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Aegis Limited

<div>Private Butler &amp; Principal's Shadow
Location: Palm Jumeirah, Dubai, UAE
Employment Type: Full-Time
About the Role
We are seeking an exceptional Private Butler &amp; Principal's Shadow to provide world-class personal service and operational support to the Principal and family within an ultra-luxury private residence.
This is a highly trusted position requiring absolute discretion, impeccable etiquette, anticipation of needs, and the ability to seamlessly support the Principal throughout the day. The successful candidate will act as both a traditional butler and a personal attendant, ensuring every aspect of the Principal's lifestyle is executed flawlessly.
The ideal candidate will possess experience serving UHNW families, VIPs, royal households, or luxury hospitality environments and will take pride in delivering exceptional service with professionalism and attention to detail.
Key ResponsibilitiesPrincipal Support<ul><li>
Accompany the Principal throughout the day as required.</li><li>
Anticipate the Principal's needs before they arise.</li><li>
Ensure personal belongings, documents, devices, and daily essentials are always prepared.</li><li>
Assist with wardrobe preparation, garment care, and packing for travel.</li><li>
Coordinate daily schedules with the Executive Assistant and Estate Manager.</li><li>
Prepare meeting rooms, refreshments, and hospitality for visitors.</li><li>
Maintain complete confidentiality regarding all family and business matters.</li></ul>
Butler Services<ul><li>
Deliver five-star food and beverage service.</li><li>
Prepare and serve tea, coffee, refreshments, and formal meals.</li><li>
Set tables for formal and informal dining.</li><li>
Welcome and attend to guests.</li><li>
Oversee guest rooms before arrivals.</li><li>
Maintain silverware, china, crystal, and luxury tableware.</li><li>
Ensure impeccable presentation throughout the residence.</li></ul>
Wardrobe &amp; Personal Care<ul><li>
Manage wardrobes and seasonal clothing.</li><li>
Coordinate laundry and dry cleaning.</li><li>
Arrange clothing maintenance and alterations.</li><li>
Prepare luggage for domestic and international travel.</li><li>
Ensure shoes and accessories are maintained to luxury standards.</li></ul>
Household Coordination<ul><li>
Liaise with chefs regarding meal preferences.</li><li>
Coordinate with housekeeping to ensure all areas are guest-ready.</li><li>
Work closely with chauffeurs for daily movements.</li><li>
Support private events and family functions.</li><li>
Assist the Estate Manager with daily operational requirements.</li></ul>
Travel Support<ul><li>
Accompany the Principal on domestic and international travel when required.</li><li>
Coordinate packing and unpacking.</li><li>
Prepare hotel suites before arrival.</li><li>
Ensure seamless travel logistics and personal comfort throughout the journey.</li></ul>
Candidate Requirements<ul><li>
Minimum 5 years' experience as a Butler, Valet, Personal Attendant, or Private Household Professional.</li><li>
Experience working for UHNW families, VIPs, diplomats, executives, or luxury hotels.</li><li>
Excellent spoken English.</li><li>
Exceptional grooming and professional presentation.</li><li>
Outstanding etiquette and communication skills.</li><li>
Ability to work long and flexible hours.</li><li>
Physically fit and energetic.</li><li>
High emotional intelligence and discretion.</li><li>
Valid passport and willingness to travel internationally.</li></ul>
Preferred Qualifications<ul><li>
Butler training from a recognised institution.</li><li>
Hospitality or Hotel Management qualification.</li><li>
First Aid certification.</li><li>
UAE driving licence is advantageous.</li><li>
Experience in luxury hotels or royal households.</li></ul>
Personal Attributes<ul><li>
Absolute integrity and confidentiality.</li><li>
Calm under pressure.</li><li>
Service-oriented mindset.</li><li>
Exceptional attention to detail.</li><li>
Positive and proactive attitude.</li><li>
Ability to anticipate needs without instruction.</li><li>
Excellent organisational skills.</li><li>
Flexible and adaptable.</li><li>
Strong sense of ownership and accountability.</li></ul>
What We Offer<ul><li>
Competitive salary based on experience.</li><li>
Long-term career opportunity within a prestigious private household.</li><li>
Exposure to international travel and high-profile environments.</li><li>
Professional, respectful, and supportive workplace.</li><li>
Opportunity to develop within a world-class estate operations team.</li></ul>
If you possess a genuine passion for luxury hospitality, impeccable service standards, and take pride in delivering seamless support with professionalism and discretion, we invite you to apply.</div>

Private Butler & Principal's Shadow

Nimbus Logistics Cargo LLC

We are looking for a highly organized and professional Executive Secretary to provide dedicated administrative and secretarial support to our Managing Director.Key Responsibilities:- Manage the MD's calendar, appointments, meetings, and travel arrangements- Handle confidential correspondence, emails, and documentation- Prepare reports, presentations, and meeting minutes- Coordinate with internal departments and external stakeholders on behalf of the MD- Screen and prioritize calls, emails, and visitors- Maintain filing systems and ensure smooth day-to-day office operations.Requirements:- Minimum 3 to 5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting C-level executives- Excellent command of written and spoken English- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)- Professional, discreet, and highly reliable- Ability to multitask and work under pressure with minimal supervision- Valid UAE residence visa preferredInterested candidates may send their CV to: hr@neelkamal.comSubject Line: Application &ndash; Executive Secretary | MD OfficePay: AED1,940.85 - AED5,000.00 per monthWork Location: In person

Executive Secretary – Managing Director's Office

Totalmaximpetroleum

We are seeking a professional and organized Executive Secretary to join our team.Requirements:<ul><li>Female candidate</li><li>Fluent in Arabic and English (spoken and written)</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and administrative abilities</li><li>Proficient in Microsoft Office applications</li><li>Ability to manage schedules, correspondence, and office operations</li><li>Previous experience as an Executive Secretary or in a similar administrative role is preferred</li></ul>Responsibilities:<ul><li>Manage executive calendars and appointments</li><li>Handle incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and meeting minutes</li><li>Coordinate meetings and travel arrangements</li><li>Maintain confidential records and documents</li><li>Support daily administrative and office functions</li></ul>Work Location: In person

Executive Secretary (Arabic & English Speaking)

AMA HOLDING LLC

We are seeking a highly organized and professional Secretary/Receptionist to be the welcoming face of our dynamic real estate development company in Dubai. You will manage front-office operations and provide vital administrative support to our management, sales, and leasing teams.Key Responsibilities:<ul><li>Manage and organize the General Manager&rsquo;s assigned task.</li><li>Act as a liaison between the GM, department heads, and external partners.</li><li>Assist in processing and preparing real estate documentation, including Sales and Purchase Agreements (SPAs), contracts, and DLD/RERA forms.</li><li>Maintain comprehensive property, client, and project records (both physical and digital).</li><li>Coordinate with the accounts department for invoice tracking and general expense reporting for the GM&rsquo;s office.</li><li>Monitor office supplies, manage couriers, and maintain reception area at all times.</li><li>Maintain accurate client records, update property inventory.</li></ul>Requirements<ul><li>Experience: Minimum 2-4 years of proven experience as a Receptionist, Secretary within the UAE real estate or property development sector will be preferred.</li><li>Language Skills: verbal and written communication in English.</li></ul>How to ApplyPlease send your CV: careers.amaholding@gmail.com Or WhatsApp +923232 999889Pay: From AED3,000.00 per monthWork Location: In person

We’re Hiring Secretary / Receptionist Female (Real Estate Developer)

Obras Contracting LLC

Job Description:We are seeking a dedicated and detail-oriented Receptionist cum Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. UAE nationality is preferred.Responsibilities:<ul><li>Greet and welcome visitors courteously and professionally.</li><li>Assist visitors in directing them to the appropriate person or department.</li><li>Answer, screen, and transfer incoming calls to the relevant individuals or departments.</li><li>Provide basic and accurate information in person, over the phone, or via email.</li><li>Sort and distribute incoming mail to the appropriate parties.</li><li>Oversee all documents received from the site and distribute them to the relevant departments.</li><li>Update contact details of employees, clients, etc.</li><li>Monitor office and kitchen supply levels and place orders as needed.</li><li>Assist all departments with documentation and provide support as required.</li><li>Perform general clerical duties, including filing, photocopying, and data entry.</li><li>Coordinate meeting appointments for top management.</li><li>Manage the driver's schedule, specifically for cheque deposits, document submissions to consultants, clients, etc.</li><li>Prepare and distribute correspondence, memos, letters, and reports on behalf of the management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>receptionist/secretary: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Receptionist cum Secretary

Emirates Global Aluminium (EGA)

<div>
 Job description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
 &nbsp;
 
 
 
 Note: Secretary Level 2
 
 
 
 &nbsp;
 
 
 This is the experienced level. The employee performs a full range of secretarial assignments and uses judgment in making decisions where alternatives are determined by established policies and procedures
 
 
 &nbsp;
 
 
 
 Correspondence and Documentation
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
 </li>
 <li>
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
 </li>
 <li>
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
 </li>
 <li>
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Incoming Visitors and Calls
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Meetings
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
 </li>
 <li>
 Takes minutes or recordings of meetings for distribution to meeting participants
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Information Recording and Archiving
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
 </li>
 <li>
 Enters, retrieves, updates, verifies, and deletes information from electronic files.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Office Supplies
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Safety, Quality &amp; Environment
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Related Assignments
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Performs other related duties or assignments as directed
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Minimum Qualifications:
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Educational level typically acquired through completion of high school.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Minimum Experience:
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1
 </li>
 
 
 </ul>
 Profile description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
 &nbsp;
 
</div>

Senior Administrator (Jebel Ali) - UAE Nationals only

VKN TECHNICAL SERVICES LLC

Job SummaryWe are seeking a highly organized and proactive Office Administrator / Secretary to support daily office operations and ensure smooth coordination between internal teams and external stake holders. The ideal candidate will be detail-oriented, efficient, and capable of handling multiple administrative tasks in a fast-paced real estate environment.Key ResponsibilitiesOffice Management:<ul><li>Open and close the office daily, ensuring the workplace is clean, organized, and presentable at all times.</li><li>Monitor office supplies and place orders when necessary.</li><li>Coordinate with maintenance, cleaning, and service providers.</li></ul>Communication &amp; Coordination:<ul><li>Manage all incoming and outgoing correspondence, including emails, phone calls,couriers, and mail.</li><li>Act as the first point of contact for visitors and clients in a professional manner.</li><li>Coordinate with internal departments and external parties such as clients, suppliers, and government entities.</li></ul>Scheduling &amp; Calendar Management:<ul><li>Maintain calendars for senior management, scheduling meetings, appointments, andevents.</li><li>Arrange travel bookings, accommodations, and it ineraries when required.</li><li>Ensure timely reminders and follow-ups for important meetings and deadlines.</li></ul>Meetings &amp; Reporting:<ul><li>Prepare meeting agendas, presentations, and supporting documents.</li><li>Take accurate meeting minutes and circulate them promptly.</li><li>Track and follow up on action items to ensure timely completion.</li></ul>Document Control &amp; Filing:<ul><li>Maintain organized filing systems (both digital and physical).</li><li>Ensure all company documents are properly archived and easily retrievable.</li><li>Handle confidential information with discretion.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or secretarial role.</li><li>Experience in the Real Estate sector is highly preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in English (written and verbal).</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and work under pressure.</li></ul>Preferred Criteria<ul><li>Taglog preferred.</li><li>Experience working in the UAE real estate market is an advantage.</li><li>Familiarity with property management systems or CRM tools is a plus.</li></ul>Key Skills<ul><li>Professional communication</li><li>Attention to detail</li><li>Time management</li><li>Multitasking</li><li>Confidentiality and discretion</li></ul>Contact<ul><li>Send your cv to email: hrvkngroup@gmail.com</li><li>Whatsapp: +971 52 202 2705 / 0524933615</li></ul>Work Location: Hybrid remote in Dubai (Dubai)

OFFICE ADMINISTRATOR/ SECRETARY

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