sales coordinator

executive assistant

administrative assistant

logistics coordinator

admin assistant

administrative support coordinator

Procom MiddleEast Audio & Lighting Systems Trading

We are seeking a highly organized and motivated Administrative Coordinator to assist our sales department. In this role, you will ensure the smooth operation of daily administrative and sales support activities, enabling our team to focus on growth and delivering exceptional service to our clients. Key ResponsibilitiesThe ideal candidate will manage a diverse range of duties, including:Sales Support Responsibilities<ul><li>Support sales team on sales pipeline: Organize leads, maintain and update the sales pipeline, and ensure timely follow-up with customers.</li><li>Customer Communication: Respond promptly to customer emails and phone calls, handle inquiries, and resolve issues effectively to ensure a positive customer experience.</li><li>Quotation Issuance: Prepare and issue accurate customer quotations.</li></ul>Administrative Responsibilities<ul><li>Correspondence Management: Manage and prioritize all departmental correspondence, including emails and phone calls.</li><li>Documentation: Maintain and update all departmental files, records, and databases with meticulous attention to detail.</li><li>Team Collaboration: Collaborate closely with the sales team, providing essential administrative assistance and contributing actively to overall team success.</li></ul>

Administrative Coordinator

Antal International L.L.C-FZ

We are looking for a highly organized and proactive Admin and Exam Coordinator to support our client who is a market leader renowned for its excellence in wines and spirits industry. The role involves managing both administrative tasks and exam coordination related to internal training programs and external certification courses across different categories. The position plays a key role in ensuring smooth operations, accurate record management, and seamless coordination between employees, trainers, and educational partners. Key Responsibilities:<ul><li>Provide administrative and logistical support for internal and external training programs.</li><li>Maintain training calendars, attendance, and certification records.</li><li>Coordinate with HR, trainers, and external partners to organize learning sessions and exams.</li><li>Manage communication, documentation, and reporting for all training and assessment activities.</li><li>Plan and oversee exam schedules, logistics, and result tracking in coordination with training bodies.</li><li>Support training events, workshops, and vendor coordination, ensuring smooth execution and compliance with company standards.</li></ul>

Administrative and Exam Coordinator

WSP in the Middle East

Overview WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul>We're not including referral prompts or third-party notices in this refined listing.

Workplace & Admin Coordinator_(Emirati National)

BSI Lifestyle

Join the Luxury Travel &amp; Lifestyle Industry with BSI LifestyleLocation: DubaiSchedule: Monday &ndash; Friday, standard office hours.Compensation: Competitive salary, discussed during interview.About BSI LifestyleBSI Lifestyle is an international luxury travel and concierge company headquartered in London. As proud members of Virtuoso, we create tailor-made travel experiences and provide personalized lifestyle management for elite clients worldwide. Our Dubai office plays a key role in ensuring flawless execution of our clients&rsquo; everyday needs.Role OverviewWe are seeking a Lifestyle Administrative Coordinator to join our Dubai office. In this role, you will support the front and back-office teams by executing client lifestyle requests within the UAE. You will be responsible for ensuring clients&rsquo; requests are carried out quickly, accurately, and with the highest level of discretion.Key Responsibilities<ul><li>Coordinate and arrange day-to-day client lifestyle tasks (e.g., booking doctors, handymen, dry-cleaning, restaurants, house services, etc.).</li><li>Build and maintain a &ldquo;little black book&rdquo; of trusted local suppliers, service providers, and contractors, ensuring competitive rates and reliable service.</li><li>Act as the main point of contact with these suppliers, developing strong professional relationships to ensure priority service and smooth coordination.</li><li>Ensure that requests are handled within set deadlines and update internal systems.</li><li>Monitor quality of services delivered and report back to the front office team.</li><li>Maintain accurate records of all completed requests and associated costs.</li><li>Support the back-office team with additional administrative or coordination tasks when required.</li></ul>What We&rsquo;re Looking For<ul><li>Fluency in Russian (spoken and written) and Upper-Intermediate English or higher.</li><li>Experience in Dubai: Long-term resident, familiar with local services, suppliers, and everyday administrative functions.</li><li>Strong coordination and problem-solving skills &mdash; resourceful and quick-thinking.</li><li>Clear and professional communication (verbal and written).</li><li>Prior experience in concierge, lifestyle management, hospitality, or admin roles is a strong plus.</li><li>Mature, reliable, and discreet, with the ability to handle sensitive matters responsibly.</li><li>Comfortable managing multiple tasks at once and working independently.</li></ul>What We Offer:<ul><li>Visa &amp; Insurance coverage</li><li>Paid vacation and sick leave.</li><li>Dedicated onboarding mentor during the trial period.</li><li>Access to global luxury travel networks and supplier insights.</li><li>Performance-based incentives and a passionate, collaborative team culture.</li><li>Opportunity to work in a prestigious international company with exposure to luxury lifestyle management.</li></ul>Job Types: Full-time, Permanent

Lifestyle Administrative Coordinator

talabat

Overview Role Summary :A brief role summary including :Role PurposeThis entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.Impact & ScopeThe successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity. Responsibilities Duties & Responsibilities :This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include :<ul><li>Assisting with day-to-day operations within the department.</li><li>Providing administrative support to team members.</li><li>Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.</li><li>Participating in team meetings and contributing ideas and feedback.</li><li>Handling inquiries and requests from internal and external stakeholders.</li><li>Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.</li><li>Preparing meeting agendas, taking minutes, and distributing them as needed.</li><li>Supporting the team with research and data collection for various projects.</li><li>Providing support in the preparation and review of presentations and other documents.</li><li>Contributing to process improvement initiatives within the department</li></ul> Qualifications <ul><li>High school diploma or above education.</li><li>Prior experience in an administrative support role is an advantage, but not essential</li></ul> Skills and attributes <ul><li>Familiarity with basic computer applications such as Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Good verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and accuracy in completing tasks.</li><li>Professional demeanor and positive attitude.</li><li>Willingness to learn and take on new responsibilities as needed.</li><li>Ability to maintain confidentiality of sensitive information.</li></ul>

Admin / Coordinator (UAE National)

Mandarin Oriental Hotel ...

Based at the Mandarin Oriental Downtown, Dubai within the Rooms department in Dubai, the Front Office Coordinator is responsible to oversee the daily administrative and operational functions of the Front Office. This role manages staff personnel matters, training, facility operations, and supports financial and administrative processes such as payroll and purchase requisitions. Front Office Coordinator reports to Front Office Manager.As a Front Office Coordinator, you will be responsible for the following duties:<ul><li>Manage staff-related matters including attendance, scheduling, performance tracking, and training programs.</li><li>Oversee facility operations and ensure compliance with safety and quality standards.</li><li>Process payroll, purchase requisitions, and other administrative transactions accurately and timely.</li><li>Coordinate with other departments to maintain seamless operational flow.</li><li>Maintain records, reports, and documentation related to staff and operations.</li><li>Support management in implementing policies and improving operational processes.</li></ul>

Front Office Coordinator

IHG Hotels & Resorts

Job Title Sales Coordinator voco Dubai Dubai, UAE Job Description Sales Coordinator voco Dubai Dubai, UAE Role Summary IHG Hotels &amp; Resorts is looking for a motivated Sales Coordinator to join voco Dubai. In this role, you will provide administrative and secretarial support to the Director of Sales and Marketing as well as the wider sales team. You will play a key role in ensuring smooth departmental operations, maintaining confidentiality, and supporting event and group requests. This position is well-suited for individuals with strong organizational skills and an interest in sales and hospitality administration. Job Details Location: United Arab Emirates Location: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do * Provide secretarial and administrative support to the Director of Sales and Marketing and the sales team * Maintain appointment diaries, correspondence, and confidential records * Set up and manage filing systems, trace files, and ensure sales deadlines are met * Assist with Opera S&amp;C standards, including handling group and banquet requests before liaising with the Events Team * Generate Banquet Event Orders (BEO), GIS/GEO, and share documentation with relevant departments * Support the sales department in maintaining systems such as Opera, Marsha, and DTCM approvals * Prepare daily activity logs, weekly summaries, and monthly reports as required * Provide administrative cover in the absence of the Executive Secretary * Contribute to enhancing departmental efficiency by implementing improved administrative systems Ideal Profile * High school diploma with at least 6 months of experience in sales, marketing, front desk, or guest services * OR a 2-year degree in Business Administration, Marketing, Hotel and Restaurant Management, or related field with no prior work experience required * Strong organizational and multitasking skills with attention to detail * Familiarity with hospitality sales systems such as Opera and Marsha preferred * Ability to maintain confidentiality and handle sensitive information * Strong written and verbal communication skills in English * Proactive, adaptable, and able to support multiple departments when needed

Sales Coordinator

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