procurement executive

ptw coordinator

admin coordinator

clients relation coordinator Jobs in Abu Dhabi

clients relation coordinator

procurement coordinator

LAITH Electromechanical llc

Document Controller / Procurement Location: UAEExperience Required: 3&ndash;5 YearsJob Type: Full‑Time Job Summary We are hiring a detail‑oriented Document Controller / Procurement Assistant to support facility management operations through accurate documentation control, procurement coordination, and contract compliance. The ideal candidate must have strong organizational skills, ERP proficiency, and experience handling FM or construction‑related documentation. Key Responsibilities Document Control<ul><li>Manage, organize, and update all contractual, technical, and operational documents related to the Facility Management contract.</li><li>Ensure proper version control, systematic filing, and secure storage of drawings, permits, reports, correspondence, and records.</li><li>Maintain and update the Document Register to track submissions, approvals, and communications with clients, contractors, and stakeholders.</li><li>Assist the contract management team in preparing, monitoring, and archiving contract deliverables and compliance documents.</li><li>Ensure all document control processes comply with company policies and FM contract requirements.</li></ul>Procurement Support<ul><li>Prepare procurement documentation such as LPOs, RFQs, quotations, and comparison sheets.</li><li>Ensure all procurement activities remain within approved budgets.</li><li>Analyze cost deviations and propose cost‑saving opportunities.</li><li>Ensure full compliance with company procurement procedures and financial controls.</li><li>Coordinate with suppliers and internal teams to ensure timely delivery of materials and services.</li></ul>Additional Responsibilities<ul><li>Support internal and external audits by maintaining well‑organized records.</li><li>Ensure confidentiality and proper authorization of controlled documents.</li><li>Coordinate with FM operations, engineering, HSE, and quality teams for documentation requirements.</li></ul>Qualifications &amp; Requirements<ul><li>Diploma/Degree in Business Administration, Engineering, or related field.</li><li>3&ndash;5 years of experience in document control or procurement (FM, construction, MEP preferred).</li><li>Proficient in MS Office; knowledge of ERP/DMS systems is an advantage.</li><li>Strong organizational, coordination, and communication skills.</li><li>Ability to handle multiple tasks and meet deadlines with high accuracy.</li></ul>Skills<ul><li>Document Control</li><li>Procurement &amp; LPO Preparation</li><li>ERP / DMS Systems</li><li>File Management &amp; Version Control</li><li>Cost Analysis</li><li>Reporting &amp; Record Keeping</li><li>Communication &amp; Coordination</li><li>Budget Compliance</li></ul>Job Type: Full-time

Document Controller/Procurement

C D General Trading LLC

Job description:Job Title: Procurement Assistant Department: Procurement / Purchasing Reports to: Procurement Manager Location: Kezad , Abu Dhabi Job Type: Full-timeCityDrinks.com is a premier online alcohol delivery service, offering a wide selection of alcoholic beverages directly to our customers' doors in Abu Dhabi. As part of our commitment to exceptional service, we are looking to expand our team with a dedicated Customer Service Representative who is passionate about helping others and enhancing customer satisfaction.Please Note: CityDrinks is a business that distributes and sells alcoholic beverages. Applicants should be comfortable working in an environment that involves the handling, marketing in, or promotion of alcohol-related products, in accordance with legal and regulatory standards.Job Summary: We are seeking a detail-oriented and proactive Procurement Assistant to support our purchasing operations. The successful candidate will assist with sourcing suppliers, managing purchase orders, maintaining records, and ensuring timely delivery of goods and services. This role is critical to ensuring the smooth and cost-effective procurement of materials and supplies.Key Responsibilities: Assist in sourcing and evaluating suppliers based on price, quality, and delivery termsPrepare and process purchase orders accurately and efficientlyMaintain and update supplier information and procurement recordsMonitor inventory levels and coordinate with departments to fulfil purchasing needsTrack orders and ensure timely delivery of goods and servicesLiaise with vendors to resolve discrepancies, delays, or issues in deliveryObtain and compare quotations for goods and servicesSupport contract administration and supplier relationship managementEnsure compliance with internal procurement policies and proceduresAssist in preparing procurement reports, budgets, and cost analysesRequirements: Education &amp; Experience:High school diploma or equivalent required, Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred2-3 years of experience in a procurement, purchasing, or administrative roleExperience with procurement software (e.g. ODOO,JIFFY, etc.) is an assetSkills: Strong organizational and time-management skillsExcellent written and verbal communication skillsHigh level of attention to detail and accuracyAbility to work independently and as part of a teamProficient in Microsoft Office Suite (Excel, Word, Outlook)Preferred Qualifications:Knowledge of procurement and supply chain best practicesFamiliarity with inventory management and vendor management systemsWork Environment:warehouse office-based, supplier site visits if requiredMay involve occasional overtime to meet deadlinesJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Procurement Administrator

Cityway facilities management

Job Title: Procurement Assistant Location: Abu Dhabi, UAE Company: Cityway Facilities ManagementJob Summary: Cityway Facilities Management is seeking a detail-oriented Procurement Assistant to support our procurement team. The ideal candidate will have strong data entry skills and basic knowledge of estimation to assist in managing purchase requests, maintaining accurate records, and supporting vendor coordination.Key Responsibilities:<ul><li>Assist in preparing purchase requests and purchase orders.</li><li>Enter and maintain procurement and estimation data accurately in internal systems.</li><li>Maintain and update vendor and supplier records.</li><li>Assist in cost estimation for procurement and project-related requirements.</li><li>Track inventory levels and support stock management.</li><li>Generate reports, spreadsheets, and summaries for management review.</li><li>Support the procurement team with administrative tasks and documentation.</li><li>Ensure compliance with company policies and procurement procedures.</li></ul>Qualifications &amp; Skills:<ul><li>High school diploma or equivalent; a degree in business, supply chain, or related field is a plus.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook) and data entry systems.</li><li>Basic knowledge of estimation and cost analysis.</li><li>Excellent attention to detail and accuracy in entering data.</li><li>Strong organizational and time management skills.</li><li>Good communication skills, both written and verbal.</li><li>Ability to work effectively in a team environment.</li></ul>Job Type: Full-time

Procurement Executive

Smart Research System

Role PurposeThe Specialist &ndash; Supply Chain (Warehouse) is responsible for supervising and coordinating inventory, warehouse operations, and materials management activities. The role ensures optimal stock levels, timely replenishment, procurement coordination, and compliance with healthcare standards and regulations.Qualifications<ul><li>Bachelor&rsquo;s degree in Supply Chain, Business Administration, or related field</li></ul>OR Diploma with additional relevant experience<ul><li>Master&rsquo;s degree (preferred)</li><li>CIPS or similar certification (preferred)</li></ul>Experience<ul><li>4&ndash;6 years of relevant supply chain or warehouse experience</li><li>Mandatory experience in a healthcare warehouse environment</li><li>Experience in large healthcare facilities is preferred</li></ul>Skills<ul><li>Inventory and materials management</li><li>Procurement coordination</li><li>MS Office and system proficiency</li><li>Analytical and problem-solving skills</li><li>Strong communication abilities</li><li>Arabic language skills (preferred)</li></ul>Key ResponsibilitiesInventory &amp; Warehouse Management<ul><li>Supervise and manage daily warehouse and inventory control activities</li><li>Maintain optimal stock levels and ensure timely replenishment</li><li>Conduct physical stock checks and ensure accurate documentation</li><li>Oversee storage standards for cost-effective and safe material handling</li></ul>Procurement &amp; Logistics Coordination<ul><li>Coordinate purchase requests, orders, and supplier follow-ups</li><li>Monitor purchase order progress and delivery schedules</li><li>Support freight forwarding, customs clearance, and transportation</li><li>Review and authorize local purchases and petty cash transactions</li></ul>Reporting &amp; Compliance<ul><li>Prepare procurement and inventory status reports</li><li>Support budgeting and operational planning</li><li>Ensure compliance with healthcare supply chain policies and audits</li><li>Monitor operational KPIs and service levels</li></ul>Stakeholder &amp; Team Management<ul><li>Act as liaison between departments, vendors, and warehouse teams</li><li>Ensure high service standards across internal departments</li><li>Supervise warehouse staff, set KPIs, and conduct performance reviews</li><li>Coordinate training and onboarding of new team members</li></ul>Quality, Safety &amp; Regulatory Compliance<ul><li>Ensure adherence to occupational health and safety standards</li><li>Maintain confidentiality and regulatory compliance</li><li>Support audit processes and corrective actions</li></ul>Job Type: Full-timePay: AED15,000.00 - AED18,000.00 per month

Supply Chain Specialist- Warehouse

SEED GRAPHICS DESIGN LLC

Fresher &ndash; Operations &amp; Estimation Coordinator &ndash; Civil EnggBOQ Preparation &ndash; Prepare BOQ from drawings. Cost Estimation &ndash; Calculate project cost for materials and labor. Quantity Takeoff &ndash; Take quantities from drawings accurately. Project Coordination &ndash; Coordinate with site and office teams. Documentation &ndash; Maintain project records and reports.Fresher &ndash; Sales &amp; Project Engineer &ndash; Civil EnggCommunication &ndash; Communicate clearly with clients and team. Coordination &ndash; Coordinate between client and execution team. Quotation &ndash; Prepare project quotations. Timeline Control &ndash; Follow up on project deadlines. Client Handling &ndash; Handle client inquiries and follow-ups.Fresher &ndash; Procurement Officer &ndash; Civil EnggVendor Management &ndash; Coordinate with suppliers. Purchase Orders &ndash; Prepare and process purchase orders. Negotiation &ndash; Negotiate price and delivery terms. Inventory Control &ndash; Monitor stock and material availability. Cost Analysis &ndash; Check and control purchase costs.If interested, share your resume to career@seedgraphics.aeJob Type: Full-timePay: From AED3,000.00 per month

Fresher| Civil Eng-Operations & Estimation Coordinator|Sales & Project Engineer |Procurement Officer

TRUTECH INFORMATION TECHNOLOGIES LLC

We are an IT services and solutions provider based in Abu Dhabi, serving business clients across UAE. We deliver Managed IT Services (AMC), Microsoft 365, cybersecurity, networking, backup solutions, compliance support (ADHICS/ADGM/DIFC), and IT projects.We are looking for a disciplined and proactive Sales Coordinator to manage inquiries, quotations, renewals, and follow-ups to support revenue growth and ensure no opportunity is missed.Role OverviewYou will be responsible for managing the sales coordination process from inquiry to closure.This role requires strong follow-up discipline, organized pipeline tracking, and professional communication with clients and suppliers.Key Responsibilities<ul><li>Monitor and respond to sales inquiries (email, phone, WhatsApp &ndash; company channels)</li><li>Communicate with customers to understand requirements, urgency, and scope</li><li>Learn and understand company services and apply them accurately in proposals</li><li>Address customer questions professionally and coordinate internally for clarifications</li><li>Schedule and coordinate meetings or site visits with the Sales Manager when required</li><li>Prepare quotations and costing using company templates and pricing structure</li><li>Coordinate supplier pricing, procurement, availability, and delivery timelines</li><li>Follow up consistently on quotations until closure; record outcomes and reasons for lost deals</li><li>Support lead generation through outbound follow-ups and reactivating old leads</li><li>Maintain accurate CRM records (leads, activities, notes, next steps, reminders)</li><li>Track AMC renewals (90 / 60 / 30 days reminders) and support customer retention</li><li>Identify upsell and cross-sell opportunities</li><li>Support collections follow-up for overdue invoices</li><li>Prepare simple weekly sales pipeline and renewal status report</li><li>Support monthly sales targets through disciplined pipeline and follow-up management</li></ul>Requirements<ul><li>Minimum 3 years experience in Sales Coordinator / Inside Sales role</li><li>Experience preparing quotations and managing follow-ups</li><li>Strong English communication skills (written and spoken)</li><li>Organized, persistent, and target-oriented</li><li>Comfortable using CRM systems and Microsoft 365 (Excel, Outlook, Word)</li><li>Experience in IT services or service-based company preferred</li><li>UAE experience preferred</li></ul>Job Types: Full-time, PermanentPay: Up to AED4,500.00 per monthExperience:<ul><li>Sales Coordinator: 3 years (Required)</li><li>preparing and sending quotations to clients: 3 years (Required)</li><li>following up quotations until closure: 3 years (Required)</li><li>handling customer calls and professional email communication: 3 years (Required)</li><li>CRM system to track leads and sales activities: 2 years (Preferred)</li><li>coordinating with suppliers: 2 years (Required)</li><li>working in an IT services or technology company: 2 years (Preferred)</li><li>Invoicing: 2 years (Preferred)</li></ul>Language:<ul><li>English (Read, Speak, Write) (Preferred)</li></ul>

IT Sales Coordinator – IT Services

Everlast Wellness 

Job SummaryThe Patient Coordinator cum Pharmacist will be responsible for coordinating patient care within the Facial Department while ensuring safe dispensing, counselling, and management of dermatology and aesthetic-related medications and consumables. The role combines patient-facing coordination with pharmaceutical responsibilities to ensure high-quality service, compliance, and patient satisfaction.Key ResponsibilitiesPatient Coordination<ul><li>Welcome and assist patients, ensuring a smooth and professional patient journey within the Facial Department.</li><li>Schedule appointments, manage follow-ups, and coordinate treatment plans with dermatologists and aesthetic doctors.</li><li>Explain facial procedures, pre- and post-treatment instructions, and medication usage clearly to patients.</li><li>Maintain accurate patient records, consent forms, and treatment documentation.</li><li>Handle patient inquiries, concerns, and feedback with professionalism and empathy.</li></ul>Pharmacy Responsibilities<ul><li>Dispense prescribed dermatology and aesthetic medications accurately and safely.</li><li>Counsel patients on medication usage, dosage, side effects, storage, and precautions.</li><li>Manage inventory of facial products, injectables, skincare items, and medications.</li><li>Ensure proper storage, labeling, and stock control in compliance with regulatory standards.</li><li>Monitor expiry dates and coordinate timely procurement to avoid shortages or wastage.</li></ul>Clinical &amp; Compliance Support<ul><li>Assist doctors during facial procedures when required (non-invasive support).</li><li>Ensure adherence to infection control, safety protocols, and DHA/DOH regulations.</li><li>Coordinate with nursing, laser, and facial therapists for seamless patient care.</li><li>Maintain confidentiality and ethical standards at all times.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s Degree in Pharmacy (B.Pharm / PharmD).</li><li>Valid DOH/DHA/MOH pharmacy license (mandatory).</li><li>Experience in dermatology, aesthetic, or facial departments preferred.</li></ul>Skills &amp; Competencies<ul><li>Strong patient communication and counseling skills.</li><li>Knowledge of dermatology and aesthetic medications and products.</li><li>Excellent coordination and multitasking abilities.</li><li>Attention to detail and strong documentation skills.</li><li>Customer-focused attitude with a professional appearance.</li></ul>Experience<ul><li>Minimum 1&ndash;3 years of experience in a medical center, dermatology clinic, or aesthetic facility preferred.</li></ul>Preference forArabic SpeakersJob Type: Full-timeApplication Question(s):<ul><li>Expected joining date ?</li><li>Salary Expectation ?</li></ul>Experience:<ul><li>Patient coordinator: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>

Patient Coordinator-Pharmacist -Female (Arabic)

Explore 177+ Procurement coordinator in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.