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personal secretary executive assistant female

Maitlo & Co. Chartered Accountants

Maitlo Consulting Company is looking for a competent and well-organized Personal Secretary / Executive Assistant to support senior management and ensure smooth office administration.Key Responsibilities:Manage daily office and administrative operationsHandle emails, correspondence, and document controlMaintain files, records, and meeting schedulesPrepare and manage Excel sheets, PDFs, and reportsCoordinate meetings and follow-upsProvide administrative support to the CEORequirements:Female candidate preferredMinimum 2 years of relevant experienceProficient in MS Excel, MS Office, and PDF handlingStrong organizational and communication skillsPreference for candidates residing near DHA Phase 2 / Phase 2 Extension, KarachiJob Type: Full-timePay: Rs40,000.00 - Rs60,000.00 per monthWork Location: In person

Personal Secretary / Executive Assistant (Female)

MMM LA

Job Title: Receptionist/Pa (Female) &ndash; Law ChamberLocation: Karachi DHA Phase 6Position Type: Full-TimeJob Overview:A busy law chamber is seeking a smart, well-spoken Female Receptionist/Personal Secretary to support a Barrister in daily administrative and communication tasks. The ideal candidate should have good English speaking skills, a professional attitude, and strong organizational abilities. Freshers are encouraged to apply.Key Responsibilities:<ul><li>Answer and manage incoming calls professionally</li><li>Schedule appointments and maintain the Barrister&rsquo;s calendar</li><li>Handle client inquiries politely and efficiently</li><li>Draft and manage basic correspondence and emails</li><li>Maintain and organize legal files and documents</li><li>Coordinate meetings and prepare meeting notes when required</li><li>Manage office records and ensure confidentiality</li><li>Assist in day-to-day administrative tasks within the chamber</li><li>Welcome and guide clients visiting the office</li></ul>Requirements:<ul><li>Female candidate preferred</li><li>Good spoken and written English is essential</li><li>Minimum Intermediate / Bachelor&rsquo;s degree preferred</li><li>Basic computer skills (MS Word, Email handling, etc.)</li><li>Strong communication and interpersonal skills</li><li>Well-organized, punctual, and professional demeanor</li><li>Ability to maintain confidentiality</li><li>Freshers are encouraged to apply</li><li>Prior experience as a receptionist or assistant will be a plus</li></ul>Job Type: Full-timePay: Up to Rs35,000.00 per monthWork Location: In person

Receptionist/Personal Secretary

Noshad Trading

Job Title: Female Personal Assistant Company: Noshad Trading Location: Clifton, KarachiAbout Us: Noshad Trading is a respected company specializing in Pharmaceutical, Personal Care, Industrial, and Cosmeceutical raw materials. Committed to quality and innovation, we facilitate marketing prospects for products introduced in Pakistan and engage local manufacturers for toll and contract manufacturing. Additionally, we import high-quality chemicals across various sectors.Position Overview: We are seeking a reliable and proactive Personal Assistant to support our company. This role is crucial in ensuring efficient management of the CEO's schedule, communications, and administrative tasks, contributing to the smooth operation of our company.Responsibilities:<ul><li>Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate and prioritize the daily workload, ensuring deadlines are met and urgent matters are addressed promptly.</li><li>Act as the primary point of contact for internal and external stakeholders interacting with the CEO.</li><li>Prepare and organize meetings, including agendas, presentations, and necessary materials.</li><li>Conduct research and prepare reports or presentations as required.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist in personal tasks and errands for the CEO as needed.</li></ul>Requirements:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.</li><li>Bachelor's degree in Business Administration, Management, or relevant field preferred.</li><li>Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills with the ability to multitask and prioritize tasks effectively.</li><li>Strong verbal and written communication skills in English and Urdu.</li><li>Ability to maintain a high level of professionalism and confidentiality.</li></ul>Note: Candidates must demonstrate fluency in English, possess strong Microsoft Office skills, and submit a resume with a cover letter outlining relevant experience and reasons for interest in the position.Thank you!Job Type: Full-timePay: Rs25,000.00 - Rs50,000.00 per monthApplication Question(s):<ul><li>Will you be able to commute to Clifton for work everyday?</li></ul>Language:<ul><li>English fluently (Preferred)</li></ul>Work Location: In person

Female Personal Assistant

DigiTechIO

We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an CEO Assistant. The ideal candidate will be responsible for managing executive-level administrative tasks, ensuring smooth office operations, and maintaining data accuracy and integrity.This role requires excellent communication skills, strong time management, and the ability to handle confidential information with professionalism.Key ResponsibilitiesExecutive Support<ul><li>Schedule meetings, appointments, and manage travel arrangements.</li><li>Act as a liaison between the executive and internal/external stakeholders.</li><li>Prepare and review reports, presentations, correspondence, and official documents.</li><li>Assist the CEO by prioritizing tasks and effectively managing workload.</li><li>Handle sensitive information with the highest level of confidentiality.</li><li>Conduct research and compile information to support project activities.</li></ul>Meeting &amp; Event Management<ul><li>Prepare agendas, materials, and meeting minutes.</li><li>Attend meetings to take detailed notes and prepare summaries.</li><li>Follow up on action items to ensure timely completion.</li><li>Plan and coordinate company events, conferences, and off-site meetings.</li><li>Coordinate with external vendors, stakeholders, and meeting venues.</li></ul>Documentation &amp; Record Management<ul><li>Organize, maintain, and secure files and records for quick and easy access.</li><li>Ensure confidentiality and proper documentation processes at all times.</li><li>Support data entry operations with accuracy and attention to detail.</li><li>Maintain data integrity and ensure timely updates in the system.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, IT, or related field.</li><li>Proven experience as an Executive Assistant, Executive Secretary.</li><li>Strong command of MS Office (Excel, Word, PowerPoint) .</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage shifting priorities.</li><li>High level of integrity, professionalism, and confidentiality.</li></ul>Location: P.E.C.H.S Block 2, Karachi Job Type: On-Site Work Days: Monday &ndash; Saturday Work Timings: 10:00 AM &ndash; 7:00 PM Salary: Market Competitive (based on experience and skills)Work Location: In person

CEO Assistant

NEOMUN

Role OverviewWe are seeking a highly organized and proactive Group Secretary to provide dedicated administrative and coordination support to two Partners. The ideal candidate is exceptionally responsive and confident in managing communications across phone, email, and WhatsApp, ensuring timely follow-ups, smooth scheduling, and efficient office support.This role requires strong multitasking ability, attention to detail, and professional communication skills. Fluency in German is mandatory, as the role will involve communication with German-speaking clients and stakeholders.Key Responsibilities: Executive &amp; Communication Support<ul><li>Act as the primary point of contact for calls, emails, and WhatsApp communications on behalf of the Partners.</li><li>Ensure prompt and professional responses across all communication channels.</li><li>Track, prioritize, and follow up on pending queries, commitments, and action items.</li><li>Draft, proofread, and manage routine correspondence and official communications.</li><li>Maintain organized communication records when required.</li></ul>Meeting &amp; Calendar Management<ul><li>Manage and coordinate calendars for the Partners.</li><li>Schedule and organize internal and external meetings.</li><li>Send reminders and ensure all meeting logistics are arranged in advance.</li><li>Prepare meeting agendas, briefs, and notes when required.</li><li>Anticipate scheduling conflicts and resolve overlaps proactively.</li></ul>Travel &amp; Itinerary Management<ul><li>Coordinate domestic and international travel arrangements.</li><li>Manage flight bookings, hotel reservations, visa documentation, and itineraries.</li><li>Monitor travel schedules and provide updates in case of changes.</li><li>Maintain organized travel and expense records.</li></ul>Research &amp; Administrative Support<ul><li>Conduct online research and prepare structured summaries when required.</li><li>Compile contact lists, briefing documents, and market information reports.</li></ul>Follow-Up &amp; Coordination<ul><li>Maintain a follow-up tracker to ensure timely completion of tasks.</li><li>Coordinate with internal teams and external stakeholders for updates.</li><li>Escalate urgent matters when necessary and ensure closure of pending items.</li></ul>Accounts &amp; Financial Coordination Support<ul><li>Assist with basic accounts-related documentation and coordination.</li><li>Track invoices, expense submissions, and payment schedules.</li><li>Coordinate with the finance team for approvals and reconciliations.</li><li>Maintain organized financial and administrative records.</li></ul>Qualifications &amp; Requirements<ul><li>Master&rsquo;s degree or MBA preferred.</li><li>3&ndash;5 years of experience as a Secretary, Executive Assistant, or similar executive support role.</li><li>Fluency in German is mandatory.</li><li>Excellent verbal and written communication skills in English.</li><li>Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Ability to handle confidential information with professionalism and discretion.</li><li>Must be based in Karachi</li></ul>Preferred Traits<ul><li>Highly detail-oriented with strong follow-through.</li><li>Calm, professional, and composed under pressure.</li><li>Proactive problem-solver with strong anticipation skills.</li></ul>Work Location: In person

Group Secretary (German-Speaking) – Female

Union Fabrics (Pvt.) Limited

Union Fabrics is a fast growing vertically integrated Textile Manufacturing Company with state-of-the-art facilities - Weaving, Processing &amp; Stitching. Expansion and growth plans have opened up a new opportunity for the position of:*Executive Assistant to Director - Female*We are seeking a dynamic individual educated from a highly reputed institution, equipped with strong analytical ability, professional maturity, and the drive to support a fast-paced executive office.Role Overview: You will work directly with the Director, managing correspondence, preparing documents, organizing information flows, and handling high-level administrative tasks with precision and confidentiality.The duties and responsibilities include but are not limited to the following:<ul><li>Provide day to day administrative support and ensuring smooth functioning of Director&rsquo;s office.</li><li>Handle correspondence from Director office.</li><li>Manage meeting calendars ,organize meetings and Drafting of meeting minutes.</li><li>Make travel arrangements.</li><li>Prepare reports and presentations as required.</li><li>Maintain official records, confidential files and documents .</li></ul>Qualifications and Requirements:<ul><li>Minimum graduate</li><li>Fluency in modern digital tools, including advanced AI platforms and prompt creation</li><li>Excellent English proficiency for drafting letters, emails, presentations, and executive communication</li><li>Strong computer literacy with exceptional command of MS Office, research tools, and productivity suites</li><li>Ability to maintain confidentiality, prioritize tasks, and manage executive schedules</li><li>Smart decision-making, proactive coordination, and a polished professional demeanor</li></ul>Location: SITE Area, Karachi, PakistanJob Type: Full-timeExperience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>Work Location: In person

Executive Assistant to Director (Female)

AGILE HR

Job Title: Executive Secretary to CEOJob OverviewWe are seeking a highly professional and detail-oriented Executive Secretary to CEO to provide high-level administrative and strategic support to the Chief Executive Officer. The ideal candidate must have prior experience supporting C-level executives and handling confidential matters with discretion and maturity.Key Responsibilities<ul><li>Manage CEO&rsquo;s calendar, meetings, and appointments</li><li>Coordinate board meetings, prepare agendas, and record minutes</li><li>Handle confidential correspondence and official documentation</li><li>Arrange travel, accommodations, and itineraries</li><li>Liaise with internal departments and external stakeholders</li><li>Prepare presentations, reports, and executive summaries</li><li>Follow up on action points and ensure timely execution</li><li>Maintain organized filing systems (digital &amp; physical)</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (Master&rsquo;s preferred)</li><li>5+ years of experience supporting CEO / C-Level executives</li><li>Excellent written and verbal communication skills</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Professional demeanor and high level of confidentiality</li><li>Strong organizational and multitasking abilities</li></ul>Preferred Skills<ul><li>Experience in corporate/manufacturing environment</li><li>Ability to work under pressure and meet tight deadlines</li><li>Strong coordination and stakeholder management skills</li></ul>Benefits<ul><li>Company-maintained car &amp; fuel and Transportation Facility can be provided too</li><li>Performance bonuses</li><li>IPD</li><li>&amp; Provident Fund</li></ul>Job Type: Full-timePay: Rs300,000.00 - Rs400,000.00 per monthWork Location: In person

Executive Secretary to CEO

Explore 548+ Personal secretary executive assistant female in Karachi this March. Find roles across top companies and apply now to boost your career.