operations coordinator

Kuok Group Singapore

<div>
 
 Job Description
 
 
 
 Highly motivated and detail-oriented operations professional with 5+ years&rsquo; experience in the industryand desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Efficient and accurate data entry coordinator with expertise in data entry software and system,providing administrative support to drive operation.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 Organize vessels daily activity reports (VTS) and correction check as on daily basis.
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 Uploading all vessels activities data accurately in Aramco MOM systems (Marine Operations Management System) through Aramco extranet access on daily basis.
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 Coordinate with Aramco respective person in charge at TMOD and VTS data entry operators (other company) team members to collect required data (wbs &amp; cost center) through mailing on daily basis.
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 Coordinate with the Aramco planning team to get the work order numbers to charge for MUV vessels.
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 Tracking the Aramco RPA (ROBOTIC PROCESSING AUTOMATION) version to ensure the job entries submissions on daily basis.
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 Tracking vessels off / on hire status to close &amp; resume the job entries in MOMS.
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 Tracking each vessel activity report (VTS) for waiting on weather timing, Aramco user instruction delays as on daily basis.
 </li>
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 Tracking the vessel&rsquo;s operation hours and job delay hours on utilization reports in the MOMS as on daily basis.
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 Validate the vessel data&rsquo;s entries whether uploading correctly in Aramco MOMS.
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 Tracking each vessel&rsquo;s location, crew&rsquo;s headcount, overdue &amp; vaccination details reporting to Aramco as on daily basis.
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 Tracking Onshore support team&rsquo;s rotation and reporting to Aramco on daily basis.
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 Petty cash handling, claim, summary preparations &amp; submission to Dammam office for top-up.
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 Obtain the approvals for each local purchase materials to respective superior.
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 Liaise with technicians / drivers to purchase the materials locally as per PC &amp; PE instructions.
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 Organize vessel data such as QSI finding, maintenance day, on/off hired details, crew list, vessels crane blue sticker and health check due dates for renewal for update the daily report from port captain.
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 Tracking officer and engineer&rsquo;s evaluation or familiarization progress for update as on daily basis.
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 Administrating assist for shore team and operation manager.
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 Tracking saffaniyah vehicle trip sheet on daily basis.
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 Prepare the saffaniyah office staff, shore welders &amp; drivers over time sheet record.
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 Liaise with finance department to obtain the money for fuel consumption in Syarah account.
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 Tracking the vehicles fuels consumption and prepare the record and submitting to finance department
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Job requirements
 
 
 
 <ul>
 <li>
 Preferabley with a Degree or Diploma.
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 Experience of Data entry, administrative, cash management. software proficiency, attention to details.
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 Data Entry and software Proficiency, data analysis, vessels Operation, Petty cash Handling, Organizational abilities, communication, teamwork, time management.
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 </ul>
</div>

Operations Coordinator

NESR

<div>
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Coordinate daily site activities, personnel movement, and crew assignments for operations.
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 Ensure all equipment, materials, and consumables are available on site prior to job start.
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 Lead site readiness checks, including HSE compliance, rig-up/rig-down requirements, and client approvals.
 </li>
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 Maintain direct communication with Operations Management and Field Supervisors.
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 Monitor job progress, record data, and ensure proper documentation for each operation.
 </li>
 <li>
 Prepare and submit daily activity reports, crew lists, operation summaries, and time sheets.
 </li>
 <li>
 Support inventory control at location (fuel, chemicals, PPE, tools, and mission-critical items).
 </li>
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 Manage Third-Party personnel and verify their attendance and performance.
 </li>
 <li>
 Facilitate coordination with operation teams for troubleshooting equipment and urgent repairs.
 </li>
 <li>
 Ensure site safety rules, stop-work authority, and NESR HSE policies are fully enforced.
 </li>
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 Provide early alerts for any potential delays, HSE concerns, or logistical challenges.
 </li>
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 Assist in conducting toolbox talks, safety meetings, and client walk-arounds.
 </li>
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 Ensure clear recording for operational work hours for reporting and invoicing.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Diploma or Technical Certificate in Engineering, Operations, or related field.
 </li>
 <li>
 Additional HSE or Operations certifications.
 </li>
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 3&ndash;7 years&rsquo; experience in well services, or field operations.
 </li>
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 Strong background in site coordination.
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 Strong understanding of Well Services operations such as FRAC, WT, Coil Tubing, WL, UC &amp; SAWCOD workflows, and field logistics.
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 Competent in MS Office, Excel reporting; basic SAP/CMMS familiarity is a plus.
 </li>
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 Strong communication skills with ability to interact effectively with clients.
 </li>
 <li>
 High level of safety awareness and compliance culture.
 </li>
 </ul>
</div>

Site Coordinator

CMA CGM

<div>
 
 CMA CGM, Saudi Arabia, is staffed with knowledgeable and motivated industry professionals who work closely with its customers to provide them with the best possible service and high-quality transport of their cargo. As a result of expanding our organization, we are currently looking for a Logistics Officer to join our fast-growing and challenging organization.
 
 
 
 
 
 
 Position:
 
 Logistics Officer
 
 
 
 Location:
 
 Dammam
 
 
 
 Job Overview:
 
 
 
 The Logistics Officer is responsible for overseeing the movement and management of containers throughout the supply chain. This role collaborates closely with terminal staff, sales teams, and internal departments to ensure operational excellence and customer satisfaction. The ideal candidate will leverage analytical skills to optimize logistics processes and report on key performance indicators.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Container Management:
 
 
 
 Monitor and manage container movements, ensuring accuracy of tracking , documentation and adherence to schedules.
 
 
 Coordinate with terminals for efficient loading and unloading of containers; resolve any issues related to container handling.
 
 
 
 
 
 
 Daily Reporting:
 
 
 
 Generate daily reports on container status, movements, and availability to ensure all stakeholders are informed.
 
 
 Maintain accurate records of empty and full container inventory, including discrepancies, maintenance, and repairs.
 
 
 
 
 
 
 Forecast and Analysis:
 
 
 
 Collaborate with sales and planning teams to forecast container needs and monitor equipment utilization against forecasts and actuals.
 
 
 Analyze trends in container flows and provide insights for capacity planning.
 
 
 
 
 
 
 Operational Coordination:
 
 
 
 Act as a liaison between internal teams and external partners, ensuring that communication is clear and effective.
 
 
 Ensure compliance with company policies and procedures related to container management and logistics operations.
 
 
 
 
 
 
 Cost Management:
 
 
 
 Track logistics costs associated with container movements and operations, identifying areas for cost reduction. Prepare monthly reports detailing logistics expenses and variances from budget.
 
 
 
 
 
 
 Problem Resolution:
 
 
 
 Quickly address issues related to Long idle, damaged or lost containers, coordinating with the appropriate departments to ensure timely resolution. Investigate and analyze operational issues to develop preventative measures and improve efficiency.
 
 
 
 
 
 
 Customer Interaction:
 
 
 
 Respond to inquiries from customers and partners regarding container status, logistics processes, and operational updates. Provide excellent customer service and foster positive relationships with clients and vendors.
 
 
 
 
 
 
 Skills and Qualifications:
 
 
 <ul>
 <li>
 Bachelor in Logistics, Supply Chain Management, Business Administration, or similar field.
 </li>
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 Minimum of 2-4 years of experience in container management or logistics within the shipping or transportation industry.
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 Proficient in Microsoft Office; experience with logistics software (e.g., TMS, EDI) is preferred.
 </li>
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 Strong analytical skills with a detail-oriented mindset.
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 Excellent verbal and written communication skills. Ability to work independently and as part of a team in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements:
 
 
 
 Ability to visit and conduct business at various terminal and operational locations as needed.
 
</div>

Logistics Officer

Trivers

<div>
 A leading real estate development company is seeking a highly motivated and experiencedPlaza Manager to lead the successful handover and operational launch of a premium newoutdoor plaza, and manage its day-to-day operations. This position requires a proactiveleader who can coordinate between departments during the pre-opening stage and ensure asmooth transition into full operations.
 
 Key ResponsibilitiesPre-Opening Act as the main on-site coordinator during the handover, working closely with theProject Development Department (PDD) and Operations &amp; Maintenance Department toensure all common areas and facilities are ready on time for tenant access. Support the recruitment and onboarding of plaza staff prior to opening. Oversee and enforce tenant fit-out guidelines, ensuring compliance with design, safety,and quality standards. Coordinate tenant access for fit-out works, ensuring adherence to security andoperational procedures. Ensure implementation of Standard Operating Procedures (SOPs) for security, cleaning,and maintenance in coordination with the Operations &amp; Maintenance Department. Coordinate the finalization of vendor contracts for services such as security, wastemanagement, and cleaning. Assist the Marketing and Leasing teams in site visits, unit readiness updates, and pre-opening promotional activities.Permanent Responsibilities Oversee day-to-day plaza operations, ensuring efficiency and a positive customer andtenant experience. Serve as the on-site representative, managing tenant relations and addressingoperational issues promptly. Ensure compliance with plaza policies and safety regulations. Support tenant onboarding processes, lease renewals, and the resolution of tenantconcerns. Collaborate with the Rental Manager to manage lease agreements and ensurecompliance. Oversee rent collection and coordinate with Finance &amp; Rental teams for timelypayments. Coordinate with the operation and maintenance department to ensure high operationalstandards.
 
  Review and enforce security protocols and emergency response procedures. Work closely with the Marketing Manager to attract reputable brands and enhance thetenant mix, while supporting efforts to retain and strengthen relationships with existingtenants. Support marketing initiatives, including events, promotions, and campaigns to boostfoot traffic.
 
 Qualifications Bachelor&rsquo;s degree in Business Administration, Marketing, Facilities Management, or arelated field. Minimum of 7 years&rsquo; experience in mall or plaza management, including pre-openingexperience preferred. Strong leadership, organizational, and problem-solving skills. Ability to multitask and meet deadlines in a fast-paced environment. Knowledge of safety, security, and fit-out protocols. Proficiency in Microsoft Office Suite and relevant software.
</div>

Plaza Manager

Bostani

About Bostani Bostani is a premier provider of luxury and semi-custom chocolates, gourmet delicacies, and elegant accessories. We specialise in creating unforgettable experiences, offering comprehensive event planning services for weddings, holidays, anniversaries, and corporate functions. Our commitment to quality and sophistication makes us a leader in the world of fine confectionery and bespoke gifting. Job Overview We are seeking a meticulous and highly organised Real Estate and Contracts Follow-up Coordinator to join our team in Ad Dammam, Saudi Arabia. This is a full-time position, central to supporting our company's growth by managing our portfolio of property leases and commercial agreements. The ideal candidate will be responsible for the entire administrative lifecycle of our contracts, ensuring accuracy, compliance, and timely execution across all our real estate and supplier engagements. You will play a crucial role in maintaining the strong operational foundation that allows our business to flourish. Key Responsibilities - Proactively manage and maintain the company’s portfolio of real estate leases for retail outlets and other properties. - Track critical dates such as lease expirations, renewal deadlines, and rent reviews, providing timely notifications to management. - Serve as a key point of contact for liaising with landlords, property managers, and external legal counsel on lease-related matters. - Oversee the administration of all commercial contracts, including those with suppliers, service providers, and event partners. - Monitor the contract lifecycle from initiation to renewal or termination, ensuring all contractual obligations are met. - Maintain a centralised and organised digital and physical filing system for all legal documents, contracts, and lease agreements. - Assist in the preparation and review of contract drafts, amendments, and related correspondence. - Generate regular status reports for senior management on the real estate and contract portfolio. - Ensure all agreements comply with company policies and local regulations. Qualifications - Proven experience in a similar role such as a Contracts Administrator, Lease Coordinator, or Legal Assistant. - Experience within the retail, hospitality, or real estate sectors is highly advantageous. - Exceptional organisational skills with a keen eye for detail and a high level of accuracy. - Strong understanding of contract and lease administration principles. - Excellent written and verbal communication skills in both English and Arabic. - Proficient in the use of Microsoft Office Suite, particularly Excel and Word. - The ability to work independently, manage competing priorities, and meet tight deadlines. - A degree in Business Administration, Law, Real Estate, or a related field is preferred.

Real Estate and Contracts Follow-up Coordinator

Sika

<div>
 
 Company Description
 
 
 
 Sika is a specialty chemicals company with a globally leading position in the development and production of systems and products for bonding, sealing, damping, reinforcing, and protection in the building sector and industry. Sika has subsidiaries in 103 countries around the world, produces in over 400 factories, and develops innovative technologies for customers worldwide. In doing so, it plays a crucial role in enabling the transformation of the construction and transportation industries toward greater environmental compatibility. In 2024, Sika&rsquo;s around 33,000 employees generated annual sales of CHF 11.76 billion.
 
 
 
 Job Description
 
 
 
 
 Job Purpose
 
 
 
 The Material Dispatcher is responsible for coordinating the movement of raw materials, packaging, and finished goods within the Warehouse. This role ensures timely and accurate dispatching of materials to support production, customer deliveries, and overall warehouse efficiency in line with Sika&rsquo;s standards.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate daily material dispatch activities in line with production and delivery schedules.
 </li>
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 Ensure accurate picking, packing, and staging of materials for internal use and customer shipments.
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 Prepare and verify dispatch documents (delivery notes, invoices, shipping lists) in compliance with company policies.
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 Monitor stock movements and collaborate with the warehouse team to avoid shortages or delays.
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 Maintain real-time records of dispatched and received materials in SAP/ERP systems.
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 Communicate with logistics providers, drivers, and internal teams to ensure smooth loading and timely deliveries.
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 Enforce safety, housekeeping, and compliance standards during material handling and dispatching.
 </li>
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 Support inventory cycle counts and contribute to continuous improvement of warehouse processes.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 High school diploma or diploma in logistics, supply chain, or a related field (Bachelor&rsquo;s degree preferred).
 </li>
 <li>
 2&ndash;4 years&rsquo; experience in warehouse dispatching, logistics, or materials handling.
 </li>
 <li>
 Knowledge of ERP/WMS systems (SAP experience preferred).
 </li>
 <li>
 Familiarity with dispatch documentation and warehouse safety standards.
 </li>
 <li>
 Strong organizational, communication, and time-management skills.
 </li>
 </ul>
</div>

Materials Dispatcher

Jadeer Logistics Company

<div>
 
 Basic Function
 
 
 
 The HR Operations Manager will oversee and streamline all HR operational activities within the company, focusing on the unique challenges and requirements of the logistics industry. This role is pivotal in managing HR processes, compliance, workforce administration, and employee relations to support our fast-paced, dynamic environment.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 HR Operations Management: Lead day-to-day HR operations, including payroll, attendance, leave management, employee records, and HRIS maintenance.
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 Compliance &amp; Policy Implementation: Ensure adherence to labor laws, safety regulations, and company policies specific to the logistics sector.
 </li>
 <li>
 Talent Management Support: Coordinate recruitment, onboarding, and offboarding processes in collaboration with Talent Acquisition teams.
 </li>
 <li>
 Employee Relations: Act as a key point of contact for employee queries, conflict resolution, and engagement initiatives to promote a positive workplace culture.
 </li>
 <li>
 Performance Management: Support performance appraisal cycles and development plans aligned with operational goals.
 </li>
 <li>
 Training &amp; Development: Collaborate with Learning &amp; Development teams to identify and deliver necessary skills training, particularly focused on operational roles.
 </li>
 <li>
 Data &amp; Reporting: Maintain accurate HR data and generate reports on workforce metrics, turnover, and compliance for senior management.
 </li>
 <li>
 Cross-Functional Collaboration: Work closely with Operations, Safety, and Finance departments to align HR practices with business needs and operational efficiency.
 
 
 </li>
 </ul>
 
 Education And Qualification
 
 
 
 Bachelor&rsquo;s degree in human resources, Business Administration, or related field.
 
 
 
 Professional Experience
 
 
 
 Minimum 5 years of experience in HR operations, preferably within logistics, transportation, or supply chain industries.
 
 
 
 Skills And Attributes
 
 
 
 <ul>
 <li>
 Strong understanding of labor laws, compliance requirements, and HR best practices in the logistics sector.
 </li>
 <li>
 Proficiency with HRIS systems and MS Office Suite.
 </li>
 <li>
 Excellent communication, interpersonal, and problem-solving skills.
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 Strong leadership and team management capabilities.
 
 
 </li>
 </ul>
 
 Hours/Shift Work
 
 
 
 As per the contract and as per company operational requirements.
 
 
 
 Conditions
 
 
 
 This Job description is subject to periodic review and may be changed
 
 
 at any time by the authorized personnel.
</div>

HR Operations Manager ( Saudi Only )

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