property consultant

executive assistant

admin assistant

administrative assistant

office administrator

property management assistant

HomeSeek Real Estate LLC

<div>
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 We are seeking a highly organized and proactive
 
 Personal/Executive Assistant
 
 to join our team. This role requires someone who can support senior management while also handling day-to-day operations in real estate and property management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide executive support to management and assist in daily operations.
 </li>
 <li>
 Handle logistics and coordination tasks to ensure smooth business activities.
 </li>
 <li>
 Manage property-related documentation, contracts, and basic property management tasks.
 </li>
 <li>
 Liaise with government entities for approvals, renewals, and compliance with UAE regulations.
 </li>
 <li>
 Assist with basic accounting, expense tracking, and reporting.
 </li>
 <li>
 Manage schedules, meetings, and business communications.
 </li>
 <li>
 Support business growth by ensuring smooth execution of operational and administrative processes.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role in the UAE.
 </li>
 <li>
 Basic knowledge of property management and real estate.
 </li>
 <li>
 Familiarity with UAE government laws, procedures, and portals.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Valid UAE driving license (preferred).
 </li>
 <li>
 Good communication skills in English (Arabic is a plus).
 </li>
 <li>
 Basic accounting knowledge and comfort with financial documentation.
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant

Abdulla Al Arif Investment

<ul><li>Assist property management staff in receiving, issuing, disposition, turn-in, inventories, accountability, and records management activities</li><li>Coordinate with purchasing, export control, contracts, and other departments to maintain and validate accurate records</li><li>Work orders and maintenance tracking</li><li>Keeping up to date on industry best practices in property administration</li><li>Ensure written and verbal communication with clients and suppliers are professional</li><li>Maintain accurate information on an in-house system</li><li>Deal with the administration of all properties</li></ul>Preferably Arabic speakerUAE Driving license holderJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

Property Administrator - Real Estate Industry

BinHendi Enterprises L.L.C

We are seeking a dynamic Property Management Executive to administer the diverse properties portfolio and liaise with tenants / real estate agents, can collate information pertaining to the real estate rental market, statistics, presentations/ surveys and act as the link between the owners and the tenants.Requirements<ul><li>Graduate in any discipline.</li><li>Minimum 5 -10 years of experience in handling Leasing &amp; property management</li><li>Residential, Commercial &amp; Industrial experience preferred</li><li>People who are immediately available to join will be given preference.</li><li>Enthusiastic, good communication and interpersonal skills and attention to detail.</li><li>Sound knowledge of real estate market with Ejari Experience is must.</li><li>Excellent communicator and negotiator.</li><li>Must have UAE Driving license and a Car</li></ul>Key ResponsibilitiesClient Relationship and Satisfaction:<ul><li>Ensure utmost customer satisfaction and comprehensive leasing management services.</li><li>Manage relationships between tenants, facilities management and all concerned authorities &amp; parties to ensure maximum tenant satisfaction.</li><li>Conduct regular property visits for the vacant units and record the condition and improvements to be proposed and recorded for better quality and promote the vacant units.</li><li>Attend all customer meetings, maintain and circulate accurate minutes and reports to ensure all decisions are documented</li></ul>Tenant management:<ul><li>Arrange proposals and manage tenant screening and selection process to maintain a professional image of the property and avoid default payment issues.</li><li>Negotiate the commercial terms and handover conditions to achieve revenue as per the target provided.</li><li>Handle timely renewals, negotiation, lease preparations, and Ejari management for all leases of the properties assigned</li></ul>Records Handling:<ul><li>Handle assigned properties and their operations to attain maximum return from the property by achieving maximum occupancy.</li><li>Maintain and manage an accurate record of the availability of premises for lease, including but not restricted to a description of all facilities, images, floor plans, features, rental payment options, Fact sheet, Brochures, Handbook etc.</li></ul>Market Survey and Analysis:<ul><li>Conduct regular market study/survey to update price book for approvals and align with the market rate in increase the occupancy.</li><li>Abreast with up-to-date knowledge of current rental and real estate market trends, secure new opportunities, and strategic alliances to gain competitive edge in the market.</li></ul>CRM portals:<ul><li>Advertise vacant properties through approved channels, manage leads and viewings to identify suitable tenants and manage waiting lists to ensure all properties are leased at optimal rental rates and maximum occupancy while ensuring that profitable contracts are in line with targets.</li><li>Post and maintain all online advertisements and To Let boards to update them regularly, maintain the Lead tracker.</li><li>Initiate and coordinate all open house and tenant activities on site.</li></ul>Collections / Bad debts:<ul><li>Manage all collections, Debtors and default payment process with tenants and finance to ensure smooth collection of payment on time.</li><li>Keep a regular track of bad debts and legal cases until payment recovery and report them regularly with the collection progress.</li></ul>Registration and Broker management:<ul><li>Arrange agent registration and broker management process for a smooth listing process.</li><li>New booking and lease transfer processes are agreed as per the target provided to maximize the revenue and to reduce the vacancy period.</li></ul>Reporting:<ul><li>Prepare the budget, forecasting reports and any ad hoc reports required by the management.</li></ul>Candidates who match our requirements will be contacted directly.Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Property Management: 4 years (Required)</li><li>Leasing: 4 years (Required)</li><li>Real Estate: 4 years (Required)</li><li>Ejari related process: 4 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>UAE Driving License and a Car (Required)</li></ul>

Property Management Executive

Continental Capital Real Estate

Coordinate and process lease renewals Handle property listings across internal systems and external platforms. Ensure contracts are issued and signed in coordination with relevant departments. Handle Ejari registrations and renewals in DLD system. Update and maintain internal records and property management databases (MORE, Excel, etc.). Provide accurate and timely reports on leasing, renewals, and collections to management. Support payment collection coordination with tenants and finance teams. Answer the tenant s inquiries and calls, acting as the first point of contact for leasing-related matters. Liaise with internal departments (Legal, Finance, Maintenance) for issue resolution and contract support. Assist with filing, scanning, and archiving leasing documentation. Follow up on lease renewals and manage tenant communications.Job Type: Full-timePay: From AED2,500.00 per month

Administrative Assistant

SEVENTY TWO Real Estate

Full job description&middot; Maintain and organize real estate documents, contracts, leases, and agreements.&middot; Assist in coordinating real estate transactions, including property sales, purchases, and rentals.&middot; Serve as a primary point of contact for clients, addressing inquiries, providing updates, and offering assistance throughout the real estate process.&middot; Assist in the management of rental properties, including tenant communication, rent collection, and maintenance coordination.&middot; Conduct market research to gather data on property listings, pricing trends, and local market conditions.&middot; Adhere to RERA rules and regulations (Full knowledge of Trakheesi).Prepare Tenancy contract, Form A, B, I, F.&middot; Documentation: Prepare, review, and manage various documents, including contracts, agreements, and property listings (Property finder, Dubizzle, Bayut)&middot; Knowledgeable to the CRM System (Bitrix 24)Requirements:&middot; Should have effective communication skills.&middot; Be able to utilize Microsoft Word, Excel, PowerPoint, and Google (Sheets, Docs/Calendar, etc.) to efficiently share reports and forecasts.&middot; Must know how to use a CRM and advertise on property portals. (, Bayut, Dubizzle, Property finder etc)&middot; Has good attention to detail and great organizing skills&middot; With a positive attitude always up for challenges and eager to learn new skills.&middot; Must be Able to work independently and as part of a team.&middot; Knowledgeable about Trakheesi system and creating ad permits.&middot; Knowledgeable on real estate and property rules and regulations.&middot; Flexibility to adapt to changing priorities and willingness to take on additional responsibilities as needed.&middot; Professional and friendly demeanor with excellent communication skills.Job Type: Full-timePay: From AED5,000.00 per month

Real Estate Admin with Bitrix24 CRM Experienced

Sandcastle Properties

Job Title: Administrative Assistant &ndash; Real EstateLocation: Dubai Media City Department: Real Estate / AdministrationJob Purpose:To provide comprehensive administrative and clerical support to the real estate team, ensuring smooth day-to-day operations, efficient handling of documentation, and effective coordination with clients, agents, and developers.Key Responsibilities:<ul><li>Handle phone calls, emails, and correspondence with clients, developers, and internal teams.</li><li>Maintain property listings, update CRM systems, and manage documentation for sales, leasing, and property management.</li><li>Assist in preparing tenancy contracts, sales agreements, addendums, and other legal documents.</li><li>Coordinate property viewings, client meetings, and follow-up schedules.</li><li>Ensure proper filing, data entry, and record-keeping for all real estate transactions.</li><li>Support the HR/Accounts department in preparing invoices, commission sheets, and payment follow-ups.</li><li>Handle inquiries from walk-in clients and provide accurate property/project information.</li><li>Prepare reports, presentations, and marketing materials when required.</li><li>Liaise with developers for project updates, inventory, and marketing collaterals.</li><li>Provide general administrative support to the management and sales team.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant (preferably in the Real Estate sector).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Familiarity with real estate CRM systems (preferred).</li><li>Excellent communication skills (written and verbal).</li><li>Ability to work under pressure and meet deadlines.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred).</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary based on experience.</li><li>Health insurance &amp; annual leave benefits as per UAE labor law.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you on Visit Visa? </li><li>How many years of Administration in UAE?</li></ul>

Admin Assistant

Jobs Club

ABOUT US: Jobs Club is a trusted HR and Talent Acquisition partner, serving both local and multinational companies committed to finding, developing, and retaining top talent, while providing organizations tailored solutions to meet their unique talent requirements.JOB SUMMARY: We are hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary / Office Assistant &ndash; Property Developer to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi.This role will be based in Dubai, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments. The position requires discretion, excellent organizational skills, and the ability to work in a fast-paced property development environment.KEY RESPONSIBILITIES:<ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.Experience:<ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role in real estate/property development industry.</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment</li><li>Strong background in handling corporate documentation, reporting, and confidential records</li></ul>Technical Proficiency:<ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English (Urdu/Hindi preferred).</li></ul>Soft Skills:<ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you fluent in English and Urdu/Hindi for effective cross-border communication?</li><li>How many years of executive secretarial or office assistnat experience do you have supporting senior management?</li><li>Have you previously worked in real estate, construction, or property development sectors?</li><li>Can you share examples of confidential documentation or reporting processes you have successfully managed?</li><li>What tools or systems do you use to manage executive schedules and project workflows?</li></ul>

Executive Secretary / Office Assistant - Property Developer

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