operations coordinator

Kemet Prime Properties

<div>
 Hiring: Receptionist &amp; Operations Coordinator
 
 
 📍 Dubai, UAE
 
 📅 Start Date: July 1st, 2026
 
 
 KEMET Prime Properties is a growing real estate company based in Dubai, dedicated to providing exceptional service and trusted real estate advisory to clients and investors.
 
 
 We are seeking a professional, well-presented, and highly organized Receptionist &amp; Operations Coordinator to be the first point of contact for our clients while supporting the day-to-day operations of the business.
 
 
 Key Responsibilities
 
 
 Reception &amp; Client Relations
 
 
 &bull; Welcome clients, investors, and visitors in a professional and friendly manner.
 
 &bull; Answer and direct incoming calls, emails, and WhatsApp inquiries.
 
 &bull; Schedule meetings, appointments, and property viewings.
 
 &bull; Maintain a professional reception area and meeting rooms.
 
 &bull; Deliver an outstanding client experience at all times.
 
 
 Sales &amp; Operations Support
 
 
 &bull; Assist the sales team with administrative and operational tasks.
 
 &bull; Coordinate property viewings and client appointments.
 
 &bull; Update and maintain CRM systems, client databases, and lead records.
 
 &bull; Assist with property listings, documentation, and transaction files.
 
 &bull; Follow up with clients, developers, and service providers when required.
 
 
 Administration
 
 
 &bull; Prepare letters, reports, presentations, and correspondence.
 
 &bull; Maintain filing systems and company records.
 
 &bull; Coordinate office supplies, vendors, and courier services.
 
 &bull; Support company events, meetings, and daily office operations.
 
 
 HR &amp; Compliance Support
 
 
 &bull; Assist with employee onboarding and document collection.
 
 &bull; Support visa applications, labour documentation, Emirates ID renewals, and related administrative processes.
 
 &bull; Maintain employee records and administrative files.
 
 
 Executive Support
 
 
 &bull; Assist senior management with scheduling, travel arrangements, and meeting coordination.
 
 &bull; Follow up on action items and maintain organized records of ongoing tasks.
 
 &bull; Handle confidential company information with professionalism and discretion.
 
 
 Requirements
 
 
 &bull; Fluent in English (written and spoken).
 
 &bull; Arabic language skills are mandatory.
 
 &bull; Minimum 1&ndash;2 years of UAE experience in reception, administration, customer service, or office coordination.
 
 &bull; Strong communication and interpersonal skills.
 
 &bull; Proficiency in Microsoft Office (Word, Excel, Outlook).
 
 &bull; Strong organizational and multitasking abilities.
 
 &bull; Professional appearance and positive attitude.
 
 &bull; Real estate experience is an advantage but not required.
 
 &bull; Ability to work independently and take initiative.
 
 
 What We Offer
 
 
 &bull; Employment Visa.
 
 &bull; Medical Insurance.
 
 &bull; Annual Leave as per UAE Labour Law.
 
 &bull; Opportunity to grow within a fast-growing real estate company.
 
 &bull; Professional and supportive working environment.
 
 
 💰 Salary: AED 4,000 &ndash; AED 5,000 per month (depending on experience)
 
 
 📧 To apply, please send your CV to: hr@kemetprimeproperties.ae
 
 
 Only shortlisted candidates will be contacted.
</div>

Receptionist and Operations Coordinator

Fit It Mates

A growing maintenance, renovation, fit-out, and technical services company is looking for a highly organized Admin &amp; Operations Coordinator to support the day-to-day operations of the business.This is a fast-paced role that requires someone who can coordinate technicians, schedule jobs, communicate with customers, and ensure smooth daily operations. The ideal candidate should understand how a maintenance or contracting business operates and be confident handling multiple tasks simultaneously.This is not a receptionist role. We are looking for someone who takes ownership, solves problems, and keeps operations running efficiently.Key ResponsibilitiesOperations &amp; Scheduling<ul><li>Schedule daily jobs and assign technicians based on location, availability, and skillset</li><li>Coordinate emergency and urgent call-outs</li><li>Monitor job progress and ensure technicians arrive on time</li><li>Optimize technician schedules to maximize productivity</li><li>Track ongoing jobs and update management on progress</li><li>Coordinate with supervisors, engineers, and project managers</li></ul>Customer Service<ul><li>Handle incoming phone calls, WhatsApp messages, and emails professionally</li><li>Respond to customer inquiries promptly</li><li>Schedule appointments and site visits</li><li>Follow up with customers before and after jobs</li><li>Handle customer complaints professionally and coordinate resolutions</li><li>Ensure a high level of customer satisfaction</li></ul>Administrative Responsibilities<ul><li>Prepare quotations, work orders, job cards, and reports</li><li>Maintain accurate customer records and documentation</li><li>Organize contracts, invoices, LPOs, and project files</li><li>Coordinate approvals and internal documentation</li><li>Support management with administrative and operational tasks</li></ul>Team Coordination<ul><li>Assign daily tasks to technicians and field staff</li><li>Monitor attendance and daily workforce allocation</li><li>Coordinate leave requests and manpower planning</li><li>Follow up on incomplete jobs and pending materials</li><li>Ensure company procedures and operational standards are followed</li></ul>Operational Support<ul><li>Coordinate material requests with procurement and warehouse</li><li>Track job completion status and pending works</li><li>Maintain communication between office, workshop, and site teams</li><li>Assist in improving workflows and operational efficiency</li></ul>Requirements<ul><li>Minimum 2&ndash;5 years UAE experience in operations, administration, customer service, or scheduling</li><li>Experience in a maintenance, construction, fit-out, MEP, HVAC, facilities management, or technical services company is highly preferred</li><li>Good understanding of maintenance and renovation operations</li><li>Excellent organizational and multitasking skills</li><li>Strong communication skills in English (additional languages are an advantage)</li><li>Ability to remain calm under pressure and prioritize urgent work</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Experience using CRM or job management software (Jobber, ServiceM8, FieldPulse, etc.) is an advantage</li></ul>Preferred Qualifications<ul><li>Experience coordinating technicians or field service teams</li><li>Basic understanding of technical services such as HVAC, plumbing, electrical, waterproofing, or renovation works</li><li>Experience preparing quotations, work orders, and service documentation</li><li>Strong customer service and complaint resolution skills</li></ul>Pay: AED2,500.00 - AED4,000.00 per hourApplication Question(s):<ul><li>What is your current visa status, and when can you join?</li><li>What is your current salary and expected salary?</li><li>How many years of UAE experience do you have in operations, scheduling, customer service, or administration?</li><li>Have you previously worked for a maintenance, renovation, construction, fit-out, MEP, or facilities management company? If yes, please describe your role.</li><li>Briefly describe a situation where you had to deal with an unhappy customer or reschedule urgent jobs while keeping operations running smoothly.</li></ul>Work Location: In person

Admin & Operations Coordinator – Maintenance & Renovation Company

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Website: www.yousmart.ae Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 (Based on Experience) Joining: ImmediateAbout UsYou Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.Key Responsibilities Executive Support<ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul>Project Coordination<ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul>Customer Communication<ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul>Documentation &amp; Administration<ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul>Operations Support<ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul>Business ReportingPrepare daily reports for the GM including:<ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul>AI &amp; Technology SupportUse AI tools to improve productivity.Required Skills<ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul>Personal QualitiesWe are looking for someone who is:<ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul>Key Performance Indicators (KPIs)The successful candidate will be evaluated on:<ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Executive Assistant to GM / Operations Coordinator

Maison Alaïa

<div>
 The Emirati National Boutique Admin Coordinator supports the efficient and elegant daily operations of the Ala&iuml;a boutique. This ensures administrative, operational, and back-office procedures are executed to the highest standard, in line with Maison values. KEY REPONSIBILITIES: 1. Boutique Operations Support:
 
 
 <ul>
 <li>
 Oversee boutique documentation, reporting, and filing systems (sales reports, attendance records, compliance documents, etc.).
 </li>
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 Handle boutique supply orders, vendors management, invoices, and inventory of packaging, stationery, and other essentials
 </li>
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 Coordinate &amp; report maintenance requests and ensure boutique readiness and upkeep
 </li>
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 Support during cycle counts, inventories activities, receiving shipments from forwarders etc.
 </li>
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 Ensure all boutique licenses &amp; documents are up to date and manage mall &amp; over nights permits 2. Client &amp; Commercial Support:
 </li>
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 Help with preparation for events or special appointments (materials, catering orders, etc.)
 </li>
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 Support the sales team during busy periods to ensure clients&rsquo; experience expectations are met, this includes help in locating stock, packing items, and fitting room readiness to welcome clients etc.
 </li>
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 Help during VM set up activities &amp; changes, help the team to ensure the display is maintained and floor is in the best condition to welcome clients KEY SKILLS AND COMPETENCIES:
 </li>
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 Strong organizational and multitasking skills
 </li>
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 Attention to detail and a high sense of discretion
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 Ability to use MS Office including Excel and Outlook
 </li>
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 Clear communication and teamwork abilities
 </li>
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 Client-centric mindset and service attitude
 </li>
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 UAE National with Family Book
 </li>
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 Fluent in English &amp; Arabic We make hearts beat. &ldquo;We wish to create a welcoming home and bespoke moments to reveal and empower feminity, and nurture a multicultural community of clients, lasting through generations&rdquo; Pieter Mulier Since 1964, Ala&iuml;a is a Parisian Fashion Maison, with a Couture soul and a timeless sense of beauty. Azzedine Ala&iuml;a, a legendary master of cut, changed the look of fashion in the 80&rsquo;s with his sculptural silhouettes. Today, the Belgian Creative Director Pieter Mulier, perpetuates his quest of perfection and modernity, sharing the same technical skills and passion for arts. Shape driven creations and iconic knits are sculpted on the body, crafting unique interpretations of the free beauty of women.
 </li>
 </ul>
</div>

Boutique Admin Coordinator - Emirati National

Naffco

Factory HR Coordinator: streamline attendance, payroll, onboarding, and records; drive compliance, engagement, and smooth HR ops for a large manufacturing workforce.
 <div><div><h3 class="jobSectionHeader">Job Summary</h3>
We are seeking a proactive and detail-oriented Factory HR Coordinator to support the day-to-day HR operations within a manufacturing environment. The role involves handling employee records, attendance management, payroll coordination, onboarding, employee relations, HR reporting, and ensuring compliance with company policies and labor regulations. The ideal candidate should have experience working in a factory or manufacturing setup and be comfortable managing a large workforce.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Manage daily attendance, leave records, overtime, and shift schedules.</li><li>
Coordinate payroll inputs and ensure accurate submission of attendance and overtime data.</li><li>
Maintain employee files and HR records in compliance with company policies.</li><li>
Support recruitment activities, onboarding, and induction of new employees.</li><li>
Coordinate employee documentation, contract renewals, and HR correspondence.</li><li>
Generate HR reports related to manpower, attendance, leave, turnover, and payroll.</li><li>
Coordinate with production and department managers regarding workforce requirements.</li><li>
Ensure compliance with labor laws, company policies, and safety regulations.</li><li>
Support internal and external audits by maintaining proper HR documentation.</li><li>
Assist in implementing HR policies and procedures across factory operations.</li><li>
Maintain HR data within ERP/HRMS systems and ensure data accuracy.</li></ul><h3 class="jobSectionHeader">
Requirements</h3><ul><li>
Bachelor&rsquo;s degree in HR or related field</li><li>
3&ndash;5 years of HR experience in a factory/manufacturing setup</li><li>
Experience in attendance and payroll coordination</li><li>
Knowledge of UAE Labour Law</li><li>
ERP/HRMS experience (Oracle, SAP, etc.)</li><li>
Good Excel and communication skills</li></ul></div></div>
 <div><div><div><div>Department</div>
<div>Trucks &amp; Vehicles
</div><div>Locations</div>
<div>Dubai - UAE
</div><div>Monthly salary</div>
<div>AED2,500 - AED3,000</div></div></div></div>

Factory HR Coordinator

Odfjell Technology

<div>
 
 Odfjell Technology
 
 is an integrated supplier of offshore operations, well services technology, and engineering solutions. We deliver safe, efficient, and sustainable operations, reducing time, cost, and carbon emissions for our clients. With more than 2,300 employees across 30 countries, we combine 50 years of industry experience with forward-looking technology to support the evolving energy market.
 
 
 
 Job Description
 
 
 
 The Logistics &amp; Shipping Coordinator will be responsible for managing inbound and outbound shipment coordination, shipping documentation, warehouse logistics support, and customs related documentation activities for manufacturing and operational projects managed by SCM.
 
 
 
 Key Responsibilities
 
 
 
 Inbound Logistics Coordination
 
 
 <ul>
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 Coordinate receipt of tools, materials, and equipment into warehouse.
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 Review supplier shipping documents including: &ndash; Commercial Invoice &ndash; Packing List &ndash; Delivery documentation
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 Coordinate with suppliers and freight forwarders for shipment arrivals.
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 Support creation and tracking of: &ndash; Delivery Advice (DA) &ndash; Receipt of Equipment (ROE) &ndash; Bill of Entry (BOE) &ndash; Gate Pass (GP)
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 Maintain shipment and customs documentation records in company systems and trackers.
 </li>
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 Coordinate with warehouse/store personnel for material receipt and inspection status.
 
 
 
 </li>
 </ul>
 Outbound Logistics &amp; Shipping Documentation
 
 
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 Prepare shipping documentation for international and local dispatches.
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 Prepare and verify: &ndash; Packing Lists &ndash; Commercial Invoices &ndash; Delivery Advice (DA) &ndash; Export shipping documents &ndash; HS Code Summary
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 Coordinate dispatch activities with warehouse, workshop, and freight providers.
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 Ensure shipment documentation accuracy before dispatch.
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 Support shipment booking and coordination with logistics providers.
 </li>
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 Follow up on shipment movement and delivery status.
 
 
 
 </li>
 </ul>
 Customs &amp; Compliance Support
 
 
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 Coordinate BOE and customs documentation with clearing agents.
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 Maintain proper records of import/export transactions.
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 Ensure shipping documents comply with UAE and destination country requirements covering MEA, Europe &amp; USA region.
 </li>
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 Support audits and documentation traceability requirements.
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills &amp; Qualifications
 
 
 
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 3&ndash;7 years&rsquo; experience in logistics, shipping coordination, or supply chain operations.
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 Experience in manufacturing, oil &amp; gas, or industrial environment preferred.
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 Familiarity with import/export documentation and customs processes in UAE &amp; Globally.
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 Experience handling international shipments and freight coordination.
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 Knowledge of JAFZA logistics procedures is a must.
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 Good knowledge of shipping and logistics documentation.
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 Familiar with ERP systems (IFS preferred).
 </li>
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 Strong Excel and documentation management skills.
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 Ability to coordinate multiple shipments simultaneously.
 
 
 
 </li>
 </ul>
 
 Why you should join our team
 
 
 
 The Odfjell group recognises that the shift to renewable energy requires a new way of thinking. By leveraging diverse, cross-functional teams we drive innovation, sustainability, and technological improvements across the business. Our people are at the heart of what we do to drive change as we continue to shape and grow the business.
 
 
 We strive to create a satisfying and motivating workplace for our employees and an arena for sharing experiences with a focus on ongoing learning and development. Our employees report high levels of empowerment, open dialogue, and trust.
 
 
 We believe that diversity and inclusion are pre-conditions to succeed in a global marketplace. We believe our company values should be reflected in the everyday behaviour of our leaders and employees alike.
 
 
 
 We Offer
 
 
 
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 Learning and development support
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 Collaborative, diverse, and inclusive working environment
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 Part of a global company with opportunities for growth and development.
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 Competitive compensation and benefits including paid time-off and insurances
 
 
 
 </li>
 </ul>
 We live our core values &ndash; creative, competent, result oriented, committed &ndash; while always being safety conscious.
 
 
 We use Semac background checks in our recruitment process.
</div>

Logistics & Shipping Coordinator

Jouzy Consulting Engineers

Department: Building DepartmentReports to: Head of Building Department.Location: Dubai, UAE (with travel to project sites and authority offices across Dubai and other Emirates as required)Employment Type: Full-timeJob PurposeThe Authority NOC Coordinator is responsible for managing the end-to-end process of obtaining No Objection Certificates (NOCs), permits, and statutory approvals required for the design, construction, and handover of building projects. The role acts as the primary liaison between the company, its clients/consultants, and all relevant government and semi-government authorities in Dubai and other Emirates, ensuring approvals are secured efficiently, accurately, and within project timelines.The ideal candidate has 5&ndash;7 years of hands-on experience navigating Dubai's regulatory approval landscape, with deep, current knowledge of submission procedures, portal systems, documentation standards, and relationship networks across all major authorities.Key ResponsibilitiesAuthority Liaison &amp; Submissions<ul><li>Manage and coordinate the submission, tracking, and follow-up of NOC and permit applications across all relevant Dubai authorities for assigned projects and other Emirates as needed.</li><li>Prepare, compile, and review technical submission packages (drawings, reports, calculations, and supporting documents) to ensure compliance with each authority's specific requirements prior to submission.</li><li>Liaise directly with authority engineers, reviewers, and customer service representatives to expedite approvals, resolve queries, and clarify comments.</li><li>Attend authority meetings, design review sessions, and site inspections on behalf of the company as required.</li></ul>Process &amp; Documentation Management<ul><li>Maintain an up-to-date tracker of all NOC/permit submissions, statuses, comments, resubmissions, and approval timelines across all active projects.</li><li>Manage authority web portals (Dubai Municipality's DM platforms, DDA's e-services, Trakhees online system, etc.) including registration, submission uploads, fee payments, and status monitoring.</li><li>Ensure all authority correspondence, approval certificates, and supporting documentation are properly logged, filed, and accessible for audit and project handover purposes.</li><li>Flag authority comments and design implications promptly to the design and project management teams for resolution.</li></ul>Coordination &amp; Reporting<ul><li>Coordinate with internal design teams (architecture, structural, MEP, infrastructure) to ensure drawings and reports meet each authority's current submission standards before lodgement.</li><li>Coordinate with contractors and clients on authority-related site requirements (inspections, testing, utility connections, completion certificates).</li><li>Provide regular status reports to project managers and leadership on approval progress, anticipated risks, and timeline impacts.</li><li>Proactively monitor and communicate changes in authority regulations, circulars, fee structures, and submission procedures that may affect ongoing or future projects.</li></ul>Compliance &amp; Risk Management<ul><li>Ensure all submissions comply with applicable codes, regulations, and authority-specific technical requirements (e.g., Dubai Municipality Building Codes, Civil Defence Fire &amp; Life Safety Codes, DEWA Green Building Regulations).</li><li>Identify and escalate potential approval risks or delays early, proposing mitigation strategies.</li><li>Support due diligence processes on land use, zoning, and permissible development parameters for new project pursuits.</li></ul>Authorities &amp; Stakeholders CoveredThe Coordinator must have direct, working-level experience with submissions, portals, and approval processes for the following Dubai authorities (and equivalent bodies where projects extend beyond Dubai):<ul><li>Dubai Municipality (DM) &ndash; Building permits, building completion certificates, survey/geomatics affairs, food and health-related NOCs where applicable, and master/infrastructure plan approvals.</li><li>Trakhees (Dubai Ports, Customs &amp; Free Zone Corporation &ndash; PCFC) &ndash; Approvals for projects within Trakhees-governed master developments (e.g., Palm Jumeirah, Dubai Maritime City, Jebel Ali Free Zone areas, and other PCFC-regulated zones), covering planning, building, and engineering approvals.</li><li>Dubai Development Authority (DDA) &ndash; Approvals for projects within DDA-regulated free zones (e.g., Dubai Internet City, Dubai Media City, Dubai Knowledge Park, Dubai Studio City, Dubai Production City).</li><li>Dubai Civil Defence (DCD) &ndash; Fire and life safety NOCs, civil defence approvals for building completion and occupancy.</li><li>Dubai Electricity &amp; Water Authority (DEWA) &ndash; Utility connection NOCs, load approvals, and Al Sa'fat / green building compliance.</li><li>Roads and Transport Authority (RTA) &ndash; Traffic NOCs, road access approvals, and infrastructure tie-in clearances for projects affecting roads or public transport corridors.</li><li>Dubai Civil Aviation Authority (DCAA) &ndash; Height clearance NOCs for projects within airport flight path zones.</li><li>Telecommunications providers (Etisalat / du) &ndash; Infrastructure and ducting NOCs for telecom service coordination.</li><li>Dubai Police (General Headquarters) &ndash; Security-related NOCs where applicable to project type or location.</li><li>Master Developer NOCs &ndash; Coordination with master developers such as Nakheel, Meydan, Dubai Holding, and others, where projects fall within their respective master communities and require developer-level NOCs prior to authority submission.</li><li>Federal Electricity &amp; Water Authority (FEWA) / other Emirate authorities &ndash; Where the company's projects extend to Sharjah, Fujairah, or other Emirates, working knowledge of equivalent processes is an advantage.</li></ul>Required Qualifications &amp; Experience<ul><li>Bachelor's degree in Civil/Architectural Engineering, Architecture, or a related discipline (diploma-level candidates with strong, directly relevant authority experience may also be considered).</li><li>5&ndash;7 years of relevant UAE experience in authority approvals/NOC coordination, with the majority of that experience specific to Dubai building projects.</li><li>Demonstrated, hands-on track record securing approvals from Dubai Municipality, Trakhees, and DDA at minimum, with exposure to the additional authorities listed above.</li><li>Strong working knowledge of Dubai's building codes, planning regulations, and current authority submission systems and portals.</li><li>Experience managing approvals across a portfolio of concurrent projects (residential, commercial, mixed-use, or infrastructure) is preferred.</li><li>Prior experience within a multidisciplinary consultancy, PMC, developer, or contractor environment is highly advantageous.</li></ul>Skills &amp; Competencies<ul><li>Excellent knowledge of Dubai regulatory frameworks and the ability to interpret and apply authority comments to technical submissions.</li><li>Strong organisational skills with the ability to manage multiple submissions, deadlines, and authority relationships simultaneously.</li><li>Established professional network and rapport with authority personnel across the listed entities.</li><li>Strong written and verbal communication skills in English; Arabic language skills are an advantage for direct authority liaison.</li><li>Proficiency with authority online portals and standard office software (MS Office, document management systems).</li><li>High attention to detail, particularly in reviewing technical documentation against authority checklists.</li><li>Proactive, solutions-oriented approach with the ability to anticipate and resolve approval bottlenecks.</li><li>Ability to work independently while keeping project teams and leadership well informed.</li></ul>Additional Requirements<ul><li>Valid UAE driving licence and access to own vehicle, given the frequent requirement for authority office visits and site attendance across Dubai.</li><li>Availability for occasional travel to project sites outside Dubai.</li></ul>Key Performance Indicators (Suggested)<ul><li>Average NOC/permit approval turnaround time per authority versus benchmark.</li><li>Number of first-submission approvals (i.e., without rejection/resubmission) as a percentage of total submissions.</li><li>Accuracy and completeness of the authority tracking log/dashboard.</li><li>Responsiveness to authority queries and resolution of comments within defined timelines.</li><li>Stakeholder feedback from project managers, design teams, and clients on approval process management.</li></ul>Work Location: In person

Authority NOC Coordinator

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