilities Management
<ul>
<li>Oversee day‑to‑day office operations to ensure a smooth, organized, and efficient working environment.</li>
</ul><ul><li>Manage office supplies and consumables and ensure timely replenishment.</li>
</ul><ul><li>Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well‑presented office.</li>
</ul><ul><li>Monitor and support facility needs, including consumables.</li>
</ul><ul><li>Support operational workflows and help streamline administrative processes.</li>
</ul>
Reception &amp; Administrative Support
<ul>
<li>Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner.</li>
</ul><ul><li>Maintain office and meeting rooms and assist with office‑related requests from employees.</li>
</ul><ul><li>Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets.</li>
</ul><ul><li>Coordinate travel arrangements such as hotel reservations and flight bookings.</li>
</ul>
Operations &amp; Events
<ul>
<li>Assist in organizing internal office events, meetings, and team‑building activities.</li>
</ul><ul><li>Help with internal event‑related logistics as needed.</li>
</ul>
Marketing Support
<ul>
<li>Assist with basic marketing‑related activities, such as preparing materials, coordinating with suppliers, and supporting branding or promotional initiatives.</li>
</ul>
Requirements
<ul>
<li>Bachelor's degree in Business Administration</li>
</ul><ul><li>Minimum of 3 years&rsquo; experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment.</li>
</ul><ul><li>Strong proficiency in Microsoft Excel, Word, and PowerPoint.</li>
</ul><ul><li>Excellent organizational skills with attention to detail.</li>
</ul><ul><li>Strong communication and interpersonal skills; positive mindset and service oriented.</li>
</ul><ul><li>Ability to work fully on-site in our Dubai office (no remote or hybrid options).</li>
</ul><ul><li>Proactive, reliable, and able to work independently.</li>
</ul><ul><li>Fluent in English Language, Arabic Language is a plus.</li></ul></div>
 <div><div><h2 class="jobSectionHeader">Any questions #jobs?</h2>
Let's get in touch
<div><div><h3 class="jobSectionHeader">Christina Sier</h3>
People &amp; Culture Director
Dubai, UAE
chs@fourprinciples.com</div></div></div></div>

Office Manager

Redmayne Smith Marketing LLC

<div>
 
 Redmayne Smith is an international property investment consultancy with offices in Dubai and the UK. We work with clients globally to source and structure high-quality property investment opportunities, providing practical, end-to-end support throughout the investment journey.
 
 
 
 
 
 As our Dubai office grows, we are seeking a professional and experienced Office Manager / HR Administrator to ensure seamless daily operations while providing effective HR and administrative support.
 
 
 
 
 
 As the Office Manager &amp; HR Administrator you will support office management, HR administration and UAE employment support. The successful candidate will be highly organised, proactive, and confident managing communication across departments. You will ensure the office operates efficiently, employees are supported, and visa and administrative processes are completed accurately.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Office Coordination
 
 <ul>
 <li>
 Oversee daily office operations, maintaining a professional and organised environment
 </li>
 <li>
 Liaise with service providers, including telecoms, maintenance, utilities, and cleaning companies
 </li>
 <li>
 Monitor office supplies and arrange replenishment when required
 </li>
 <li>
 Coordinate meeting rooms, schedules, and internal arrangements
 </li>
 <li>
 Provide administrative assistance to senior management as needed
 </li>
 </ul>
 
 
 
 
 ⸻
 
 
 
 
 
 Communication &amp; Administration
 
 <ul>
 <li>
 Handle incoming / outbound calls and direct enquiries professionally
 </li>
 <li>
 Manage office email correspondence and internal communications
 </li>
 <li>
 Coordinate diaries, meetings, and departmental updates
 </li>
 <li>
 Communicate confidently in English, both verbally and in writing, across all departments
 </li>
 <li>
 Provide structured and timely updates to management
 </li>
 </ul>
 
 
 
 
 ⸻
 
 
 
 
 
 HR Support
 
 <ul>
 <li>
 Coordinate onboarding and offboarding processes
 </li>
 <li>
 Prepare and maintain employment documentation and employee records
 </li>
 <li>
 Organise first-day arrangements and inductions for new joiners
 </li>
 <li>
 Ensure IT equipment and system access are ready prior to start dates
 </li>
 <li>
 Handle all employee information with discretion and confidentiality
 </li>
 </ul>
 
 
 
 
 ⸻
 
 
 
 
 
 Visa &amp; PRO Coordination (Essential)
 
 <ul>
 <li>
 Support UAE visa applications for new employees and leavers from start to finish
 </li>
 <li>
 Liaise with external PRO services and relevant authorities
 </li>
 <li>
 Track application progress and provide updates to management
 </li>
 <li>
 Ensure documentation is submitted accurately and on time
 </li>
 <li>
 Maintain compliance with UAE Labour Law and MOHRE regulations
 </li>
 </ul>
 
 
 
 
 ⸻
 
 
 
 
 
 Candidate Requirements
 
 
 &bull; Proven experience in office administration, HR, and UAE visa/PRO coordination
 
 
 &bull; understanding &amp; knowledge of UAE employment procedures and administrative requirements
 
 
 &bull; Confident and professional communicator in English (verbal and written)
 
 
 &bull; Highly organised, structured, and detail-oriented
 
 
 &bull; Proactive, dependable, and able to work independently
 
 
 &bull; Professional, approachable, and reliable
 
 
 &bull; Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
 
 
 
 
 
 ⸻
 
 
 
 
 
 Candidate Eligibility &amp; Requirements
 
 
 
 
 
 To apply for this position, candidates must meet the following criteria:
 
 
 &bull; Minimum of 3 years&rsquo; experience in office administration, HR, and UAE visa/PRO coordination
 
 
 &bull; Full proficiency in English in all communication channels (verbal, written, email)
 
 
 &bull; Ability to work UK-aligned hours (Monday &ndash; Friday, 12:30pm &ndash; 8:30pm) Non-negotiable
 
 
 &bull; Capability to perform all HR, visa, and office responsibilities outlined in this JD
 
 
 
 
 
 Please apply only if you meet these minimum requirements.
 
 
 
 
 
 ⸻
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 &bull; Salary: up to 10,000 AED per month
 
 
 &bull; Employment visa provided
 
 
 &bull; Standard UAE health insurance
 
 
 &bull; 25 working days annual leave
 
 
 &bull; UAE private sector public holidays (as per MOHRE)
 
 
 &bull; Office location: Business Bay, Dubai
 
 
 &bull; Supportive and professional working environment
 
 
 &bull; Opportunity for personal and professional growth
 
 
 &bull; Collaborative team culture with focus on learning and development
 
 
 
 
 
 You will be part of a growing international business with offices in Dubai and the UK. This role carries real responsibility and visibility, offering the opportunity to contribute meaningfully to our operations. We value professionalism, reliability, and a positive, collaborative workplace where your contributions are recognised and supported.
 
</div>

Dubai Holding Entertainment

<div>
 
 
 About Dubai Holding Entertainment
 
 
 
 
 
 
 Dubai Holding Entertainment offers an impressive portfolio of world-class destinations and experiences that make Dubai one of the most exciting tourism and leisure hubs in the world.
 
 
 From Ain Dubai &mdash; the world&rsquo;s tallest observation wheel &mdash; to Global Village, Dubai Parks and Resorts&trade;, Coca-Cola Arena, Roxy Cinemas and The Green Planet, our attractions welcome millions of guests every year and deliver exceptional experiences at scale.
 
 
 
 
 
 Behind every one of those experiences is a corporate team that keeps the business running smoothly, efficiently, and professionally &mdash; and that&rsquo;s where this role comes in.
 
 
 
 
 
 
 Why this role matters
 
 
 
 
 
 
 At DHE, our senior leadership team operates at pace &mdash; across multiple business units, projects, and stakeholders.
 
 
 
 
 
 This role sits at the centre of that.
 
 
 
 
 
 As
 
 Office Manager
 
 , you will be the operational backbone of the DHE Corporate Strategy function &mdash; ensuring the office runs seamlessly, leadership is supported at the highest level, and stakeholders experience a professional, efficient, and well-organised environment.
 
 
 This is not a traditional admin role.
 
 
 
 
 
 This is a
 
 high-trust, high-impact position
 
 for someone who can anticipate needs, think ahead, solve problems before they escalate, and operate with discretion and professionalism at all times.
 
 
 
 
 
 
 What you&rsquo;ll be responsible for
 
 
 
 
 
 
 
 At a leadership support level, you will:
 
 
 <ul>
 <li>
 Provide comprehensive executive support to the senior leadership team
 </li>
 <li>
 Prepare high-quality reports, presentations, correspondence, and briefing materials
 </li>
 <li>
 Manage complex calendars, travel arrangements, expenses, and key documentation
 </li>
 <li>
 Support strategic projects and ad-hoc initiatives as required
 </li>
 <li>
 Ensure leadership are always prepared, informed, and positioned for success
 </li>
 </ul>
 
 
 
 
 
 At an office operations level, you will:
 
 
 <ul>
 <li>
 Oversee the day-to-day running of the DHE Corporate Strategy office
 </li>
 <li>
 Develop and maintain efficient office processes, systems, and workflows
 </li>
 <li>
 Manage office vendors, suppliers, equipment, and services
 </li>
 <li>
 Maintain office supplies and ensure the environment is always fully operational
 </li>
 <li>
 Create a professional, welcoming, and high-standard working environment
 </li>
 </ul>
 
 
 
 
 
 At a stakeholder &amp; coordination level, you will:
 
 
 <ul>
 <li>
 Act as the first point of contact for senior management matters
 </li>
 <li>
 Manage sensitive and confidential communications with professionalism
 </li>
 <li>
 Coordinate meetings, leadership forums, and executive events end-to-end
 </li>
 <li>
 Prepare agendas, materials, minutes, and follow-ups for key meetings
 </li>
 <li>
 Act as a trusted liaison between leadership, internal teams, and external partners
 </li>
 <li>
 Build strong working relationships across the DHE business and wider group
 </li>
 </ul>
 
 
 
 
 
 How success will be measured
 
 
 
 Your impact in this role will be visible through:
 
 <ul>
 <li>
 Seamless daily operations of the Corporate Strategy office
 </li>
 <li>
 Efficient, well-coordinated executive schedules and meetings
 </li>
 <li>
 High-quality documentation, reporting, and communications
 </li>
 <li>
 Strong stakeholder feedback and leadership confidence
 </li>
 <li>
 Proactive problem-solving and minimal operational disruption
 </li>
 <li>
 A professional, well-run office environment that supports performance
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for
 
 
 
 This role suits a
 
 highly organised, proactive, and trusted professional
 
 who thrives in a fast-paced executive environment.
 
 
 
 
 
 You will bring:
 
 <ul>
 <li>
 A degree in Business Administration or a related field
 </li>
 <li>
 Proven experience in office management or executive support roles
 </li>
 <li>
 Strong organisational and multitasking ability
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High attention to detail and strong problem-solving capability
 </li>
 <li>
 Ability to operate independently and manage competing priorities
 </li>
 <li>
 Professional discretion and ability to handle confidential information
 </li>
 <li>
 Strong interpersonal skills and stakeholder management capability
 </li>
 </ul>
 
 
 
 
 
 Additional strengths that will set you apart
 
 
 <ul>
 <li>
 Experience supporting C-level or senior executive leadership
 </li>
 <li>
 Experience within large, complex organisations or corporate environments
 </li>
 <li>
 Experience coordinating leadership meetings, board packs, or strategy sessions
 </li>
 <li>
 Experience managing vendors and office operations end-to-end
 </li>
 <li>
 A solutions-focused mindset with strong initiative
 </li>
 </ul>
 
 
 
 
 
 Who you&rsquo;ll work with
 
 
 
 Internally, you will work closely with:
 
 <ul>
 <li>
 Executive Leadership Team
 </li>
 <li>
 Strategy, Finance, HR, Legal and Operations teams
 </li>
 </ul>
 
 
 
 
 Externally, you will engage with:
 
 <ul>
 <li>
 Vendors and service providers
 </li>
 <li>
 External partners and stakeholders
 </li>
 <li>
 Visitors and guests to the Corporate Strategy office
 </li>
 </ul>
 
 
 
 
 
 Team &amp; environment
 
 
 <ul>
 <li>
 You will operate within a lean, high-impact Corporate Strategy function
 </li>
 <li>
 This is a
 
 standalone Office Manager role
 
 with high ownership and visibility
 </li>
 <li>
 You will be expected to operate independently and anticipate business needs
 </li>
 <li>
 The environment is fast-paced, professional, and highly collaborative
 </li>
 </ul>
 
 
</div>

Confidential

<div>
 
 We are seeking a motivated Office Manager to become a key player in our dynamic team.
 
 
 You will be part of a company that values ownership, innovation and meaningful results. If
 
 
 you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 
 
 this is your chance to step up.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 
 
 Office Operations
 
 
 - Own and oversee all day-to-day office operations, creating an environment where the team
 
 
 can focus on impact
 
 
 - Manage facilities, office maintenance, utilities and other infrastructure to support high
 
 
 performance
 
 
 - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 
 
 ecosystem runs smoothly
 
 
 
 
 
 Office Life &amp; Supplies
 
 
 - Ensure the office is always clean, organized, and fully stocked
 
 
 - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 
 
 - Coordinate purchasing and ensure the workspace is functional and future-ready
 
 
 
 
 
 Hospitality &amp; Communication
 
 
 - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 
 
 brand values
 
 
 - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 
 
 promptly
 
 
 - Be the go-to person for anything office-related
 
 
 Team Support &amp; Culture
 
 
 - Plan and organise internal meetings, team events and office gatherings that bring our
 
 
 culture to life
 
 
 - Coordinate travel arrangements and logistics when required
 
 
 - Uphold health, safety and security standards &mdash; helping build a space where people can
 
 
 thrive
 
 
 
 
 
 
 What We're Looking For
 
 
 
 Experience
 
 
 - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 
 
 keep things running
 
 
 - Track record of keeping things organized in a fast-paced environment
 
 
 
 
 
 Skills
 
 
 - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 
 
 moving
 
 
 - Strong written and verbal communication in English
 
 
 - Tech-savvy: comfortable using MS Office and other digital tools
 
 
 - Experience managing vendors and suppliers
 
 
 
 
 
 Mindset
 
 
 - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 
 
 you do it
 
 
 - Detail-oriented: You notice when something is running low and fix it before anyone
 
 
 mentions it
 
 
 - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 
 
 best when everyone can rely on you
 
 
 - Independent &amp; collaborative: Comfortable working independently and collaborating across
 
 
 teams in a fast-paced tech-driven company
 
 
 - Growth-oriented: Eager to learn, improve, and grow with the company
 
 
 
 
 
 
 What We Offer
 
 
 
 - Competitive salary
 
 
 - A growing international company with ambitious goals
 
 
 - Opportunity to shape the office culture from the ground up
 
 
 - Collaborative, supportive team environment
 
 
 - Room to grow and take on new responsibilities
 
</div>

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>

She Office Manager

Uniestate Properties

<div>
 
 Administrative &amp; Office Operations
 
 
 &bull; Oversee daily office functions, including reception, mail, supplies, and facility maintenance.
 
 
 &bull; Develop, implement, and maintain office procedures, including document control aligned with engineering standards (e.g., ISO, QA/QC processes).
 
 
 &bull; Manage office schedules, meeting rooms, travel arrangements, and calendars for engineering teams and managers.
 
 
 &bull; Coordinate onboarding/offboarding for engineering staff, interns, and contractors.
 
 
 
 
 
 Engineering Project Support
 
 
 &bull; Support engineers in preparing proposals, bid documents, and project presentations.
 
 
 &bull; Track project deadlines, deliverables, and resource allocation, notifying relevant stakeholders of upcoming milestones.
 
 
 &bull; Maintain project filing systems (digital and physical) ensuring version control and compliance with engineering practices
 
 
 
 
 
 Financial &amp; Procurement Support
 
 
 &bull; Assist with budget tracking, expense reporting, vendor invoicing, and project cost documentation.
 
 
 &bull; Coordinate procurement of technical equipment, software licenses, engineering supplies, and specialized tools.
 
 
 
 
 
 HR &amp; Compliance Support
 
 
 &bull; Support HR with timesheets, training records, certifications, and engineering compliance requirements.
 
 
 &bull; Maintain safety documentation and coordinate safety meetings, audits, and training sessions.
 
 
 &bull; Ensure engineering teams comply with company policies, regulatory standards, and industry requirements.
 
 
 
 
 
 Communication &amp; Coordination
 
 
 &bull; Serve as the communication link between engineering staff, management, clients, vendors, and cross-functional teams.
 
 
 &bull; Prepare and distribute internal communications, meeting minutes, and project updates.
 
 
 &bull; Support event planning such as site visits, team meetings, client workshops, and engineering conferences.
 
 
 
 
 
 
 Academic qualification
 
 : Bachelor&rsquo;s degree in business administration, Engineering Administration, or related field (preferred).
 
 
 
 
 
 
 Skills:
 
 
 
 &bull; Strong organizational and multitasking abilities
 
 
 &bull; Proficiency with Microsoft Office, engineering document management systems (e.g., AutoCAD Vault, Aconex, Procore), and collaboration tools.
 
 
 &bull; Excellent written and verbal communication skills.
 
 
 &bull; Ability to work independently and support multiple engineering teams.
 
 
 &bull; Basic understanding of engineering terminology, drawings, and project cycles is a plus.
 
 
 
 
 
 
 Experiences:
 
 2&ndash;5 years of office management, project coordination, or administrative experience within an engineering, construction, or technical environment.
 
 
 
</div>

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

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