project coordinator

sales coordinator

hr coordinator

logistics coordinator

marketing coordinator

program coordinator

The Energy Training Centre

<div>
 
 PLEASE READ THE JOB DETAILS CAREFULLY
 
 
 
 
 
 
 Company:
 
 The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 
 
 
 Location:
 
 On-Site in Dubai, UAE
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 
 
 The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
 
 Administrative Training Coordinator
 
 to join our team and help manage and coordinate training programs remotely across the globe.
 
 
 
 
 
 We are seeking an organized and proactive
 
 Administrative Training Coordinator
 
 who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
 </li>
 <li>
 Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
 </li>
 <li>
 Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
 </li>
 <li>
 Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
 </li>
 <li>
 Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
 </li>
 <li>
 Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
 </li>
 <li>
 Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
 </li>
 <li>
 Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
 </li>
 <li>
 Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
 </li>
 <li>
 Ability to work independently and manage tasks with minimal supervision.
 </li>
 </ul>
</div>

Administrative Coordinator - Urgent Hiring (Immediate Joiner)

Charterhouse Middle East

<div>
 
 
 Competitive Salary, Plus Benefits
 
 
 
 
 
 
 Charterhouse is working with a forward-thinking educational research and innovation hub in Dubai that is looking to hire a Projects Coordinator to join their innovation and learning team. This is a unique opportunity to work in a dynamic environment and play a critical role in shaping the future of education and learning environments through well-executed pilot projects and prototypes.
 
 
 
 
 
 The Projects Coordinator will be responsible for planning, implementing, and evaluating institutional-wide innovation initiatives, ensuring projects are well-scoped, timelines are realistic, resources are in place, and outcomes are captured. The role includes coordinating logistics, maintaining thorough documentation, and facilitating feedback cycles to provide leadership with actionable insights.
 
 
 
 
 
 Additional responsibilities involve preparing summaries and reports for leadership and board meetings, collaborating across teaching, learning, and operations teams, and ensuring compliance with safeguarding and regulatory requirements. The Projects Coordinator will also identify opportunities for process improvement and share best practices to strengthen the institution&rsquo;s innovation culture.
 
 
 
 
 
 The ideal candidate will hold a Bachelor&rsquo;s degree in Project Management, Education, Business, or a related field, and have relevant experience in project coordination or management, preferably within the education or innovation sector. Strong organizational and time-management skills, familiarity with project management tools such as Asana, Trello, Smartsheet, or MS Project, and excellent communication and collaboration abilities are essential. The successful candidate will demonstrate adaptability, systems thinking, and the ability to manage multiple priorities and deadlines in a fast-paced environment.
 
</div>

Projects Coordinator - Education & Innovation

Expert Care Real Estate

Job Overview We are seeking a highly organised and proactive Project Coordinator to oversee and facilitate the successful delivery of various projects within our organisation. The ideal candidate will possess strong leadership and communication skills, with experience in supervising teams, managing project timelines, and controlling costs. This role involves coordinating cross-functional teams, gathering requirements, and utilising project management software to ensure objectives are met efficiently. The Project Coordinator will play a vital role in supporting project managers and stakeholders through detailed planning, execution, and reporting processes.Responsibilities<ul><li>Coordinate project activities across multiple teams to ensure timely delivery of objectives.</li><li>Assist in requirements gathering from clients and internal stakeholders to define project scope and deliverables.</li><li>Utilise project management tools such as Microsoft Project, Primavera P6, Jira, Smartsheet, and SharePoint to plan, monitor, and report on project progress.</li><li>Conduct root cause analysis to identify issues affecting project timelines or quality and implement corrective actions.</li><li>Manage project documentation using content management systems like Confluence and SharePoint.</li><li>Support budget management by monitoring costs and ensuring projects stay within financial parameters.</li><li>Facilitate communication between team members, clients, and vendors through regular updates and presentations.</li><li>Apply methodologies such as Waterfall, SAFe, or Agile frameworks to optimise project workflows.</li><li>Organise meetings, prepare agendas, and produce detailed reports using Visio or other presentation tools for stakeholder updates.</li><li>Monitor risks and issues throughout the project lifecycle, escalating when necessary.</li><li>Assist in resource planning by managing workloads with tools like Workday or ServiceNow.</li></ul>Qualifications<ul><li>Proven experience in supervising teams and managing multiple projects simultaneously.</li><li>Strong organisational skills with the ability to prioritise tasks effectively under tight deadlines.</li><li>Excellent communication skills with the ability to present complex information clearly to diverse audiences.</li><li>Proficiency in project management software including Microsoft Project, Primavera P6, Jira, Smartsheet, SharePoint, and ServiceNow.</li><li>Experience with requirements gathering and product management processes.</li><li>Knowledge of data analysis techniques using SAS or similar tools is desirable.</li><li>Familiarity with content management systems such as Confluence or SharePoint is advantageous.</li><li>Demonstrated leadership capabilities with a focus on team management and stakeholder engagement.</li><li>Analytical mindset with strong problem-solving skills including root cause analysis.</li><li>Ability to adapt to various project methodologies such as Waterfall or Agile frameworks like SAFe. This role offers an exciting opportunity for a dedicated professional eager to contribute to impactful projects within a dynamic environment while developing their career in project coordination and management.</li></ul>Job Type: Full-timePay: From AED6,000.00 per month

Project Coordinator

Media Land Group

<div>
 
 
 PMO Coordinator
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Department:
 
 Events &amp; Operations
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 About Media Land Group
 
 
 
 
 
 
 
 Media Land Group
 
 is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences. Our multidisciplinary team thrives at the intersection of creativity and execution &mdash; blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.
 
 
 
 
 
 
 Role Overview
 
 
 
 The PMO Coordinator is responsible for supporting end-to-end project execution across exhibitions, event builds, fit-out, and construction-related scopes. This role ensures projects are planned, tracked, documented, and delivered in alignment with timelines, drawings, budgets, and internal workflows.
 
 
 
 
 
 The ideal candidate has an
 
 architecture or technical background
 
 and can
 
 read and interpret drawings
 
 , support technical coordination, and translate project requirements into actionable instructions for design, production, and site teams. The PMO Coordinator acts as the operational &ldquo;glue&rdquo; between stakeholders, ensuring smooth handovers, clear communication, and accurate reporting.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1) Project Planning &amp; Coordination (PMO Core)
 
 <ul>
 <li>
 Support the Project Manager/Director in planning, organizing, and coordinating multiple projects simultaneously.
 </li>
 <li>
 Assist in creating and maintaining project schedules, work plans, trackers, and delivery timelines.
 </li>
 <li>
 Coordinate internal team tasks (Design, Production, Procurement, Site) and ensure follow-ups are completed on time.
 </li>
 <li>
 Maintain project priority list and ensure deadlines are visible and communicated to relevant teams.
 </li>
 </ul>
 
 
 
 
 2) Technical Support (Architecture / Drawings / Scope Understanding)
 
 <ul>
 <li>
 Review and interpret architectural, shop drawings, layout drawings, BOQs, and technical details.
 </li>
 <li>
 Ensure all teams fully understand the drawings and requirements before production or site execution.
 </li>
 <li>
 Prepare technical summaries and simplify complex drawing information into practical instructions for production/site teams.
 </li>
 <li>
 Support design-to-production handover by checking:
 </li>
 <li>
 Measurements / dimensions / materials
 </li>
 <li>
 Branding requirements and print specs
 </li>
 <li>
 Joinery / fabrication feasibility
 </li>
 <li>
 Site constraints and installation requirements
 </li>
 </ul>
 
 
 
 
 3) Documentation &amp; Project Control
 
 <ul>
 <li>
 Maintain complete project documentation including:
 </li>
 <li>
 Project folders (soft + hard copy)
 </li>
 <li>
 Drawings, approvals, RFIs, method statements (if applicable)
 </li>
 <li>
 Change requests, meeting minutes, client communications
 </li>
 <li>
 Ensure version control of drawings and documents (latest revisions shared to all teams).
 </li>
 <li>
 Track client approvals and ensure execution only proceeds with approved documents.
 </li>
 </ul>
 
 
 
 
 4) Cross-Functional Stakeholder Management
 
 <ul>
 <li>
 Coordinate between:
 </li>
 <li>
 Client / consultant / organizer
 </li>
 <li>
 Internal departments (Design, Production, Procurement, Operations, Accounts, HR if required)
 </li>
 <li>
 External suppliers and subcontractors
 </li>
 <li>
 Ensure communication is professional, documented, and aligned with reporting lines.
 </li>
 <li>
 Raise risks or delays early and propose corrective actions with the Project Manager.
 </li>
 </ul>
 
 
 
 
 5) Production &amp; Fit-Out Execution Support
 
 <ul>
 <li>
 Support production planning by coordinating with workshop teams on:
 </li>
 <li>
 Material availability
 </li>
 <li>
 Fabrication status
 </li>
 <li>
 Manpower allocation
 </li>
 <li>
 Delivery schedules
 </li>
 <li>
 Assist with site readiness coordination:
 </li>
 <li>
 Access permissions, delivery slots, gate passes
 </li>
 <li>
 Organizer regulations and timelines
 </li>
 <li>
 HSE documents if requested by the venue/client
 </li>
 </ul>
 
 
 
 
 6) Budget Tracking &amp; Variations (Support Role)
 
 <ul>
 <li>
 Assist in tracking project expenses and supporting cost control by:
 </li>
 <li>
 Monitoring purchase requests
 </li>
 <li>
 Comparing BOQ vs actual usage (basic level)
 </li>
 <li>
 Flagging variations or scope changes that may impact cost or timeline
 </li>
 <li>
 Support preparation of variation documentation and ensure approvals are recorded.
 </li>
 </ul>
 
 
 
 
 7) Reporting &amp; Dashboards
 
 <ul>
 <li>
 Prepare weekly/daily project status reports for management:
 </li>
 <li>
 Milestones achieved
 </li>
 <li>
 Pending approvals
 </li>
 <li>
 Risks/issues
 </li>
 <li>
 Installation progress
 </li>
 <li>
 Maintain PMO trackers such as:
 </li>
 <li>
 Project pipeline tracker
 </li>
 <li>
 Design/approval tracker
 </li>
 <li>
 Production tracker
 </li>
 <li>
 Site installation tracker
 </li>
 <li>
 Snag/punch-list tracker
 </li>
 </ul>
 
 
 
 
 8) Quality, Compliance &amp; Professional Standards
 
 <ul>
 <li>
 Support quality checks before dispatch and during installation.
 </li>
 <li>
 Maintain compliance with internal workflow, documentation, and project handover procedures.
 </li>
 <li>
 Ensure teams follow defined process, escalation, and approval hierarchy.
 </li>
 </ul>
 
 
 
 
 9) Additional Support (Business Needs)
 
 <ul>
 <li>
 Support tendering documentation where required (pre-qualification forms, document compilation).
 </li>
 <li>
 Support internal coordination for urgent management tasks and high-priority projects.
 </li>
 <li>
 May be required to work extended hours during event build-up or delivery deadlines.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s Degree
 
 in Architecture / Interior Design / Civil Engineering (or similar technical field).
 </li>
 <li>
 2&ndash;5 years experience in
 
 fit-out, exhibitions, events production, construction coordination, or project support
 
 .
 </li>
 <li>
 Strong understanding of technical drawings, measurements, materials, and build methods.
 </li>
 </ul>
 
 Required Skills &amp; Competencies
 
 <ul>
 <li>
 Ability to read and interpret drawings confidently (must-have).
 </li>
 <li>
 High organization skills: trackers, follow-ups, documentation control.
 </li>
 <li>
 Strong communication (email writing, coordination, stakeholder handling).
 </li>
 <li>
 Ability to manage pressure, fast deadlines, and multiple projects.
 </li>
 <li>
 Professional attitude, reliability, accountability, and strong teamwork mindset.
 </li>
 <li>
 Problem-solving and &ldquo;get-things-done&rdquo; approach.
 </li>
 </ul>
 
 Software / Tools (Preferred)
 
 <ul>
 <li>
 AutoCAD (basic viewing/editing or strong viewer-level understanding)
 </li>
 <li>
 MS Excel (trackers, formulas, reporting)
 </li>
 <li>
 MS Project (optional)
 </li>
 <li>
 PowerPoint (basic reports)
 </li>
 <li>
 Teams/Outlook (daily coordination)
 </li>
 <li>
 Any PM tools (Asana, Monday, Trello) is a plus
 </li>
 </ul>
 
 Working Conditions
 
 <ul>
 <li>
 Office + site-based coordination depending on project requirement.
 </li>
 <li>
 Extended hours may be required during event build-up/installation.
 </li>
 </ul>
 
 
 
 
 
 Why Join Media Land Group?
 
 
 
 
 
 <ul>
 <li>
 Be part of one of Dubai&rsquo;s most innovative creative event agencies.
 </li>
 <li>
 Work on award-winning campaigns, global exhibitions, and iconic cultural projects.
 </li>
 <li>
 Join a dynamic, fast-paced environment with room for growth, leadership, and learning.
 </li>
 <li>
 Collaborate with a talented and passionate team that values initiative and creativity.
 </li>
 </ul>
 
 
 
 
 Please click on the link below to know more about Medialand Group
 
 
 
 
 
 https://www.instagram.com/medialandgroup/?hl=en
 
 
 https://www.youtube.com/@medialandgroup4884
 
 
 https://www.linkedin.com/company/medialandgroup/
 
 
 
</div>

Program Management Office Coordinator

The Arts Club Dubai

<div><div>ABOUT US 
 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing. 
 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Marketing Coordinator will be responsible for supporting the team in delivering effective marketing campaigns and activity, which will ultimately affirm the brand, drive membership demand, maintain member retention, support operations and encourage positive sales. The role will encompass creative, analytical, digital, commercial and administrative responsibilities.
The Assistant Cultural Programme Manager will support the planning, development, and execution of a highly engaging and diverse programme of events for Members, both within and outside the Club. The role encompasses creative, logistical, and administrative responsibilities, ensuring that programming initiatives align with brand values, foster member engagement, and enhance the overall membership experience. 
WHAT WILL YOU DO 
 
Your main duties and responsibilities are: 
<ul><li>
Support the Head of Cultural Programming in devising, planning, and delivering a dynamic programme of talks, debates, performances, workshops, and events covering art, science, politics, business, fashion, music, technology, and current affairs.</li><li>
Assist in curating events that appeal to varied demographics while maintaining cultural integrity and brand alignment.</li><li>
Contribute creative and original ideas for programming themes, speaker selection, member experiences, and new formats, ensuring the calendar remains relevant, inspiring, and distinctive.</li><li>
Demonstrate leadership and initiative during event planning and onsite execution, guiding junior staff and working collaboratively with internal teams.</li><li>
Take ownership of assigned tasks and timelines, ensuring preparation, communication, and delivery are completed with a strong sense of responsibility and attention to detail.</li><li>
Coordinate event logistics, including scheduling, equipment, vendor liaison, and set-up requirements, ensuring smooth execution on-site and off-site.</li><li>
Liaise with internal teams (Marketing, Private Events, Membership, F&amp;B, Operations) to ensure seamless coordination and effective promotion of events.</li><li>
Compile and share programming content with the Marketing team for newsletters, website, social media, and printed event booklets.</li><li>
Actively build and maintain strong professional networks with speakers, artists, thought-leaders, cultural institutions, partners, sponsors, and members to enhance programming opportunities.</li><li>
Engage with members during events, fostering a welcoming environment and collecting informal feedback to inform future programming decisions.</li><li>
Attend and support all cultural programme events, representing the Club and ensuring smooth delivery.</li><li>
Maintain programming databases, organise and record team meetings, and track event planning timelines.</li><li>
Monitor RSVPs, attendance, and participation; prepare progress and event performance reports, including analysis of demographic engagement.</li><li>
Assist with budget preparation, cost control, invoice processing, and revenue/costing reports for events.</li><li>
Contribute to the development of podcasts, digital extensions, or similar initiatives to increase engagement and member value.</li><li>
Suggest ongoing improvements to enhance the cultural programme and overall member experience.</li></ul>
WHAT WE ARE LOOKING FOR 
 
The successful candidate will have the following experience and skills:<ul><li>
Minimum 2&ndash;3 years of relevant experience in cultural programming.</li><li>
Strong understanding of local culture, traditions, and heritage.</li><li>
Experience in cultural events, workshops, and activities.</li><li>
Excellent communication and interpersonal skills.
</li><li>Ability to engage guests and create meaningful cultural experiences.
</li><li>Good organizational and time-management abilities.
</li><li>Creativity in designing and improving cultural programs.
</li><li>Collaboration skills to work with local artists, instructors, and partners.</li><li>
Ability to handle scheduling and logistics smoothly.
</li><li>Problem-solving skills and flexibility during live events.</li><li>
Strong presentation and storytelling abilities.
</li><li>Ability to train or brief team members on cultural activities.
</li><li>Attention to detail in planning and execution.
</li><li>Comfort with administrative tasks and documentation.</li><li>
Ability to work evenings, weekends, or event-based hours.
</li><li>Positive attitude and passion for culture and guest interaction.
</li><li>Professional appearance and behaviour.</li></ul> 
 
THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.</div> 
INDBOH</div>

Assistant Cultural Programme Manager

Samana Group of Companies

Training Administration &amp; Logistics:<ul><li>Coordinate training calendars, nominations, and confirmations for sales and sales support teams.</li><li>Block and manage training rooms, virtual meeting links, and training infrastructure</li><li>Ensure availability of training materials, equipment, and supplies</li><li>Liaise with internal trainers, external channel sales trainer and support teams.</li></ul>Learning Content Support &amp; Creation<ul><li>Transform complex sales concepts into &quot;Learning Bytes short, snackable infographics, microlearning assets - short presentations, job aids, quizzes</li><li>Support trainers in updating and formatting training decks, workbooks, and assessments</li><li>Maintain organized repositories for training content and learning resources</li></ul>Training Facilitation Support:<ul><li>Assist in classroom and virtual training sessions</li><li>Handle session setup, participant onboarding, time management and engagement support</li><li>Co-facilitate basic modules or refresher sessions when required</li></ul>Training Dashboard &amp; Reporting<ul><li>Create and maintain training dashboards i.e. Training hours, Attendance &amp; completion rates, program wise participation</li><li>Generate periodic training MIS reports for L&amp;D</li><li>Support data-driven insights on training effectiveness and coverage</li></ul>Attendance Tracking &amp; LMS Management<ul><li>Capture and maintain accurate attendance records</li><li>Update participant data on LMS or internal training trackers</li><li>Ensure completion of assessments, feedback forms, and certifications</li></ul>Job Type: Full-timePay: AED1.00 - AED2.00 per month

Training Coordinator

First Choice Electrical & Plumbing Contracting LLC

ELECTRICAL Engineer - Immediate joiningCandidate must have minimum experience in UAE of 4 years in the MEP activities ( Electrical, Plumbing sys.).Must show the ability to design and estimate the full package of electrical &amp; ELV systems and supervise the site.Review concept/ design/ and construction technical documents, specification for the project, and proposed redesign drawing of electrical system &amp; low currents system without affecting basic system requirement of project and Authority approval.Liaise with MEP Project Coordinator to reduce risks and enhance process efficiency.Represent the company at meetings regarding the project and liaise with the Consultant and Local Authority.Follow up in project construction, Engineering &amp; coordination, work progress, changes/ implications, as-built drawings, testing &amp; commission, and project hand.Monitoring material &amp; drawing submittal log, Electrical risk register, progress report, action list report, program schedule, and submission report.Oversee electrical engineering goals and tasks performance, through reviewing and initiating electrical documents including IT and ELV systems, related to the project.Bachelor&rsquo;s Degree in Electrical Engineering attested and approved by SOE.Approval from DEWA is an advantage.Must be strong in English communication, writing, and reading.Must have knowledge in AutoCAD.Job Types: Full-time, PermanentWork Location: In person

ELECTRICAL ENGINEER WITH UAE EXPERIENCE

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