fleet coordinator

procurement officer

operations manager

hse officer

office assistant

operations officer

Novanos

Job Summary: Responsible for managing daily operations, store activities, logistics coordination, and administrative support to ensure smooth and efficient business operations.Key Responsibilities:<ul><li>Oversee day-to-day operations and workflow</li><li>Manage store activities and maintain stock levels</li><li>Coordinate supply chain, shipping, and logistics</li><li>Supervise packing and order dispatch</li><li>Monitor and control inventory, conduct stock checks</li><li>Handle trade license renewals and related documentation</li><li>Support general operational and administrative tasks</li></ul>Requirements:<ul><li>2&ndash;4 years of experience in operations, logistics, or store management</li><li>Strong organizational and multitasking skills</li><li>Good knowledge of inventory and supply chain processes</li><li>Proficient in MS Office</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Can you join Immediately?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Booking shipments for import and exports: 1 year (Preferred)</li></ul>License/Certification:<ul><li>UAE D/L (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

Operations Officer

Vostok Trading LLC

Job Summary: The Admin &amp; Operations Officer is responsible for overseeing daily administrative and operational activities to ensure smooth and efficient business operations. This role supports internal teams, manages office functions, and coordinates operational processes to improve productivity and organizational effectiveness.Key Responsibilities:<ul><li>Manage day-to-day administrative operations and office management</li><li>Coordinate internal communications and support department activities</li><li>Maintain records, documentation, and filing systems</li><li>Oversee procurement of office supplies and vendor coordination</li><li>Monitor operational processes and suggest improvements</li><li>Assist in budgeting, expense tracking, and report preparation</li><li>Ensure compliance with company policies and procedures</li><li>Coordinate logistics, meetings, and company events</li><li>Support HR functions such as attendance tracking and onboarding documentation</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Proven experience in administration and operations roles</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficiency in MS Office and basic reporting tools</li><li>Problem-solving mindset and attention to detail</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Admin cum Operation

Royal Smart Properties

Royal Smart Limousine (RSL) is a leading luxury transportation provider in Dubai, serving high-end individual clients, hospitality partners, and corporate institutions. We are known for service excellence, safety, and strong operational discipline. As our fleet continues to grow, we are seeking an experienced Fleet Procurement Officer to support and optimize our fleet operations.Job SummaryThe Fleet Procurement Officer is responsible for sourcing, negotiating, and acquiring vehicles for the company&rsquo;s limousine fleet, ensuring cost efficiency, quality standards, compliance with UAE regulations, and timely fleet expansion or replacement. The role also oversees vendor management, vehicle lifecycle planning, and coordination with finance and operations teams.Key Responsibilities1. Fleet Procurement &amp; Vendor Management<ul><li>Identify and negotiate with authorized vehicle dealers (e.g., Mercedes, Lexus, Toyota, etc.).</li><li>Source new and replacement vehicles aligned with company standards.</li><li>Obtain competitive quotations and negotiate pricing, payment terms, and service packages.</li><li>Evaluate suppliers based on price, quality, after-sales support, and warranty terms.</li><li>Maintain strong relationships with automotive vendors and financing partners.</li></ul>2. Cost Control &amp; Budgeting<ul><li>Prepare procurement budgets for fleet expansion and replacement.</li><li>Conduct cost-benefit analysis for purchase vs. lease options.</li><li>Monitor vehicle market trends and resale values.</li><li>Ensure procurement aligns with company financial targets.</li></ul>3. Compliance &amp; Documentation<ul><li>Ensure all vehicles comply with UAE RTA regulations.</li><li>Coordinate registration, insurance, permits, and licensing.</li><li>Maintain proper procurement documentation and approval records.</li><li>Ensure compliance with company procurement policy.</li></ul>4. Fleet Planning &amp; Lifecycle Management<ul><li>Monitor fleet performance and replacement cycles.</li><li>Coordinate with operations for vehicle allocation and deployment.</li><li>Plan disposal or resale of old vehicles.</li><li>Analyze fleet utilization data to recommend procurement strategies.</li></ul>5. Coordination &amp; Reporting<ul><li>Work closely with Operations, Finance, and Maintenance departments.</li><li>Prepare procurement reports, vendor comparisons, and cost analysis.</li><li>Present procurement plans to management.</li></ul>Qualifications &amp; Requirements<ul><li>Minimum 3&ndash;5 years of experience in fleet operations, fleet coordination, or automotive/transport operations.</li><li>Strong knowledge of UAE automotive market and RTA regulations.</li><li>Proven experience in fleet purchasing, fleet procurement, automotive purchasing, price negotiation, and bank facility coordination.</li><li>Strong working knowledge of Odoo ERP and other fleet or asset management systems.</li><li>Advanced proficiency in Microsoft Excel and reporting.</li><li>Strong organizational, analytical, and problem-solving skills.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>Excellent communication and coordination skills.</li><li>Valid UAE driving license is preferred.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,500.00 per month

Fleet Procurement Officer

AIRAS TECHNICAL SERVICES LLC

We are looking for a female Administrative Officer to manage office operations and documentation tasks. The candidate should have prior UAE experience in a similar role, preferably within a contracting or technical company.Key Responsibilities<ul><li>Handle all office administrative and documentation work.</li><li>Prepare, file, and maintain company documents (letters, quotations, invoices, etc.).</li><li>Assist with project documentation and submissions to clients.</li><li>Coordinate with site teams, suppliers, and clients.</li><li>Manage correspondence, emails, and courier dispatches.</li><li>Maintain records of attendance, leave, and office supplies.</li><li>Support management with reports and data entry.</li></ul>Requirements<ul><li>Minimum 2 years of UAE experience in administration/documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication skills in English.</li><li>Well-organized and capable of multitasking.</li><li>Own visa preferred.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Do you have own visa ?</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Administrative Officer

ALEC Holdings

<div>
 
 
 Who are we?
 
 
 
 
 ALEC Holdings PJSC
 
 , part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC Building forms the structural heart of the Group, delivering high-value construction projects from foundation to finish. Our people are at the centre of everything we do, and we are committed to building a positive, inclusive, and high-performing workplace culture.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a
 
 People &amp; Culture Officer (C2)
 
 , you&rsquo;ll support the effective delivery of People &amp; Culture operations across the business. Working closely with employees at all levels, you&rsquo;ll provide professional, proactive administrative support while managing multiple priorities independently.
 
 
 At ALEC, we&rsquo;re about more than just delivering iconic projects &mdash; we&rsquo;re about creating an environment where our people can thrive. This role offers hands-on exposure to core HR operations, employee relations, and compensation and benefits support within a dynamic and fast-paced organisation.
 
 
 
 
 
 
 About Your Team
 
 
 
 The People &amp; Culture team partners closely with the business to support employees throughout the employee lifecycle. From HR administration and compliance to employee relations and data reporting, the team plays a key role in ensuring consistent, compliant, and people-focused practices across ALEC. Collaboration, accuracy, and service excellence are at the heart of how the team operates.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 People &amp; Culture Officer
 
 , you will:
 
 <ul>
 <li>
 Provide day-to-day People &amp; Culture administrative support across the business
 </li>
 <li>
 Manage, organise, and maintain accurate employee data within HR systems and databases, ensuring data integrity at all times
 </li>
 <li>
 Respond to employee People &amp; Culture queries in a timely and professional manner
 </li>
 <li>
 Support employee relations activities and escalate matters as required
 </li>
 <li>
 Ensure compliance with UAE labour laws, internal policies, and procedures
 </li>
 <li>
 Prepare People &amp; Culture reports and support internal and external audits as required
 </li>
 <li>
 Support People &amp; Culture projects and initiatives as assigned
 </li>
 <li>
 Administer People &amp; Culture policies, procedures, and employee documentation
 </li>
 <li>
 Manage multiple priorities independently while maintaining attention to detail
 </li>
 <li>
 Undertake any other reasonable duties as required to meet business needs
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Strong knowledge of UAE employment law
 </li>
 <li>
 Experience working with HR metrics, data, and reporting
 </li>
 <li>
 Excellent planning, organisational, and coordination skills
 </li>
 <li>
 Strong problem-solving and conflict resolution abilities
 </li>
 <li>
 Excellent written and verbal communication skills with strong attention to detail
 </li>
 <li>
 Ability to build effective working relationships with a wide range of stakeholders
 </li>
 <li>
 Ability to multitask and perform effectively in a fast-paced environment
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Exposure to broader HR initiatives or projects
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources or a related discipline, or equivalent practical experience
 </li>
 <li>
 2&ndash;3 years of relevant HR experience
 </li>
 <li>
 Experience in employee relations and general HR operations
 </li>
 <li>
 Proficiency in Microsoft Office applications
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The opportunity to work with a leading construction group in the GCC
 </li>
 <li>
 Hands-on exposure to core People &amp; Culture operations
 </li>
 <li>
 A collaborative and supportive team environment
 </li>
 <li>
 Opportunities for learning, development, and career progression
 </li>
 </ul>
 
 
 
 
 
 Ready to grow your HR career?
 
 
 
 If you&rsquo;re organised, people-focused, and motivated to support a positive workplace culture, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join ALEC and be part of a People &amp; Culture team that supports our people and powers our success.
 
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
 
 
 
 
 
 Please note: we encourage you to apply as soon as possible, as this advert may close once we&rsquo;ve found the right candidate. Although we can&rsquo;t respond to every application, we thank you for taking the time to apply and for considering a future with us.
 
 
</div>

P&C Officer

Aquis Search

<div>
 
 (Senior) Conflicts Officer
 
 
 
 
 
 Our client, a leading international law firm, is seeking a (Senior) Conflicts Officer with strong expertise in Business Acceptance, Compliance, and Conflicts to join its Dubai office. This is an excellent opportunity to become part of a global compliance function within a dynamic and fast-paced legal environment.
 
 
 
 
 
 Experience
 
 <ul>
 <li>
 2&ndash;6 years&rsquo; experience in a Business Acceptance or conflicts role, ideally within an international law firm.
 </li>
 <li>
 Strong understanding of AML and conflicts regulations in the Middle East.
 </li>
 <li>
 Experience using Intapp Open, Walls, Orbis, and Accuity.
 </li>
 <li>
 Proven ability to work independently while collaborating effectively within a global team.
 </li>
 </ul>
 
 
 
 
 Responsibilities
 
 <ul>
 <li>
 Manage the day-to-day client onboarding and matter opening processes.
 </li>
 <li>
 Act as an initial point of escalation for queries relating to conflicts, AML, CDD, Intapp, and billing matters.
 </li>
 <li>
 Analyse conflict search results and resolve regulatory and/or commercial conflicts, including liaising directly with partners and fee earners.
 </li>
 <li>
 Assist with drafting and reviewing Business Acceptance policies.
 </li>
 <li>
 Deliver training to new joiners, fee earners, support staff, and members of the Business Acceptance team.
 </li>
 <li>
 Assist with lateral hire conflict searches.
 </li>
 </ul>
 
 
</div>

(Senior) Conflicts Officer

HEI UAE

<div>
 HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland.
 
 
 
 Job Description
 
 
 
 The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
 
 
 
 Centre Operations
 
 
 
 <ul>
 <li>
 Develop and maintain positive working relationships with parents, staff, and service providers.
 </li>
 <li>
 Meet and greet parents and handle their queries, concerns, and complaints.
 </li>
 <li>
 Carry out tours of the Centre when needed.
 </li>
 <li>
 Ensure all operation and compliance related documents are updated and recorded accurately.
 </li>
 <li>
 Update Classroom Allocations regularly.
 </li>
 <li>
 Maintain and update child records.
 </li>
 <li>
 Create schedules where needed.
 </li>
 <li>
 Oversee that all required maintenance/repair work is done in a timely manner.
 </li>
 <li>
 Oversee centre operations in the absence of the principal.
 
 
 </li>
 </ul>
 
 Staff Management
 
 
 
 <ul>
 <li>
 Manage daily related staff issues, requests and concerns and take appropriate actions.
 </li>
 <li>
 Support the principal in the monthly payroll process.
 </li>
 <li>
 Support staff onboarding and offboarding.
 </li>
 <li>
 Ensure all staff-related documents are updated and stored safely and shared with relevant departments.
 </li>
 <li>
 Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.
 </li>
 <li>
 Communicate the attendance to finance and HR for the payroll.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Financial Management
 
 
 
 <ul>
 <li>
 Monitor Centre's expenses and implement cost-effective measures.
 </li>
 <li>
 Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.
 </li>
 <li>
 Sign off deliveries &ndash; groceries, art/craft deliveries etc.
 </li>
 <li>
 Prepare the invoices and send them to parents in a timely manner.
 </li>
 <li>
 Monitor the fee payments and remind the parents of the payment.
 </li>
 <li>
 Flag any discrepancies or delays in the payments to the principal and the finance team
 </li>
 <li>
 Ensure all payments for the services and resources are made in a timely manner.
 
 
 </li>
 </ul>
 
 Regulatory Compliance
 
 
 
 <ul>
 <li>
 Ensure compliance with licensing requirements, health and safety regulations, and educational standards.
 </li>
 <li>
 Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.
 </li>
 <li>
 Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.
 
 
 </li>
 </ul>
 
 Parent And Community Engagement
 
 
 
 <ul>
 <li>
 Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.
 </li>
 <li>
 Act as an advocate for the centre and demonstrate open and polite customer service.
 </li>
 <li>
 Be friendly and welcoming to all external or internal visitors.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's in BA or Accounting
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Experience Requirements:
 
 
 
 <ul>
 <li>
 Minimum: 3 years in an accountancy or administration position
 </li>
 <li>
 Desired: 5+ years in accountancy or administration in a school or nursery setting
 
 
 </li>
 </ul>
 
 Skills And Abilities
 
 
 
 <ul>
 <li>
 Knowledge of best practices in early childhood education, curriculum development, and pedagogy.
 </li>
 <li>
 Strong leadership and organizational skills, with the ability to inspire and motivate teams.
 </li>
 <li>
 Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.
 </li>
 <li>
 Understanding financial management principles and experience in budgeting and resource allocation.
 </li>
 <li>
 Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.
 </li>
 </ul>
</div>

Explore 1582+ Operations officer in Dubai this February. Find roles across top companies and apply now to boost your career.

1582 operations officer jobs In Dubai

Operations Officer

Admin cum Operation

Fleet Procurement Officer

Administrative Officer

P&C Officer

(Senior) Conflicts Officer

Administrative Officer