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assistant project manager/ engineering coordinator (uae national) Jobs in Abu Dhabi

procurement coordinator

Eco View Smart System

Job Description:We are seeking an experienced and motivated Procurement to join our team. The ideal candidate must have a solid background in electrical systems and ELV (Extra-Low Voltage) solutions, such as CCTV, fire alarm, access control, and networking systems. The role involves managing procurement processes and following up on project execution and deliveries.Key Responsibilities:Handle procurement of electrical and ELV materials and systems (CCTV, fire alarm, access control, networking, etc.).Search for suppliers, evaluate quotations (technical and commercial), and negotiate prices and terms.Issue and follow up on purchase orders until delivery and installation.Coordinate material delivery schedules based on project timelines.Maintain ongoing communication with site engineers to monitor project progress.Prepare weekly and monthly procurement and delivery status reports.Verify and process supplier invoices to ensure alignment with POs.Maintain an up-to-date database of suppliers, contracts, and price lists.Monitor and follow up on project documentation and internal coordination.Requirements:Minimum 2 years of experience in procurement, preferably in electrical or ELV sectors.Good understanding of electrical materials and ELV systems (CCTV, fire alarm, control, etc.).Proficiency in Microsoft Office; ERP experience is a plus.Ability to read electrical drawings and follow up on BOQs.Strong negotiation, communication, and organizational skills.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

Procurement Officer

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To ensure the timely, cost-effective, and uninterrupted procurement of goods and services required for facilities management operations, while maintaining compliance with company policies and ensuring optimal supplier performance.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage end-to-end procurement processes for FM materials, consumables, and service contracts in line with company procedures.
 </li>
 <li>
 Source, evaluate, and negotiate with suppliers to obtain the best pricing and terms without compromising on quality or delivery timelines.
 </li>
 <li>
 Prepare and issue purchase requisitions (PRs) and local purchase orders (LPOs) after obtaining necessary approvals.
 </li>
 <li>
 Maintain accurate procurement records and update the ERP system (preferably Oracle) to ensure transparency and traceability.
 </li>
 <li>
 Develop and maintain strong vendor relationships and conduct periodic supplier performance evaluations.
 </li>
 <li>
 Collaborate closely with operations, maintenance, and finance teams to align procurement activities with operational needs.
 </li>
 <li>
 Support cost-saving initiatives and contribute to continuous improvement in procurement efficiency.
 </li>
 <li>
 Handle urgent or emergency purchase requirements promptly, ensuring business continuity.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field.
 </li>
 <li>
 Minimum 3 years of procurement experience in Facilities Management, Real Estate, or a related service industry within the UAE.
 </li>
 <li>
 Strong understanding of UAE supplier markets and FM-related materials and services.
 </li>
 <li>
 Familiarity with ERP systems.
 
 
 </li>
 </ul>
 
 Job Skills
 
 
 
 <ul>
 <li>
 Excellent negotiation and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Bilingual (Arabic and English) preferred.
 </li>
 </ul>
</div>

Buyer

Modon

<div>
 
 
 Job Purpose
 
 
 
 To support day-to-day procurement activities across Modon Holding and its subsidiaries by assisting in sourcing, documentation, supplier coordination, and reporting, while ensuring compliance with company policies and procedures.
 
 
 
 Roles, Responsibilities &amp; Duties
 
 
 
 
 1. Procurement Operations Support
 
 
 <ul>
 <li>
 Process purchase requisitions and assist in issuing purchase orders.
 </li>
 <li>
 Maintain procurement records, files, and documentation.
 </li>
 <li>
 Coordinate with internal departments to collect requirements and follow up on requests.
 </li>
 </ul>
 
 
 2. Supplier Coordination
 
 
 <ul>
 <li>
 Communicate with suppliers for quotations, delivery follow-ups, and inquiries.
 </li>
 <li>
 Maintain and update supplier information in the system.
 </li>
 <li>
 Track supplier performance and report issues to the line manager.
 </li>
 </ul>
 
 
 3. Sourcing Support
 
 
 <ul>
 <li>
 Assist in obtaining quotations (RFQs) and preparing comparison sheets.
 </li>
 <li>
 Conduct basic market research to identify potential suppliers.
 </li>
 <li>
 Follow up on procurement activities to ensure timely delivery.
 </li>
 </ul>
 
 
 4. Data Entry &amp; Reporting
 
 
 <ul>
 <li>
 Update procurement systems and databases with accurate information.
 </li>
 <li>
 Assist in preparing routine procurement reports.
 </li>
 <li>
 Maintain records of purchase orders, contracts, and supplier data.
 </li>
 </ul>
 
 
 5. Contract &amp; Compliance Support
 
 
 <ul>
 <li>
 Maintain contract documentation and track key dates.
 </li>
 <li>
 Ensure procurement activities comply with company policies and procedures.
 </li>
 <li>
 Escalate discrepancies or issues to the supervisor.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Supply Chain, Procurement, or a related field.
 </li>
 </ul>
 
 
 Experience &amp; Competencies
 
 
 <ul>
 <li>
 0&ndash;3 years of experience in procurement, administration, or a related field.
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Basic understanding of procurement processes
 </li>
 <li>
 Strong organizational and documentation skills
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Basic analytical and reporting skills
 </li>
 <li>
 Good communication and coordination skills
 </li>
 <li>
 Proficiency in MS Office (especially Excel)
 </li>
 <li>
 Ability to work in a team and follow instructions
 </li>
 </ul>
 
 
</div>

Procurement Officer- UAEN

PLUS UAE

Job Title: Tender &amp; Procurement Specialist Company: Vortexen Location: Abu Dhabi, UAE Job Type: Full-TimeAbout the RoleWe are looking for a highly experienced Tender &amp; Procurement Specialist to manage end-to-end tender participation and sourcing for government and EPC projects across the UAE (Abu Dhabi, Dubai, Sharjah, and other Emirates).Key Responsibilities1. Tender Identification &amp; Participation<ul><li>Monitor and identify tenders from government portals across UAE</li><li>Handle registration and participation in portals such as:</li><li>ADNOC</li><li>DEWA</li><li>SEWA</li><li>Abu Dhabi Government</li><li>Taqa</li><li>NMDC</li><li>NPCC</li><li>UAE Government</li><li>Other Sources</li><li>Analyze tender requirements and eligibility</li></ul>2. Registration &amp; Prequalification<ul><li>Manage supplier registration and prequalification</li><li>Prepare and submit:</li><li>Technical documents</li><li>Company profiles &amp; certifications</li><li>Coordinate with clients for compliance requirements</li></ul>3. Sourcing (Local &amp; International)<ul><li>Identify and source products/services:</li><li>Locally within UAE</li><li>Internationally (OEMs / suppliers)</li><li>Obtain quotations, negotiate pricing, and finalize suppliers</li><li>Coordinate logistics and delivery planning</li></ul>4. Tender Submission<ul><li>Prepare complete tender packages:</li><li>Technical proposals</li><li>Commercial proposals</li><li>Ensure compliance with tender specifications and deadlines</li><li>Submit tenders through respective portals</li></ul>5. Project Execution &amp; Delivery<ul><li>Coordinate post-award activities:</li><li>Purchase orders</li><li>Material procurement</li><li>Delivery and logistics</li><li>Ensure timely execution aligned with contract terms</li></ul>6. Invoicing &amp; Payment Follow-up<ul><li>Prepare and submit invoices</li><li>Track payments and follow up with clients</li><li>Coordinate with accounts for financial closure</li></ul>Requirements<ul><li>Minimum 4&ndash;8 years UAE experience in tenders / procurement / EPC projects</li><li>Strong knowledge of government procurement portals</li><li>Experience in TAQA/ADNOC / DEWA / SEWA tenders</li><li>Proven track record in tender submission and sourcing</li><li>Strong negotiation, documentation, and coordination skills</li><li>Ability to handle end-to-end tender lifecycle independently</li></ul>Preferred<ul><li>Engineering / Technical background</li><li>Experience working with international OEMs</li><li>Existing supplier and contractor network</li></ul>What We Offer<ul><li>Competitive salary + performance incentives</li><li>Opportunity to work on government and EPC projects</li><li>Career growth in procurement and project management</li></ul>Job Type: PermanentWork Location: In person

Tender & Procurement Specialist

AD Ports Group

<div>
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 <ul>
 <li>
 Plan, coordinate, and support the delivery of assigned Noatum Ports events, exhibitions, sponsorships, and marketing activities from planning to completion.
 </li>
 <li>
 Coordinate with internal stakeholders, external suppliers, event organizers, and business units to ensure all event requirements are delivered on time and within approved budget.
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 <li>
 Maintain an updated global events calendar covering upcoming events, exhibitions, sponsorships, participation status, key deadlines, and assigned actions.
 </li>
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 Prepare post-event summary reports covering key highlights, costs, logistics feedback, supplier performance, challenges, and improvement recommendations.
 </li>
 <li>
 Monitor event budgets, timelines, logistics, and delivery risks, and escalate any budget variances, delays, or issues to the team leader in a timely manner.
 </li>
 <li>
 Coordinate the production of marketing collateral, giveaways, branded materials, brochures, banners, and other communication assets as required.
 </li>
 <li>
 Ensure all marketing collateral and branded materials are reviewed and approved by the brand team before printing, production, or external use.
 </li>
 <li>
 Support supplier sourcing by obtaining required quotations, preparing supplier comparisons, and maintaining a clear record of supplier selection rationale.
 </li>
 <li>
 Coordinate the registration of new suppliers in the AD Ports Group procurement system before initiating any purchase order or service request.
 </li>
 <li>
 Process purchase orders, vendor payment requests, invoices, and related procurement documentation in line with approved internal timelines and complete requester information.
 </li>
 <li>
 Maintain a live tracker of open purchase orders, pending approvals, payment requests, supplier invoices, and procurement status updates.
 </li>
 <li>
 Review open purchase orders on a monthly basis and escalate overdue items, delays, or pending approvals to the team leader within the required timeframe.
 </li>
 <li>
 Track marketing collateral and event-related spending on a quarterly basis using an organized Excel-based format and report updates to the team leader.
 </li>
 <li>
 Coordinate website content updates by providing complete, accurate, and timely written content, images, and required information to the assigned web developer and relevant team members.
 </li>
 <li>
 Maintain organized and up-to-date digital asset folders for marketing materials, event files, brand assets, photos, videos, reports, and shared working documents, including regular monthly folder clean-ups.
 </li>
 </ul>
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 Educational and Technical Qualifications:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Marketing, Communication, or a related field.
 </li>
 </ul>
 
 Language Skills:
 
 <ul>
 <li>
 Excellent command of English (written and verbal) &mdash; mandatory.
 </li>
 <li>
 Arabic language skills are required.
 </li>
 </ul>
 
 Years of Experience:
 
 <ul>
 <li>
 Minimum 2&ndash;4 years of experience in a marketing, communications, administrative, or events coordination role.
 </li>
 </ul>
 
 Nature of Experience:
 
 <ul>
 <li>
 Demonstrated experience in event coordination and logistics management.
 </li>
 <li>
 Practical knowledge of procurement processes, supplier management, and purchase order systems.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) &mdash; Excel skills at intermediate level or above are essential.
 </li>
 <li>
 Strong organizational skills with attention to detail and ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Experience supporting digital marketing and website administration tasks is an advantage.
 </li>
 <li>
 Familiarity with AD Ports Group procurement and financial governance processes is preferred.
 </li>
 </ul>
 
 
 
 
 
 Technical Competencies required for the role
 
 
 <ul>
 <li>
 Event Coordination &amp; Exhibition Logistics
 </li>
 <li>
 Marketing Collateral Procurement &amp; Inventory Management
 </li>
 <li>
 Purchase Order Processing &amp; Vendor Management
 </li>
 <li>
 AD Ports Group Procurement Policies &amp; Compliance
 </li>
 <li>
 Microsoft Excel &ndash; Budget Tracking &amp; Reporting
 </li>
 <li>
 Digital Asset Folder Management &amp; Organization
 </li>
 <li>
 Website Content Administration Support
 </li>
 <li>
 Project Tracking &amp; Administrative Coordination
 </li>
 <li>
 Supplier Sourcing &amp; Quotation Management
 </li>
 <li>
 Budget Monitoring &amp; Cost Reporting
 </li>
 <li>
 Post-Event Reporting &amp; Documentation
 </li>
 <li>
 Brand Approval Process &amp; Collateral Sign-Off
 </li>
 </ul>
 
 
</div>

Specialist – Marketing and Communication

Xad Technologies

<div>
 
 Job Summary
 
 
 
 XAD Technologies is seeking a highly organized, proactive, and multi-tasking Admin Coordinator to support daily administrative operations and ensure smooth coordination across departments. The ideal candidate should possess strong communication, organizational, and problem-solving skills with the ability to manage multiple tasks efficiently in a fast-paced environment.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage day-to-day administrative and office coordination activities
 </li>
 <li>
 Handle documentation, filing, record management, and data entry tasks
 </li>
 <li>
 Coordinate with internal departments and external stakeholders for operational support
 </li>
 <li>
 Monitor office supplies, inventory, and procurement requirements
 </li>
 <li>
 Schedule meetings, appointments, and maintain calendars
 </li>
 <li>
 Prepare reports, presentations, and correspondence as required
 </li>
 <li>
 Support HR and operations teams with onboarding, attendance, and employee coordination
 </li>
 <li>
 Maintain confidential records and company documents
 </li>
 <li>
 Coordinate travel arrangements, accommodation, and logistics when required
 </li>
 <li>
 Ensure compliance with company policies and administrative procedures
 </li>
 <li>
 Handle incoming calls, emails, and visitor coordination professionally
 </li>
 <li>
 Assist management in special projects and operational tasks
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field
 </li>
 <li>
 Minimum 2&ndash;4 years of administrative/coordinator experience, preferably in UAE
 </li>
 <li>
 Strong multitasking and time management abilities
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
 </li>
 <li>
 Ability to work independently and under pressure
 </li>
 <li>
 Strong organizational and problem-solving skills
 </li>
 <li>
 Knowledge of UAE office administration practices is preferred
 </li>
 <li>
 Professional attitude with excellent interpersonal skills
 
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Experience in telecom, technology, or contracting industry will be an advantage
 </li>
 <li>
 Familiarity with ERP systems and document management tools
 </li>
 <li>
 Ability to coordinate across multiple departments effectively
 
 </li>
 </ul>
</div>

Admin Coordinator

Department of Finance - Abu Dhabi

<div>
 
 Objective: Lead and oversee the implementation and operational execution of procurement operations and digital transformation initiatives, ensuring strong governance and full compliance with organizational policies and government regulations, under the direction of the Senior Director &ndash; Procurement.
 
 
 Drive operational excellence through implementation of approved process standardization, digital platforms (Oracle Fusion/EBS&hellip;), performance management, and continuous improvement initiatives
 
 
 Requires a professional with strong expertise and in-depth understanding of procurement, finance, and IT, capable of driving integrated, system-based solutions&mdash;not merely coordinating functions&mdash;to ensure compliance, data integrity, and end-to-end procurement optimization.
 
 
 
 
 
 
 Essential Duties:
 
 
 
 
 Digital Transformation &amp; Systems Enablement
 
 
 <ul>
 <li>
 Lead procurement system optimization initiatives, including enhancements of Oracle Fusion/EBS, document management systems, and other systems &amp; platforms.
 </li>
 <li>
 Ensure system-driven compliance by embedding procurement policies and Delegation of Authority (DOA) within ERP systems.
 </li>
 <li>
 Oversee the implementation of key system functionalities, including contract management, bank guarantees, procurement planning, PO/contract variations, and digital procurement platforms (public tenders).
 </li>
 <li>
 Provide functional leadership with strong expertise across procurement, finance, and IT to drive integrated system solutions.
 </li>
 <li>
 Support end-to-end ERP system transformation initiatives, including system design, testing, data migration, and user adoption; proactively identify and troubleshoot issues, provide solutions, or coordinate with relevant teams to ensure timely resolution.
 </li>
 </ul>
 
 
 Continuous Improvement &amp; Transformation
 
 
 <ul>
 <li>
 Drive a culture of continuous improvement within procurement operations &amp; system usage.
 </li>
 <li>
 Lead transformation initiatives aligned with organizational strategy (digitalization, governance, service excellence).
 </li>
 <li>
 Support strategic procurement objectives such as cost optimization, transparency, and supplier engagement.
 </li>
 </ul>
 
 
 Stakeholder Engagement &amp; Capability Building
 
 
 <ul>
 <li>
 Leading the cross function activities between procurement, finance, IT, and end users.
 </li>
 <li>
 Establish and maintain strong stakeholder relationships to ensure alignment and service excellence.
 </li>
 <li>
 Lead procurement awareness initiatives, onboarding programs, and user training sessions.
 </li>
 <li>
 Promote a shift from transactional procurement to a value-driven and user-enabled model.
 </li>
 <li>
 Develop and manage procurement SLAs to enhance transparency and service quality.
 </li>
 </ul>
 
 
 Procurement Operations Management
 
 
 <ul>
 <li>
 Oversee day‑to‑day procurement system operations, perform quality control, manage escalations, and ensure efficiency, accuracy, and compliance across all activities.
 </li>
 <li>
 Ensure all procurement transactions are recorded probably and executed correctly in line with approved policies, procedures, and Delegation of Authority (DOA).
 </li>
 <li>
 Maintain high standards of documentation, data integrity, and audit readiness.
 </li>
 </ul>
 
 
 Governance, Compliance &amp; Risk Management
 
 
 <ul>
 <li>
 Lead the implementation and operational governance of ERP‑enabled procurement processes, ensuring effective execution, compliance, and continuous enhancement of procurement controls, policies, procedures, and Delegation of Authority (DOA).
 </li>
 <li>
 Ensure implementation and consistent application of approved procurement templates, contracts, and documentation across the organization.
 </li>
 <li>
 Monitor and control single-source and sole-source procurement practices, ensuring proper justification and compliance.
 </li>
 <li>
 Drive proactive audit readiness and implement corrective actions to eliminate audit risks.
 </li>
 <li>
 Introduce and manage classification mechanisms (e.g., non-procurement transactions) to enhance reporting accuracy and governance.
 </li>
 <li>
 Periodically review Delegation of Authority (DOA), policies, and procedures to maintain compliance and relevance.
 </li>
 </ul>
 
 
 Process Improvement &amp; Standardization
 
 
 <ul>
 <li>
 Identify and implement process improvements to enhance efficiency, reduce cycle time, and eliminate rework.
 </li>
 <li>
 Standardize procurement processes including transactions creation, data entry, and documentation practices.
 </li>
 <li>
 Develop clear guidelines and user-friendly procedures to improve procurement service delivery.
 </li>
 <li>
 Establish and maintain a centralized procurement knowledge base and templates library.
 </li>
 </ul>
 
 
 Performance Management &amp; Reporting
 
 
 <ul>
 <li>
 Develop, monitor, and report procurement KPIs, ensuring alignment with departmental objectives.
 </li>
 <li>
 Conduct regular performance analysis to identify risks, gaps, and improvement opportunities.
 </li>
 <li>
 Support procurement savings tracking and financial performance monitoring.
 </li>
 <li>
 Lead structured reporting processes (e.g., monthly KPI tracking, quarterly closing activities).
 </li>
 </ul>
 
 
 Procurement Planning &amp; Financial Alignment
 
 
 <ul>
 <li>
 Lead the operational development, implementation, and monitoring of the Procurement Plan, ensuring alignment with approved budgets, financial controls, and procurement priorities.
 </li>
 <li>
 Collaborate closely with finance to ensure budget availability, forecasting accuracy, and expenditure tracking.
 </li>
 <li>
 Perform any other duties as requested and provide support to the line manager.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Accounting, Supply Chain, or related field.
 </li>
 <li>
 It is preferable to have a specialized certificate in the field.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Preferably 6 to 8 years of experience in procurement operations, preferably within ERP‑enabled or government environments, including transformation initiatives.
 </li>
 </ul>
 
 Proven experience in:
 
 <ul>
 <li>
 ERP systems: Oracle EBS / Fusion for procurement, finance, and system workflow.
 </li>
 <li>
 In-depth understanding of Procure-to-Pay (P2P) full-cycle processes and accounting principles.
 </li>
 <li>
 Procurement governance and policy development.
 </li>
 <li>
 Experience with other systems, including but not limited to contracts management systems, PCM systems, procurement planning systems, and document management systems.
 </li>
 <li>
 Process improvement and digital transformation initiatives.
 </li>
 <li>
 Systems integration across ERP, procurement, finance, and related platforms.
 </li>
 <li>
 Performance management and KPI reporting.
 </li>
 <li>
 Experience working in government entities, preferably within local Abu Dhabi organizations.
 </li>
 </ul>
</div>

Manager - Procurement Operations

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