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City Way Facilities Management

Job Summary:We are looking for an experienced Real Estate Administrator to support our property management and sales operations in Abu Dhabi. The ideal candidate will have a strong background in real estate administration, excellent communication skills, and hands-on experience with property documentation and coordination tasks.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks for real estate and property management operations.</li><li>Prepare and process tenancy contracts, Ejari, Tawtheeq, and related government documents.</li><li>Maintain property listings, tenancy records, and lease renewals.</li><li>Coordinate with agents, landlords, tenants, and government departments (Municipality, DCD, etc.).</li><li>Assist with marketing property listings across online platforms.</li><li>Handle inquiries, schedule property viewings, and maintain follow-ups.</li><li>Manage payments, receipts, and related documentation.</li><li>Ensure compliance with company policies and local real estate regulations.</li><li>Provide general administrative support to the real estate and operations team.</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of experience in a real estate administrative role (Abu Dhabi experience preferred).</li><li>Strong knowledge of Tawtheeq, Ejari, DCD, and other real estate processes in the UAE.</li><li>Proficiency in MS Office, CRM systems, and property management software.</li><li>Excellent communication and organizational skills.</li><li>Fluency in English (Arabic is an advantage).</li><li>Must be currently based in Abu Dhabi or willing to relocate.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Annual leave and UAE labor law benefits.</li><li>Supportive and professional work environment.</li></ul>Job Type: Full-time

Real Estate Administrator

Hotshot properties

Job Description:Hotshot Properties is hiring a **Female Assistant Admin** to support daily office operations, assist the sales team, and coordinate with clients and developers. The role involves handling calls, organizing property files, preparing contracts, scheduling meetings, and maintaining an efficient office environment.Key Responsibilities:* Handle phone calls and daily inquiries from clients, agents, and developers.* Welcome and assist visitors and clients in a professional manner.* Organize property files, offers, contracts, and administrative documents.* Prepare contracts, forms, and official correspondence.* Support the sales team with client follow-ups, preparing offers, and sending documents.* Coordinate schedules for meetings, property tours, and events.* Follow up on developer documents (NOC, SPA, Commission forms, etc.).* Assist with daily administrative tasks such as printing, scanning, ordering supplies, and maintaining office organization.Qualifications:* Female with valid UAE residence visa (preferably Abu Dhabi or Dubai).* Minimum 1 year of real estate admin experience in the UAE.* Proficient in Microsoft Office, CRM systems, and property portals.* Strong organizational and communication skills.* Preferred experience in contract coordination or sales procedures with developers.Send your CV to: hr@hotshot-properties.comJob Type: Full-timePay: From AED2,500.00 per month

Female Assistant Admin – Real Estate

Al Rakha Contracting & General Transport LLC

Required skills and qualifications<ul><li>Real estate knowledge: A strong understanding of real estate processes, procedures, and local requirements (e.g., Ejari, Tawtheeq in the UAE).</li><li>Experience: 5 year's Experience in UAE contract administration or property management is often required.</li><li>Legal/contractual understanding: Familiarity with contract law and the ability to interpret contractual clauses.</li><li>Education: A qualification in contract management, business law, or a related field can be beneficial.</li><li>Compliance: Make sure all activities and contracts comply with relevant laws and regulations, such as those in the UAE real estate market.</li><li>Administrative skills: Proficiency in document control, record-keeping, and general administrative tasks.</li><li>Communication: Excellent written and verbal communication skills in English, with other languages being an advantage.</li><li>Attention to detail: Meticulous in reviewing documents for accuracy and in tracking progress against timelines.</li><li>Contract management: Prepare, process, and maintain various real estate contracts, including tenancy agreements, renewals, and government-related documents.</li><li>Document control: Ensure all contracts and related paperwork are organized, accurate, and up-to-date.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Immediate Join/Joining Date:</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE Real Estate Contracts Administrator: 5 years (Required)</li></ul>

Real Estate Contracts Administrator

Palinoia Properties

Location: Abu Dhabi, UAE Company: Palinoia PropertiesExperience: Minimum 1 year in real estate or property-related office administrationAbout Us Palinoia Properties is a fast-growing real estate company in Abu Dhabi, specializing in primary market property sales. We are seeking a proactive and organized Office Administrator to handle day-to-day office operations, HR coordination, and administrative support to ensure smooth business flow.Key Responsibilities<ul><li>Oversee daily administrative operations and ensure efficient office functioning.</li><li>Maintain and update employee records, files, and HR documentation.</li><li>Support recruitment activities &mdash; posting jobs, scheduling interviews, and preparing offer letters.</li><li>Assist in payroll coordination, attendance tracking, and record accuracy.</li><li>Coordinate with the PRO for visa applications, renewals, and related processes.</li><li>Manage office supplies, vendor relationships, and expense tracking.</li><li>Prepare letters, reports, and other internal communications.</li><li>Support management in onboarding, staff coordination, and communication.</li><li>Maintain and update the company CRM system and ensure data accuracy.</li><li>Organize and manage active records and contracts with developers.</li></ul>Requirements<ul><li>Minimum 1 year of experience in administration or coordination within the real estate industry (HR/recruitment experience is a plus).</li><li>Familiarity with UAE labor laws, visa processes, and documentation handling.</li><li>Experience using CRM systems (preferably in real estate).</li><li>Excellent organization, multitasking, and communication skills.</li><li>Proficiency in English (Arabic is an advantage).</li><li>Must be based in Abu Dhabi or willing to relocate.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Female HR & Office Administrator - Real Estate

Metropolitan Capital Real Estate

Location: Abu Dhabi, UAE Company: Metropolitan Capital Real Estate Department: Holiday Homes Division Employment Type: Full-TimeAbout Metropolitan Capital Real EstateMetropolitan Capital Real Estate is a leading real estate agency in Abu Dhabi, offering premium services across residential, commercial, and holiday home sectors. Our Holiday Homes Division specializes in short-term rental solutions, providing guests with high-quality accommodations and seamless experiences.Role OverviewWe are seeking a reliable and detail-oriented Holiday Home Admin Assistant to support the operational and administrative functions of our short-term rental and leasing portfolio. The successful candidate will help ensure smooth guest interactions, coordinate property logistics, and maintain accurate records to support the division&rsquo;s growth.Key Responsibilities<ul><li>Manage booking calendars across platforms such as Airbnb, Booking.com, and internal systems</li><li>Coordinate guest check-ins and check-outs, ensuring timely communication and support</li><li>Liaise with housekeeping and maintenance teams to ensure properties are clean, functional, and guest-ready</li><li>Maintain organized records of reservations, payments, and guest feedback</li><li>Assist in updating property listings, adjusting pricing, and managing promotional content</li><li>Respond to guest inquiries and resolve issues professionally and efficiently</li><li>Prepare monthly reports on occupancy rates, revenue, and operational performance</li><li>Support marketing efforts including social media updates and online listing enhancements</li><li>Ensure compliance with local tourism regulations and company standards</li><li>Handle leasing renewals and documentation for holiday home properties</li><li>Assist with new leasing procedures including tenant onboarding and contract preparation</li><li>Provide administrative support across the Holiday Homes and Leasing departments</li><li>Coordinate property management tasks including inspections, maintenance scheduling, and tenant communication</li><li>Oversee snagging processes for newly listed or renovated properties, ensuring issues are documented and resolved</li></ul>Qualifications and Skills<ul><li>Previous experience in hospitality, property management, or administrative support preferred</li><li>Strong verbal and written communication skills in English; Arabic is an advantage</li><li>Proficiency in Microsoft Office and property management software</li><li>Ability to multitask, prioritize, and work under pressure</li><li>Customer-focused mindset with strong problem-solving abilities</li><li>Familiarity with short-term rental platforms and UAE tourism regulations is a plus</li></ul>What We Offer<ul><li>Competitive salary and performance-based incentives</li><li>Professional development opportunities within a growing organization</li><li>Exposure to luxury property management and hospitality operations</li><li>Collaborative and dynamic work environment</li></ul>Job Type: Full-time

Holiday Homes Admin Assistant

INFINITY HOMES PROPERTIES

We are currently seeking a highly organized, detail-oriented, and professional female Arabic-speaking Administrative Assistant &amp; Receptionist to join our team. This dual-role position is vital to ensuring the smooth day-to-day operations of the office while creating a positive first impression for clients and visitors.The successful candidate will manage front desk responsibilities and provide comprehensive administrative support to various departments. A background in real estate or familiarity with property management processes will be considered a significant advantage.Key Responsibilities:Reception &amp; Front Desk Duties:<ul><li>Greet and assist clients, guests, and vendors in a professional and courteous manner</li><li>Manage all incoming calls, direct inquiries appropriately, and take accurate messages</li><li>Maintain a clean, organized, and welcoming reception area at all times</li><li>Handle incoming and outgoing mail, courier services, and deliveries</li><li>Coordinate meeting room bookings and prepare spaces for client meetings</li></ul>Administrative Support:<ul><li>Perform general administrative duties including data entry, filing, scanning, and document management</li><li>Draft and format correspondence, reports, presentations, and other documents as required</li><li>Manage calendars, schedule appointments, and coordinate internal and external meetings</li><li>Maintain accurate records and databases (e.g., client lists, supplier contacts, etc.)</li><li>Support preparation and processing of invoices, purchase orders, and basic financial documents</li><li>Assist in coordinating travel arrangements and accommodation bookings for staff when required</li><li>Ensure the office is well-stocked with supplies and liaise with vendors for replenishment</li></ul>Office &amp; Operational Coordination:<ul><li>Support the implementation and maintenance of office procedures and systems</li><li>Act as the point of contact for facility maintenance requests and IT support coordination</li><li>Maintain confidentiality and discretion in handling sensitive company and client information</li><li>Assist HR and management with onboarding new staff, preparing employee files, and maintaining attendance records</li><li>Liaise with internal departments and external stakeholders in a professional manner</li></ul>Real Estate-Related (if applicable):<ul><li>Assist with document preparation related to property listings, leases, and client agreements</li><li>Maintain records of property listings, client inquiries, and appointment schedules</li><li>Coordinate with agents, property managers, and clients for viewings and follow-ups</li><li>Support real estate team with research, reports, and filing regulatory documentation</li></ul>Candidate Requirements:<ul><li>Female candidate (requirement based on client need for team balance)</li><li>Fluent in Arabic and English &ndash; both verbal and written communication skills are essential</li><li>Minimum of 2&ndash;3 years of experience in a similar administrative or front-desk role</li><li>Strong organizational skills and the ability to multitask effectively</li><li>High level of discretion, reliability, and professionalism</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Ability to work independently with minimal supervision and as part of a team</li><li>Excellent interpersonal and customer service skills</li><li>Positive, proactive, and service-oriented attitude</li></ul>Preferred Qualifications:<ul><li>Previous experience in the real estate, property management, or corporate services sectors</li><li>Familiarity with CRM systems, document management software, or property databases</li><li>Basic knowledge of invoicing, procurement, or office budgeting is a plus</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant/Receptionist ( Arabic Speaker)

Nexus Homes property management and general maintenance LLC

We are looking for a motivated and organized Office assistant cum Call coordinator to join our real estate team in Abu Dhabi. The ideal candidate will be responsible for supporting our sales team, managing client interactions, and ensuring smooth sales operations. Key Responsibilities: Assist in preparing and organizing contracts and sales documentation. Schedule and coordinate appointments, property viewings, and open houses. Maintain and update client databases and CRM systems. Support the sales team &amp; Admin with administrative tasks and client follow-ups. Provide excellent customer service and address client inquiries. Track the progress of sales transactions and provide regular updates to relevant parties. Collaborate with other departments to ensure seamless operations.Requirements: Excellent communication skills in Arabic &amp; English. Proficiency in MS Office and CRM software. Strong organizational and multitasking abilities. Ability to work independently and as part of a team. Female candidates are preferred.Benefits: Competitive salary, Health insurance ,Opportunities for professional growth and development. Friendly and supportive work environment.Job Type: Full-timeAbility to commute/relocate:Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)Applications are welcome from Freshers as well.Job Types: Full-time, FresherPay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Office Assistant / Call Coordinator

Explore 696+ Real estate administrative assistant in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.