arabic-speaking government & sovereign affairs advisor

project coordinator

chief operating officer Jobs in Ad Dammam

chief operating officer

logistics officer

operations manager

production director

operations coordinator

PULSE MEDIA

<div>
 Position Overview
 
 
 We are seeking a dependable, highly organized, and detail-oriented Entry-Level Administrative Assistant to support remote operational and administrative workflows across regional teams serving the MENA region, including the UAE, Qatar, and Saudi Arabia. This position plays an essential role in maintaining structure, clarity, and consistency within daily operations.
 
 
 This role is ideal for individuals who thrive in well-defined, process-driven environments and take satisfaction in keeping systems organized and accurate. The successful candidate will enjoy working behind the scenes to ensure that data is clean, records are complete, tasks are properly tracked, and workflows move forward without disruption. You will contribute to the operational backbone of the organization by ensuring documentation, reporting, and tracking systems remain reliable and up to date.
 
 
 As an entry-level opportunity, this role is designed to provide a practical foundation in administrative support, operational coordination, and remote workflow management. While prior experience is not mandatory, success in this role requires strong attention to detail, comfort with structured and sometimes repetitive tasks, and the confidence to ask questions when information is incomplete or unclear. Candidates who demonstrate consistency, reliability, and a willingness to learn will find clear opportunities for growth and advancement.
 
 
 
 Primary Responsibilities
 
 
 
 Administrative Data Management
 
 
 <ul>
 <li>
 Maintain and update spreadsheets, internal databases, and tracking systems on a daily basis
 </li>
 <li>
 Review data entries for completeness, consistency, and accuracy before finalizing updates
 </li>
 <li>
 Standardize formatting across records, including names, contact details, geographic regions, identifiers, and notes
 </li>
 <li>
 Identify and correct errors, duplicate records, inconsistencies, and missing information
 </li>
 <li>
 Flag incomplete or unclear entries and communicate with relevant team members for clarification
 </li>
 <li>
 Ensure datasets remain clean, structured, and optimized for operational reporting and downstream processes
 </li>
 <li>
 Support the organization&rsquo;s data hygiene standards to improve efficiency and reliability
 
 
 </li>
 </ul>
 Task &amp; Request Coordination
 
 
 <ul>
 <li>
 Review incoming administrative requests and categorize them according to established workflows
 </li>
 <li>
 Assign or route tasks to appropriate team members based on defined responsibilities
 </li>
 <li>
 Monitor task progress from initiation through completion
 </li>
 <li>
 Proactively follow up on pending, overdue, or incomplete tasks to ensure timely resolution
 </li>
 <li>
 Maintain accurate documentation of task statuses, updates, and outcomes
 </li>
 <li>
 Help ensure that no requests are overlooked or left unresolved
 
 
 </li>
 </ul>
 Tracking, Logs &amp; Reporting
 
 
 <ul>
 <li>
 Maintain operational trackers reflecting completed tasks, pending items, and work in progress
 </li>
 <li>
 Record daily activities, including updates performed, issues identified, and follow-up actions required
 </li>
 <li>
 Prepare concise daily or periodic summary reports outlining progress, bottlenecks, and outstanding items
 </li>
 <li>
 Identify recurring patterns, workflow inefficiencies, or data gaps and escalate findings for process improvement
 </li>
 <li>
 Contribute to transparency and visibility across teams by ensuring accurate reporting
 
 
 </li>
 </ul>
 Scheduling &amp; Coordination Support
 
 
 <ul>
 <li>
 Assist with basic scheduling coordination, including confirming availability and updating shared calendars
 </li>
 <li>
 Update internal timelines and schedules based on provided instructions
 </li>
 <li>
 Send reminders, confirmations, or follow-ups to support deadline adherence
 </li>
 <li>
 Track completion of onboarding steps, internal checklists, operational milestones, or documentation requirements
 </li>
 <li>
 Support team coordination by ensuring administrative details are not missed
 
 
 </li>
 </ul>
 Quality Assurance &amp; Record Accuracy
 
 
 <ul>
 <li>
 Review work prior to submission to ensure compliance with internal guidelines and quality standards
 </li>
 <li>
 Maintain consistent file naming conventions, folder organization, and documentation structures
 </li>
 <li>
 Ensure records remain accessible, organized, and properly archived
 </li>
 <li>
 Support continuous operational efficiency by keeping systems clean, standardized, and reliable
 </li>
 <li>
 Contribute to maintaining high standards of accuracy across administrative workflows
 
 
 </li>
 </ul>
 Performance Expectations
 
 
 <ul>
 <li>
 Deliver a consistently high level of accuracy with minimal errors
 </li>
 <li>
 Maintain dependable daily output and meet assigned deadlines
 </li>
 <li>
 Demonstrate strong attention to detail in all documentation and tracking activities
 </li>
 <li>
 Communicate clearly and promptly when clarification or support is needed
 </li>
 <li>
 Follow standard operating procedures (SOPs) precisely and consistently
 </li>
 <li>
 Show reliability, accountability, and ownership of assigned responsibilities
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Comfortable working with spreadsheets (Google Sheets or Microsoft Excel)
 </li>
 <li>
 Strong attention to detail and ability to follow written instructions carefully
 </li>
 <li>
 Basic written communication skills with professional clarity
 </li>
 <li>
 Ability to work independently in a remote environment with minimal supervision
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 </li>
 <li>
 Strong organizational habits and time management skills
 </li>
 <li>
 Entry-level candidates are encouraged to apply; structured training and ongoing guidance will be provided
 
 
 </li>
 </ul>
 Work Details
 
 
 <ul>
 <li>
 Location: Fully remote (Work from Home)
 </li>
 <li>
 Schedule: Flexible scheduling windows with consistent availability required
 </li>
 <li>
 Hours: Full-time or part-time options available depending on workload and project needs
 </li>
 <li>
 Collaboration: Remote coordination with regional teams across the MENA region
 
 
 </li>
 </ul>
 Growth &amp; Development Opportunities
 
 
 
 Role
 
 
 
 This role provides hands-on exposure to operational systems, administrative processes, task coordination workflows, and data management practices within a structured remote environment. High-performing team members may be considered for advancement into roles such as:
 
 
 <ul>
 <li>
 Senior Administrative Assistant
 </li>
 <li>
 Operations Coordinator
 </li>
 <li>
 Quality Assurance Support
 </li>
 <li>
 Team Lead or Workflow Supervisor
 
 
 </li>
 </ul>
 Progression opportunities will depend on individual performance, reliability, demonstrated initiative, and business needs.
 
 
 Job Requirements
 
 
 Key Skills
 
 
 <ul>
 <li>
 Entry-Level Administrative Support
 </li>
 <li>
 Remote Operations Coordination
 </li>
 <li>
 Data Entry &amp; Spreadsheet Management
 </li>
 <li>
 Administrative Tracking &amp; Reporting
 </li>
 <li>
 Work From Home Administration
 </li>
 <li>
 Remote Jobs UAE
 </li>
 <li>
 Remote Jobs Saudi Arabia
 </li>
 <li>
 Remote Jobs Qatar
 </li>
 <li>
 Task Monitoring &amp; Documentation Control
 
 
 </li>
 </ul>
 Experience Range
 
 
 <ul>
 <li>
 0&ndash;2 years of experience in administrative support, coordination, data entry, or related fields
 </li>
 <li>
 Fresh graduates and early-career candidates welcome
 </li>
 <li>
 Internship, academic, or volunteer experience involving organization, documentation, spreadsheets, or tracking systems is considered an advantage
 </li>
 </ul>
</div>

Remote Administrative Support Assistant (Entry-Level)

FNRCO

<div>
 
 
 Job Summary
 
 
 
 
 
 
 We are seeking a highly organized and detail-oriented Project Coordinator to support fabrication and project operations. The ideal candidate will coordinate activities between engineering, procurement, fabrication, quality, and site teams to ensure projects are delivered on time, within scope, and in compliance with quality and safety standards.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Project Coordination &amp; Planning
 
 
 <ul>
 <li>
 Coordinate project activities between engineering, procurement, fabrication, quality, and site teams.
 </li>
 <li>
 Assist in developing fabrication schedules, work plans, and material delivery timelines.
 </li>
 <li>
 Monitor project progress to ensure alignment with contract requirements and deadlines.
 </li>
 <li>
 Facilitate progress meetings and follow up on action items.
 </li>
 <li>
 Communicate project status, risks, and deviations to internal and external stakeholders.
 </li>
 </ul>
 
 
 Material &amp; Procurement Coordination
 
 
 <ul>
 <li>
 Track availability of pipes, fittings, welding consumables, and spools.
 </li>
 <li>
 Coordinate with procurement for timely material delivery and resolve supply issues.
 </li>
 </ul>
 
 
 Fabrication &amp; Production Monitoring
 
 
 <ul>
 <li>
 Monitor daily fabrication, welding, and spool progress in the workshop.
 </li>
 <li>
 Maintain detailed logs of completed, ongoing, and pending work.
 </li>
 <li>
 Identify bottlenecks and coordinate corrective actions with production supervisors.
 </li>
 <li>
 Support resource planning for manpower, materials, and equipment.
 </li>
 <li>
 Track fabrication costs, variations, and additional work requests (if applicable).
 </li>
 </ul>
 
 
 Documentation &amp; Quality Control
 
 
 <ul>
 <li>
 Maintain and distribute fabrication drawings, isometrics, MTOs, and revisions.
 </li>
 <li>
 Ensure fabrication activities comply with project quality standards and specifications.
 </li>
 <li>
 Coordinate with QC for inspection requests, welding traceability, and documentation.
 </li>
 <li>
 Maintain quality records, NCR logs, and test certificates.
 </li>
 </ul>
 
 
 Reporting &amp; Compliance
 
 
 <ul>
 <li>
 Prepare daily, weekly, and monthly project progress reports.
 </li>
 <li>
 Ensure workshop activities adhere to safety standards and project HSE guidelines.
 </li>
 <li>
 Support incident reporting and follow-up corrective actions.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Engineering or related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in fabrication, piping, or construction projects.
 </li>
 <li>
 Strong knowledge of fabrication processes, welding activities, and material control.
 </li>
 <li>
 Familiarity with quality standards, documentation, and HSE compliance.
 </li>
 <li>
 Excellent coordination, communication, and reporting skills.
 </li>
 <li>
 Proficiency in MS Office and project tracking tools.
 </li>
 </ul>
 
 
 
 
 Also, You can forward your CV through below link for more upcoming Job vacancies:
 
 
 
 https://cv-fnrco.com
 
 
</div>

Project Coordinator

<div>
 
 Position Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Business Administrative Assistant Specialist
 
 to provide comprehensive administrative and operational support in a fully remote environment. This role is ideal for professionals who excel at coordinating workflows, managing documentation, supporting leadership teams, and ensuring that daily business operations run efficiently and smoothly.
 
 
 As a Business Administrative Assistant Specialist, you will serve as a central support resource across departments, helping streamline processes, maintain accurate records, coordinate internal communications, and track key deliverables. This is a high-visibility role that requires attention to detail, strong communication skills, and the ability to manage multiple priorities in a structured, deadline-driven setting.
 
 
 This opportunity is well suited for individuals looking to build or expand a career in
 
 business operations, executive support, administrative management, or operations coordination
 
 within a remote-first organization.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Executive Support
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to leadership and cross-functional teams
 </li>
 <li>
 Manage calendars, coordinate meetings, and schedule virtual appointments
 </li>
 <li>
 Prepare reports, presentations, summaries, and internal documentation
 </li>
 <li>
 Assist with travel coordination, expense tracking, and general executive assistance tasks
 </li>
 <li>
 Draft and format professional communications and correspondence
 
 
 </li>
 </ul>
 
 Business Operations Support
 
 
 
 <ul>
 <li>
 Maintain operational trackers, dashboards, and internal workflow systems
 </li>
 <li>
 Monitor deadlines, deliverables, and project milestones
 </li>
 <li>
 Assist with process documentation and standard operating procedures (SOPs)
 </li>
 <li>
 Support onboarding processes and internal compliance documentation
 </li>
 <li>
 Coordinate approvals and ensure documentation is complete and organized
 
 
 </li>
 </ul>
 
 Data &amp; Documentation Management
 
 
 
 <ul>
 <li>
 Update and maintain spreadsheets, databases, and shared systems
 </li>
 <li>
 Review records for accuracy, completeness, and consistency
 </li>
 <li>
 Organize digital files using standardized naming conventions and folder structures
 </li>
 <li>
 Prepare periodic reports and summaries for leadership review
 </li>
 <li>
 Maintain confidentiality of sensitive business information
 
 
 </li>
 </ul>
 
 Communication &amp; Cross-Functional Coordination
 
 
 
 <ul>
 <li>
 Serve as a liaison between departments to ensure alignment
 </li>
 <li>
 Support internal communications and follow-ups
 </li>
 <li>
 Assist with meeting agendas, note-taking, and action item tracking
 </li>
 <li>
 Coordinate project updates and ensure stakeholders remain informed
 </li>
 <li>
 Help improve collaboration across distributed teams
 
 
 </li>
 </ul>
 
 Process Improvement &amp; Quality Control
 
 
 
 <ul>
 <li>
 Identify inefficiencies in administrative workflows
 </li>
 <li>
 Recommend improvements to systems and documentation practices
 </li>
 <li>
 Ensure adherence to established policies and operational standards
 </li>
 <li>
 Support quality control by reviewing documentation before submission
 </li>
 <li>
 Contribute to continuous improvement initiatives
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 <ul>
 <li>
 High accuracy and consistency in administrative tasks
 </li>
 <li>
 Strong organizational discipline and time management
 </li>
 <li>
 Clear and proactive communication
 </li>
 <li>
 Ability to manage multiple priorities without compromising quality
 </li>
 <li>
 Reliable follow-through on assigned tasks
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in administrative support, business operations, or executive assistance preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office or Google Workspace (Word, Excel, Docs, Sheets)
 </li>
 <li>
 Comfortable using collaboration and project management tools
 </li>
 <li>
 Strong attention to detail and ability to follow structured processes
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Experience supporting remote or distributed teams
 </li>
 <li>
 Familiarity with CRM systems, workflow automation tools, or internal dashboards
 </li>
 <li>
 Basic reporting or analytics exposure
 </li>
 <li>
 Strong multitasking and prioritization abilities
 </li>
 <li>
 Interest in business operations, project coordination, or management support
 
 
 </li>
 </ul>
 
 Work Environment &amp; Schedule
 
 
 
 <ul>
 <li>
 Fully remote / work-from-home role
 </li>
 <li>
 Structured workflows with defined deliverables
 </li>
 <li>
 Flexible scheduling within agreed availability windows
 </li>
 <li>
 Training and documentation provided
 </li>
 <li>
 Opportunities for professional growth and advancement
 
 
 </li>
 </ul>
 
 Career Growth &amp; Advancement
 
 
 
 This role provides exposure to leadership operations, cross-functional coordination, and structured business systems. High-performing candidates may progress into
 
 Senior Administrative Specialist, Operations Coordinator, Executive Assistant, Business Operations Analyst, or Project Support Manager
 
 roles.
</div>

Business Administrative Assistant Specialist (Remote)

<div>
 
 Position Overview
 
 
 
 We are looking for a reliable and detail-driven
 
 Entry-Level Administrative Assistant
 
 to support remote
 
 operations and administrative workflows
 
 across regional teams serving in the
 
 MENA region
 
 such as UAE, Qatar and Saudi Arabia. This role is designed for individuals who thrive in structured environments, enjoy organizing information, and take pride in accuracy, consistency, and follow-through.
 
 
 In this position, you will support day-to-day operational tasks such as maintaining records, updating internal trackers, organizing data, monitoring task progress, and ensuring documentation is complete and clearly maintained. This is an excellent opportunity for candidates seeking a practical entry point into
 
 administration, operations support, or coordination roles
 
 , with clear expectations and room to grow.
 
 
 No extensive prior experience is required. Success in this role depends on attention to detail, comfort with repetitive tasks, strong organization, and the ability to communicate clearly when information is missing or unclear.
 
 
 
 Primary Responsibilities
 
 
 
 
 Administrative Data Management
 
 
 
 <ul>
 <li>
 Update and maintain spreadsheets and internal records on a daily basis
 </li>
 <li>
 Ensure data accuracy by reviewing entries for completeness and consistency
 </li>
 <li>
 Standardize formatting across records (names, contact details, regions, notes, identifiers)
 </li>
 <li>
 Identify and correct obvious errors, duplicates, or incomplete entries
 </li>
 <li>
 Flag missing or inconsistent information for follow-up
 </li>
 <li>
 Maintain clean, structured datasets that support downstream operations and reporting
 
 
 </li>
 </ul>
 
 Task &amp; Request Coordination
 
 
 
 <ul>
 <li>
 Review incoming administrative requests and categorize them appropriately
 </li>
 <li>
 Assign or route tasks to the correct team members based on established workflows
 </li>
 <li>
 Track task progress from assignment through completion
 </li>
 <li>
 Follow up on overdue or incomplete items to ensure timely resolution
 </li>
 <li>
 Maintain clear documentation of task status and outcomes
 
 
 </li>
 </ul>
 
 Tracking, Logs, and Daily Reporting
 
 
 
 <ul>
 <li>
 Maintain operational trackers for completed work, pending items, and in-progress tasks
 </li>
 <li>
 Log daily activity, including updates made, issues identified, and items requiring follow-up
 </li>
 <li>
 Prepare brief daily or periodic summaries outlining progress and outstanding items
 </li>
 <li>
 Identify recurring issues or data gaps and escalate patterns to the team for improvement
 
 
 </li>
 </ul>
 
 Scheduling &amp; Coordination Support
 
 
 
 <ul>
 <li>
 Assist with basic scheduling support when requested, including confirming availability
 </li>
 <li>
 Update calendars or internal schedules based on provided instructions
 </li>
 <li>
 Send reminders or confirmations to help ensure deadlines and steps are not missed
 </li>
 <li>
 Track completion of internal checklists, onboarding steps, or operational milestones
 
 
 </li>
 </ul>
 
 Quality Assurance &amp; Record Accuracy
 
 
 
 <ul>
 <li>
 Review work prior to submission to ensure accuracy and compliance with guidelines
 </li>
 <li>
 Maintain consistent file naming, folder structure, and documentation standards
 </li>
 <li>
 Ensure records remain organized, accessible, and up to date
 </li>
 <li>
 Support overall operational efficiency by keeping systems clean and reliable
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 <ul>
 <li>
 High level of accuracy with minimal errors
 </li>
 <li>
 Consistent daily output and dependable task completion
 </li>
 <li>
 Clear and timely communication when blocked or missing information
 </li>
 <li>
 Strong organizational habits and attention to file hygiene
 </li>
 <li>
 Ability to follow standard operating procedures (SOPs) precisely
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Comfortable working with spreadsheets (Google Sheets or Microsoft Excel)
 </li>
 <li>
 Strong attention to detail and ability to follow written instructions
 </li>
 <li>
 Basic written communication skills
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 </li>
 <li>
 Entry-level candidates welcome; training and guidance provided
 
 
 </li>
 </ul>
 
 Work Details
 
 
 
 <ul>
 <li>
 Location: Fully remote / work from home
 </li>
 <li>
 Schedule: Flexible scheduling windows with consistent availability required
 </li>
 <li>
 Hours: Full-time or part-time options depending on workload and project needs
 
 
 </li>
 </ul>
 
 Growth &amp; Development Opportunity
 
 
 
 This role provides hands-on exposure to
 
 operational workflows, administrative systems, data management, and task coordination
 
 . Strong performance can lead to advancement into roles such as
 
 Senior Administrative Assistant, Operations Coordinator, Quality Assurance Support, or Team Lead
 
 , depending on business needs and individual performance.
</div>

Entry-Level Administrative Assistant (Remote) Operations Support

PulseMediaNL

<div>
 
 About The Role
 
 
 
 The
 
 Entry-Level Operations &amp; Administrative Support
 
 role plays a vital part in keeping our day-to-day business operations running smoothly. You&rsquo;ll support internal teams through organization, coordination, and reliable execution&mdash;helping everyone stay focused on high-impact work.
 
 
 This position is ideal for an early-career professional who is detail-oriented, proactive, and excited to learn how modern, remote organizations operate. You&rsquo;ll collaborate cross-functionally, manage essential operational tasks, and contribute to continuous improvement across administrative and office support functions.
 
 
 What You&rsquo;ll Do
 
 
 Operations &amp; Team Support
 
 
 <ul>
 <li>
 Provide day-to-day administrative and operational support to internal teams
 </li>
 <li>
 Assist with scheduling, calendar coordination, and meeting preparation
 </li>
 <li>
 Support internal handoffs, documentation, and task follow-ups to ensure alignment
 </li>
 <li>
 Help maintain organized workflows and standardized processes across teams
 
 
 </li>
 </ul>
 Office &amp; Process Coordination
 
 
 <ul>
 <li>
 Manage and update internal documents, trackers, and shared resources
 </li>
 <li>
 Support onboarding tasks for new team members, including coordination and documentation
 </li>
 <li>
 Assist with basic reporting, data entry, and record management
 </li>
 <li>
 Identify opportunities to streamline administrative processes and improve efficiency
 
 
 </li>
 </ul>
 Communication &amp; Collaboration
 
 
 <ul>
 <li>
 Serve as a reliable point of contact for internal requests and operational needs
 </li>
 <li>
 Communicate clearly and professionally across remote teams
 </li>
 <li>
 Coordinate with multiple departments to ensure tasks are completed accurately and on time
 
 
 </li>
 </ul>
 Systems &amp; Data Management
 
 
 <ul>
 <li>
 Maintain accurate information in internal systems and tools
 </li>
 <li>
 Support data organization, file management, and process tracking
 </li>
 <li>
 Follow established procedures to ensure consistency and compliance
 
 
 </li>
 </ul>
 
 About The Ideal Candidate
 
 
 
 <ul>
 <li>
 0&ndash;2 years of experience in an administrative, operations, or support role (internships welcome)
 </li>
 <li>
 Strong organizational skills with a high level of attention to detail
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Comfortable working in a fully remote environment and managing multiple priorities
 </li>
 <li>
 Proactive mindset with a willingness to learn and take initiative
 </li>
 <li>
 Basic experience with productivity tools (Google Workspace, Microsoft Office, or similar)
 </li>
 <li>
 Familiarity with CRM or internal systems is a plus, but not required
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
 <li>
 Meaningful, hands-on contribution to daily business operations
 </li>
 <li>
 Remote-first flexibility supporting work-life balance
 </li>
 <li>
 Learning and growth through exposure to operations, systems, and cross-functional teams
 </li>
 <li>
 A supportive culture that values communication, balance, and professional development
 </li>
 <li>
 Competitive compensation and benefits aligned with experience
 </li>
 <li>
 Stability and trust within a team focused on long-term success
 
 
 </li>
 </ul>
 Diversity &amp; Inclusion
 
 
 We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.
</div>

Entry-Level Operations & Administrative Support (Fully Remote)

<div>
 
 About The Role
 
 
 
 The Entry-Level Operations &amp; Office Support role plays a key part in keeping our day-to-day operations running smoothly. You&rsquo;ll support internal teams through organization, coordination, and reliable execution&mdash;helping everyone stay focused on high-impact work.
 
 
 This role is ideal for an early-career professional who is detail-oriented, proactive, and eager to learn how modern, remote organizations operate. You&rsquo;ll collaborate cross-functionally, manage essential operational tasks, and contribute to continuous improvement across administrative and office support functions.
 
 
 What You&rsquo;ll Do
 
 
 
 Operations &amp; Team Support
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative and operational support to internal teams
 </li>
 <li>
 Assist with scheduling, calendar coordination, and meeting preparation
 </li>
 <li>
 Support internal handoffs, documentation, and task follow-ups to ensure alignment
 </li>
 <li>
 Help maintain organized workflows and standardized processes across teams
 
 
 </li>
 </ul>
 
 Office &amp; Process Coordination
 
 
 
 <ul>
 <li>
 Manage and update internal documents, trackers, and shared resources
 </li>
 <li>
 Support onboarding tasks for new team members, including coordination and documentation
 </li>
 <li>
 Assist with basic reporting, data entry, and record management
 </li>
 <li>
 Identify opportunities to streamline administrative processes and improve efficiency
 
 
 </li>
 </ul>
 
 Communication &amp; Collaboration
 
 
 
 <ul>
 <li>
 Serve as a reliable point of contact for internal requests and operational needs
 </li>
 <li>
 Communicate clearly and professionally across remote teams
 </li>
 <li>
 Coordinate with multiple departments to ensure tasks are completed accurately and on time
 
 
 </li>
 </ul>
 
 Systems &amp; Data Management
 
 
 
 <ul>
 <li>
 Maintain accurate information in internal systems and tools
 </li>
 <li>
 Support data organization, file management, and process tracking
 </li>
 <li>
 Follow established procedures to ensure consistency and compliance
 
 
 </li>
 </ul>
 
 About The Ideal Candidate
 
 
 
 <ul>
 <li>
 0&ndash;2 years of experience in an administrative, operations, or support role (internships welcome)
 </li>
 <li>
 Strong organizational skills with exceptional attention to detail
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Comfortable working in a fully remote environment while managing multiple priorities
 </li>
 <li>
 Proactive mindset with a willingness to learn and take initiative
 </li>
 <li>
 Basic experience with productivity tools such as Google Workspace or Microsoft Office
 </li>
 <li>
 Familiarity with CRM or internal systems is a plus, but not required
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
 <li>
 Meaningful, hands-on involvement in daily business operations
 </li>
 <li>
 Remote-first flexibility that supports work-life balance
 </li>
 <li>
 Learning and growth through exposure to operations, systems, and cross-functional teams
 </li>
 <li>
 A supportive culture that values communication, balance, and professional development
 </li>
 <li>
 Competitive compensation and benefits aligned with experience
 </li>
 <li>
 Stability and trust within a team focused on long-term success
 
 
 </li>
 </ul>
 Diversity &amp; Inclusion
 
 
 We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.
</div>

Remote Entry-Level Operations & Office Support

Inchcape Shipping Services

<div>
 
 Who We Are:
 
 
 
 
 
 At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.
 
 
 
 
 
 Role Summary:
 
 
 
 
 
 The Boarding Executive will reporting to Asst. Operations Manager, the main responsibilities of this position will involve boarding ships in-port / offshore at designated port(s) to execute shipping operations and assist with all outdoor activities pertaining to shipping operations.
 
 
 
 
 
 Contract: Permanent
 
 
 Location: Dammam, Saudi Arabia (On-Site)
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Vessel Boarding &amp; Coordination: Attend commercial vessels in port/anchorage, obtain required stamps and signatures from Masters, and relay accurate vessel details (ETA/ETD, requirements, enquiries) to the operations team.
 </li>
 <li>
 Crew &amp; Personnel Clearance: Manage inward/outward clearance of crew, technicians, and surveyors at port security, immigration, customs, and the international airport; arrange timely transport and support documentation and local logistics as required.
 </li>
 <li>
 Loading &amp; Discharge Supervision: Oversee loading/unloading of spares, mail, and stores from warehouse/bay to launches per stock cards; communicate special handling instructions, collect trip logs and documents, and coordinate storage and handover to warehouse and operations teams.
 </li>
 <li>
 Seamen Visa (96 Hours): Coordinate seamen visa applications, liaise with port immigration to resolve delays, ensure Arabic typing and submission, and distribute issued copies to operations.
 </li>
 <li>
 Local Procurement &amp; Office Support: Handle local purchases and port-related office requirements.
 </li>
 <li>
 Safety Compliance: Ensure safe transfer of spares and stores from warehouse to jetty in line with safety procedures.
 </li>
 </ul>
 
 
 
 
 The post holder will carry out any other duties as are within the scope and purpose of the job as requested by the Line Manager and ensure full utilization of all ISS systems according to Standard Operating Procedures.
 
 
 
 
 
 Candidate Requirements:
 
 
 
 
 <ul>
 <li>
 Good understanding of port operations and port agency services.
 </li>
 <li>
 2-5 years experience in similar role (Shipping Agency experience).
 </li>
 <li>
 Local Middle East Port knowledge.
 </li>
 <li>
 Excellent communication skills (written and verbal).
 </li>
 <li>
 Proficiency in MS Office applications (Excel, Word, Outlook).
 </li>
 <li>
 Valid Saudi Arabia driving License.
 </li>
 <li>
 Excellent customer service skills.
 </li>
 </ul>
 
 
 
 
 You will receive:
 
 
 
 
 
 A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:
 
 
 
 
 <ul>
 <li>
 A place to grow your career - we&rsquo;ll help you set big goals and exceed them.
 </li>
 <li>
 Competitive salary package.
 </li>
 <li>
 Work with talented, committed, and supportive teammates.
 </li>
 <li>
 Value Award celebration events.
 </li>
 </ul>
 
 
 
 
 Why Inchcape Shipping Services?
 
 
 
 
 
 We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.
 
 
 
 
 
 Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:
 
 
 
 
 
 
 Global Perspective
 
 - we connect the world and see the bigger picture.
 
 
 
 The Power of People
 
 - we rely on the strength of local agent knowledge and relationships.
 
 
 
 Progress
 
 - we adopt new thinking and push for positive change in our industry.
 
 
 #WeAreInchcape
 
 
 
 
 
 Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.
 
 
 
 
 
 Additional Information:
 
 
 
 
 
 Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.
 
 
 
 
 
 
 To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.
 
 
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Boarding Executive

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