executive assistant Jobs in Dubai United Arab Emirates

executive assistant

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administrative assistant

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accounts assistant

pro assistant

Confidential Company

Role OverviewAs a PRO Assistant, you’ll support the Public Relations Officer in handling all government-related documentation and processes. Your role is vital in ensuring the company remains compliant with UAE laws and regulations, especially regarding employee visas, labor permits, and legal documentation. Key Responsibilities <ul><li>Visa & Immigration Support: Assist in preparing and submitting applications for employment visas, residency permits, Emirates ID, and visa renewals. </li></ul> <ul><li>Document Management through HRMS: Maintain accurate records of all legal documents, including visa copies, labor contracts, and trade licenses. Ensure timely renewals and updates.</li></ul> <ul><li>Administrative Assistance: Schedule appointments, follow up on pending applications, and support the PRO in day-to-day tasks.</li></ul> <ul><li>Compliance Monitoring: Stay informed about changes in UAE labor laws, immigration policies, and business regulations. Ensure the company’s practices are up to date.</li></ul> <ul><li>Client & Employee Support</li></ul>

Pro Assistant

Emac Electromechanical LLC

<ul><li>Assist the PRO in handling all government-related documentation and transactions.</li><li>Support in applying for and renewing:</li><li>Employment visas (new, renewal, cancellation)</li><li>Emirates IDs and medical fitness tests</li><li>Labour contracts and work permits</li><li>Trade licenses (new, renewal, amendments)</li><li>Prepare and submit applications to government portals (MOHRE, GDRFA, ICP, DED, etc.).</li><li>Follow up on the status of submitted applications and ensure timely completion.</li><li>Maintain organized and up-to-date records of all company-related legal documents.</li><li>Track expiry dates for visas, licenses, IDs, and other permits.</li><li>Assist in compiling reports for management on government transactions and renewals.</li><li>File copies of all receipts, applications, and official correspondence.</li><li>Assist in onboarding new employees by handling their visa and documentation processes.</li><li>Coordinate with HR to ensure smooth completion of employee government formalities.</li><li>Schedule and arrange medical tests, Emirates ID appointments, and visa stamping.</li><li>Support in employee visa cancellations and end-of-service formalities.</li><li>Support the PRO in visiting or communicating with:</li><li>Ministry of Human Resources &amp; Emiratisation (MOHRE)</li><li>General Directorate of Residency &amp; Foreigners Affairs (GDRFA)</li><li>Federal Authority for Identity, Citizenship, Customs &amp; Port Security (ICP)</li><li>Dubai Municipality / Abu Dhabi Municipality</li><li>RTA, DEWA, Civil Defense, Chamber of Commerce, etc.</li><li>Assist in collecting and submitting required documents to relevant departments.</li><li>Ensure the company complies with UAE Labour Law, Immigration Law.</li><li>Stay updated on changes in government procedures, fees, or online systems.</li><li>Support in renewing company and branch licenses, establishment cards, and insurance documents.</li><li>Prepare letters, forms, and supporting documents for government transactions.</li><li>Help with data entry and uploading files to government online portals.</li><li>Arrange for translations, attestation, or notarization of official documents when needed.</li><li>Handle company mail, courier, and document deliveries to and from government offices.</li><li>Coordinate between employees, HR, management, and external authorities.</li><li>Maintain good relationships with government officers and service centers.</li><li>Support in scheduling appointments for PRO visits and document submissions.</li></ul>Key Skills Required<ul><li>Strong knowledge of UAE government procedures and online systems (e.g., MOHRE, GDRFA, ICP, DED).</li><li>Good communication skills.</li><li>Excellent organizational and documentation skills.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in MS Office and digital submission portals.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you available in UAE?</li><li>Do you have relevant experience in UAE?</li><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

PRO Assistant

Decanus Services

Job DescriptionWe are seeking a skilled and detail-oriented Typist with hands-on experience in UAE labor and immigration documentation. The ideal candidate should be proficient in preparing, typing, and submitting various government-related forms, letters, and applications with accuracy and speed.Key Responsibilities<ul><li>Prepare, type, and format all labor and immigration documentation, including:</li><li>Employment contracts</li><li>Visa applications</li><li>Labor approvals</li><li>Immigration forms</li><li>Offer letters and NOC letters</li><li>Enter and update data in TASHEEL, TAWJEEH, TAWKHEER, MOHRE, and ICP/Immigration portals.</li><li>Ensure all documents comply with the latest UAE government regulations and requirements.</li><li>Maintain and organize employee files and government-related records.</li><li>Coordinate with PROs and HR department for timely submission of applications.</li><li>Review documentation for accuracy, completeness, and compliance.</li><li>Handle typing tasks for trade license renewals, establishment cards, and related services.</li><li>Maintain confidentiality of all employee and company information.</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years of experience in typing labor and immigration work within the UAE.</li><li>Strong knowledge of MOHRE and ICP systems.</li><li>Fast and accurate typing skills in English (Arabic typing is an advantage).</li><li>Familiarity with government documentation for visa processing, company formation, and employee onboarding.</li><li>Ability to work under pressure and meet deadlines.</li><li>Excellent attention to detail and organizational skills.</li><li>Strong communication and coordination abilities.</li></ul>Preferred Qualifications<ul><li>Experience working in a typing center, business setup company, or PRO service firm.</li><li>Basic knowledge of HR procedures related to visas and labor contracts.</li><li>Multilingual abilities are an added advantage.</li></ul>Job Types: Full-time, Part-timePay: AED3,000.00 - AED3,500.00 per month

Typist – Labor & Immigration Documentation

Exotic Colors Internatio...

Key Responsibilities:
<ul>
<li>Manage all employment-related processes, including contracts, visas, licenses, and documentation, in coordination with the PRO.</li>
<li>Handle internal and external HR inquiries and requests.</li>
<li>Maintain and update employee records (physical and digital).</li>
<li>Support the recruitment process, including sourcing candidates, conducting reference checks, and preparing employment contracts.</li>
<li>Assist with performance management and employee engagement initiatives.</li>
<li>Arrange transportation for visitors and official delegations.</li>
<li>Schedule and coordinate interviews, HR events, training sessions, and seminars.</li>
<li>Conduct new employee orientations and onboarding.</li>
<li>Prepare and submit regular HR reports to management.</li>
<li>Supervise IT Technician, Maintenance Assistant, PRO, and Office Boy to ensure smooth office operations (cleaning, maintenance, security, etc.).</li>
<li>Process employee payroll in coordination with the finance team.</li>
<li>Stay up to date with the latest HR trends, labor laws, and best practices.</li>
<li>Perform other duties as assigned by management.</li>
</ul>
Benefits
<ul>
<li>Competitive salary based on experience.</li>
<li>Health insurance coverage.</li>
<li>Annual leave and public holidays as per UAE labor law.</li>
<li>Training and development opportunities.</li>
<li>Collaborative and inclusive work environment.</li>
<li>Opportunities for career growth within the group.</li>
</ul>

HR Coordinator

COSMEDENT MEDICAL CENTER LLC

Job Title: Marketing Assistant Experience Required: 2 years experience in medical or aesthetic clinicJob Description: We are looking for a creative and proactive Marketing Assistant to manage our clinic&rsquo;s marketing and social media presence. This role combines marketing support, content creation, and patient engagement to help grow our brand and attract new patients.Responsibilities:<ul><li>Plan, create, and schedule engaging content for social media platforms (Instagram, TikTok, Snapchat, etc.).</li><li>Shoot and edit photos, videos, and stories to showcase treatments, offers, and patient experiences.</li><li>Assist in running marketing campaigns and promotions.</li><li>Maintain consistent branding, tone, and aesthetics across all channels.</li><li>Collaborate with doctors, nurses, and admin staff to produce educational and promotional content.</li><li>Respond to inquiries and engage with followers on social media platforms.</li><li>Monitor social media trends, competitor content, and patient feedback to improve engagement.</li><li>Assist in website updates, newsletters, and online listings as needed.</li></ul>Requirements:<ul><li>Experience or interest in social media marketing, photography, and videography.</li><li>Strong creativity, storytelling, and visual communication skills.</li><li>Proficiency in design and video editing tools (Canva, CapCut, Photoshop, Premiere Pro, etc.).</li><li>Fluent in English and Arabic (both written and spoken).</li><li>Organized, proactive, and able to work independently.</li><li>Knowledge of social media trends and marketing strategies is a plus.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Marketing Assistant

Position OverviewThe Admin Coordinator will be responsible for day-to-day administrative and operational support to ensure smooth office and project activities while also serving as an assistant to the HR & Admin Director. The role involves coordination across various department, ensuring compliance, accuracy, and timely delivery of administrative tasks. Key Responsibilities<ul><li>Assist with the issuance and renewals of Trade Licenses, Ejari (tenancy contracts), Contracts, and Certificates for offices, labour camps and stores.</li><li>Coordinate with our PRO-Projects & authorities (TRAKHEES, Society of Engineers, Dubai & Sharjah Municipality) for engineer accreditations and other professional memberships. </li><li>Provide front desk support & work as receptionist during assigned hours, ensuring professional communication and assistance.</li><li>Support recruitment to coordinate staff onboarding, including documentation, induction, IT setup, and internal communication.</li><li>Maintain and update staff & workers annual leave records.</li><li>Manage petty cash entries of government-related transactions in ERP.</li><li>Handle business card requests, supplier coordination, and invoicing.</li><li>Consolidate invoices with the project PRO for timely submission and processing.</li><li>Assist in ISO documentation and audit requirements.</li><li>Maintain and update administrative registers and databases.</li><li>Assist in managing Access Cards (Head Office) and coordinate parking arrangements.</li><li>Support the Office manager with all related HO requirements (pest control, AC maintenance, among other areas).</li></ul> Requirements<ul><li>Bachelor&#x27;s degree in business administration, HR, or a related field.</li><li>5+ years of experience in administrative or office support roles.</li><li>Proficiency in MS Office and ERP systems.</li><li>Strong organizational and communication skills.</li><li>Knowledge of UAE regulatory procedures is an advantage.</li></ul>

Admin Coordinator

Belhasa Stones & Concrete Flooring

We are seeking a highly organized and proactive Administrative professional to support our team and ensure smooth day-to-day operations. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Manage daily office operations, including scheduling, correspondence, and maintaining office supplies.</li><li>Handle incoming calls, emails, and other communications efficiently.</li><li>Maintain organized records, files, and databases for easy retrieval of information.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Coordinate meetings, appointments, and travel arrangements for staff.</li><li>Assist with onboarding and training of new employees.</li><li>Support various departments with administrative tasks as needed.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li></ul>Qualifications:<ul><li>Valid UAE Driving License (Mandatory)</li><li>Proven experience as an administrative assistant or office administrator.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Ability to work independently and as part of a team.</li><li>High school diploma or equivalent; additional qualification as an administrative assistant or secretary is a plus.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>PRO: 3 years (Required)</li></ul>Language:<ul><li>Arabic &amp; English fluently (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>

Explore 1148+ Pro assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

1148 pro assistant jobs IN Dubai United Arab Emirates

Pro Assistant

PRO Assistant

Typist – Labor & Immigration Documentation

HR Coordinator

Marketing Assistant

Admin Coordinator

Admin Coordinator