accounts & operations manager Jobs in  Ajman

accounts & operations manager

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operation admin assistant

DKG DIVING SERVIC

Job DescriptionOperation/Admin Assistant -DKG Diving Service LLC AjmanJob SummaryThe Administrative Manager will be responsible for overseeing the central administrative functions necessary to support DKG Diving Service LLC&rsquo;s complex, international commercial diving operations (Air, Mixed Gas, Saturation Diving) across the Middle East, India, and Southeast Asia. This role is pivotal in ensuring regulatory compliance, efficient manpower and equipment logistics, and meticulous documentation and record-keeping for projects serving the Marine, Shipping, and Offshore Oil &amp; Gas sectors.Key Responsibilities1. Manpower &amp; Personnel Administration<ul><li>Diver Certification and Compliance: Maintain a comprehensive and current database of all operational personnel, ensuring all commercial divers and technicians hold valid, in-date certifications (IMCA, ADAS, HSE, ADCI, Classification Society endorsements, medicals, etc.).</li><li>Logistics Coordination: Manage the end-to-end travel logistics for dive teams, including visas, international work permits, flights, and accommodation for deployment to vessels, rigs, and remote project sites.</li><li>HR Liaison: Coordinate with the HR department on administrative tasks related to personnel on rotation, including timesheet approval, onboarding/offboarding documentation, and mandatory training scheduling.</li><li>Payroll Support: Provide verified personnel and project-hour data to the Accounts department for accurate and timely payroll processing.</li></ul>2. Operational &amp; Project Support<ul><li>Equipment Documentation: Oversee the administrative record-keeping for all major diving equipment (Saturation Systems, LARS, Air/Gas Spreads), including maintenance logs, calibration certificates, and certification expiry dates, ensuring readiness for client audits and vessel mobilization.</li><li>Procurement &amp; Inventory: Manage the sourcing, purchasing, and inventory of critical office supplies, spare parts, and consumables required for both office function and project mobilizations.</li><li>Vendor Management: Handle administrative relationships with key external vendors, suppliers, and service providers (e.g., travel agents, accommodation providers, freight forwarders), including contract filing and invoice processing.</li><li>Tender/Bid Support: Provide essential administrative support to the Business Development team by preparing, organizing, and ensuring the completeness of company profile documents, certifications, and licenses required for tender submissions.</li></ul>3. Compliance, Finance, &amp; General Office Management<ul><li>Corporate Document Control: Ensure all company legal documents, trade licenses, ISO certifications, and Classification Society approvals (e.g., IACS members) are valid, filed, and easily retrievable for immediate audit requirements.</li><li>Office Operations: Oversee the daily operations of the office, including managing the administrative team, coordinating meetings, and handling incoming/outgoing correspondence.</li><li>Budget Support: Assist the finance department with expense tracking, petty cash management, and compiling administrative budget reports.</li><li>Confidentiality: Handle highly sensitive commercial, personnel, and client data with the utmost discretion and ensure compliance with internal data protection policies.</li></ul>4. Required Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 3-4 years of progressive administrative experience, with a significant portion in a technical service environment such as Offshore Oil &amp; Gas, Maritime, Engineering, or Commercial Diving.</li><li>Technical Acumen: Familiarity with the terminology and administrative requirements of the commercial diving industry (e.g., IMCA guidelines, IACS documentation, Saturation Diving logistics).</li><li>Software Proficiency: Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and experience for tracking personnel and assets.</li><li>Core Skills: Exceptional organizational, multi-tasking, and communication skills; high attention to detail is critical for compliance and certification management.</li></ul>About DKG Diving Services LLC:DKG Diving Group First Commercial Diving Company was Incorporated in 2014 in Mumbai, India.Company Founded with a clear vision to deliver Quality, Cost-Effective, Standardized, and Safe underwater solutions. From the very beginning, DKG positioned itself not merely as a serviceprovider, but as a trusted extension of its Clients, Committed to Supporting Company Owners and Operators with Reliable and Professional Subsea Services.Through Continuous Dedication, Technical Expertise, and Consistent Client Satisfaction, DKGDiving Group has grown into a leading name in the underwater and subsea service industry.Over the years, the company has successfully expanded its presence across the Middle East,India, South East Asia and East Africa, and now operates from its registered offices in India, the United Arab Emirates, Saudi Arabia, Qatar, Oman, and East Africa.The Strength of DKG Diving Group lies in its People and Resources. So, Company has assembledteams of Highly Trained, Certified, and Motivated Professionals who are supported by state-of-the-art diving equipment / systems, advanced tools, and world-class certifications. DKG&rsquo;sexpertise covers all aspects of Air, Mixed Gas, and Saturation Diving Services for Subsea.Construction, Inspection, Repair and Maintenance work, Underwater Engineering, ProjectManagement, Marine Support, ROV Support and Consultancy etc. Every Operation is executed in strict compliance with International Standards and Regulatory Frameworks such as IMCA, ADAS, ADCI, HSE, and IMO, Ensuring the Highest Levels of Safety, Reliability and Operational Excellence.At the heart of DKG&rsquo;s philosophy lie the Company&rsquo;s Core Values represented by the acronymF.I.R.S.T &mdash; Financial Discipline, Integrity and Honesty, Respect for Employees, Customers andSuppliers, Safety, and Technical Leadership. These values form the foundation of DKG&rsquo;s Culture and Guide Every Decision, Ensuring Transparency, Flexibility, and Loyalty in Business Operations.&middot; Diving Services&middot; Diving Training Equipment -&middot; Sales &amp; Rental&middot; Manpower SupplyJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthWork Location: In person

Operation/Admin Assistant

Platform Health Club LLC

We&rsquo;re looking for a motivated Emirati HR &amp; Admin Assistant to support daily HR operations and office administration in our Ajman office. Join our team and grow your career in a dynamic and supportive environment.Requirement:<ul><li>Emirati National with Family Book</li><li>Prior experience as an administrative assistant, HR assistant or office admin assistant is added advantage.</li><li>Able to join immediately</li><li>Work Location - Ajman</li></ul>Work Location: In person

HR & Admin Assistant - UAE National

Elasdo

About Elasdo :We are an engineering services and product supply company specializing in high-pressure fluid systems, ranging from high pressure water mist systems in various applications to water treatment. Our team brings extensive experience and deep knowledge gained through working with global leading corporations in these fields.About the role : We are looking for Office/admin assistant , duties include simple bookkeeping, admin work and shipping documentation.The required qualifications : 1- Male in UAE already.2-English is a must , Hindi or Arabic is a plus.3-Must have clear communications skills.4-Minimum 5 years working experience in UAE with similar role.5-Must have his own car.Salary will be 4,000 - 5,000, based on the experience and skills.Company provides visa and other benefits.Please send your to CV to info@elasdo.comJob Type: Full-time

Office / admin assistant

White House General Trading, LLC

We are looking for candidate who will be responsible but not limited to the following :<ul><li>Greet personal and telephone callers and find out the nature of their inquiry. This is necessary for future references.</li><li>Provide information to assist clients or refer them to appropriate contacts, either inside the company or elsewhere. Person should be well informed in regards with the company person is working with; to provide all correct and complete information to the clients.</li><li>Replaying to E-mail</li><li>Keeping track of Invoicing &amp; Delivery Note</li><li>Quote to customers</li><li>Type, format, or edit routine memos or other reports</li><li>Arrange appointment for callers or for people working inside the company and keep records of these.</li></ul>Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Admin / Sililar: 2 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Work Location: In person

Receptionist / Admin Assistant

Al Sharqi Shipping Co LLC

The Heavy Truck Driver operates a mobile crane mounted on a truck chassis to lift, move, position, and place heavy materials, equipment, and construction materials. This role combines commercial driving with specialized crane operation, requiring both CDL licensing and crane operator certificationPrimary Responsibilities Operation<ul><li>Operate crane under general supervision using lever, pedal, and joystick controls to regulate speed, direction, and hoist movement</li><li>Lift, position, and place machinery, equipment, steel trusses, and other heavy objects at construction sites and industrial facilities</li><li>Calculate load weights and check against lifting capacities to prevent overload using load charts</li><li>Rotate crane on chassis, raise/lower boom, and maneuver loads with precision according to verbal, written, or signal instructions</li><li>Bolt boom sections together to extend or modify boom for pile driving or high lifting operations</li></ul>Working Conditions<ul><li>Location: Various construction sites, industrial facilities, ports, or transportation yards</li></ul>Work Location: In person

Heavy Truck Driver

Suvarna Associates FZE

Looking for a highly organized and professional Personal Assistant for a Client in AJMANKey Responsibilities:<ul><li>Manage MD&rsquo;s calendar, meetings, and appointments</li><li>Prepare reports, presentations, and correspondence</li><li>Handle confidential business information with discretion</li><li>Coordinate travel arrangements and itineraries</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Maintain filing and documentation systems</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Prior experience supporting senior executives or C-level management</li><li>Experience in a corporate environment is an advantage</li><li>3&ndash;5 years of experience as an Executive Assistant / Personal Secretary / Administrative Assistant</li><li>High level of confidentiality and professionalism</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Personal Assistant to Managing Director

Green Plate Foods FZC

We are looking for a highly organized, multi-skilled professional who can handle accounts, operations, and daily business coordination across our cafe and fitout operations. Should have excellent communication email drafting skills in English.Key Responsibilities:<ul><li>Manage accounting, bookkeeping &amp; VAT filing</li><li>Handle payroll, staff attendance, leave &amp; salary processing</li><li>Manage contractors, hiring &amp; workforce coordination</li><li>Track customer payments, collections &amp; follow-ups</li><li>Handle hotel/cafe sales data entry &amp; daily reports</li><li>Maintain and update Excel sheets &amp; MIS reports</li><li>Manage emails, client communication &amp; scheduling</li><li>Support CEO with daily tasks &amp; coordination</li><li>Assist in project management &amp; site coordination</li><li>Visit sites when required</li><li>Run the daily operation if cafe.</li></ul>Skills Required:<ul><li>Strong knowledge of Excel (very important), Word, Google sheet, </li><li>Experience in data entry, reporting &amp; payment tracking, CRM, Tally</li><li>Basic knowledge of Photoshop &amp; Canva</li><li>Good understanding of UAE accounting &amp; VAT and filling</li><li>Strong communication &amp; follow-up skills</li><li>Ability to multi-task &amp; manage pressure</li></ul>Added Advantage:<ul><li>Interest or experience in photography / content creation</li><li>Experience in cafe / restaurant / hotel operations</li></ul>Candidate Profile:<ul><li>Smart, proactive &amp; detail-oriented</li><li>Strong ownership mindset</li><li>Able to manage both office + operational responsibilities</li><li>Willing to relocate to Ajman and report to cafe daily</li></ul>Job Types: Full-time, Part-timePay: AED2,000.00 - AED2,500.00 per monthExpected hours: No more than 72 per weekWork Location: In person

Accounts & Operations Manager

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