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administrative support coordinator

Elite Overseas Building Contracting

Hostess &amp; CoordinatorAdministration / Front Office / Client RelationsReporting to : Operations Manager / Administration Manager / Project ManagerJob PurposeThe Hostess &amp; Coordinator is responsible for professionally welcoming visitors, clients, and guests while coordinating administrative and operational support activities within the organization. The role ensures smooth front office operations, maintains positive customer relations, and supports internal coordination between departments, clients, suppliers, and site teams.Key ResponsibilitiesFront Office &amp; Reception Duties<ul><li>Welcome and assist visitors, clients, vendors, and employees in a professional and courteous manner.</li><li>Maintain reception and waiting areas in a clean, organized, and presentable condition.</li><li>Answer and direct incoming phone calls, emails, and inquiries efficiently.</li><li>Make and carry hot/cold beverages as per the client request.</li><li>Manage visitor registration and maintain visitor logs as per company procedures.</li><li>Coordinate meeting room bookings and arrange refreshments when required.</li></ul>Coordination &amp; Administrative Support<ul><li>Coordinate between departments, project teams, suppliers, and clients for daily operational requirements.</li><li>Assist management in scheduling meetings, appointments, and site visits.</li><li>Prepare and maintain records, reports, correspondence, and filing systems.</li><li>Support HR and administration activities including onboarding coordination, document collection, and employee communication.</li><li>Follow up on pending tasks, approvals, and operational requirements.</li><li>Maintain office supplies inventory and coordinate procurement requests.</li></ul>Customer Service &amp; Communication<ul><li>Handle client and customer inquiries professionally and maintain positive relationships.</li><li>Ensure timely communication and coordination with internal and external stakeholders.</li><li>Assist in organizing company events, meetings, staff gatherings, and client visits.</li><li>Support management with hospitality arrangements for VIP guests and visitors.</li></ul>Operational Support<ul><li>Coordinate transportation, accommodation, or logistics arrangements when required.</li><li>Assist project/site teams with administrative coordination and documentation.</li><li>Ensure confidentiality of company information and records.</li><li>Support implementation of company policies, procedures, and office standards.</li></ul>Accountability<ul><li>Professional handling of visitors, clients, and guests.</li><li>Accuracy and timely completion of coordination and administrative tasks.</li><li>Proper maintenance of records, schedules, and communication.</li><li>Maintaining professional appearance and behavior at all times.</li><li>Ensuring smooth front office and coordination operations.</li><li>Compliance with company policies, UAE labor laws, and health &amp; safety requirements.</li></ul>Role RequirementsEducational Qualification<ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, Hospitality, Business Management, or related field.</li></ul>Experience<ul><li>Minimum 2&ndash;5 years of experience in front office, customer service, hospitality, or coordination roles.</li><li>UAE/GCC experience preferred.</li></ul>Pay: AED5,000.00 - AED5,500.00 per monthLanguage:<ul><li>Italian (Required)</li><li>French (Required)</li><li>German (Required)</li><li>Spanish (Preferred)</li><li>Ukrainian (Preferred)</li><li>Portuguese (Preferred)</li><li>Romanian (Preferred)</li><li>Greek (Preferred)</li></ul>Work Location: In person

Hostess / Administrator

Atlas scarf fashion

ACCOUNTANT / ADMIN COORDINATORLocation: Dubai &amp; SharjahCompany: Atlas Scarf FashionWe are looking for a reliable and detail-oriented Accountant / Admin Coordinator to join our team.Key Responsibilities:<ul><li>Manage daily accounting entries and bookkeeping</li><li>Handle Tally accounting software</li><li>Record sales, purchases, expenses, and supplier transactions</li><li>Assist with VAT-related documentation and reports</li><li>Perform bank reconciliations and account checks</li><li>Monitor inventory records and stock movements</li><li>Prepare basic financial and sales reports</li><li>Maintain organized records and documentation</li><li>Coordinate with store staff regarding stock, invoices, and operational matters</li><li>Provide administrative support to management when required</li><li>Assist customers and support retail operations when necessary</li></ul>Requirements:<ul><li>Experience using Tally is preferred</li><li>Good knowledge of accounting principles</li><li>Strong attention to detail and accuracy</li><li>Good communication skills in English</li><li>Proficiency in Microsoft Excel</li><li>Organized, responsible, and trustworthy</li><li>Ability to work independently and manage multiple tasks</li><li>Previous retail or fashion industry experience is an advantage</li></ul>Preferred:<ul><li>Experience with inventory management</li><li>Experience in UAE retail operations</li></ul>We are looking for someone who is not only strong in accounting but is also willing to support store operations and work closely with the sales team when needePay: AED3,000.00 - AED5,000.00 per dayWork Location: In person

Accountant / admin coordinator

Matchworkers International

<div>
 
 
 Personal Assistant to CEO (Recruitment Agency)
 
 
 
 
 Location:
 
 Dubai full time
 
 
 
 Salary:
 
 to be discussed
 
 
 
 Gender:
 
 Female
 
 
 
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic and highly organized European Personal Assistant to support the CEO of a fast-paced recruitment agency. The ideal candidate will be proactive, resourceful, and comfortable working in a high-pressure, target-driven environment, managing both business and administrative priorities efficiently.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide full administrative and executive support to the CEO
 </li>
 <li>
 Manage calendar, meetings, and travel arrangements efficiently
 </li>
 <li>
 Prepare reports, presentations, and recruitment performance summaries
 </li>
 <li>
 Handle confidential business information with professionalism and discretion
 </li>
 <li>
 Screen calls, emails, and correspondence on behalf of the CEO
 </li>
 <li>
 Track tasks, deadlines, and ensure timely execution of CEO directives
 </li>
 <li>
 Support in business development coordination and meeting preparations
 </li>
 <li>
 Manage documentation, CRM updates, and filing systems
 </li>
 <li>
 Assist with occasional personal tasks as required
 </li>
 <li>
 Show high degree of flexibility to support various functions of the business, such coordinating with clients in Europe and working alongside our Recruitment Team.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent
 </li>
 <li>
 1&ndash;3 years of experience as a Personal Assistant / Admin / Coordinator (recruitment industry experience is an advantage)
 </li>
 <li>
 Strong communication skills (English required; additional languages are a plus)
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Ability to work in a fast-paced, target-driven environment
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Strong coordination and follow-up skills
 </li>
 </ul>
</div>

European Personal Assistant to Managing Director

Kenanat Alsham Restaurant

Job SummaryThe Sales &amp; Marketing Coordinator is responsible for supporting the hotel&rsquo;s sales and marketing activities to increase occupancy, generate revenue, improve customer relationships, and strengthen the hotel&rsquo;s brand presence. The role includes handling online booking platforms, corporate sales, guest communication, promotions, social media coordination, and administrative support for the sales department.Key ResponsibilitiesSales Responsibilities<ul><li>Assist in achieving monthly and yearly sales targets.</li><li>Handle corporate accounts, travel agents, and long-stay guest inquiries.</li><li>Coordinate room bookings, group reservations, and special packages.</li><li>Follow up with clients regarding quotations, contracts, and payments.</li><li>Maintain strong relationships with existing and potential customers.</li><li>Identify new business opportunities and generate leads.</li><li>Prepare sales reports and occupancy updates for management.</li></ul>Marketing Responsibilities<ul><li>Promote hotel rooms, restaurant services, and special offers through online and offline channels.</li><li>Manage online travel agency (OTA) platforms such as Booking.com, Agoda, Expedia, Airbnb, etc.</li><li>Coordinate social media marketing activities and promotional campaigns.</li><li>Monitor online reviews and respond professionally to guest feedback.</li><li>Assist in creating marketing materials, advertisements, and promotional content.</li><li>Support branding activities and hotel events.</li></ul>Administrative Responsibilities<ul><li>Maintain accurate customer and sales records.</li><li>Prepare invoices, proposals, and contracts when required.</li><li>Coordinate with reception, housekeeping, and accounts departments.</li><li>Ensure all marketing and sales documents are updated and organized.</li><li>Monitor competitors&rsquo; pricing and market trends.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Marketing, Business Administration, Hospitality, or related field.</li><li>Minimum 1&ndash;2 years experience in sales, marketing, or hotel operations.</li><li>Knowledge of hotel reservation systems and OTA platforms is an advantage.</li><li>Strong communication and negotiation skills.</li><li>Good computer skills including Microsoft Office.</li><li>Ability to work under pressure and meet deadlines.</li><li>Professional appearance and customer service attitude.</li></ul>Skills &amp; Competencies<ul><li>Sales and negotiation skills</li><li>Customer relationship management</li><li>Marketing and social media knowledge</li><li>Communication and presentation skills</li><li>Problem-solving abilities</li><li>Teamwork and coordination</li><li>Time management and organization</li></ul>Pay: AED1,500.00 - AED2,000.00 per hourWork Location: In person

Sales & Marketing Coordinator

OBAIDALLA TECHNICAL ENGINEERING

Job DescriptionWe are seeking a highly organized and proactive Maintenance Coordinator / Secretary with experience in building maintenance operations. The ideal candidate will be responsible for handling maintenance requests, coordinating with technicians and subcontractors, maintaining records, and ensuring smooth communication between tenants, management, and maintenance teams.Key ResponsibilitiesReceive and record maintenance requests from tenants and clients.Schedule and coordinate maintenance activities with technicians.Follow up on open maintenance tickets and ensure timely closure.Maintain maintenance records, reports, and documentation.Coordinate with subcontractors and suppliers.Prepare quotations, work orders, and service reports.Update and manage maintenance tracking systems and spreadsheets.Handle phone calls, emails, and customer inquiries professionally.Monitor technician attendance and job completion status.Support management with administrative and operational tasks.QualificationsMinimum 2&ndash;3 years of experience in building maintenance, facilities management, or maintenance coordination.Strong knowledge of maintenance operations (AC, plumbing, electrical, civil works).Proficiency in Microsoft Office, Google Sheets, and email correspondence.Excellent organizational and communication skills.Experience:<ul><li>Building maintenance operations: 3 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving Licenses (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Maintenance Coordinator / Secretary

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</div>
Job Description:<div></div><div> 
We are seeking a proactive and detail-oriented Administrative Coordinator to support various departments within TFG. The ideal candidate will play a vital role in ensuring smooth operations by managing administrative tasks and facilitating communication across teams. You will be responsible for maintaining accurate records, coordinating essential processes, and contributing to the overall efficiency of the organization.</div><div></div><div> 
Responsibilities:</div><ul><li>
CRM Management: Ensure CRM is updated with accurate customer, tour, and sales information.</li><li>
Permit Processing: Handle permits for stand removals, installations, airport passes for equipment, materials, representatives, and managers.</li><li>
Coordination: Liaise with stand contractors and monitor RERA and DED permits to ensure compliance.</li><li>
Lead Management: Oversee lead creation, update tour backing requests, assign leads, and manage the registration process.</li><li>
Interdepartmental Support: Communicate effectively with HR, Accounts, and other departments to meet operational needs.</li><li>
Supply Coordination: Manage stationery and supplies for various departments.</li><li>
Performance Tracking: Update and maintain daily reports, performance trackers, and team metrics for assigned departments.</li><li>
Documentation: Process agent agreements, contracts, and other related documents while ensuring accuracy.</li><li>
Data Management: Monitor, register, and record customer details, payments, status updates, and tagging information.</li><li>
Filing: Handle electronic and digital filing requirements to maintain organized records.</li></ul><div>
This position is ideal for someone who thrives in a fast-paced environment, values accuracy, and enjoys working collaboratively across multiple teams.</div> 
<div></div>
Desired Skill &amp; Expertise: 
<div></div><ul><li>
Experience: 1&ndash;2 years of experience in an administrative role.</li><li>
Technical Proficiency: Advanced knowledge of Microsoft Office and familiarity with CRM systems.</li><li>
Organizational Skills: Highly organized with the ability to prioritize tasks and meet deadlines effectively.</li><li>
Attention to Detail: Capable of designing and processing a wide range of documents accurately.</li><li>
Teamwork: A professional, friendly demeanor and ability to work effectively as part of a team.</li><li>
Adaptability: Flexible and positive attitude to handle dynamic and evolving tasks.</li></ul></div><div></div>

Coordinator - Sales & Marketing Administration (UAE National)

Ayat Group

<div>
 
 Ayat Development is looking for a highly organized, proactive, and dynamic Executive Office Coordinator to join our growing team. The ideal candidate will play a key role in supporting executive management and coordinating between consultants, contractors, authorities, and internal departments to ensure smooth day-to-day operations across the company.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate effectively with consultants, contractors, government authorities, and internal departments to ensure smooth workflow and timely execution of tasks.
 </li>
 <li>
 Assist executive management in daily administrative and operational activities.
 </li>
 <li>
 Prepare, draft, review, and manage professional letters, official correspondences, reports, and emails in both Arabic and English.
 </li>
 <li>
 Attend meetings with management, consultants, contractors, and authorities, while maintaining professional representation of the company.
 </li>
 <li>
 Prepare accurate and well-structured Minutes of Meetings (MOM) with strong attention to detail and timely distribution.
 </li>
 <li>
 Follow up on action items, pending approvals, submissions, permits, and coordination matters with all stakeholders.
 </li>
 <li>
 Maintain organized records of correspondence, project documents, meeting records, engineering drawings, and company files.
 </li>
 <li>
 Coordinate appointments, schedules, meetings, and executive calendars efficiently.
 </li>
 <li>
 Support management in handling confidential and sensitive information professionally.
 </li>
 <li>
 Ensure proper communication flow between departments and external parties.
 </li>
 <li>
 Monitor ongoing coordination tasks and ensure deadlines are achieved.
 </li>
 <li>
 Assist in preparing presentations, reports, company profiles, and executive documentation for meetings, authorities, and business presentations.
 </li>
 <li>
 Arrange and prepare professional presentations using all required computer applications and presentation tools with high-quality standards.
 </li>
 <li>
 Coordinate documentation and communication related to engineering drawings, technical submissions, consultant comments, and contractor correspondence.
 </li>
 <li>
 Review and organize engineering drawings and technical documents for tracking, filing, coordination, and communication purposes.
 </li>
 <li>
 Handle multiple priorities simultaneously while maintaining high accuracy and professionalism.
 </li>
 <li>
 Provide administrative and coordination support for development projects and company operations.
 </li>
 <li>
 Maintain strong attendance, punctuality, professionalism, and responsiveness in all company matters.
 </li>
 <li>
 Work effectively under pressure and within fast-paced project environments.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Engineering Administration, or related field is preferred.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic and English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent interpersonal and coordination skills.
 </li>
 <li>
 High proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and presentation software.
 </li>
 <li>
 Strong ability to prepare professional letters, reports, presentations, and meeting documentation.
 </li>
 <li>
 High skill in arranging professional presentations, formatting reports, and preparing executive materials.
 </li>
 <li>
 Familiarity with engineering drawings, technical documentation, and construction-related correspondence.
 </li>
 <li>
 Ability to communicate effectively with consultants and contractors regarding technical documentation and project coordination matters.
 </li>
 <li>
 Ability to handle confidential information with professionalism and integrity.
 </li>
 <li>
 Strong problem-solving skills and ability to work independently
 </li>
 <li>
 Presentable personality with professional communication and meeting etiquette.
 </li>
 <li>
 Fast typing and note-taking skills are highly preferred
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience: Minimum 5 years of experience in the real estate development field in Dubai.
 </li>
 <li>
 Previous experience working with consultants, contractors, and government authorities in the UAE is mandatory.
 </li>
 <li>
 Fluent in Arabic and English (reading, writing, and speaking) is a must.
 </li>
 <li>
 Strong experience in coordination, executive support, and administrative management.
 </li>
 <li>
 Ability to work under pressure and manage multiple tasks efficiently.
 </li>
 <li>
 Active, dynamic, punctual, and highly committed personality.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 
 Career growth opportunities in a fast-growing company.
 
 
 A professional and supportive work environment.
 
 
 Opportunity to work on high-profile real estate development projects.
 
</div>

Office Executive Coordinator

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