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reception clerk

Rapid Access

The Role
 JOB PURPOSE: The Receptionist will act as the first point of contact for visitors and will be responsible for providing office and administrative duties for the Depot facility in an effective and efficient manner. The Receptionist will have to manage a number of requests and projects at one time, and may be interrupted frequently to meet the needs and requests of employees, visitors and customers within tight deadlines. The Receptionist may find the environment to be busy, noisy and will need excellent organisational and time and stress management skills to complete the required tasks. KEY RESPONSIBILITIES: Reception • Monitor and ensure that the reception area is kept tidy and projects a business-like image • Greet and welcome visitors and suppliers to the offices, ensuring they sign in and out of the visitor’s book and informing the relevant member of staff of their arrival • Be responsible for ensuring that the visitors book and staff movement sheets are removed from reception and taken to the outside meeting point in the event of an emergency • Check and sign for deliveries and informing the relevant member of staff of their arrival Telephone System • Receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on via the email system or connecting callers to staff members direct line • Report telephone equipment and line faults to the IT Manager • Review and update on a regular basis the staff contact and telephone extension lists. Advice all staff accordingly Administration • Establish and maintain appropriate administrative systems to support the work of the office • Sorting and distributing of incoming mails and documents • Fax and photocopy documents in a timely and efficient manner • Ensure all filing systems are maintained accurately and kept up to date • Ordering of office supplies • Handle the booking and preparation of the boardroom and meeting room • Preparing LPOs (Local Purchase Order) and sorting invoices for paymentArrange hotel bookings for visitors and staff when required • Arrange flight bookings for staff and management when required • Responsible for understanding and practicing appropriate safety procedures as follows: • Act as safely at work as you would elsewhere, if not more so • Use the tools available to you to maintain a safe environment • Participate in the safety training programme to educate yourself on hazards, safety practices, and rules • Communicate about unsafe practices and conditions • Always follow safety rules and regulations
 
Requirements
 The chosen candidate will meet ALL the essential criteria below: ESSENTIAL • Educated to High School standard • Strong English written and verbal language skills • At least 1 years’ experience of working within an office environment – ideally in a reception or front of house role • Previous experience of using a switchboard with experience of using of office equipment such as photocopiers • Proficient in Microsoft Word, Excel and e-mail systems • Excellent telephone manner • Efficient and organised approach to work with the ability to multi-task DESIRABLE • Experience of working in a multi-cultural environment PERSON SPECIFICATIONS: • Excellent written and verbal communication skills with a good telephone manner • Efficient and organised approach to work with the ability to multitask • Smart and professional appearance • Ability to work to a high standard whilst under pressure
 
About the company
 Established in 1996, Rapid Access is the market leader for powered access solutions in the Middle East and part of world's 3rd largest rental company, Loxam Group. We hold the largest and most diverse selection of access equipment in the GCC ensuring availability and the right equipment for every application. In addition to equipment hire and sale, we offer working at height consultancy, training and a unique range of material handling attachments and safety systems which increase the efficiency and safety of working at height.

Receptionist (Emirati)

DAILY BASKET GENERAL TRADING

Receptionist Job Responsibilities:<ul><li>Serve visitors by greeting, welcoming, and directing them appropriately.</li><li>Notify relevant employees when visitors arrive.</li><li>Keep an eye on security and telecommunications systems.</li><li>Answer visitors&rsquo; questions, calls, and emails, and provide them with the relevant information.</li><li>Maintain visitor, employee, and department directories and logs.</li><li>Follow security procedures, such as monitoring the logbook and issuing visitor badges.</li><li>Organize the reception area while complying with office procedures, rules, and regulations.</li><li>Arrange meetings, schedules, and travel accommodations for senior staff.</li><li>Keep a record of office supply inventory and expenses.</li><li>Sign for deliveries and ensure all mail and packages are distributed accordingly.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Visa Status</li></ul>Work Location: In person

Admin cum Secretary

Colliers

<div>
 
 
 Job Title:
 
 Receptionist
 
 
 
 Location:
 
 Dubai
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Receptionist reports directly to the Property Supervisor and works closely with the team to achieve property management and company goals. The role involves maintaining cordial relationships with PM officers and the leasing team for efficient internal liaison and smooth site operations.
 
 
 
 
 
 
 Key Accountabilities
 
 
 
 
 Revenue &amp; Costs
 
 
 <ul>
 <li>
 Verify office supply requests with supporting documents before submission.
 </li>
 </ul>
 
 
 Customer
 
 
 <ul>
 <li>
 Attend to walk-in customers&rsquo; requests and inquiries promptly.
 </li>
 <li>
 Handle complaints and coordinate with relevant officers.
 </li>
 <li>
 Implement corrective actions based on customer satisfaction surveys.
 </li>
 <li>
 Provide feedback to supervisors on customer needs and escalate policy/procedure changes when required.
 </li>
 <li>
 Maintain positive client relationships and ensure the reception area is well-kept.
 </li>
 </ul>
 
 
 
 
 
 Internal Business Processes
 
 
 <ul>
 <li>
 Maintain control of viewing keys and report missing keys immediately.
 </li>
 <li>
 Answer calls, take messages, and ensure timely callbacks.
 </li>
 <li>
 Raise PRs in ERP for office requirements.
 </li>
 <li>
 Review pantry items daily and manage stock.
 </li>
 </ul>
 
 
 
 
 
 Learning &amp; Growth
 
 
 <ul>
 <li>
 Attend all assigned training courses.
 </li>
 <li>
 Foster a positive work environment with colleagues.
 </li>
 </ul>
 
 
 
 
 
 Health &amp; Safety
 
 
 <ul>
 <li>
 Report issues or concerns to the Property Supervisor.
 </li>
 <li>
 Comply with Khidmah&rsquo;s Quality Policy, HSE policy, AD ESHMS regulations, and other applicable UAE laws.
 </li>
 <li>
 Avoid improper conduct that could endanger health and safety.
 </li>
 <li>
 Participate in safety and health training sessions.
 </li>
 </ul>
 
 
 
 
 
 Job Dimensions
 
 
 <ul>
 <li>
 
 Financial:
 
 Receiving service charges via credit card and cheques.
 </li>
 <li>
 
 People:
 
 Handle walk-in customers and customer calls.
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 High School Diploma or Bachelor's degree
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Skills
 
 
 <ul>
 <li>
 Ability to work independently with minimal supervision.
 </li>
 <li>
 Flexible and adaptable to changing business needs.
 </li>
 <li>
 Self-motivated and a team player.
 </li>
 <li>
 Effective in complex and demanding environments.
 </li>
 <li>
 Excellent written and spoken English; clear communication skills.
 </li>
 <li>
 Ability to work in a multicultural environment.
 </li>
 </ul>
 
 
</div>

Receptionist (UAE National) (Fresh Graduate)

RTC-1 Employment Services

The Role
 Position Title: Receptionist Employment Type: Full Time Salary AED: up to 5,000 inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: A group of company having diverse portfolio of real estate projects in Dubai.
 
Requirements
 Job Description: • Assisting guests and visitors in finding their way around the office. • Helping and maintaining the workplace security by issuing, checking, and collecting necessary visitor logs, if needed. • Assisting and maintaining variety of administrative tasks including copying, faxing, taking notes, and making travel plans, if needed. • Managing the booking of the meeting pod rooms and board room while being the one who answer incoming phone calls and routing them to the concerned department/colleague.
 
About the company
 RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

Receptionist

MEDICAL CENTER

Key Responsibilities<ul><li>Patient Greeting &amp; Check-in: Welcoming patients, updating personal/insurance information, and managing the waiting area to ensure a calm, orderly environment.</li><li>Appointment Management: Scheduling, rescheduling, and confirming appointments via phone, email, or in-person to optimize provider schedules.</li><li>Communications: Answering multi-line phones, taking messages, and managing incoming/outgoing correspondence (emails, faxes, mail).</li><li>Administrative Support: Filing, scanning, data entry, and organizing patient records using practice management software</li><li>Billing and Insurance: Assisting patients with filling out forms, checking insurance eligibility, and processing payments for services</li></ul>Work Location: In person

receptionist Syrian

edari

<div>
 
 We are looking to hire a
 
 Receptionist (Russian/Arabic Speaker)
 
 who will be responsible for managing front office operations, greeting visitors, handling calls and correspondence, and ensuring smooth day-to-day reception activities for our client based in Dubai &ndash; which is one of the largest companies in the region.
 
 
 
 
 
 This position is a
 
 contract role with an initial duration of 12 months and is renewable
 
 .
 
 
 
 
 
 The role sits within the
 
 Admin &amp; Reception Function
 
 and reports directly to the
 
 Office Manager
 
 .
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Act as the main point of contact for guests/visitors, ensuring they are greeted warmly, provided with accurate information, and directed appropriately.
 </li>
 <li>
 Coordinate with hosts to arrange beverages and hospitality services for visitors and meeting rooms.
 </li>
 <li>
 Assist visitors with requests such as transportation arrangements and general inquiries to ensure a positive experience.
 </li>
 <li>
 Maintain accurate visitor logs and issue/collect visitor passes.
 </li>
 <li>
 Inform the Sales team about walk-in leads or potential prospects.
 </li>
 <li>
 Handle all incoming and outgoing telephone calls professionally and direct them to the relevant personnel.
 </li>
 <li>
 Manage incoming and outgoing mail and courier services, ensuring proper distribution and record keeping.
 </li>
 <li>
 Maintain courier and mail logs for tracking and invoicing purposes.
 </li>
 <li>
 Coordinate with drivers/messengers for document collection and delivery.
 </li>
 <li>
 Support meeting room bookings and coordinate requirements with internal teams.
 </li>
 <li>
 Liaise with IT support for meeting room equipment setup and troubleshooting.
 </li>
 <li>
 Maintain and update staff contact lists.
 </li>
 <li>
 Ensure the reception desk is always operational, organized, and well-stocked.
 </li>
 <li>
 Keep the reception and front office area clean and presentable at all times.
 </li>
 <li>
 Provide support for VIP visits in line with company protocols.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 <li>
 Assist with ad hoc administrative tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Knowledge, skills &amp; experience:
 
 
 <ul>
 <li>
 High School diploma or 1&ndash;2 years diploma or equivalent qualification.
 </li>
 <li>
 5&ndash;6years of experience in customer service, reception, or a related field.
 </li>
 <li>
 Strong customer service and interpersonal skills.
 </li>
 <li>
 Excellent communication skills in English and
 
 Russian (mandatory)
 
 ; Arabic is an advantage.
 </li>
 <li>
 Ability to handle calls, visitors, and administrative tasks efficiently.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Professional appearance and positive attitude.
 </li>
 <li>
 Ability to work under pressure and manage multiple priorities.
 </li>
 <li>
 Proficiency in basic office tools and systems.
 </li>
 </ul>
 
 
 
 
 
 Availability:
 
 
 
 Preference will be given to candidates available immediately after accepting the offer.
 
 
 
 
 
 We are looking for a candidate who will be able to work in
 
 United Arab Emirates
 
 . Please apply with your resume and remember to provide us with your contact details.
 
 
 
 
 
 We will review your job application within 7 working days. Should your profile fit the requirements of the role, a consultant from Edari will be in touch with you to get a deeper understanding of your profile, to discuss the role in more detail and potential next steps.
 
</div>

Receptionist (Russian/Arabic Speaker)

<div>
 
 We are looking to hire a
 
 Receptionist (Russian Speaker)
 
 who will be responsible for managing front office operations, greeting visitors, handling calls and correspondence, and ensuring smooth day-to-day reception activities for our client based in Dubai &ndash; which is one of the largest companies in the region.
 
 
 
 
 
 This position is a
 
 contract role with an initial duration of 12 months and is renewable
 
 .
 
 
 
 
 
 The role sits within the
 
 Admin &amp; Reception Function
 
 and reports directly to the
 
 Office Manager
 
 .
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Act as the main point of contact for guests/visitors, ensuring they are greeted warmly, provided with accurate information, and directed appropriately.
 </li>
 <li>
 Coordinate with hosts to arrange beverages and hospitality services for visitors and meeting rooms.
 </li>
 <li>
 Assist visitors with requests such as transportation arrangements and general inquiries to ensure a positive experience.
 </li>
 <li>
 Maintain accurate visitor logs and issue/collect visitor passes.
 </li>
 <li>
 Inform the Sales team about walk-in leads or potential prospects.
 </li>
 <li>
 Handle all incoming and outgoing telephone calls professionally and direct them to the relevant personnel.
 </li>
 <li>
 Manage incoming and outgoing mail and courier services, ensuring proper distribution and record keeping.
 </li>
 <li>
 Maintain courier and mail logs for tracking and invoicing purposes.
 </li>
 <li>
 Coordinate with drivers/messengers for document collection and delivery.
 </li>
 <li>
 Support meeting room bookings and coordinate requirements with internal teams.
 </li>
 <li>
 Liaise with IT support for meeting room equipment setup and troubleshooting.
 </li>
 <li>
 Maintain and update staff contact lists.
 </li>
 <li>
 Ensure the reception desk is always operational, organized, and well-stocked.
 </li>
 <li>
 Keep the reception and front office area clean and presentable at all times.
 </li>
 <li>
 Provide support for VIP visits in line with company protocols.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 <li>
 Assist with ad hoc administrative tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Knowledge, skills &amp; experience:
 
 
 <ul>
 <li>
 High School diploma or 1&ndash;2 years diploma or equivalent qualification.
 </li>
 <li>
 1&ndash;2 years of experience in customer service, reception, or a related field.
 </li>
 <li>
 Strong customer service and interpersonal skills.
 </li>
 <li>
 Excellent communication skills in English and
 
 Russian (mandatory)
 
 ; Arabic is an advantage.
 </li>
 <li>
 Ability to handle calls, visitors, and administrative tasks efficiently.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Professional appearance and positive attitude.
 </li>
 <li>
 Ability to work under pressure and manage multiple priorities.
 </li>
 <li>
 Proficiency in basic office tools and systems.
 </li>
 </ul>
 
 
 
 
 
 Availability:
 
 
 
 Preference will be given to candidates available immediately after accepting the offer.
 
 
 
 
 
 We are looking for a candidate who will be able to work in
 
 United Arab Emirates
 
 . Please apply with your resume and remember to provide us with your contact details.
 
 
 
 
 
 We will review your job application within 7 working days. Should your profile fit the requirements of the role, a consultant from Edari will be in touch with you to get a deeper understanding of your profile, to discuss the role in more detail and potential next steps.
 
</div>

Explore 59+ Reception clerk in Dubai this April. Find roles across top companies and apply now to boost your career.

59 reception clerk jobs In Dubai

Receptionist (Emirati)

Admin cum Secretary

Receptionist (UAE National) (Fresh Graduate)

Receptionist

receptionist Syrian

Receptionist (Russian/Arabic Speaker)

Receptionist