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product coordinator

KAYALI

<div>Who We Are
Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to &lsquo;my imagination' in Arabic, KAYALI provides a modern fragrance experience inspired by Mona's rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world's most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.
Our Mission
To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative &amp; luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.
Summary We are looking for a highly organized and proactive Product Development Coordinator to support the Fragrance Product Development team in day-to-day execution. Reporting to the Assistant Product Development Manager, this role is key to ensuring project momentum and efficiency across multiple workstreams.
You will take ownership of sample logistics, meeting preparation, documentation, and operational follow-up, allowing the broader PD team to focus on creative development and strategic decision-making. The ideal candidate is hands-on, solution-oriented, and thrives in a fast-paced environment.
Essential Duties and Responsibilities:
<ul><li>Enhance the effectiveness and productivity of the PD team by supporting daily functions as needed</li><li>
Maintain discretion and confidentiality on all projects and product development activities</li><li>
Receive, track, and label all incoming product and packaging samples (lab submissions, standards, sprays, etc.)</li><li>
Organize and maintain sample closets, product libraries, and project bins</li><li>
Archive formulas from contract manufacturers for future reference</li><li>
Prepare and organize sample sets for internal evaluations, cross-functional meetings, and supplier reviews</li><li>
Coordinate shipments to and from suppliers, labs, and warehouse partners (including booking, tracking, and customs follow-up)</li><li>
Assist in preparing and delivering submission kits for Mona, ensuring accuracy and timeliness</li><li>
Conduct internal smelling sessions and gather feedback</li><li>
Prepare sample trays, meeting materials to help setting up meeting rooms
</li><li>Support during in-person and virtual product review sessions by managing samples and collecting feedback</li><li>
Consolidate feedback and notes from internal sessions into structured recap documents</li><li>
Update and maintain samples trackers and evaluation results</li><li>
Assist in the preparation of product fact sheets and documentation to support innovation presentations</li><li>
Support team projects and handle ad hoc tasks to ensure the smooth running of operations</li></ul> 

Requirements 
<ul><li>
2-3 years of experience in coordination, operations, or administrative support (experience in beauty or fragrance is a plus)</li><li>
Meticulous attention to detail and strong organizational skills</li><li>
Ability to manage multiple priorities with accuracy under tight deadlines</li><li>
Proficiency in Microsoft Office (especially Excel, PowerPoint and Outlook)</li><li>
Strong organizational skills with attention to detail and the ability to work in a fast-paced environment</li><li>
Team-oriented with a hands-on and proactive mindset environment / A team player who is organized, proactive, and collaborative</li><li>
Excellent communication and interpersonal abilities</li><li>
Passion for the beauty industry and eagerness to learn and grow within product development</li></ul> 

Benefits 
<ul><li>
Premium Medical/Dental/Vision coverage</li><li>
Find Your Magic Days</li><li>
Volunteer Day</li><li>
Professional Development Days</li><li>
Birthday leave</li><li>
Egg Freezing Benefits</li><li>
Employee discounts on Kayali products</li><li>
Products gifting</li></ul></div>

Product Development Coordinator

Arabuild

Sales Coordinator for tiles and sanitary ware acts as the central link between the sales team, clients (contractors, designers, retail customers), and internal departments (logistics, warehouse, finance). This role ensures smooth order processing, accurate documentation, and high customer satisfaction in the building materials industry.Key Responsibilities<ul><li>Order Processing &amp; Management: Receive, review, and process customer orders, ensuring accuracy in product specifications, quantities, and pricing for tiles and sanitary ware.</li><li>Documentation &amp; Quotations: Prepare detailed quotations, proforma invoices, and project proposals. Maintain organized sales records, contracts, and customer databases.</li><li>Client Liaising &amp; Support: Serve as a key point of contact for clients, addressing inquiries, providing product information, and sending updates on order status.</li><li>Coordination with Internal Teams: Liaise with logistics, warehouse, and purchasing departments to ensure timely delivery of materials and accurate stock availability and prepare samples for sales team.</li><li>Project Tracking: Follow up on project inquiries and monitor project progress until completion.</li></ul>Required Qualifications<ul><li>Experience: 2&ndash;5+ years of experience in sales coordination, preferably in the building materials, luxury building materials, or interior design sector.</li><li>Product Knowledge: Sound understanding of ceramic/porcelain tiles, sanitary ware, and related building materials.</li><li>Software Proficiency: Strong skills in CRM software, ERP platforms, and Microsoft Office Suite (Excel, Word).</li><li>Skills: Strong communication (verbal and written), multitasking abilities, and attention to detail.</li><li>Education: Bachelor&rsquo;s degree in business administration, Marketing, or a related field is preferred</li></ul>Pay: From AED3,500.00 per monthWork Location: In person

Sales Coordinator - Procelin Tiles & Sanitary ware

Huda Beauty

<div>Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world&rsquo;s fastest growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!
Summary: We are looking for a highly organized and proactive Coordinator, NPD to support the execution of our fast-paced product launches. Based within the NPD department, this role plays a key coordination function across multiple teams by supporting timelines, tracking deliverables, facilitating communication, and ensuring projects move smoothly through the different development phases.
Working closely with the NPD, Assistant Manager and cross-functional stakeholders, the NPD Coordinator will help manage daily project activities from concept through launch, while ensuring accurate follow-up, visibility, and alignment across teams. This role is ideal for a detail-oriented and collaborative individual looking to grow within project management and product launch coordination in the beauty industry.
Essential Duties and Responsibilities:
Project Coordination &amp; Execution<ul><li>
Support the day-to-day coordination of new product launches across assigned categories, ensuring timelines and deliverables are tracked accurately</li><li>
Maintain and update project timelines in Asana, Huda Beauty&rsquo;s internal project management software, ensuring tasks, milestones, and dependencies remain current</li><li>
Follow up with internal teams and external suppliers to collect updates and ensure actions are completed on time</li><li>
Assist in coordinating projects through the defined NPD phases (Exploration, Development, Execution) following Huda Beauty&rsquo;s standardized processes</li><li>
Support launch feasibility assessments and project planning activities by gathering required information and timelines</li><li>
Coordinate internal meetings, prepare agendas, capture meeting minutes, and track action items through completion</li><li>
Monitor project progress and proactively flag delays, risks, or missing information to the Line Manager</li><li>
Proactively identify challenges or delays within projects and suggest possible solutions or next steps to the Line Manager for guidance and decision-making</li></ul> 
Cross-Functional &amp; Supplier Coordination<ul><li>
Coordinate with cross-functional teams including Product Development, Packaging, Quality, Purchasing, Regulatory, Finance, Design, Marketing, S&amp;OP, Master Data, Logistics, and Regional Markets</li><li>
Support communication with suppliers and contract manufacturers to help ensure timelines and deliverables are respected</li><li>
Assist in gathering and organizing critical project information including BOMs, specifications, forecasts, production timelines, and shipping updates</li><li>
Work closely with Demand Planning and S&amp;OP teams to support forecast tracking and purchase order coordination</li><li>
Help ensure project documentation and trackers are maintained accurately and consistently across platforms</li></ul> 
Reporting, Documentation &amp; Communication<ul><li>
Prepare project updates, reports, presentations, and status summaries for internal stakeholders</li><li>
Support the preparation of launch review materials and leadership updates</li><li>
Track project risks, changes, and action items and ensure proper follow-up and documentation</li><li>
Respond to day-to-day project queries from internal and external stakeholders in a timely and professional manner</li><li>
Create clear and concise communication materials and emails with guidance from the Line Manager when required</li></ul> 
Process Improvement &amp; Operational Support<ul><li>
Support the team in standardizing processes, templates, trackers, and documentation</li><li>
Assist in maintaining SOPs and documenting updated ways of working</li><li>
Contribute to process improvement and automation initiatives by identifying inefficiencies and proposing solutions</li><li>
Participate in postmortem launch reviews and help capture learnings and improvement opportunities</li><li>
Provide operational and administrative support to the broader NPD team as needed</li></ul> 

Requirements 
<ul><li>
1&ndash;3 years of experience in project coordination, operations, supply chain, product development, or related fields, preferably within beauty, FMCG, or a fast-paced environment</li><li>
Bachelor&rsquo;s degree in Project Management, Operations Management, Business Administration, Industrial / Manufacturing / Chemical Engineering, or related fields</li><li>
Strong organizational and time management skills with high attention to detail</li><li>
Ability to manage multiple priorities and work in a fast-paced environment</li><li>
Strong communication and collaboration skills with a team-oriented mindset</li><li>
Comfortable coordinating across multiple stakeholders and functions</li><li>
Proactive and solutions-oriented approach with willingness to learn and grow</li><li>
Working knowledge of Microsoft Office tools, particularly Excel and PowerPoint</li><li>
Comfortable using project management systems, ideally similar to Asana</li><li>
Fluent in English</li></ul> 

Benefits 
<ul><li>
Monthly &ldquo;Self Love Days&rdquo; &ndash; at company discretion</li><li>
Premium Medical/Dental/Vision coverage for employee plus dependents</li><li>
Monthly coaching sessions with our in-house Success Coach</li><li>
Employee discounts on all Huda Beauty products</li><li>
Quarterly product gifting</li></ul>
Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.</div>

Coordinator, New Product Development

Arco Turnkey Solutions Contracting L.L.C

We are looking for a Production Coordinator with strong fa&ccedil;ade industry experience to manage and support the production workflow of curtain wall, aluminum, and glazing systems. The candidate will ensure smooth coordination between design, production, procurement, and site installation teams.Key Responsibilities<ul><li>Coordinate daily production activities for fa&ccedil;ade fabrication (aluminum, glass, cladding systems)</li><li>Translate approved shop drawings into production schedules and work orders</li><li>Liaise between design, engineering, procurement, and factory teams</li><li>Track material availability, cutting lists, and fabrication progress</li><li>Ensure production aligns with project timelines and installation schedules</li><li>Monitor quality control checks during fabrication stages</li><li>Coordinate dispatch of finished fa&ccedil;ade components to project sites</li><li>Support resolution of technical issues during production</li><li>Maintain production reports, progress updates, and documentation</li><li>Ensure compliance with project specifications and quality standards</li></ul>Requirements<ul><li>Minimum 4 years of experience in fa&ccedil;ade industry (UAE/GCC strongly preferred)</li><li>Strong understanding of curtain wall, unitized systems, stick systems, ACP, and aluminum fabrication processes</li><li>Ability to read and interpret architectural and fabrication drawings</li><li>Experience working in fa&ccedil;ade manufacturing or aluminum/glass fabrication factory</li><li>Knowledge of production planning and workflow coordination</li><li>Familiarity with AutoCAD and basic production planning tools</li><li>Strong organizational and communication skills</li></ul>Preferred Skills<ul><li>Experience in high-rise building fa&ccedil;ade projects</li><li>Knowledge of ERP / production tracking systems</li><li>Understanding of QA/QC processes in fa&ccedil;ade fabrication</li><li>Ability to handle multiple projects simultaneously</li></ul>What We Offer<ul><li>Competitive salary package based on experience</li><li>Opportunity to work on major UAE fa&ccedil;ade projects</li><li>Growth in a specialized fa&ccedil;ade engineering and manufacturing environment</li></ul>Work Location: In person

Production Coordinator – Façade Division

Virtusa

<div>
 Assist and work closely with the VP &ndash; Merchant Acquiring Product in day to day activities to run the business and achieve targets assigned to the unit
 
 
 Provide technical and functional support to both internal and external teams while new face to face payment acceptance products and offerings are implemented
 
 
 Evaluate and present implementation strategy of new products and services that may be conceptualized by the VP &ndash; Merchant Acquiring Product and other Senior members of the unit
 
 
 Expand acquisition channels for face to face payment acceptance products (i.e; lead generators, PSPs, etc.) with designing end to end merchant onboarding processes
 
 
 Identify and come up with new ideas and value added services that can be added to existing product offering in order to gain an upper edge in the market and increase merchant stickiness
 
 
 Identify requirements for marketing materials and web site content and execute the changes
 
 
 Identify, develop and deliver face to face acceptance solutions in order to maximize effectiveness &amp; efficiency of CAPEX budget assigned to the business
 
 
 Design acquisition campaigns / promotions with respective acquisition channels to boost merchant face to face acceptance solutions&rsquo; sales
 
 
 Assist the sales team in on need basis by attending pre-sales calls
 
 
 Prepare and present initiative scope, goals and deliverables for initiatives assigned that support business goals in collaboration with senior management and stakeholders
 
 
 Work closely with VP &ndash; Payments Program and ensure implementation guidelines are adhered while implementing a new initiative
 
 
 Ensure alignment to applicable regulations for all products and merchant touch points
 
 
 Oversee and support BAT plans to conduct end-to-end BAT of initiatives assigned to him/her and support other acquiring business colleagues to execute tests.
</div>

Product Manager

Confidential

<div>
 
 
 To maintain confidentiality, the name of the company cannot be disclosed at this stage.
 
 
 
 
 
 
 
 
 Overview:
 
 
 
 
 Act as the operational link between retail, merchandising and partner teams to support category performance, ensure consistent brand presentation, and manage daily coordination across channels.
 
 
 
 
 
 
 
 Primary Duties:
 
 
 
 <ul>
 <li>
 Prepare partner/brand presentations and support onboarding.
 </li>
 <li>
 Schedule and coordinate retail meetings and engagement activities.
 </li>
 <li>
 Manage routine retail coordination and ad‑hoc requests.
 </li>
 <li>
 Support store readiness for openings/closures (consumables, POS devices, petty cash).
 </li>
 <li>
 Coordinate uniform distribution and related allowances.
 </li>
 <li>
 Monitor and replenish non‑merchandise supplies.
 </li>
 <li>
 Consolidate attendance reports and liaise with finance on reconciliations and commissions.
 </li>
 <li>
 Create and maintain POs, product records, pricing and customer orders.
 </li>
 <li>
 Produce weekly and monthly sales and performance reports.
 </li>
 <li>
 Coordinate with logistics on deliveries and documentation.
 </li>
 <li>
 Conduct periodic store visits and report actionable feedback.
 </li>
 <li>
 Ensure adherence to brand standards and internal policies.
 </li>
 </ul>
 
 
 
 
 
 
 Qualification
 
 
 
 <ul>
 <li>
 
 Education
 
 : High school diploma or equivalent; certificate or coursework in business/administration preferred.
 </li>
 <li>
 
 Experience
 
 : 1&ndash;3 years in retail operations, administration or brand support.
 </li>
 <li>
 
 Systems
 
 : Proficient with Microsoft Office, especially Excel; comfortable with basic order/PO systems.
 </li>
 <li>
 
 Abilities
 
 : Strong organisation, attention to detail, time management and stakeholder communication.
 </li>
 <li>
 
 Communication
 
 : Clear written and verbal English; additional language a plus.
 </li>
 </ul>
 
 
 
 
 Only shortlisted candidates will be contacted!
 
</div>

Category Coordinator

Mediaac Advertising

Job Title: Event and Sales Coordinator - Female Pay: 2,500.00 (AED) &ndash; 3,500.00 (AED) per month Location: Dubai, UAE Job Type: Full-time Work Location: In personAbout the RoleWe are looking for two organized and client-focused Event and Sales Coordinators to join our growing team in Dubai. You will work on diverse corporate and commercial projects, supporting both event execution and sales activities including corporate gatherings, brand activations, product launches, exhibitions, and property showcases.Key Responsibilities<ul><li>Coordinate and execute events including:</li><li>Corporate meetings, conferences, and networking sessions</li><li>Product launches, exhibitions, and brand activations</li><li>Social media&ndash;driven events and influencer gatherings</li><li>Property/real estate open houses and client appreciation events</li><li>Assist the sales team with lead generation, client follow-ups, and proposal preparation.</li><li>Communicate with vendors, venues, and suppliers to ensure seamless event logistics.</li><li>Prepare event rundowns, checklists, and on-site coordination sheets.</li><li>Manage RSVP lists, guest registration, and post-event feedback collection.</li><li>Support sales administration including updating CRM, preparing quotations, and sending contracts.</li><li>Ensure all events align with client branding and company sales goals.</li><li>Handle on-site event setup, guest reception, and coordinator duties during events.</li><li>Sales suport and Schedule and attend meeting with the clint.</li></ul>Requirements<ul><li>Proven experience in event coordination, sales support, or a similar client-facing role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.</li><li>Ability to work under tight deadlines and manage multiple events simultaneously.</li><li>Professional, presentable, and customer-service oriented.</li><li>Valid UAE driving license (preferred but not mandatory).</li></ul>Schedule &amp; Benefits<ul><li>Salary: 2,500 &ndash; 3,500 AED/month</li><li>Benefits: Visa + medical insurance (as per UAE labor law)</li><li>Availability: Immediate</li></ul>Additional Full-Time Duties<ul><li>Maintain event supplies, marketing materials, and sales documents.</li><li>Assist in pre-event planning (venue sourcing, vendor coordination, guest lists).</li><li>Travel to client locations and event venues across Dubai and other emirates.</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Event Coordinator

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