administrative assistant

sales coordinator

project coordinator

executive assistant

office administrator

administrative support coordinator

WSP in the Middle East

Overview WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul>We're not including referral prompts or third-party notices in this refined listing.

Workplace & Admin Coordinator_(Emirati National)

The Energy Training Centre

<div>
 
 PLEASE READ THE JOB DETAILS CAREFULLY
 
 
 
 
 
 
 Company:
 
 The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 
 
 
 Location:
 
 On-Site in Dubai, UAE
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 
 
 The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
 
 Administrative Training Coordinator
 
 to join our team and help manage and coordinate training programs remotely across the globe.
 
 
 
 
 
 We are seeking an organized and proactive
 
 Administrative Training Coordinator
 
 who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
 </li>
 <li>
 Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
 </li>
 <li>
 Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
 </li>
 <li>
 Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
 </li>
 <li>
 Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
 </li>
 <li>
 Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
 </li>
 <li>
 Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
 </li>
 <li>
 Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
 </li>
 <li>
 Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
 </li>
 <li>
 Ability to work independently and manage tasks with minimal supervision.
 </li>
 </ul>
</div>

Administrative Coordinator - Urgent Hiring (Immediate Joiner)

AW Rostamani

<div><div><div><div><div><div>Job responsibilities:
&middot; Manage the Director Aftersales calendar, including scheduling meetings and appointments
&middot; Prepare and organize meeting agendas, take minutes, and follow up on action items
&middot; Screen and direct phone calls, emails, and other correspondence to appropriate parties
&middot; Draft and proofread Arabic documents, emails, and reports
&middot; Scheduling the leave roaster consulting with the concerned Managers
&middot; Organize internal and external meetings, appointments, and events
&middot; Coordinate travel arrangements for staff members as needed
&middot; Prepare and maintain meeting materials, presentations, and agendas
&middot; Act as the point of contact between departments and ensure information is shared efficiently
&middot; Manage incoming and outgoing communications, including emails, phone calls, and physical mail
&middot; Making arrangement for pickup of new employees from Airport and arranging for their health card and medical fitness certificate
&middot; Control of stationery items, Maintain and update databases, filing systems, and documentation
&middot; Assist in preparing reports, presentations, and other business documentation
&middot; Track and maintain records of office expenses and invoices etc
&middot; Order office supplies and maintain inventory
&middot; Coordinate with Legal departments or offices to facilitate work processes
&middot; Manage administrative workflows, raising pandadocs and ensuring smooth office operations 
Educational Qualification
<ul><li>&middot; Bachelor&rsquo;s Degree or equivalent 
</li></ul>Work Experience
<ul><li>&middot; 5 years minimum experience as Administration coordinator 
</li></ul>Competencies
<ul><li>&middot; Communication &amp; Computer Skills 
</li></ul>Languages
 &middot; Excellent written and verbal communication skills in English</div></div></div></div></div></div>
 <div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees. 
</div><div></div> 
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand. 
</div><div></div> 
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations. 
</div><div></div> 
<div>For more information, visit www.awrostamani.com .</div></div>

Administrative Coordinator

The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG)

<div>
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
 </li>
 <li>
 Coordinate internal communications and support alignment across leadership, working groups, and member companies.
 </li>
 <li>
 Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
 </li>
 <li>
 Prepare reports, summaries, and internal updates to support smooth decision-making.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Events &amp; Meetings Management
 
 
 <ul>
 <li>
 Support the planning, logistics, and execution of events, workshops, and member engagements.
 </li>
 <li>
 Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
 </li>
 <li>
 Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
 </li>
 <li>
 Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Communications Support
 
 
 <ul>
 <li>
 Draft and edit official correspondence, meeting minutes, and administrative communications.
 </li>
 <li>
 Support the development of basic content for member updates, presentations, and event-related materials.
 </li>
 <li>
 Ensure clarity, consistency, and accuracy across all outgoing documents.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or Event Management (or related field).
 </li>
 <li>
 Minimum 2 years of experience in communications, event management, and operational coordination.
 </li>
 <li>
 Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
 </li>
 <li>
 Excellent organizational and multitasking skills with strong attention to detail.
 </li>
 <li>
 Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
 </li>
 <li>
 Strong project management experience with a proactive, solution-oriented mindset.
 </li>
 <li>
 Ability to travel within the GCC region and internationally as required.
 </li>
 </ul>
 
 
 
</div>

Operations & Administrative Coordinator

talabat

Overview Role Summary :A brief role summary including :Role PurposeThis entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.Impact & ScopeThe successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity. Responsibilities Duties & Responsibilities :This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include :<ul><li>Assisting with day-to-day operations within the department.</li><li>Providing administrative support to team members.</li><li>Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.</li><li>Participating in team meetings and contributing ideas and feedback.</li><li>Handling inquiries and requests from internal and external stakeholders.</li><li>Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.</li><li>Preparing meeting agendas, taking minutes, and distributing them as needed.</li><li>Supporting the team with research and data collection for various projects.</li><li>Providing support in the preparation and review of presentations and other documents.</li><li>Contributing to process improvement initiatives within the department</li></ul> Qualifications <ul><li>High school diploma or above education.</li><li>Prior experience in an administrative support role is an advantage, but not essential</li></ul> Skills and attributes <ul><li>Familiarity with basic computer applications such as Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Good verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and accuracy in completing tasks.</li><li>Professional demeanor and positive attitude.</li><li>Willingness to learn and take on new responsibilities as needed.</li><li>Ability to maintain confidentiality of sensitive information.</li></ul>

Admin / Coordinator (UAE National)

Econstruct

A leading engineering firm in Dubai is seeking a People Coordinator to provide administrative support to HR functions. The role involves managing correspondence, organizing events, coordinating travel, and conducting research. Ideal candidates should have a relevant degree, strong organizational skills, and experience in administrative support. This role requires excellent communication skills and proficiency in Microsoft Office.

People & Admin Coordinator (Events & Travel)

Great Win Fire & Safety

Job Title: Sales Coordinator Location: Dubai Experience: 2&ndash;3 years Industry: Fire and Safety (preferred)Job Description: We are looking for a motivated and organized Coordinator to join our team. The ideal candidate will have 2&ndash;3 years of experience in a similar role, with excellent administrative and coordination skills. Experience in the Fire and Safety industry is a plus.Key Responsibilities:<ul><li>Support sales and administrative activities of the team</li><li>Maintain records, reports, and documentation accurately</li><li>Coordinate between departments and clients effectively</li><li>Assist in day-to-day office operations</li></ul>Requirements:<ul><li>2&ndash;3 years of relevant experience</li><li>Strong communication and organizational skills</li><li>Ability to work independently and as part of a team</li><li>Experience in Fire and Safety is an advantage</li></ul>How to Apply: Interested candidates are requested to send their CV to hr@greatwints.comJob Type: Full-time

Sales Coordinator

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