executive secretary

secretary

admin assistant

administrative assistant

concierge

personal secretary

Future Gate - Qatar

<ul><li>Welcome and assist all visitors.</li><li>Manage all forms of communication, including incoming and outgoing calls.</li><li>Respond to customer inquiries and requests via in-person, email, or other service platforms.</li><li>Maintain accurate records of all received and dispatched documents within the company.</li><li>Perform copying and filing of all incoming and outgoing documents.</li><li>Update delivery records in the document management system.</li><li>Handle shipments through DHL, FedEx, QPost, Aramex, etc.</li><li>Distribute office supplies to staff upon request.</li><li>Coordinate the monthly delivery of invoices.</li><li>Support the team with document handling as required.</li><li>Act as the Personal Secretary to the Operations Manager.</li></ul>Requirements:<ul><li>Fluent English</li><li>Computer skills (Windows, Office, internet)</li><li>Excellent communication skills</li></ul>8 AM to 5 PM (1 hour lunch break). Friday is OFF and Saturday is OFF but on call.Salary is 6,000QAR as full package.Job Types: Full-time, PermanentPay: QAR6,000.00 per monthApplication Question(s):<ul><li>We are looking to hire only female. Are you female?</li></ul>Experience:<ul><li>Front Office: 2 years (Required)</li></ul>Language:<ul><li>fluent English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Front Office (Female Only)

Find Great Realty

Department: Executive Office Location: Doha, Qatar Employment Type: Full-timePosition OverviewThe Personal Assistant (PA) to the CEO provides high-level administrative, organizational, and operational support to ensure the smooth functioning of the CEO&rsquo;s daily activities and strategic initiatives. This role requires exceptional communication skills, strong attention to detail, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced real estate environment.Key Responsibilities1. Executive Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, and scheduling across internal and external stakeholders.</li><li>Coordinate meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Handle confidential documents with integrity and strict confidentiality.</li><li>Screen and prioritize emails, calls, and communication on behalf of the CEO.</li></ul>2. Office &amp; Administrative Management<ul><li>Prepare official letters, reports, presentations, and memorandums as required by the CEO.</li><li>Organize travel arrangements, itineraries, hotel bookings, and logistics.</li><li>Maintain structured filing systems, records, and documentation.</li><li>Support coordination between departments to ensure smooth workflow and timely updates.</li></ul>3. Real Estate Operations Support<ul><li>Assist the CEO in tracking key business activities, such as sales performance, leasing updates, and property pipeline reports.</li><li>Coordinate with Sales, Leasing, Marketing, and Admin teams to gather weekly and monthly operational data.</li><li>Prepare summary reports and dashboards as requested.</li></ul>4. Communication &amp; Coordination<ul><li>Serve as the primary point of contact between the CEO and staff, clients, partners, and external stakeholders.</li><li>Liaise with VIP clients, government entities, developers, and business partners.</li><li>Draft professional correspondence, internal announcements, and executive messages.</li></ul>5. Project &amp; Task Management<ul><li>Assist in managing special projects and strategic initiatives assigned by the CEO.</li><li>Track deadlines, monitor progress, and ensure timely completion of assigned tasks.</li><li>Conduct basic research and compile information to support decision-making.</li></ul>6. Personal Assistance<ul><li>Provide personal support when required, such as managing personal appointments or administrative needs.</li><li>Handle confidential and sensitive matters with discretion and professionalism.</li></ul>Qualifications &amp; Requirements Education &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field is preferred.</li><li>Minimum 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or Office Manager (real estate experience preferred).</li><li>Experience in a fast-paced, high-demand executive office environment.</li></ul>Skills &amp; Competencies<ul><li>Excellent spoken and written English; Arabic is an advantage.</li><li>Strong organizational and time-management skills.</li><li>High emotional intelligence, professionalism, and discretion.</li><li>Ability to multitask, prioritize, and meet tight deadlines.</li><li>Advanced computer skills (MS Office, CRM familiarity is an advantage).</li><li>Strong interpersonal and communication skills.</li></ul>Personal Attributes<ul><li>Presentable, reliable, and detail-oriented.</li><li>Proactive with strong problem-solving abilities.</li><li>Able to work under pressure with minimal supervision.</li><li>Trustworthy and capable of handling confidential information.</li></ul>Job Type: Full-time

Personal Assistant

Inspire Management Training Center

Ensure smooth operation of the residence by managing formal service, personal support, and household logistics with professionalism, discretion, and attention to detail. The Butler/Household Assistant maintains the organization and readiness of the home, provides direct service to principals and guests, and supports daily household activities. The role also includes driving and supervising household maintenance in collaboration with staff and external service providers.Key Responsibilities:Household Service and Personal Assistance<ul><li>Provide formal and informal food and beverage service, including meal plating, beverage preparation, and table service.</li><li>Set and clear tables; maintain fine china, silverware, glassware, and linens.</li><li>Pack and unpack luggage for travel, keeping items organized.</li><li>Greet guests and provide discreet service during their stay.</li><li>Provide concierge-style support for routine and special household activities.</li></ul>Maintenance Coordination and Vendor Oversight<ul><li>Inspect home interiors and exteriors for maintenance needs.</li><li>Coordinate with housekeepers, groundskeepers, technicians, and vendors; ensure work is completed to standard.</li><li>Maintain records of maintenance schedules, vendor contacts, and service histories.</li><li>Ensure the home is clean, organized, and fully operational; promptly report any issues.</li><li>Replenish household supplies, including cleaning products, pantry items, toiletries, and guest amenities.</li></ul>Transportation and Errand Support<ul><li>Provide safe, punctual transportation for family members, staff, or guests.</li><li>Manage vehicles, ensuring cleanliness, servicing, inspections, fuel, and valid registration/insurance.</li><li>Perform errands such as grocery shopping, dry cleaning pick-up/drop-off, and package handling.</li><li>Maintain discretion when accompanying or transporting principals.</li></ul>Scheduling and Operational Support<ul><li>Maintain household calendar; coordinate appointments, service visits, travel, and events.</li><li>Assist with domestic and international travel logistics and luggage management.</li><li>Coordinate with staff to ensure smooth daily routines and special activities.</li><li>Manage recurring administrative tasks, such as bills, subscriptions, and seasonal preparations.</li><li>Handle all matters with confidentiality and discretion.</li></ul>Qualifications / SkillsKey Competencies<ul><li>5+ years in a similar role (butler, household assistant, private chauffeur, or household manager)</li><li>Experience in formal service and household support</li><li>Valid driver&rsquo;s license with a clean record</li><li>Flexible availability, including evenings, weekends, and holidays</li><li>Bilingual skills are an asset</li><li>Professional appearance and high personal integrity</li><li>Discretion, professionalism, and reliability</li><li>Strong organizational skills and attention to detail</li><li>Ability to anticipate needs and multitask under pressure</li><li>Polished communication and service-oriented demeanor</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>Personal Butler / Household Manager: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>Qatari Driving License (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Personal Butler

UCC Holding

<div>
 
 
 
 Job Summary
 
 
 
 <ul>
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 The Personal Assistant serves as the primary point of contact for internal and external transactions on all matters pertaining to the immediate superior or manager, such as but not limited to handling information requests, performing administrative functions such as preparing correspondences, arranging conference calls and scheduling meetings as well as fulfilling all administration requirements assigned.
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 </ul>
 
 
 
 
 
 
 Job Responsibilities 1
 
 
 
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 Ensure to compile data, prepare error free reports or collate data for consideration and presentation by supervisor/manager as and when required within the set deadline.
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 Process and respond promptly to incoming and outgoing communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary.
 </li>
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 Maintain a scheduler to help organize appointments with the immediate superior and give necessary advice / reminder on daily basis and ensure critical meetings are not missed.
 </li>
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 Maintain a log of visitors and appointments for easy reference on a daily basis.
 </li>
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 Ensure to appear and act in a professional and pleasant manner with all visitors.
 </li>
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 Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor&rsquo;s office.
 </li>
 <li>
 Ensure that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
 </li>
 <li>
 Ensure that documents for the immediate superior are properly screened / and organized in the signature file on daily basis.
 </li>
 <li>
 Record all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.
 </li>
 <li>
 Monitors all documents coming in or leaving the department in compliance to the quality management system at all times.
 </li>
 <li>
 Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the immediate superior within the established time frame with minimal errors
 </li>
 <li>
 Ensure to compile data, prepare error free reports or collate data for consideration and presentation by immediate superior as and when required within the set deadline.
 </li>
 <li>
 Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.
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 </ul>
 
 
 
 
 
 
 Job Knowledge &amp; Skills
 
 
 
 
 
 
 <ul>
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 Knowledge on handling/preparing correspondence.
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 Knowledge of information gathering and monitoring
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 Excellent working knowledge of English (oral and written)
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 Knowledge of computer and other related office equipment
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 High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.)
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 <li>
 ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
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 </ul>
 
 
</div>

Eye Focus Media

Job Description: We are seeking a dynamic and organized individual to serve as HR cum Secretary. This role combines administrative support with human resource functions, ensuring smooth office operations while assisting management in HR activities. The candidate should be proactive, detail-oriented, and capable of handling confidential information with discretion.Key Responsibilities:-Human Resources (HR) Duties:<ul><li>Assist in recruitment processes (job postings, scheduling interviews, maintaining candidate databases).</li><li>Prepare employee contracts, offer letters, and HR-related documentation.</li><li>Maintain employee records (attendance, leave, personal files).</li><li>Assist with onboarding and orientation of new staff.</li><li>Support performance management and appraisal processes.</li><li>Ensure compliance with HR policies and labor laws.</li><li>Coordinate staff welfare activities and training sessions.</li></ul>Secretary / Administrative Duties:<ul><li>Manage daily schedules, meetings, and appointments for management.</li><li>Draft, format, and proofread correspondence, reports, and presentations.</li><li>Handle incoming calls, emails, and communication professionally.</li><li>Organize and maintain confidential files and records.</li><li>Arrange travel itineraries, visas, and accommodations when required.</li><li>Monitor office supplies and coordinate with vendors.</li><li>Provide general administrative support to the management team.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>2&ndash;4 years of experience in HR and/or secretarial roles.</li><li>Strong knowledge of HR practices and labor laws.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to maintain confidentiality and professionalism at all times.</li><li>Fluent in English (Arabic knowledge is an advantage).</li></ul>Personal Attributes:<ul><li>Highly organized and detail-oriented.</li><li>Professional and presentable with good interpersonal skills.</li><li>Flexible and able to prioritize workload effectively.</li><li>Positive attitude and team-player mindset</li></ul>Job Types: Full-time, Permanent

HR Cum Secretary

Our ideal candidate is someone who is highly organized, discreet, and committed to providing exceptional service.Responsibilities:<ul><li>Provide personalized service to the family and guests, anticipating their needs and preferences.</li><li>Manage household staff and coordinate daily activities.</li><li>Oversee the maintenance and presentation of the household, ensuring all areas are immaculate.</li><li>Plan and execute events, including formal dinners and social gatherings.</li><li>Handle wardrobe management, including packing and unpacking for travel.</li><li>Manage household inventories and supplies.</li><li>Coordinate with external service providers and vendors.</li><li>Ensure the security and privacy of the family at all times.</li></ul>Qualifications:<ul><li>Minimum of 5 years of experience as a butler or in a similar role within a private household or luxury hotel.</li><li>Excellent organizational and multitasking skills.</li><li>Strong attention to detail and a high level of discretion.</li><li>Exceptional communication and interpersonal skills.</li><li>Ability to work flexible hours, including evenings, weekends, and holidays.</li><li>Valid driver's license and clean driving record.</li><li>Professional certification in butler services is a plus.</li></ul>Benefits:<ul><li>Competitive salary and benefits package.</li><li>Accommodation and food provided</li><li>Opportunities for professional development and training.</li><li>A supportive and respectful work environment.</li></ul>Job Type: Full-timePay: From QAR4,000.00 per month

Private Butler

Bin Al Sheikh Real Estate Brokerage

We&rsquo;re Hiring Immediate Joiners Bin Al Sheikh Real Estate | Doha, QatarBin Al Sheikh Real Estate is urgently seeking experienced and dynamic professionals to join our expanding team.Position: Secretary - Female Gender: Female Nationality: Arabic Reporting To: CEO &amp; Director Location: Doha, QatarJob Description:The Secretary will play a vital role in supporting the Executive Office&rsquo;s daily operations. This position requires exceptional organizational skills, a high level of confidentiality, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the CEO and Director</li><li>Manage and coordinate office communications, schedules, and meeting arrangements</li><li>Prepare letters, reports, presentations, and other documents as required</li><li>Maintain organized electronic and physical filing systems</li><li>Arrange travel, appointments, and internal communications</li><li>Coordinate with internal departments and external stakeholders as directed</li><li>Monitor office supplies and handle procurement when needed</li><li>Ensure smooth day-to-day operations and support office coordination across departments</li></ul>Requirements:&bull; Arabic-speaking female candidates (Arab nationals encouraged to apply)<ul><li>Proven experience in Secretarial, Administrative, or Office Coordination roles</li><li>Strong written and verbal communication skills in Arabic &amp; English (additional languages are an advantage)</li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); CRM experience preferred</li><li>Excellent organizational, multitasking, and time-management skills</li></ul>&bull; Immediate availability to join is mandatoryHow to Apply:Email: basrecruitment@binalsheikh.com Subject Line: Applying for Secretary &ndash; FemaleWhatsApp: +974 5067 7069#QatarJobs , #DohaJobs #HiringNow #ImmediateHiring #RealEstateQatar #AdminJobs #SecretaryJobs #OfficeAdministration #FemaleHiring #ArabicSpeaking #ExecutiveAssistant #AdministrationJobs #GulfJobs #QatarCareers #JobsInQatar #WeAreHiring #JoinOurTeam #Multilanguage #EnglishSpeakingJob Types: Full-time, PermanentApplication Question(s):<ul><li>if any Other Language?</li><li>Notice Period? </li><li>Nationality?</li><li>Expected Salary?</li><li>Total Work Experience in Real Estate?</li><li>Total Work Experience Qatar?</li><li>Total Work Experience in Secretary?</li></ul>Language:<ul><li>Arabic (Required)</li><li>Professional English (Required)</li></ul>

Secretary - Female (Arab Nationals only)

Explore 644+ Personal secretary in Doha this December. Find roles across top companies and apply now to boost your career.

644 personal secretary jobs IN Doha

Front Office (Female Only)

Personal Assistant

Personal Butler

Personal Assistant

HR Cum Secretary

Private Butler

Secretary - Female (Arab Nationals only)