administrative assistant

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Dyarco for Operations Services

Position Title: Personal Assistant Department: Administration / Executive Office Reports To: Managing Director / Executive / Individual EmployerOverviewThe Personal Assistant (PA) provides high-level administrative and personal support to ensure the smooth management of day-to-day operations. This role involves managing schedules, handling correspondence, coordinating meetings, and assisting with both professional and personal tasks.Key Responsibilities<ul><li>Manage the employer&rsquo;s calendar &mdash; schedule meetings, appointments, and travel arrangements.</li><li>Handle incoming calls, emails, and correspondence on behalf of the employer.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Organize and maintain filing systems, records, and confidential information.</li><li>Coordinate travel itineraries, accommodation, and logistics for business or personal trips.</li><li>Handle personal errands, purchases, and household management when required.</li><li>Liaise with internal teams, clients, and vendors professionally and discreetly.</li><li>Maintain confidentiality and exercise discretion in all matters.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Assist with event planning, scheduling, and coordination.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree preferred (Business Administration or related field an advantage).</li><li>Proven experience as a Personal Assistant, Executive Assistant, or in an administrative role.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling software.</li><li>High level of professionalism, integrity, and discretion.</li><li>Ability to work independently and manage multiple priorities.</li><li>Flexibility to adapt to the employer&rsquo;s schedule and requirements.</li><li>Arabic Speaker Preferred</li></ul>Job Type: Full-timePay: From AED6,000.00 per month

Personal Assistant

middleman-Business

<div>
 
 Company Description
 
 
 
 Middleman Business is a Dubai-based strategic brokerage firm specializing in connecting capital, businesses, and long-term partnerships. The company facilitates structured transactions, strategic alignments, and cross-border opportunities, focusing on clarity, discretion, and trust. Known for serving founders, business owners, investors, and family offices, Middleman Business emphasizes creating long-term value. Operating as a neutral interface, the firm supports business brokerage, capital facilitation, and partnership structuring to meet diverse client needs.
 
 
 
 Role Description
 
 
 
 This is an on-site, full-time role located in Dubai, United Arab Emirates, for a Personal Assistant to the Founder. The Personal Assistant will support the Founder with daily administrative tasks, manage schedules and diaries, and oversee clerical duties. Responsibilities include coordinating meetings, communicating on behalf of the Founder, organizing personal and professional commitments, and ensuring the smooth running of daily activities. Proactive organization and maintaining confidentiality will be key aspects of this role.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Personal Assistance and Executive Administrative Assistance skills, including managing tasks and providing support to senior executives.
 </li>
 <li>
 Strong Communication skills for interacting with a variety of stakeholders and managing correspondence effectively.
 </li>
 <li>
 Advanced Diary Management skills, including scheduling, prioritization, and conflict resolution in calendar management.
 </li>
 <li>
 Clerical Skills such as organizing files, handling documentation, and maintaining efficient administrative processes.
 </li>
 <li>
 Proven ability to manage competing priorities and work under tight deadlines.
 </li>
 <li>
 Discretion in handling sensitive and confidential information.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other relevant administrative tools is a plus.
 </li>
 <li>
 Bachelor&rsquo;s degree or equivalent experience in Business Administration, Management, or related field preferred.
 </li>
 </ul>
</div>

Personal Assistant to Founder

Greenex Energy

The Role
 We are an emerging leader in base oils and petrochemical products trade, distributing them to serve the markets in Africa, Europe, Asia and the Americas. The company stands for high-quality commodities. As an independent service company, we specialize in physical Base Oil and Petrochemicals Trading and Distribution worldwide and strive to always provide our customers with the best tailored business solutions. This includes our team’s profound expertise in refined base oil and petrochemicals, proven track record in sourcing, processing, trading activities, mastering of financing services, optimization of logistics operations and storage facilities. We constantly believe in people and what they are capable of. The conviction is backed up by our knowledge and understanding of empowerment. We don't hire specialists to manage them; we hire them to do their jobs. Greenex Energy wants to grow alongside the team members who are generating the organization's power. The second is that we like spending time with one another. We understand that fulfilling work requires interesting ideas, the right people, and a spirit of teamwork. The core of our business is based on friendships, trust, and a passion for trading and logistic. Furthermore, our hiring process is efficient, open, and considerate of people. The job: As a Personal Business Assistant, you are the key person to support the main trader and the board member of the company. You are responsible for coordinating and overseeing the internal business operations and supporting trading operations. This role involves participating and managing workflow, document flow, working with financial operations, and other office work. You will work close to the board of the group. You are the ideal candidate if you have strong organizational and analytical skills, attention to detail, and experience in supporting international operations. Responsibilities: • Diary and calendar management for board member. • Coordinating and scheduling of meetings and conference calls across multiple time zones. • Managing a high volume of emails, relaying information in a timely and accurate manner. • Coordinating bookings for internal/external meetings and VCs across multiple locations. • Coordinating travel arrangements, including visa applications, international flights, accommodation, and car bookings. • Expense management and preparation. • Invoice processing. • Taking on ad hoc tasks while maintaining workflow. Benefits: • Tell us what is crucial to you and what will truly benefit you. We do not operate on a "fruity Fridays" basis. The standard benefits era is about to come to an end; thus, we want our people to make decisions. • With us you will truly grow and expand your knowledge and skills. • You will work with people from all over the world. Thus, we are a company that is expanding the office in Dubai, so you will be one of the first people on board, and it gives a lot of opportunities for fast career growth.
 
Requirements
 Qualifications: • Education: Bachelor's degree in Economic, Finance, Business Administration, or a related field. • Experience: Minimum of 2 years of working as a personal assistant/office manager. • Experience in commercial operations and sales support is considered as a plus Skills: • Strong analytical and problem-solving skills. • Excellent organizational and time-management abilities. • Proficiency in logistics software and Microsoft Office Suite (Excel, Word, PowerPoint). • Effective communication and negotiation skills. • Ability to work independently and as part of a team. • Fluency in English.
 
About the company
 Greenex Energy is an emerging leader in base oils and petrochemical products trade, distributing them to serve the markets in Africa, Europe, Asia and the Americas. The company stands for high-quality commodities. As an independent service company, we specialize in physical Base Oil and Petrochemicals Trading and Distribution worldwide and strive to always provide our customers with the best tailored business solutions. This includes our teams profound expertise in refined base oil and petrochemicals, proven track record in sourcing, processing, trading activities, mastering of financing services, optimization of logistics operations and storage facilities.

Irwin & Dow

The Role
 Irwin & Dow are recruiting a Personal Assistant for our client, a leading UHNW businessman in the region. The role will provide the highest level of strategic operational support, occasional travel and management of the family’s personal affairs. The role reports to the Chief of Staff and works alongside the Office Manager in the private office of the principal. The role will be based predominantly in the office but will require being present in the Household on occasion and will manage all the personal requests for the family. The role will manage all the personal travel for the family, researching holidays and managing overseas properties. On the ground here, there will be full property maintenance and household management, plus strategic management of ongoing personal projects for the principal. There will be an element of support to the wider family, but this will be limited; focus will be on the principal’s immediate family members. We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.
 
Requirements
 We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

DLA Piper

<div><div><div>Providing high value support is an essential part of the services we provide as a Legal Administration function.

Developing strong and lasting relationships with key stakeholders, supporting team members, and developing technical expertise are integral to the success of this role.

In an ever changing fast-paced environment, we take pride in achieving objectives that support DLA Piper in its provision of market leading legal services.

As a Personal Assistant you will work collaboratively with partners, fee earners or senior business services leaders to deliver an exceptional legal administration service.

Main duties and responsibilities

Core responsibilities include:

Stakeholder engagement
<ul><li>Developing strong relationships with stakeholders within your team and across the firm</li>
<li>Proactively promote the benefits of team working with fee earners and senior business service leaders</li>
<li>Sharing any feedback received from stakeholders with Team Leader/Team Coordinator/Assistants Manager in a timely manner to help resolve issues in order to maintain excellent service delivery</li>
<li>Sharing knowledge and best practice with team members to help create consistent levels of support</li>
<li>Acting as a role model and mentor to less experienced members of the team by sharing knowledge and best practice</li>
<li>Actively participating in and contributing to team meetings.</li>
</ul>Compliance support
<ul><li>Providing support directly to partners and fee earners with new client and matter set up and management activity (opening and closing procedures)</li>
<li>Engaging with partners, fee earners and/or clients to capture mandatory information for client onboarding and compliance reviews</li>
<li>Liaising with the billing team to ensure client master data is timely and accurately updated to streamline downstream billing processes.</li>
</ul>Team workflow
<ul><li>Proactively monitoring workflow from the team inbox and completing tasks in priority order</li>
<li>Managing fee earner/senior business services leaders' expectations in terms of deadlines and outcome of tasks assigned</li>
<li>Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency.</li>
</ul>Providing general legal administrative support by:
<ul><li>Providing support to partners and fee earners taking a proactive approach to tasks and anticipating potential problems</li>
<li>Ensuring accurate and timely use of relevant platforms to facilitate matter opening, matter maintenance, closure and archiving</li>
<li>Managing and/or assisting with accounts payable (invoices), expenses and disbursements</li>
<li>Recording time for partners and fee earners when required (including non-billable productive time) on a daily basis</li>
<li>Demonstrating excellent file management of correspondence, documents, emails and research</li>
<li>Coordinating internal and external client meetings effectively, ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place</li>
<li>Assisting fee earners/senior business services leaders with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner</li>
<li>Drafting, creating and editing documentation, in line with the DLA Piper Style Guide templates and precedents, working appropriately with Document Production teams as and when required</li>
<li>Arranging travel bookings including visas, flights, hotels, taxis, accommodation and rental cars, etc</li>
<li>Working collaboratively with the wider team to support both partners and the Marketing and Business Development team with client-related activities within the practice group, including supporting small-scale events, pitch generation via Qorus, Credentials, CVs, legal directory submissions and InterAction related activity</li>
<li>Understanding client financial reporting processes and providing support when required</li>
<li>Collaborating with billing and finance teams to support processes as and when required and working with associated platforms/applications</li>
<li>Understanding what is expected from you in order to work effectively remotely in line with the firm's Worksmart Flex policy, meeting our expectations that you will work efficiently and productively wherever you choose to work and being present and available during core hours for in person learning, supervision, feedback, team meetings, general business support etc</li>
<li>Assisting on ad-hoc projects as and when required</li>
<li>Undertaking any other duties as required to fulfil the role.</li>
</ul>About you
<ul><li>Previous experience in an administrative role within a professional services environment</li>
<li>Proficient in utilising technology platforms and systems, such as MS Office suite</li>
<li>Strong organisation and prioritisation skills</li>
<li>Good stakeholder management and communication skills</li>
<li>Ability to demonstrate problem solving skills</li>
<li>Good verbal and written communication skills</li>
<li>Adaptable, and willing to flex to meet business needs</li>
<li>Able to remain calm under pressure.</li>
</ul>About Us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people &ndash; however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day. 
<div></div><div>
</div></div><div>Job Reference
6984
Function
Business Operations
Category
Business Professionals
Location
<div>Dubai, United Arab Emirates</div></div></div></div>

Aman Lil Afia Clinic عيادة أمان للعافية

<div>
 
 Company Description
 
 
 
 Aman Lil Afia Clinic عيادة أمان للعافية is a specialized healthcare provider dedicated to promoting mental and physical well-being through a holistic approach. Located in Dubai, the clinic is a space for healing, offering personalized treatment plans designed by a team of experts, including psychiatrists, psychologists, counselors, physiotherapists, life coaches, and more. Our range of services combines both mental health specialties&mdash;such as Psychology, Psychiatry, and Speech Therapy&mdash;with physical care disciplines including General Medicine, Gynecology, Nutrition, and Physiotherapy. We strive to be more than a clinic, serving as partners in healing, growth, and resilience. Aman Lil Afia Clinic is licensed under MOHAP License: XJEIMZZH-151225.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role for a Homecare Nurse based in Dubai. The Homecare Nurse will provide personalized in-home medical and personal care to patients while monitoring their health and assisting with daily activities. Responsibilities include administering medications, monitoring vital signs, maintaining accurate medical records, and providing support in physical and emotional well-being. The role also involves collaborating closely with healthcare providers to implement care plans tailored to each patient&rsquo;s needs.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proven expertise in Home Care and providing personalized medical support
 </li>
 <li>
 Skills in Personal Care and Caregiving to assist patients with daily living needs
 </li>
 <li>
 Strong Communication skills to collaborate with patients, families, and healthcare teams
 </li>
 <li>
 Experience in Elder Care and providing compassionate support to aging populations
 </li>
 <li>
 Current nursing license and relevant certifications
 </li>
 <li>
 Ability to work effectively on-site in Dubai with a commitment to delivering exceptional care
 </li>
 <li>
 Knowledge of safety and hygiene protocols, with an empathetic and patient-centered approach
 </li>
 </ul>
</div>

Homecare Nurse

Oxygen Home Health Care

Location: Dubai and across the UAEJob Type: Full-TimeCompany: Oxygen Home Health Care CenterContact: Share your CV to 0543066709Hiring Immediately!Job Overview:Are you a caring and dedicated healthcare professional looking to make a significant difference in the lives of patients and their families? Oxygen Home Health Care Center is on the lookout for Home Care Nurses, Nursing Assistants, and Caregivers who are fluent in Tagalog and have basic Arabic skills. If you have experience supporting individuals with Autism, managing PEG tubes, caring for stroke patients, suctioning, and assisting bedridden patients, we would love to hear from you! DHA certification is a plus.Key Responsibilities:- Deliver personalized care to patients with diverse needs, prioritizing their comfort and dignity.- Assist with daily living activities, including bathing, dressing, grooming, and meal preparation.- Administer medications and monitor vital signs, ensuring tailored care for each patient.- Collaborate with healthcare professionals to develop and implement customized care plans that address individual requirements.- Maintain accurate patient records and documentation to guarantee high-quality care.- Provide emotional support and companionship to enhance the overall quality of life for patients and their families.- Ensure a safe and clean environment, focusing on the well-being of those you serve.Qualifications:- Valid nursing license or certification.- CPR and First Aid certification.- Previous experience in home care or a related healthcare role is highly preferred.- Strong communication skills in both Tagalog and Arabic, especially when interacting with clients and their families.- Experience with individuals with Autism, peg tube management, and caring for bedridden patients is highly preferred.- DHA certification is a plus.- Ability to work both independently and as part of a collaborative team.- A compassionate nature and a genuine desire to assist others in thriving at home.Benefits:- Competitive salary of up to 6500 AED.- Continuous training and opportunities for professional development.- A supportive work environment focused on employee well-being and growth.- Health insurance coverage.- UAE Residence Visa provided.How to Apply:If you&rsquo;re a dedicated Home Care Nurse, Nurse Assistant, or Caregiver&mdash;or know someone who is&mdash;looking to make a meaningful difference in the lives of others, we encourage you to apply here! or send your CV to 0543066709.Join us in providing exceptional home health care and making a significant impact in our patients' lives. We are hiring immediately!Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED3,500.00 - AED6,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>

Nurse / Nurse Assistant - Nepal & Tagalog Nurses - Homecare

Explore 675+ Personalized living assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

675 personalized living assistant jobs In Dubai

Personal Assistant

Personal Assistant to Founder

Personal Assistant

Personal Assistant

Personal Assistant

Homecare Nurse

Nurse / Nurse Assistant - Nepal & Tagalog Nurses - Homecare