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Reliance Facilities Management

<p><b>Job Description </b></p><p>&middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.</p><p>&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support</p><p><b>Essential Job Functions:</b></p><p>&middot; Assist the operation manager on the day-to-day operations.</p><p>&middot; Documented violation to inform HR for all facility issues related to employees</p><p>&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation</p><p>&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower</p><p>&middot; Preparation of MMR&rsquo;s for FM AMC sites</p><p>&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs</p><p>&middot; Preparation/review of quotes/contracts/agreements</p><p>&middot; Quotation approval follow ups with client and updates in the Quotation tracker</p><p>&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.</p><p>&middot; Maintain strong working relationships with our vendors</p><p>&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors</p><p>&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures</p><p>&middot; Contract related communication with vendors.</p><p>&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.</p><p>&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.</p><p>&middot; Documenting processes and keeping maintenance records.</p><p>&middot; Monitoring maintenance budget spending.</p><p>&middot; Set up, maintain, and organize department's central files, information, filing, and messages.</p><p>&middot; Drivers log in and time sheet everyday for all vehicles</p><p><b>Facilities Coordinator Requirements:</b></p><p>&middot; Bachelor's or associate degree in project management, or similar.</p><p>&middot; A completed course in facilities management will be advantageous.</p><p>&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.</p><p>&middot; Proficiency in Facilities Management (FM) software.</p><p>&middot; Extensive experience in building and equipment maintenance.</p><p>&middot; Advanced knowledge of maintenance planning and schedules.</p><p>&middot; Ability to respond to building emergencies.</p><p>&middot; In-depth knowledge of building safety regulations and security protocols.</p><p>&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.</p><p>&middot; Excellent organizational and communication skills.</p><p>&middot; Has the ability to do multi task</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Experience:</p><ul><li>FM Coordinator: 2 years (Preferred)</li><li>CAFM Coordinator: 2 years (Preferred)</li><li>Facilities management: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

FM Coordinator

World Food Programme

<div><p><b>DEADLINE FOR APPLICATIONS</b></p>
30 September 2026-23:59-GMT+04:00 Gulf Standard Time (Dubai)<p></p><p><i>
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.</i></p><p><b><br>
ABOUT WFP</b><br>
<br>
The World Food Programme is the world&rsquo;s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.</p><p><br>
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.<br>
<br>
To learn more about WFP, visit our website: https://www.wfp.org</p><p></p><p><b>
WHY JOIN WFP?</b></p><ul><li><p>
WFP is a 2020 Nobel Peace Prize Laureate.</p></li><li><p>
WFP offers a highly inclusive, diverse, and multicultural working environment.
</p></li><li><p>WFP invests in the personal &amp; professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.</p></li><li><p>
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.</p></li><li><p>
We offer an attractive compensation package (please refer to the <b>Terms and Conditions </b>section of this vacancy announcement).</p></li></ul><p></p><p>
JOB TITLE: IT Emergency Coordinator<br>
TYPE OF CONTRACT: WAE International Consultant (Level 2)<br>
UNIT/DIVISION: IT Emergency Preparedness and Response Branch, Technology Division<br>
DUTY STATION (City, Country): Admin Dubai, UAE (Remote)<br>
DURATION: 11 Months</p><p><br>
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:<br>
The United Nations World Food Programme (WFP) IT Emergency Preparedness and Response Branch (TECF) is responsible for preparing for, coordinating and managing WFP&rsquo;s Information Technology response to emergencies, including global and often local leadership of the Emergency Telecommunications Cluster (ETC), rapid deployment of FITTEST, and support Digital Assistance operations.<br>
The Fast IT, Telecommunications and Coordination Support Services Team (FITTEST) is the IT emergency response capacity of WFP. FITTEST has the overall mandate to rapidly assess, build, enhance and restore communications services during emergency and steady-state operations, often within 48 hours of the onset of an emergency.<br>
The IT Emergency Coordinator (IT EC) is to support a coordinated response to crises by effectively collaborating with other stakeholders and cluster members to ensure that urgent communication needs of humanitarian responders are met, while at the same time facilitating recovery. The IT EC will serve as an active member of the ICT Working Group, will be responsible for supporting the delivery of Technology services by consulting and supporting decision-making of the Humanitarian Coordinator and Humanitarian Country Team project initiatives. The IT EC will contribute to planning and development objectives that directly affect the realization of the response&rsquo;s strategic priorities, including Digital Assistance activities and Services to Affected Communities (S4C), setting priorities, and contributing to the HC&rsquo;s humanitarian funding proposals. The IT EC will monitor, evaluate and report on performance, activities and needs against the humanitarian (e.g. cluster) plans and agreed results, recommending corrective actions where necessary.<br>
The implementation of this TOR will take place through long-term field missions, often in hardship duty stations.</p><p></p><div>
ACCOUNTABILITIES/RESPONSIBILITIES:<br>
<ul><li>Support the Senior IT Emergency Coordinator ensuring an efficient and effective management of the scale up response</li><li>Lead Emergency Response Technology Projects in field operations, in support of the full humanitarian community and in collaboration with humanitarian partners;</li><li>Manage field projects, with a specific focus on Emergency Telecommunications Cluster (ETC), Security Telecommunication Services (TESS) and Service Agreements on behalf of FITTEST and the Technology Division;</li><li>Represent the Technology Division towards Country Management in the operation. Escalate issues when required;</li><li>Lead the identification/assessment and prioritization of key Technology needs required to deliver assistance to the Affected Communities;</li><li>Write Concept of Operations (CONOPS), full staffing plans and budgets, draw up implementation plans, adjust it as per needs and closure reports;</li><li>Negotiates budgets with emergency operations management;</li><li>Provide leadership to IT EPR, including ETC, by organizing and chairing IT and ETC meetings to coordinate the identification of communication needs and solutions;</li><li>Represent WFP and ETC at all relevant events (e.g. Inter-Cluster and other related coordination meetings) and advocate for funding with donors in the operation, if required;</li><li>Ensure adequate emergency technology preparedness, through WFP and the Inter-Agency contingency planning process;</li><li>Coordinate preparation, ensure proper dissemination of information and full participation of cluster participants to Flash Appeals, SRPs and other funding proposals for common funds and donor funding mechanisms;</li><li>Identify and mobilize resources (human, financial and assets) for services to be provided;</li><li>Lead or support the creation of local capacity to ensure operational sustainability;</li><li>Liaise and coordinate with governments in any telecommunication related issues on behalf of humanitarian community;</li><li>Support Digital Assistance interventions;</li><li>Supervise national personnel, TDY, Stand-by Partners, FITTEST and Partners as required;</li><li>Perform any other related duty as required.</li></ul></div><p></p><div>
QUALIFICATIONS &amp; EXPERIENCE REQUIRED:<br>
Education &amp; Experience:<br>
University degree in Technology, Business Management in relevant field and minimum 8 years of experience in relevant field or relevant post-secondary education with extensive relevant practical field work experience.<br>
Technical Knowledge &amp; Skills:<br>
Skills may include but are not limited to the following:<br>
<ul><li>Ability to design, plan and execute projects in the field, and specifically in emergency situations;</li><li>Ability and willingness to operate in hard, at times extreme, living conditions, to respond and travel to emergencies within 24 hours, to operate in distributed / decentralized teams and to engage with and support partners;</li><li>Ability to work independently through appropriate personal initiative and regular follow-ups;</li><li>Highly developed written and oral communication skills with the ability to influence and adapt communication styles to different situations and individuals;</li><li>Collaborative hands-on team member and relationship-builder with a facilitative nature and strong business partnering skills towards colleagues and stakeholders;</li><li>Highly developed Cognitive Capacity;</li><li>Behavioral Flexibility.</li></ul>
Languages:<br>
Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP&rsquo;s working language, Portuguese is desirable.</div><p></p><p><b>
WFP LEADERSHIP FRAMEWORK</b></p><p></p><p><br>
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.</p><p></p><p><b><br>
REASONABLE ACCOMMODATION</b></p><p></p><p><br>
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org</p><p></p><p><b>
NO FEE DISCLAIMER</b></p><p></p><p><br>
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.</p><p></p><p><b><br>
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION</b></p><ul><li><p>
All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
</p></li><p></p><li><p>We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.</p></li><li><p>
If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is <b>only </b>for technical issues with an application - <b>unsolicited applications or documents sent to this inbox will not receive a reply</b>.</p></li><p></p><li><p>
At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.</p></li><p></p><li><p>
Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.</p></li></ul><p></p><p><i>
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.</i></p><p><i><br>
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.</i></p></div><p></p>

IT Emergency Coordinator - Roster

Seddiqi Holding

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  Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
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  Our award-winning talent acquisition team is seeking a talented and future-focused Talent Acquisition Coordinator to support the recruitment process across multiple business functions.
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  The role broadly involves sourcing candidates, coordinating interviews, managing candidate communication, and maintaining our applicant tracking system (ATS) to ensure we create the best possible candidate and client experience.
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  You will play a key role in providing high-quality support to the dedicated talent acquisition team through developing talent pools for key roles, and ensuring a strong pipeline of candidates.
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  We are looking for someone who brings speed mixed with accuracy, someone who is constantly looking at ways to improve processes and sees the opportunity AI can bring to enhance talent acquisition.
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  You must have had experience with an ATS as you will become the superuser for the team, championing its use across the business. A genuine interest in recruitment technology and/or AI tools is needed and will be thoroughly tested during the interview process.
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   Key Responsibilities
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   Support the recruitment process by sourcing relevant candidates through multiple channels.
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   Prepare and post job advertisements, coordinate assessments, screening calls, and pre-employment checks.
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   Conduct initial candidate screenings and present a shortlist to the Lead.
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   Carry out market research to understand competitor hiring trends and the broader talent landscape, enabling proactive sourcing and pipeline development.
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   Schedule and coordinate interviews across multiple time zones, calendars, and panels, including video links, and candidate/interviewer logistics.
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   Provide support for high volumes of recruitment activity across multiple open vacancies
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   Communicate with candidates regarding application status and interview feedback, ensuring a positive candidate experience.
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   Manage and maintain the Applicant Tracking System (ATS), ensuring all candidate data is accurate and up to date.
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   Track and update candidate progress across all stages of the recruitment lifecycle within the system.
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   Leverage AI-driven tools, autonomous sourcing solutions, and agent-based technologies to enhance talent acquisition processes, including candidate sourcing, screening, market mapping, and pipeline development.
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   Continuously explore and adopt emerging recruitment technologies, including AI agents and automation tools, to improve efficiency and candidate experience.
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   Generate and maintain recruitment reports and dashboards, providing actionable insights to improve hiring outcomes and process efficiency.
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   Ensure that the confidentiality and sensitivity of information and data is fully protected and respected and comply with the confidentiality rules and procedures and implementing appropriate levels of security and control.
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   Previous Experience
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   Minimum 3 years of experience as a Recruitment Coordinator, Researcher, or similar role within a corporate environment, recruitment agency, or executive search firm.
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   Proven experience working with Applicant Tracking Systems (ATS) and other recruitment technologies, with a strong focus on maintaining data accuracy and process efficiency.
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   Advanced proficiency in Microsoft Office tools (Copilot, Outlook, Sharepoint, Teams, Excel, PowerPoint, Word etc.), with the ability to manage data, track hiring metrics, and prepare reports.
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   Ideally have worked with SAP and in particular Success Factors Recruitment.
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   Strong interest in and exposure to emerging technologies, with hands-on experience leveraging AI tools to support sourcing, market research, and recruitment processes.
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   Excellent communication and stakeholder management skills, with the ability to work effectively in a fast-paced, collaborative environment.
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   Fluent written and spoke English is mandatory.
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   Arabic language proficiency is mandatory.
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Talent Acquisition Coordinator (Arabic Speaker) - 12 Month FTC

GlamourBox Salon LLC

<p>Executive Assistant (Part-Time)</p><p><b>Location:</b> Dubai, UAE<br/><b>Company:</b> Glamourbox Home Service Salon<br/><b>Employment Type:</b> Part-Time (5 hours per day)</p><p>About Glamourbox</p><p>Glamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.</p><p>This is <b>not</b> a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.</p><p>Key ResponsibilitiesExecutive Support</p><ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul><p>Operations Support</p><ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul><p>Human Resources Administration</p><ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul><p>Finance Administration</p><ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul><p>Marketing Coordination</p><ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul><p>Supplier &amp; Inventory Coordination</p><ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul><p>Project Coordination</p><ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul><p>Weekly Responsibilities</p><p>Every week, prepare a management summary including:</p><ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul><p>Monthly Responsibilities</p><ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul><p>Requirements</p><ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul><p>Working Hours</p><ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul><p>What We're Looking For</p><p>We want someone who doesn't wait to be told what to do.</p><p>You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.</p><p>If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.</p><p>Pay: AED25.00 - AED30.00 per hour</p><p>Work Location: Hybrid remote in Dubai (Dubai)</p>

Executive Assistant

Facilities Management

<p>Job Title: Freelance HR &amp; Invoicing Coordinator</p><p>Location: Remote / Hybrid (as required)Employment Type: Freelance / Part-TimeSalary: AED 4,000 per month</p><p>Job Summary</p><p>We are looking for a detail-oriented and organized Freelance HR &amp; Invoicing Coordinator to support our day-to-day administrative, HR, and finance operations. The ideal candidate should be experienced in handling HR documentation, preparing invoices, tracking payments, and maintaining accurate records.</p><p>Key Responsibilities</p><p>Human Resources</p><ul><li>Maintain employee records and HR documentation.</li><li>Prepare employment-related letters and documents.</li><li>Monitor employee attendance, leave, and probation periods.</li><li>Coordinate onboarding and offboarding processes.</li><li>Ensure HR records are accurate and up to date.</li></ul><p>Invoicing &amp; Payment Tracking</p><ul><li>Prepare and issue customer invoices.</li><li>Track customer payments and outstanding balances.</li><li>Follow up on overdue payments professionally.</li><li>Maintain invoice and payment records.</li><li>Coordinate with the finance team to reconcile payments.</li></ul><p>Administration</p><ul><li>Prepare reports using Microsoft Excel or Google Sheets.</li><li>Maintain organized digital filing systems.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Perform other administrative tasks as assigned.</li></ul><p>Requirements</p><ul><li>Previous experience in HR administration and invoicing.</li><li>Good knowledge of Microsoft Excel, Google Sheets, and Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal English communication.</li><li>High level of accuracy and attention to detail.</li><li>Ability to work independently and meet deadlines.</li></ul><p>Preferred Qualifications</p><ul><li>Experience working with UAE HR processes.</li><li>Knowledge of payroll and basic accounting principles.</li><li>Familiarity with HRMS or ERP systems is an advantage.</li></ul><p>Compensation: AED 4,000 per month (Freelance)</p><p>Only shortlisted candidates will be contacted.</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

HR Executive freelancing

CLINICA SABAH

<p><b>Job Summary</b></p><p><b>Clinica Sabah Group</b> is seeking a qualified and motivated <b>HR Coordinator</b> to join our Human Resources team.</p><p>If you have previous Human Resources experience in a <b>hospital, medical center, or healthcare facility</b>, and are looking to grow your career in a professional healthcare environment, we would like to hear from you.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate and support daily Human Resources operations and administrative activities.</li><li>Maintain and update employee records, personnel files, and HR documentation.</li><li>Assist with recruitment, onboarding, and new employee orientation.</li><li>Prepare employment contracts, HR letters, certificates, and other HR-related documentation.</li><li>Monitor employee attendance, leave requests, and maintain accurate HR records.</li><li>Administer employee medical insurance, including enrollments, renewals, amendments, and cancellations.</li><li>Assist with employment visa, residency, and Emirates ID processes.</li><li>Prepare HR reports and maintain HR databases.</li><li>Ensure compliance with company policies, UAE Labour Law, and internal HR procedures.</li><li>Maintain strict confidentiality of employee information and HR records.</li></ul><p><b>Requirements</b></p><ul><li><b>Previous HR experience in a hospital, medical center, or healthcare facility is mandatory.</b></li><li><b>Fluency in Arabic (spoken and written) is mandatory.</b></li><li>Good command of English (spoken and written).</li><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Proficiency in Microsoft Office applications.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Ability to work efficiently in a fast-paced healthcare environment.</li></ul><p><b>Location</b></p><p>Dubai, United Arab Emirates.</p><p>If you meet the above qualifications and are interested in joining <b>Clinica Sabah Group</b>, we encourage you to apply.</p><p>Experience:</p><ul><li>HR Coordinator: 1 year (Required)</li></ul><p>Language:</p><ul><li>native or fluent Arabic speake (Required)</li></ul><p>Work Location: In person</p>

HR Coordinator (Arabic Speaker)

NMC Health plc

<div><p>This role oversees the daily operations of the hospital&rsquo;s administrative functions related to patient registration, admissions, medical records, billing coordination and collections, scheduling, discharge processes, and call center management. The role ensures smooth, efficient, and compliant administrative operations that support high-quality patient care and positive patient experiences. The administrator ensures adherence to UAE healthcare regulations (DHA, DOH, MOHAP) and hospital policies</p></div>
<br><div><p>Hospital Administration Management
</p><ul><li><div>Oversee the overall administration and day-to-day operations of the hospital, ensuring smooth coordination across all departments.
</div></li><li><div>Support hospital leadership in achieving strategic and operational objectives through effective planning and execution. Participate in long-term strategic planning alongside hospital leadership.
</div></li><li><div>Monitor financial governance by ensuring appropriate KPIs, budget management, cost control, and identifying opportunities for revenue enhancement through analysis and interpretation of financial and operational data.
</div></li><li><div>Continuously review operational effectiveness and implement process improvements to enhance patient flow, operational efficiency, and patient satisfaction.
</div></li><li><div>Champion digital transformation, automation initiatives, and operational excellence across the hospital.
</div></li><li><div>Prepare operational reports, dashboards, and performance updates for senior management.<br>
</div></li></ul><div></div><p>Revenue Cycle Management, Billing &amp; Insurance
</p><ul><li><div>Oversee the complete Revenue Cycle Management (RCM) process.
</div></li><li><div>Supervise cash and insurance billing operations for both Outpatient (OP) and Inpatient (IP) services.
</div></li><li><div>Ensure timely and accurate billing in accordance with payer guidelines and contractual requirements.
</div></li><li><div>Supervise insurance approvals, medical coding, claim submissions, resubmissions, payment follow-up, and collection activities.
</div></li><li><div>Monitor claim rejection trends and implement corrective measures to improve collection efficiency.
</div></li><li><div>Monitor daily revenue collections and ensure achievement of revenue targets.
</div></li><li><div>Review monthly revenue projections and analyze financial performance.
</div></li><li><div>Generate and review doctor-wise revenue, productivity, disconnected bills, pending cash bills, and collection reports.<br>
</div></li></ul><div></div><p>Medical Records Management
</p><ul><li><div>Supervise the Medical Records Department (MRD) and ensure the accuracy, confidentiality, and completeness of patient records.
</div></li><li><div>Ensure effective data management processes and compliance with medical record standards.
</div></li><li><div>Monitor MRD KPIs and implement corrective actions where required.
</div></li><li><div>Ensure timely submission of DHA Statistical Reports, DARS reports, and other regulatory submissions.
</div></li><li><div>Operational Resource Management (Should this team report to him?) No
</div></li><li><div>Oversee hospital scheduling processes to maximize utilization of doctors, staff, facilities, and operational resources.
</div></li><li><div>Supervise Operation Theatre (OT) scheduling, utilization, and resource optimization.
</div></li><li><div>Coordinate OT activities with surgeons, nursing teams, and other departments to maximize efficiency.<br>
</div></li><div></div><li><p>Clinical Systems &amp; Information Management
</p></li><li><div>Oversee implementation, optimization, and utilization of Hospital Information Systems (HIS) and Electronic Medical Records (EMR).
</div></li><li><div>Coordinate with departments for HIS service additions, billing configuration, pricing updates, and operational support.
</div></li><li><div>Ensure accurate implementation of services, tariffs, and pricing within hospital systems.
</div></li><li><div>Collaborate with IT and Operations on system enhancements, upgrades, and digital initiatives.
</div></li><li><div>Generate administrative and operational KPI reports including admissions, discharges, patient wait times, billing performance, revenue analysis, and operational bottlenecks.
</div></li><li><div>Analyze and interpret operational and financial data to support business decisions.<br>
</div></li><div></div><li><p>Human Resources Coordination
</p></li><li><div>Provide operational HR support at the hospital level.
</div></li><li><div>Coordinate employee onboarding, joining formalities, system access, and operational readiness.
</div></li><li><div>Supervise attendance management across departments.
</div></li><li><div>Prepare OT staff overtime calculations and caregiver deployment/utilization reports.
</div></li><li><div>Coordinate workforce planning, staffing requirements, employee performance matters, and operational manpower requirements with HR.
</div></li><li><p>Finance Coordination
</p></li><li><div>Provide operational support to the Finance Department.
</div></li><li><div>Monitor daily cash collections, cash flow, and petty cash management.
</div></li><li><div>Prepare doctor revenue-sharing, contractual payments, and incentive calculations in accordance with contractual agreements.
</div></li><li><div>Generate monthly incentive reports for doctors, PR staff, and contracted personnel.
</div></li><li><div>Coordinate with Finance to ensure timely payment processing, reconciliations, and financial reporting.<br>
</div></li><div></div><li><p>Compliance &amp; Quality Assurance
</p></li><li><div>Ensure compliance with UAE healthcare regulations, DHA, DOH, MOHAP requirements, accreditation standards, and hospital policies.
</div></li><li><div>Conduct regular audits of administrative processes, medical records, billing, and operational functions.
</div></li><li><div>Monitor departmental KPIs and operational performance indicators.
</div></li><li><div>Lead quality improvement initiatives that enhance operational efficiency, patient safety, compliance, and patient satisfaction.
</div></li></ul><p>Identify operational risks and implement corrective and preventive actions.</p></div>
<br><div><ul><li><div>Bachelor&rsquo;s degree in healthcare administration, Business Administration, or related field.
</div></li><li><div>Master&rsquo;s degree preferred.
</div></li></ul><p>Additional certification relevant areas - desirable</p></div>

Operations Manager

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