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operations coordinator

Canyon Engineering Contracting Company

<p><b>Job Title</b>: Operations Coordinator</p><p><b>Location</b>: Dammam, KSA</p><p><b>Salary</b>: 2000 SAR</p><p><b>Summary</b>:<br/>We are seeking an Operations Coordinator to support production, inventory, logistics, documentation, and cross-departmental coordination. The ideal candidate is detail-oriented, proactive, and skilled in managing workflows and data accuracy.</p><p><b>Responsibilities</b>:</p><p>Prepare job orders, quotations, purchase requisitions, and production documents.</p><p>Monitor production progress and ensure deadlines are met.</p><p>Maintain accurate inventory in Zoho ERP and MS Lists; perform regular audits.</p><p>Manage dispatch schedules, inspections, and delivery coordination.</p><p>Prepare MTCs, Inspection Reports, POs, packing lists, and labels.</p><p>Resolve customer queries and support sales order processing.</p><p>Ensure compliance with quality, safety, and audit requirements.</p><p>Liaise across Sales, Procurement, Finance, Operations, and Warehouse teams.</p><p>Assist in warehouse and factory labour supervision and residency oversight.</p><p>Support workflow digitization and continuous improvement initiatives.</p><p><b>Qualifications</b>:</p><ul><li>Minimum Intermediate, Bachelors preferred.</li><li>Must be Proficient in MS Excel.</li><li>Must have good English and Urdu/Hindi Communication.</li><li>Prior experience in warehouse or production roles is an advantage.</li></ul><p>Job Type: Full-time</p><p>Pay: &#65020;2,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dammam: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Are you employed or unemployed? If employed what's your current salary?</li><li>What is your expected salary?</li><li>Rate your MS Excel proficiency from 1 to 10, 10 being highest.</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Language:</p><ul><li>Urdu/Hindi (Required)</li></ul><p>Location:</p><ul><li>Dammam (Preferred)</li></ul>

Operations Coordinator

EFS Logistics

<p><b>Job Role:</b></p><p>The Transport Coordinator &ndash; Dammam is responsible for managing import and export transport operations involving flatbed and closed box trailers, as well as handling LCL shipment coordination in the Dammam region. The role ensures efficient scheduling, documentation, and communication between drivers, back-office staff, and customers, maintaining accurate operational updates in the company software and reports.</p><p><b>Key Responsibilities:</b></p><p><b>1. Operational Coordination</b></p><ul><li>Plan, schedule, and oversee daily transport operations for flatbed and closed box trailers operating from Dammam.</li><li>Manage import and export trailer movements, ensuring timely loading, dispatch, and delivery in line with customer and port requirements.</li><li>Coordinate LCL (Less-than-Container Load) shipment movements from Dammam Port, ensuring accurate documentation and cargo handling.</li><li>Assign appropriate drivers and vehicles based on job type, cargo size, and delivery timelines.</li><li>Monitor vehicle readiness and driver allocation to avoid trip delays or resource shortages.</li><li>Ensure all safety and compliance procedures are followed during operations.</li></ul><p><b>2. Communication &amp; Coordination</b></p><ul><li>Maintain daily communication with drivers, customers, and port authorities to ensure seamless trip execution.</li><li>Coordinate closely with Back Office (BO) staff for trip status updates, documentation, and system entries.</li><li>Collaborate with other branch coordinators (Riyadh, Jeddah, etc.) for intercity movement and return load planning.</li><li>Communicate promptly with clients and internal departments in case of delays, route issues, or urgent operational adjustments.</li></ul><p><b>3. Documentation &amp; System Updates</b></p><ul><li>Update and maintain daily operational tracking sheets for all flatbed, closed box, and LCL movements in Dammam.</li><li>Record trip details, job references, driver logs, and vehicle performance data accurately in the transport management software.</li><li>Ensure that all import/export and LCL shipment documents (delivery notes, job completion sheets, port clearance, etc.) are completed and submitted on time.</li><li>Generate daily, weekly, and monthly performance reports for management review and analysis.</li></ul><p><b>4. Performance &amp; Reporting</b></p><ul><li>Support the Transport Team Leader and Transport Manager by providing updates on trip performance, vehicle utilization, and turnaround times.</li><li>Identify potential delays or operational inefficiencies and recommend corrective actions.</li><li>Assist in ensuring that all trailers are well-maintained and available for dispatch when needed.</li></ul><p>Job Type: Full-time</p>

Transport Cordinator

The HC Hub

<p>We are seeking a <b>Business Development Coordinator</b> with strong experience in the <b>Facilities Management (FM)</b> sector within Saudi Arabia. The candidate must be experienced in client portal registrations, government platforms, and FM project documentation.</p><p><b>Key Responsibilities</b></p><ul><li>Prepare proposals, EOIs, RFPs, and tender submissions for FM projects.</li><li>Register and update company profiles on client portals.</li><li>Manage all government platform activities, including company registration, updates, tender access, and submissions</li><li>Handle vendor registration, qualification, and tender submissions via <b>SAP Ariba</b>.</li><li>Prepare and organize FM project documentation such as project profiles, method statements, capability statements, and handover documents.</li><li>Track opportunities through portals, CRM systems, and email alerts, and maintain an updated BD pipeline.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>2&ndash;4 years of BD coordination experience in the FM industry in KSA.</li><li>Strong knowledge of FM tendering processes and project documentation.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Strong organizational and communication skills.</li><li>Ability to manage multiple tasks and meet deadlines.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: &#65020;6,000.00 - &#65020;8,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dammam: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Application Question(s):</p><ul><li>Are you ready to join immediately?</li></ul><p>Experience:</p><ul><li>Facilities Management: 2 years (Required)</li><li>Business Development Coordination: 2 years (Required)</li></ul><p>Work Location: In person</p>

Business Development Coordinator (FM)

Rawabi Holding

<div></div><div><div><div>Rawabi Vallianz Offshore Services Company</div>
</div><div></div><div><div>Khobar, Saudi Arabia</div>
</div><div></div><div><div>Posted 15 days ago</div>
</div><div></div><div><div>Expires in a month</div></div></div>
<br><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p><b>Job Purpose</b></p>
<p>
The Crewing Coordinator is responsible for the efficient and compliant manning of our offshore support vessels. This role involves managing the full crewing lifecycle, from sourcing and mobilization to documentation and payroll, ensuring all crew members are qualified, certified, and ready for deployment in accordance with company standards and international maritime regulations.</p>
<div></div>
<p><b>Key Responsibilities</b></p>
<p><b>
Crew Management &amp; Administration</b></p>
<ul>
<li>Coordinate and execute all crew changes and rotations to ensure vessels are adequately staffed at all times, minimizing operational disruptions.</li>
<li>Manage the end-to-end recruitment process, including sourcing, screening, and vetting a qualified pool of officers and ratings for our fleet.</li>
<li>Liaise with crewing agencies to ensure a smooth recruitment process that complies with company contracts, standards, and remuneration packages.</li>
<li>Prepare and submit accurate crew timesheets and payroll for assigned vessels.</li>
<li>Utilize and maintain the company's Crewing System (MOMS) for all crew sign-on and sign-off procedures.</li>
</ul>
<p><b>Compliance &amp; Documentation</b></p>
<ul>
<li>Verify and maintain all crew documentation, ensuring that all seafarers hold valid certificates in accordance with <b>STCW</b> (Standards of Training, Certification and Watchkeeping for Seafarers) and other relevant <b>IMO</b> (International Maritime Organization) standards.</li>
<li>Ensure all crew members possess the required original certification and that copies are filed appropriately for company records.</li>
<li>Stay up-to-date with all local and international maritime regulations and flag state requirements to ensure full compliance.</li>
<li>Serve as the primary point of contact for external audits related to crew documentation.</li>
</ul>
<p><b>Logistics &amp; Communication</b></p>
<ul>
<li>Coordinate with Port Captains and Engineers to anticipate crewing needs and plan timely crew changeovers.</li>
<li>Arrange all logistics for crew travel, including flights, transportation, and accommodation for both joining and repatriating crew.</li>
<li>Maintain strong communication with vessels, agencies, and crew members to manage expectations and resolve any logistical issues promptly.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Required Skills &amp; Qualifications</b></p>
<ul>
<li><b>Educational Background:</b> Bachelor's degree in Maritime Studies, Business Administration, Human Resources, or a related field.</li>
<li><b>Experience:</b> Minimum of <b>3-5 years</b> of progressive experience in a crewing, marine operations, or maritime HR role, preferably within the Offshore Support Vessel (OSV) industry.</li>
<li><b>Knowledge:</b> Solid understanding of international maritime regulations, including <b>STCW</b> and <b>MLC</b> (Maritime Labour Convention).</li>
<li><b>Technical Skills:</b> Proficiency in Microsoft Office Suite and experience with crew management software (e.g., MOMS).</li>
<li><b>Organizational Skills:</b> Exceptional attention to detail, strong planning and time management skills, and the ability to handle multiple tasks under pressure.</li>
<li><b>Communication:</b> Excellent verbal and written communication skills with the ability to negotiate and build strong relationships with agencies, crew, and internal stakeholders.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Education</b></h4>
<div><p>any</p></div></div><p></p>
<br><div></div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Khobar, Saudi Arabia</div>
</div><div><div>Company Industry</div>
<div>Maritime &amp; Marine Engineering</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Other</div>
</div><div><div>Joining Date</div>
<div>2025-12-23</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 5 Max: 15</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div></div>
<br><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Khobar, Saudi Arabia</div>
</div><div><div>Company Industry</div>
<div>Maritime &amp; Marine Engineering</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Other</div>
</div><div><div>Joining Date</div>
<div>2025-12-23</div>
</div><div><div>Employment Status</div>
<div>Full time</div></div></div>

Crewing Coordinator

Penspen

<div>
 Penspen www.penspen.com are looking for a Senior Projects Coordinator (Onshore / Offshore) work in our PMS project in Khafji in The Kingdom of Saudi Arabia.
 <br/>
 <br/>
 The role is responsible to support Project Director for the delivery on behalf of the client Khafji Joint Operations (KJO) of the program of projects, and commercial success of the Project Management Services (PMS) contract ensuring client satisfaction. The role includes coordination between various projects to ensure that the portfolio is healthy and delivered as per the overall portfolio plan.
 <br/>
 <br/>
 The Senior Project Coordinator is responsible for managing the Project Delivery Leads and Senior Project Engineers who provide project management services for the onshore and offshore projects.
 <br/>
 <br/>
 He is also responsible for overseeing and coordinating all aspects of DBSP /FEED/EPC stages of a project lifecycle. Direct supervision of engineers, ensuring the timely and accurate completion of project deliverables, and maintaining effective communication with stakeholders. Facilitate coordination between site inputs and stakeholders, ensuring smooth communication and collaboration.
 <br/>
 <br/>
 Oversee entire project execution, including schedules, budget management, mobilization and quality of staff.
 <br/>
 <br/>
 Manage all engineering aspects of the project from inception to completion, coordinating with design, procurement, and construction teams.
 <br/>
 <br/>
 <strong>
  Both Onshore And Offshore Experience Is Required.
  <br/>
  <br/>
 </strong>
 <strong>
  Knowledge / Experience (Skills) Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   At least 15 years of prior project management and project engineering experience in the FEED, EPC as well as front end part of the project development (FEL1 and FEL2).
  </li>
  <li>
   At least 8 years of recent experience in managing &amp; coordinating administration of onshore / offshore project activities including technical, contracts, logistics and support.
  </li>
  <li>
   PMC experience at similar role for at least several years is preferable.
  </li>
  <li>
   Knowledge of Saudi Aramco procedures/practices is beneficial.
  </li>
  <li>
   Computer literate with all MS Packages, particularly Word and Excel proficient.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   An Engineering Degree in a relevant discipline.
   <br/>
   <br/>
  </li>
 </ul>
 If you have the skills and are interested to apply, please share the CV by clicking this
 <br/>
 <br/>
 https://careers.penspen.com/vacancy/senior-projects-coordinator-onshore--offshore-526987.html
 <br/>
 <br/>
</div>


Senior Projects Coordinator (Onshore / Offshore)

Steel Force Building Materials Trading

<p><b>Position:</b> Sales Coordinator</p><p><b>Job Summary: </b>We are seeking a motivated and detail-oriented Sales Coordinator to join our team specializing in building materials, construction items, hardware, and machine tools trading. The ideal candidate will be responsible for supporting the sales team, managing customer relationships, and ensuring smooth operations in the Sales Department.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist the sales team in managing schedules, preparing sales documents, and handling customer inquiries.</li><li>Coordinate with suppliers and logistics to ensure timely delivery of products.</li><li>Maintain and update sales and customer records in the CRM system.</li><li>Prepare sales reports and analyze data to support sales strategies.</li><li>Communicate with customers to provide information about products, prices, and availability.</li><li>Support the sales team in achieving sales targets and objectives.</li><li>Handle administrative tasks related to sales processes and customer service.</li></ul><p>Qualifications:</p><ul><li>Bachelor&rsquo;s Degree in Business Administration, Marketing, or a related field.</li><li>Proven experience in sales coordination or a similar role, preferably in the building materials or construction industry.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office and CRM software.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and manage time effectively.</li><li>Knowledge of the local market and industry trends in KSA is a plus.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary.</li><li>Health insurance and other benefits as per company policy.</li><li>Opportunities for professional growth and development.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: From &#65020;2,000.00 per month</p><p>Language:</p><ul><li>English (Preferred)</li></ul>

Sales Coordinator

Astromingroup

<p><b>Job description</b>:</p><p>Job Summary:</p><p>The Operation Executive is responsible for managing and supporting day-to-day logistics and operational activities in the KSA branch. This includes shipment coordination, documentation, team supervision, cost management, resolving operational issues, and ensuring smooth coordination across warehouse, transport, and client operations. The role requires strong organizational skills, leadership ability, and effective communication.</p><p>Key Responsibilities:</p><p>1. Shipment &amp; Transport Coordination</p><p>Coordinate inbound and outbound shipments with transport providers, warehouse teams, and clients.</p><p>Track deliveries, monitor transit updates, and ensure timely movement of goods.</p><p>Arrange pick-ups, deliveries, and urgent dispatch requirements.</p><p>2. Team Supervision</p><p>Supervise warehouse helpers, drivers, and operational staff during daily tasks.</p><p>Assign duties and monitor performance to ensure operational standards.</p><p>Provide basic training on company SOPs, safety awareness, and operational processes.</p><p>3. Documentation</p><p>Prepare shipping and delivery documents including invoices, packing lists, delivery notes, gate passes, and transport requests.</p><p>Ensure proper filing and documentation for all shipments.</p><p>Support customs-related documentation .</p><p>4. Communication &amp; Client Coordination</p><p>Act as a key communication point for clients, suppliers, and internal departments.</p><p>Provide shipment updates, handle customer queries, and resolve minor issues.</p><p>Maintain good coordination with warehouse and transport teams to avoid operational delays.</p><p>5. System &amp; Reporting</p><p>Update ERP/WMS with shipment details, stock movement, and operational activities.</p><p>Ensure accuracy in system entries and timely report submission.</p><p>Prepare daily, weekly, and monthly operational performance reports.</p><p>6. Issue Resolution</p><p>Identify operational issues such as delays, documentation problems, or resource shortages.</p><p>Implement quick solutions and corrective actions.</p><p>Escalate major issues to the Operations Manager for further action.</p><p>7. Budget &amp; Cost Management</p><p>Monitor operational expenses including transportation cost, manpower allocation, overtime, and equipment usage.</p><p>Support cost optimization initiatives and help maintain budget discipline.</p><p>Ensure efficient utilization of resources to reduce unnecessary expenses.</p><p>8. Compliance &amp; Safety</p><p>Ensure adherence to company policies, SOPs, and KSA logistics regulations.</p><p>Reinforce safety practices and coordinate safety checks.</p><p>Support internal and external audits as required.</p><p>9. Vendor &amp; Government Coordination (KSA Specific)</p><p>Coordinate with transport vendors, service providers, and suppliers.</p><p>Assist in communication with customs, port authorities, and clearance agents when required.</p><p>Required Qualifications &amp; Skills:</p><p>1&ndash;3 years of experience in logistics or operations (KSA experience preferred).</p><p>Experience in team coordination or supervision.</p><p>Basic understanding of cost control or budget monitoring.</p><p>Knowledge of KSA logistics processes, transport rules, and customs procedures (preferred).</p><p>Strong communication skills in English (Arabic is an advantage).</p><p>Good planning, follow-up, and issue-resolution skills.</p><p>Ability to work under pressure and manage deadlines.</p><p>Valid KSA Driving License (Mandatory ).</p><p>Job Type: Full-time</p><p>Pay: &#65020;3,000.00 - &#65020;3,500.00 per month</p>

Operations Executive

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