property consultant

executive assistant

personal assistant

administrative assistant

office assistant

property management assistant

DVN Groups

Role ObjectiveAffordable Plus Real Estate are looking for a sharp, organized Real Estate Admin Assistant to support our company. You will be the &quot;backbone&quot; of the office&mdash;managing property listings, coordinating with tenants/buyers, and ensuring all real estate documentation is accurate and up-to-date.Daily Responsibilities<ul><li>Listing Management: Upload and update property units on portals (like Property Finder, Bayut, or Dubizzle) and social media.</li><li>Client Support: Handle inquiries rentals or property management services.</li><li>Document Coordination: Prepare Tenancy Contracts, Ejari applications, and NOC (No Objection Certificate) letters.</li><li>Lead Tracking: Manage the CRM or Excel sheet to ensure every lead from a phone call or WhatsApp is assigned to the right person.</li><li>Direct Marketing: Assist in sending out bulk WhatsApp or email campaigns to potential tenants/buyers.</li><li>Office Coordination: Schedule viewings for the field agents and maintain the property keys logbook.</li></ul>Candidate Requirements<ul><li>Communication: Excellent phone etiquette; must be able to switch easily between Tagalog and English.</li><li>Computer Skills: Must be very comfortable with Canva (for simple property flyers), Microsoft Excel, and property portals.</li><li>Experience: 1 year of office experience is preferred, but freshers with high energy and a &quot;sales&quot; personality are welcome to apply.</li><li>Attitude: Highly organized, honest, and able to work in a fast-paced environment.</li><li>Language: Fluent in Tagalog &amp; English (Mandatory)</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>Taglog (Required)</li></ul>

Real Estate Admin Assistant- Female

Whitespace Global

Real Estate Administrative AssistantPosition SummaryThe Real Estate Administrative Assistant provides day-to-day administrative support to real estate agents, brokers, property managers, or the real estate department. This role ensures efficient office operations, assists with transaction coordination, manages documentation, and supports client and tenant communications.Key ResponsibilitiesAdministrative Support<ul><li>Provide direct administrative support to real estate agents, brokers, or management team</li><li>Manage calendars, schedule appointments, property showings, and meetings</li><li>Prepare correspondence, reports, presentations, and contracts</li><li>Maintain organized filing systems (digital and paper)</li><li>Answer phones and respond to emails in a professional manner</li></ul>Transaction Coordination<ul><li>Assist with preparing listing agreements, purchase contracts, leases, and addendums</li><li>Track transaction timelines and ensure deadlines are met</li><li>Coordinate inspections, appraisals, and closing appointments</li><li>Collect and organize required documents for closings</li><li>Maintain transaction files for compliance purposes</li></ul>Client &amp; Tenant Support<ul><li>Serve as a point of contact for clients, tenants, and vendors</li><li>Assist with tenant onboarding and move-in/move-out processes</li><li>Respond to inquiries and route maintenance or service requests appropriately</li><li>Maintain updated contact and lease records</li></ul>Marketing &amp; Listings Support<ul><li>Update property listings on MLS and marketing platforms</li><li>Assist with creating flyers, brochures, and email campaigns</li><li>Coordinate signage, photography, and marketing materials</li><li>Manage CRM system and track leads</li></ul>Financial &amp; Reporting Assistance<ul><li>Assist with invoice processing and expense tracking</li><li>Support rent tracking and payment follow-ups</li><li>Prepare basic reports as requested</li></ul>Qualifications<ul><li>High school diploma required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>1&ndash;3 years of administrative experience (real estate experience preferred)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Familiarity with MLS, CRM, or property management software preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (written and verbal)</li></ul>Preferred Skills<ul><li>Basic knowledge of real estate terminology and contracts</li><li>Strong attention to detail and accuracy</li><li>Ability to work in a fast-paced environment</li><li>Customer-service oriented mindset</li></ul>Key Competencies<ul><li>Professionalism and discretion</li><li>Time management and prioritization</li><li>Problem-solving ability</li><li>Team collaboration</li></ul>Requirements:<ul><li>1&ndash;2 years of experience in real estate</li><li>Knowledge of leasing processes, property listings, and sales contracts</li><li>Ability to prepare documentation and support the sales and leasing team</li><li>Familiar with CRM systems and online property portals</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Real Estate Admin Assistant -Females Preferred

Alp Real Estate

Must have Real Estate Back Office Experience in Dubai.Knowledge on using CRM systems and platforms like Property Finder.Assist in managing property listings and client databases.Coordinate communication between clients, agents, and vendors.Prepare and maintain real estate documents, contracts, and reports.Support marketing efforts, including property showings and open houses.Ensure compliance with local real estate regulations and company policies.Provide administrative support to the real estate team as needed.Preferred language : English, HindiFemale Only*Freshers Welcomed*Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Admin

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

34 Real Estate Valuation

Operations Manager &ndash; Real Estate BrokerageDubai, UAE Al Ruwad Real Estate Full-TimeAbout the RoleAl Ruwad Real Estate is looking for a commercially driven and operationally strong Operations Manager to oversee brokerage operations, property management activities, compliance, and revenue monitoring.This is a hands-on role for someone who understands the Dubai real estate market and can independently manage operations while supporting sales growth.Key Responsibilities Brokerage &amp; Sales Operations<ul><li>Monitor daily sales and leasing activities.</li><li>Track agent pipelines, deal stages, and closures using Excel.</li><li>Ensure timely processing of Form A, B, F and tenancy contracts.</li><li>Support agents in documentation and compliance.</li><li>Monitor revenue targets and commission calculations.</li></ul>Property Management<ul><li>Oversee leasing cycle from listing to renewal.</li><li>Ensure occupancy rates are maintained at optimal levels.</li><li>Monitor rental collections and follow up on outstanding payments.</li><li>Coordinate maintenance requests and vendor follow-ups.</li><li>Maintain updated landlord and tenant records.</li></ul>Admin &amp; Regulatory Compliance<ul><li>Ensure adherence to RERA and Dubai Land Department regulations.</li><li>Review advertisements and listings for compliance.</li><li>Maintain broker license validity and company documentation.</li><li>Keep transaction files organized and audit-ready.</li><li>Avoid fines or regulatory penalties.</li></ul>Client &amp; Landlord Relations<ul><li>Act as point of contact for landlords and key clients.</li><li>Handle escalations professionally.</li><li>Maintain strong relationships to support retention and repeat listings.</li><li>Support landlord reporting and performance updates.</li></ul>KPIs<ul><li>Monthly revenue performance</li><li>Occupancy &amp; renewal rates</li><li>Rental collection efficiency</li><li>Deal processing turnaround time</li><li>Compliance accuracy (zero penalties)</li><li>Agent performance tracking</li></ul>Requirements<ul><li>3&ndash;5+ years experience in Dubai real estate brokerage.</li><li>Strong knowledge of RERA, DLD, Ejari processes.</li><li>Strong Excel reporting capability.</li><li>Ability to work independently with minimal supervision.</li><li>Strong negotiation and problem-solving skills.</li><li>Commercial mindset with focus on revenue.</li></ul>Compensation<ul><li>Fixed Salary (Based on Experience)</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

property management (sales & Admin)

DHUKA REAL ESTATE

Job SummaryWe are seeking a highly organised and proactive Personal Assistant to support the Director of a real estate company. The role involves providing comprehensive administrative, operational, and personal support, while also managing matters related to property insurance, liaising with insurers, brokers, and internal teams. The successful candidate will play a key role in ensuring the smooth day-to-day running of the Director&rsquo;s responsibilities and the wider business.Key Responsibilities Personal &amp; Executive Support<ul><li>Provide full administrative and personal assistance to the Director</li><li>Manage the Director&rsquo;s diary, appointments, meetings, and travel arrangements</li><li>Act as the first point of contact on behalf of the Director, handling calls, emails, and correspondence</li><li>Prepare reports, presentations, letters, and other documentation</li><li>Coordinate meetings, take minutes, and follow up on action points</li><li>Maintain confidentiality and handle sensitive information professionally</li></ul>Real Estate &amp; Property Administration<ul><li>Assist with day-to-day operations of the property portfolio</li><li>Liaise with landlords, tenants, contractors, local authorities, and managing agents</li><li>Maintain accurate property records, tenancy documents, and compliance files</li><li>Support with property inspections, renewals, and general property queries</li><li>Assist with rent schedules, invoicing, and basic financial administration</li></ul>Property Insurance Responsibilities<ul><li>Manage property insurance policies across the portfolio</li><li>Liaise with insurance brokers and insurers for new policies, renewals, and amendments</li><li>Ensure all properties are adequately insured and compliant with lender and regulatory requirements</li><li>Handle insurance claims from start to finish, including gathering evidence, liaising with loss adjusters, and tracking claim progress</li><li>Maintain up-to-date insurance records, policy documents, and renewal schedules</li><li>Advise the Director on insurance-related matters and upcoming renewals</li></ul>General Office &amp; Business Support<ul><li>Coordinate with internal teams and external stakeholders</li><li>Support ad hoc projects and business initiatives led by the Director</li><li>Assist with compliance, audits, and document control where required</li><li>Ensure efficient office systems and processes are maintained</li></ul>Skills &amp; Experience<ul><li>Proven experience as a Personal Assistant or Executive Assistant, ideally within real estate or property management</li><li>Knowledge or experience in property insurance is highly desirable</li><li>Strong organisational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask, prioritise, and work under pressure</li><li>High level of discretion and professionalism</li><li>Proficient in Microsoft Office and property management systems</li></ul>Personal Attributes<ul><li>Proactive, reliable, and detail-oriented</li><li>Flexible and adaptable to changing priorities</li><li>Confident dealing with senior stakeholders and external partners</li><li>Strong problem-solving skills</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Personal Assistant to the Director (Real Estate & Property Insurance)

Emperos DMCC

Job Description: We are seeking a highly organized and proactive Personal Assistant to support the Assistant Vice President &ndash; Sales &amp; Marketing within a fast-paced real estate environment. The ideal candidate will have at least 5 years of experience assisting senior or C-level executives in the UAE real estate industry, with strong administrative, coordination, and communication skills.The role requires the ability to manage complex schedules, coordinate sales and marketing activities, handle confidential information, and serve as a key liaison between the AVP and internal departments, brokers, and external stakeholders.Duties &amp; Responsibilities:Executive &amp; Administrative Support<ul><li>Provide full administrative and secretarial support to the Assistant Vice President &ndash; Sales &amp; Marketing.</li><li>Manage and coordinate the AVP&rsquo;s daily calendar, meetings, appointments, and travel arrangements.</li><li>Screen and prioritize incoming communications, emails, and calls.</li><li>Prepare professional correspondence, reports, presentations, and meeting materials.</li></ul>Sales &amp; Marketing Coordination<ul><li>Assist in coordinating sales meetings, marketing campaigns, property launches, and promotional events.</li><li>Prepare sales reports, market insights, and performance dashboards for management review.</li><li>Coordinate with sales teams, marketing teams, brokers, and external agencies.</li><li>Track sales activities, client meetings, and follow-up actions.</li></ul>Meeting &amp; Documentation Management<ul><li>Organize internal and external meetings, including broker meetings, client presentations, and project updates.</li><li>Prepare meeting agendas, minutes of meetings (MoM), and follow-up action trackers.</li><li>Maintain records of sales documents, contracts, and marketing materials.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange local and international travel, accommodation, visas, and itineraries.</li><li>Support the planning and coordination of property launch events, exhibitions, and promotional activities.</li></ul>Stakeholder Communication<ul><li>Act as a liaison between the AVP, internal departments, sales teams, developers, brokers, and clients.</li><li>Ensure smooth communication flow and timely follow-ups on key tasks.</li></ul>Confidentiality &amp; Office Management<ul><li>Maintain strict confidentiality when handling sensitive business information.</li><li>Maintain organized filing systems for sales documentation, contracts, and executive records.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field (preferred).&middot; Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior executives or C-level management in the UAE.&middot; Mandatory experience in the UAE real estate industry (developer, brokerage, or property management firm).Skills &amp; Competencies:&middot; Strong organizational and multitasking abilities.&middot; Excellent communication and interpersonal skills.&middot; High level of professionalism, discretion, and confidentiality.&middot; Strong time management and ability to work under pressure.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Experience preparing sales reports and executive presentations.&middot; Ability to coordinate across sales, marketing, and operations teams.Job Type: Full-timeWork Location: In person

Personal Assistant to Assistant VP Sales & Marketing

Explore 2675+ Property management assistant in Dubai this March. Find roles across top companies and apply now to boost your career.