executive assistant

administrative assistant

admin assistant

personal assistant

administration assistant

personalized living assistant

Novastela

<div>
 
 
 Job Title: PA /Office Manager
 
 
 
 
 Location:
 
 Business Bay, Dubai (must be based in Dubai). Opportunities to work from home.
 
 
 
 Industry:
 
 Financial Services.&nbsp;
 
 
 
 Reports to:
 
 Director.
 
 
 
 Employment Type:
 
 Ideally Full time we would look at Part Time (min 20 hours pw).
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organised, proactive, and professional
 
 PA/Office Manager
 
 to support the Director and oversee the smooth day-to-day operations of our Dubai office.
 
 
 
 
 
 
 Key Duties:
 
 
 <ul>
 <li>
 Provide high-level administrative support to the Director, including calendar management, meeting coordination.
 </li>
 <li>
 Updating and organising our CRM and back-office systems.
 </li>
 <li>
 Liaise with clients, candidates, and external stakeholders on behalf of the MD.
 </li>
 <li>
 Prepare reports, presentations, and other confidential documentation.
 </li>
 <li>
 Assist with both business and personal tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 2+ years&rsquo; experience in a PA/Executive Assistant and/or Office Manager role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
 </li>
 <li>
 Familiarity with CRM systems and recruitment databases and accounting software is a plus (Bullhorn/Xero).
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 <ul>
 <li>
 Competitive salary based on experience, health insurance and visa.
 </li>
 </ul>
 
 
 
</div>

Personal Assistant

Driven Properties

<div>We are seeking an experienced and highly organized Personal Assistant to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.
Key Responsibilities:<ul>
<li>
Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
</li><li>Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
</li><li>Coordination of client property viewings</li>
<li>Regularly monitor and update property listings through online property search portals (Bayut, Property Finder, Dubizzle), CRM and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards.</li>
<li>Coordinate daily schedules, meetings, and client appointments
</li><li>Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents</li>
<li>Support in preparing listing presentations, client updates, and other sales-related material
</li><li>Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
</li><li>Coordinate with internal departments (finance, legal, admin) for smooth deal closures.</li>
<li>Conduct cold calling to generate new leads and expand client database.</li>
</ul>
Requirements<ul>
<li>
Advanced proficiency in Microsoft Excel and PowerPoint
</li><li>Strong email communication skills with attention to tone, grammar, and clarity
</li><li>Excellent organizational and multitasking abilities
</li><li>Confident in analyzing and interpreting reports and performance metrics
</li><li>Familiarity in CRM, Property Search Portals and Property Monitor software usage</li>
<li>Professional, proactive, and dependable with a positive attitude
</li><li>Ability to work under pressure and handle time-sensitive tasks effectively</li>
<li>Background as a Personal Assistant or in a related role will be an added advantage</li>
<li>Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues</li>
</ul>
Benefits<ul>
<li>
Opportunity to work with one of Dubai&rsquo;s leading real estate firms
</li><li>A dynamic and professional work environment with growth opportunities
</li><li>Hands-on experience in the real estate industry with a supportive team</li>
<li>A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations.</li>
</ul>
If you meet the requirements and are excited about this opportunity, apply now and become a part of the Driven Properties team!</div>

AJAX SYSTEMS TRADING DMCC

Main responsibilities: <ul> <li>Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;</li> <li>Booking and arranging travel, transport and accommodation, visa support;</li> <li>Typing, compiling and preparing reports, presentations and correspondence;</li> <li>Housekeeping: dealing with delivery services, cleaners, suppliers;</li> <li>Dealing with a team of drivers and bodyguards;</li> <li>Taking responsibility of accounts and budgets (manager s personal accounting).</li> <li>Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters.</li> </ul> Nice to have: <ul> <li>Managing repair works, choosing suppliers/contractors, comparing offers/pricing;</li> <li>Experience working as a PA to a senior manager in an organizational environment;</li> <li>Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;</li> <li>The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;</li> <li>Ability to interact effectively with kids and relatives of an executive officer;</li> <li>Working (or being at least acquainted with) 1C, financial monitoring reporting;</li> <li>Driving licence (B category).</li> </ul> We offer: <ul> <li>Competitive wages and a transparent motivation system</li> <li>Freedom to make decisions and implement ideas</li> <li>A zero-bullshit culture</li> <li>A strong and well-coordinated team of professionals</li> <li>Ambitious tasks and challenges</li> <li>Opportunity to work with the most recognized security system and develop your career</li> </ul>

Irwin & Dow

The Role
 Irwin & Dow are recruiting a Personal Assistant for our UHNW client who has recently relocated his private office to the region. The role will provide the highest level of strategic operational support, occasional business travel, providing research and assisting with speech writing, brief taking and attending meetings with him. Additionally, the role will oversee all aspects of his and his family’s private life and you will be holding a valued and trusted position. The role will be diverse, one minute working on a new strategy or business proposal, and the next on household and staff management and renovations. There will be an element of support to the wider family, research into private holidays, liaison with schools (both internationally and in UAE) and oversight of all family’s diaries, ensuring the principal has family time as much as possible. We are seeking a high achiever, someone who is ambitious and wants to develop themselves and become a valued member of staff. Principle is a highly successful entrepreneur who is dynamic and engaging; driven with exacting standards in terms of attention to detail and time management. The role is highly project driven and candidates should be able to demonstrate the ability to manage feasibility reports, design phases of the projects and mange budgets accordingly. The principle does travel extensively and as stated on occasion the PA will be required to travel with him. Travel however is well planned; you will be responsible for this advance planning and all logistics and scheduling. This will be a 24/7 commitment but as such, will be highly rewarded with independence in the role. There are many opportunities to grow and make an impact within the business, but it is imperative that the private support is maintained to the highest service standards. Due to the nature of this role, we are seeking candidates with no external commitments, who are meticulous in their presentation, as they will represent the principle at meetings and act in his stead on occasion .English must be your first language and you should be comfortable in engaging with people at all levels and be highly politically and culturally aware.
 
Requirements
 This will be a 24/7 commitment but as such, will be highly rewarded with independence in the role. There are many opportunities to grow and make an impact within the business, but it is imperative that the private support is maintained to the highest service standards. Due to the nature of this role, we are seeking candidates with no external commitments, who are meticulous in their presentation, as they will represent the principle at meetings and act in his stead on occasion .English must be your first language and you should be comfortable in engaging with people at all levels and be highly politically and culturally aware.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Client of Talent Higher

Key Responsibilities: <ul> <li>Provide day-to-day administrative and personal support to the HNWI, ensuring smooth execution of all activities.</li> <li>Manage schedules, appointments, travel arrangements, and correspondence with efficiency and confidentiality.</li> <li>Coordinate meetings, events, and logistics both personal and business-related.</li> <li>Liaise with vendors, service providers, and internal/external stakeholders on behalf of the client.</li> <li>Handle document preparation, filing, and record-keeping in an organized and secure manner.</li> <li>Oversee household and office operations, ensuring all tasks and projects are completed to the highest standards.</li> <li>Anticipate the client s needs and take initiative to resolve issues before they arise.</li> <li>Maintain strict confidentiality and professionalism at all times.</li> </ul>

PROMPTUS AI

Executive Support &amp; Operations- Manage an ever-changing, high-volume calendar of investor meetings, media appearances, and internal team syncs.- Prioritize and coordinate all communications &mdash; ensuring the Founder&rsquo;s time is spent on the most strategic, high-impact initiatives.- Handle domestic and international travel logistics; anticipate changes and problem-solve in real time.- Support communications including briefings, decks, and scheduling.Strategic &amp; Creative Coordination- Prepare talking points, notes, and background briefs for panels, podcasts, and public appearances.- Assist in project tracking across product, marketing, and fundraising efforts.- Conduct industry and market research to support Founder presentations and decision-making.- Help craft content for social media, keynote presentations, and thought leadership articles.Personal &amp; Lifestyle Management- Coordinate select personal appointments, events, and logistics as needed.- Maintain discretion and confidentiality around all aspects of the Founder&rsquo;s professional and personal life.- Provide support for high-profile events, including investor summits and AI industry conferences.Startup Fluent: You move fast, stay calm under pressure, and solve problems before they escalate.Digitally Native: Deep comfort with emerging tech, productivity tools, and AI platforms.Empathetic Operator: Balances precision with emotional intelligence &mdash; knows when to pivot and when to protect the Founder&rsquo;s time.Storyteller&rsquo;s Instinct: Understands brand voice and can help shape narratives in communications and content.Owner&rsquo;s Mindset: Takes initiative, anticipates needs, and builds systems that make everything run smoother.Mission-Driven: Energized by innovation, creativity, and the potential of AI to make work &mdash; and life &mdash; better.Be part of a company defining the next era of human&ndash;AI collaboration.Direct exposure to high-level startup operations, fundraising, and product innovation.Opportunity to grow into other roles as the company scales.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Algo matic

Key Responsibilities1. Executive Support<ul><li>Manage the Director&rsquo;s daily schedule, appointments, and meetings.</li><li>Handle confidential correspondence, reports, and internal communication.</li><li>Prepare presentations, letters, and meeting minutes with accuracy and professionalism.</li><li>Screen phone calls, emails, and requests, prioritizing matters that require immediate attention.</li></ul>2. Coordination &amp; Communication<ul><li>Liaise between the Director and company departments, clients, and external partners.</li><li>Follow up on pending actions, deadlines, and deliverables.</li><li>Ensure smooth coordination for all executive-level interactions and business activities.</li></ul>3. Travel &amp; Logistics<ul><li>Arrange and coordinate business travel, visa processing, hotel bookings, and transportation.</li><li>Prepare detailed itineraries, including meeting schedules and local contact information.</li><li>Manage expense claims and travel reports.</li></ul>4. Office &amp; Documentation Management<ul><li>Maintain and organize important files, contracts, and confidential records.</li><li>Draft and review official documents, letters, and internal memos.</li><li>Support in preparing proposals, reports, and presentations as needed.</li></ul>5. Event &amp; Meeting Coordination<ul><li>Organize internal/external meetings, business events, and conferences.</li><li>Prepare agendas, materials, and ensure proper follow-up of meeting outcomes.</li></ul>6. Personal &amp; Administrative Tasks<ul><li>Handle personal tasks for the Director as required (appointments, errands, renewals, etc.).</li><li>Maintain utmost discretion and confidentiality at all times.</li></ul>Job Type: PermanentPay: From AED2,500.00 per month

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